Motions Dated 1996 – 2014

August 14, 1996

 

Denise Smith motioned to approve agenda, seconded by Darren Hunt, approved

unanimously.

Darren Hunt motioned to approve the proposed site and installation of an

OTN, seconded by Jane Buffington, motion carried.

Darren Hunt motioned to approve the minutes of the special Board of

Directors meeting of February 11, l996, Jane Buffington seconded, Motion

carried with one abstaining.

Jim Erviti motioned to approved the minutes of the

July 10, 1996 regular Board of Directors meeting, Darren Hunt seconded,

approved unanimously.

Darren Hunt motioned to approve the minutes of the July 21, l996 special Board

meeting, Jim Erviti seconded, approved unanimously.

Motion to accept the Treasurer’s report subject to audit by Denise Smith,

seconded by Darren Hunt, motion carried.

Darren Hunt motioned to approve rental of the Activities Center to Ms.

Oliveria on 7-5-97, Jane Buffington seconded, motion carried.

Darren Hunt motioned, Jim Erviti seconded, to authorize the President and

Secretary to write a letter to the Mayor to implement the waterline project on

Paradise. Motion carried.

Darren Hunt motioned, Jane Buffington seconded, to start a lobby effort on

the Mayor, to have a 12″ water line installed on Kaloli extending as far

as the money allows, to meet with the lines on

Paradise. Motion carried.

Darren Hunt motioned to use Mr. Swan for the audit, Walter Moé seconded.

Motion carried.

Jim Erviti motioned to refund $100.00 to Mr. Konanni due to problems

encountered at the Activity Center, Darren Hunt seconded, motion carried.

September 11, 1996

 

Denise Smith motioned to approve agenda as amended, seconded by Jim Erviti,

approved unanimously.

Mike Murphy motioned to authorize Don Tinker to negotiate, with Mike Kam,

the freezer space at a reasonable fee, to go along with the monthly rental of

the Activities Center kitchen. Seconded by Jim Erviti, motion approved

unanimously.

Jim Erviti motioned to approved the Minutes of the

August 14, 1996, Mike Murphy seconded, approved unanimously.

Jim Erviti motioned to approve the Minutes of the August 27, l996, Walter

Moé seconded, approved unanimously.

Motion to accept the Treasurer’s report subject to audit, by Don Tinker,

seconded by Walter Moé, motion carried.

Jane Buffington motioned to have the locks on the Hui office changed,

seconded by Walter Moé. Walter Moé added an amendment to the motion, which was,

that the keys to be marked “not for duplication.” The amendment was

accepted. The motion was approved unanimously.

Denise Smith motioned to have un-approved minutes made available in the

office for the public to read, copies will not be given. They will be stamped

in red, as un-approved. Mike Murphy seconded. Mike Murphy amended the motion,

that the President of the Board, review and approve

the minutes before being made available to the public. With a tie vote, the

President voted in the affirmative, the motion carried.

October 9, 1996

 

Jim Erviti motioned to approve the agenda, seconded by Jane Buffington,

approved unanimously.

Jim Erviti motioned to approved, Mike Murphy seconded, approved unanimously.

Denise Smith motioned to accept the Finance Committee recommendations, Jane

Buffington seconded, the motion passed unanimously.

November 13, 1996

 

Darren Hunt moved to approve the agenda, seconded by Walter Moé, approved

unanimously.

Walter Moé moved to approved minutes of October 9, 1996, Darren Hunt

seconded, approved unanimously.

Walter Moé moved to approve minutes of October 29, 1996, Monica O’Sullivan

seconded, approved unanimously.

Treasurer’s Report: Walter Moé moved to approve the Balance Sheet dated

October 31, 1996, Don Tinker seconded, approved unanimously.

Walter Moé moved to approve the agreement of auditing the Road Maintenance

Committee and Hui accounts, by Mr. Swan at a fee of $1500.00, to be completed

by December 31, 1996. If the audit is not finished by then, he will be charged

at a rate of $250.00 per week. Seconded by Darren Hunt and passed unanimously.

Darren moved to approve the purchase of 1/4″ Lexon, for the front, for

$76.00, seconded by Don
Tinker and passed unanimously.

December 11, 1996

 

Don Tinker moved to approve the agenda, seconded by Mike Murphy, approved

unanimously.

Denise Smith moved to approved the Minutes of the

November 13, 1996 regular Board of Directors meeting, Mike Murphy seconded,

approved unanimously.

Jane Buffington moved to approve the Balance Sheet dated November 30, 1996,

subject to audit. Darren Hunt seconded, approved unanimously.

January 8, 1997

 

Approval of Agenda: Walter Moé moved to approve the agenda, seconded by

Monica O’Sullivan, approved unanimously.

Denise Smith moved to allow the Interim Home to come into the Hui to

establish an after school program. Jane Buffington seconded, the motion carried

unanimously.

Walter Moé moved to approved the Minutes of the

December 11, 1996 regular Board of Directors meeting as written, Jane

Buffington seconded, approved unanimously.

Walter Moé moved to approve the Balance Sheet dated December 31, 1996,

subject to audit. Monica O’Sullivan seconded, approved unanimously.

Walter Moé moved to proceed with construction of the bulletin board not to

exceed $762.00. Denise Smith seconded, the motion carried.

Walter Moé moved to accept prorated membership dues restructuring as

follows:

If someone joined during the year, dues will be prorated quarterly to June

30th. If membership expires in July, August or September the fee will be

$25.00, expiration in October, November or December the fee will be $20.00,

expiration in January, February or March the fee will be $15.00, expiration in

April, May or June the fee will be $30.00 which includes the following years membership. Monica O’Sullivan seconded, the motion

carried. This will be taken to the membership for approval

Denise moved that Gary select subcommittee members from the Board, to meet

with Malamalama School Board next month to discuss the lease. Monica O’Sullivan

seconded, the motion carried.

Walter Moé moved to have management approve the telephone contracts. Jane

Buffington seconded, the motion carried unanimously.

February 11, 1997

 

Walter Moé moved to approve the agenda, seconded by Mike Murphy, approved

unanimously.

Walter Moé moved to approved the Minutes of the

January 8, 1997 regular Board of Directors meeting as written, Jane Buffington

seconded, approved unanimously.

Walter Moé moved to approve the financial statements, subject to audit. Don

Tinker seconded,
approved unanimously.

Jim Erviti moved to exempt John Luchau from due payment from January 1997

through June 1998, seconded by Don Tinker. After discussion, Mike Murphy made a

substitute motion to pay John Luchau the equivalent of one years Hui dues for fixing the water tank. Walter Moé seconded. The motion to

substitute the motion carried. The substitute motion carried.

Jim Erviti moved approve the MEMORANDUM OF UNDERSTANDING AND STATEMENT OF

POLICY, dated February 5, 1997, to strike the word CORPORATE from that title,

with the following amendment in the text, first paragraph, next to last line

…. the President of BOD respectively. Seconded by

Mike Murphy, the motion carried.

March 12, 1997

 

Jim Erviti moved to approve the agenda, seconded by Mike Murphy, approved

unanimously.

Jim Erviti moved to approved the Minutes of the

February 12, 1997 regular Board of Directors meeting as written, Walter Moé

seconded, approved unanimously.

Jim Erviti moved to approve the financial statements, subject to audit. Jane

Buffington seconded, approved unanimously.

Walter Moé moved to change the approved Community Master Plan, by moving the

industrial area designated at the highway to a cluster area on Kaloli Drive

near 15th. Mike Murphy seconded, the motion carried.

Mike Murphy amended the motion that we recommend this to the general

membership for approval, Jim Erviti seconded, the amendment carried. The

original motion as amended, carried.

Mike Murphy moved to have the two, one-half scholarships from the Malamalama

School for Hui membership only. Don Tinker seconded, the motion carried.

Jim Erviti moved to approve the revised budget for calendar year January

through December 1997 in the amount of $97, 770.00, seconded by Mike Murphy,

the motion carried.

Denise Smith moved to approve the addition of 16 x 22 ft extension to the

existing office, pending approval of the money, Mike Murphy seconded. The

motion carried.

Walter Moé moved to plan a 25th Anniversary celebration in July, Jane

Buffington seconded, the motion carried.

April 9, 1997

 

Jim Erviti moved to approve the agenda as changed, seconded by Monica

O’Sullivan, the motion carried.

Mike Murphy moved to approved the Minutes of the

March 12, 1997 regular Board of Directors meeting as corrected, Jane Buffington

seconded, the motion carried.

Don Tinker moved to approve the financial statements, subject to audit,

Monica O’Sullivan seconded, approved unanimously.

Jim Erviti moved to designate Darren Hunt and Jane Buffington as the

representatives to the Road Maintenance Committee, Mike Murphy seconded. The

motion carried.

Jane Buffington moved to invest in a riding mower for the Activity Center,

she has checked prices and found a 22 hp, 50 inch cut by Craftsman at Sears

which she recommended, Walter Moé seconded. the motion

was defeated.

Mike Murphy made a substitute motion recommending that the Conch Committee

send the first issue of the Conch to foreign countries with a request of a

$5.00 donation for mailing if they want future editions, seconded by Don

Tinker, the motion carried.

Darren Hunt moved to allow Helco to continue spraying on an interim basic

until May, when there will be a public hearing, so the Board can determine

future spraying, seconded, the vote was 6 in favor, 2 opposed, the motion

carried.

Darren Hunt moved to grandfather the existing lines and exempt Mrs. Balais

from the moratorium to complete the proposed two lines, after approval in

writing of the owners of the two lots between where the lines are now, and her

lots, seconded by Monica O’Sullivan, the vote was 6 in favor, 2 opposed, the

motion carried.

Jim Erviti moved to accept the recommendations of the joint committee for

personnel benefits effective April 1st. seconded by Mike Murphy, the vote was 7

in favor, 1 abstained (Walter Moé) the motion carried.

May 14, 1997

 

Jim Erviti moved to approve the agenda, seconded by Mike Murphy, the motion

carried.

Denise Smith moved to approve the Minutes of the April 9, 1997 regular Board

of Directors meeting as corrected, Monica O’Sullivan seconded, the motion

carried.

Jim Erviti moved to approve the financial statements subject to audit, Mike

Murphy seconded, approved unanimously.

June 11, 1997

 

Walter Moé moved to approve the agenda, seconded by Don Tinker, the motion

carried.

Denise Smith moved to approve the Minutes of the May 14, 1997 regular Board

of Directors meeting as corrected, Mike Murphy seconded, the motion carried.

Denise Smith moved to approve the Minutes of the May 15, 1997 special Board

of Directors meeting as written, Jane Buffington seconded, the motion carried.

Denise Smith moved to approve the Minutes of the May 28, 1997 special Board

of Directors meeting as written, Monica O’Sullivan seconded, the motion

carried.

Walter Moé moved to approve the treasurer’s report, Don Tinker seconded,

approved unanimously.

Walter Moé moved to authorize approval of preliminary planning and detailing

of a pathway throughout the 31 acre park area across from the Hui office, off

17th Street, seconded by Jane Buffington. The motion carried.

Walter Moé moved to accept the amended Bulletin Board criteria as listed,

Mike Murphy seconded, the motion carried.

July 9, 1997

 

Jim Erviti moved to approve the agenda, seconded by Walter Moé, the motion

carried.

Jim Erviti moved to approve the Minutes of the June 11, 1997 regular Board

of Directors meeting as written, Ken Flood seconded, the motion carried.

Jim Erviti moved to approve the Minutes of the July 1, 1997 special Board of

Directors meeting as written, Walter Moé seconded, the motion carried.

Walter Moé moved to approve the request of the Planning Department to give

input on the home real estate business and the church office that have applied

for Special Use permits, seconded by Jim Erviti, the motion carried.

Walter Moé moved to allow the Seniors of Paradise to put up signs for their

meetings, George Budway seconded, the motion carried.

August 13, 1997

 

Walter Moé moved to approve the agenda, seconded by George Budway, the

motion carried.

Walter Moé moved to approve the Minutes of the July 9, 1997 regular Board of

Directors meeting as written, George Budway seconded, the motion carried.

Walter Moé moved to approve $218.40 to anchor the swing set, Ken Flood

seconded, the motion
carried.

Ken Flood moved to hire someone to cut the grass at the Activity Center on a

regular basis, George Budway seconded, the motion carried.

Ken Flood moved to appoint David Lindbergh as the Liaison to the Malamalama

School, on the condition the School changed their meeting date, so he can

attend both meetings. George Budway seconded. The motion and second were

withdrawn.

Ken Flood moved to appoint David Lindbergh as the representative of the Hui

to serve on the Malamalama School Board, George Budway seconded, the motion

carried.

Walter Moé moved to accept Gary Jung’s letter of resignation, George Budway

seconded, the motion carried.

September 10, 1997

 

Ken Flood moved to add the Malamalama School Report under the Liaison

Reports, seconded by Sue Pirtle, the motion carried.

Ken Flood moved to approve the agenda as changed, seconded by Sue Pirtle,

the motion carried.

Walter Moé moved to approve the Minutes of the August 13, 1997 regular Board

of Directors meeting as corrected, Ken Flood seconded, the motion carried.

Helene Williams moved to accept John Moran’s proposal on the new pleading on

Civil No: 96-38, Sue Pirtle seconded, the motion carried.

Walter Moé moved to allow PATH to use the Activity Center for a starting and

return point on November 1st or 2nd at no charge, Sue Pirtle seconded, the

motion carried.

Walter Moé moved to remove Darren Hunt from the Board of Director of

Paradise Hui Hanalike,
seconded by Sue Pirtle, the motion carried.

Ken Flood moved to purchase a new air conditioner for the library, Helene

Williams seconded, the motion carried.

September 21, 1997 – Special meeting

 

Jim Erviti moved to request the Board of Director’s attorney (John Moran) to

refile the responsive pleading to Mr. Lerro’s lawsuit Civil No. 96-38, and to

file a motion for sanctions and monetary relief for the defendant. Don Tinker

seconded, the motion passed unanimously.

Jim Erviti moved that the Board authorizes payment of one month’s severance

pay to Lori Uehara as agreed to by the Property Manager and the Hui. Walter Moé

seconded, the motion passed unanimously.

October 1, 1997

 

Ken Flood moved to add the approval of minutes of the September 21, 1997

meeting to the agenda, Walter Moé seconded, the motion carried.

Approval of Agenda: Don Tinker moved to approve the agenda as amended,

seconded by Jim Erviti, the motion carried.

Minutes of September 21, 1997: Don Tinker moved to approve the minutes of

September 21, 1997, Ken Flood seconded, the motion carried.

Walter Moé moved for the Board of Paradise Hui Hanalike to adopt and

sanction the plan to create a Hawaiian Paradise Park Financial Management Improvement

District. Don Tinker seconded, the motion carried unanimously.

Walter Moé moved for the Board to allow him to continue with the process of

moving ahead on the creation of a Hawaiian Paradise Park Financial Management

Improvement District, and reporting progress to the Board. Don Tinker seconded,

the motion carried unanimously.

Jim Erviti moved that the letter to Patrick Walsh, from Norman Olesen dated

September 29, 1997 regarding the water line from Highway 130 to HPP Fire

Station, be referred to the next General Membership meeting in October.

Seconded by Walter Moé, the motion carried.

Jim Erviti moved that the Board members be furnished a copy of the Master

Plan of Hawaiian Paradise Park, free of charge, seconded by George Budway, the

motion carried.

Ken Flood moved to allow up to $25.00 for a classified advertisement in the

newspaper, for a two month trial basis, seconded by George Budway, the motion

carried.

October 8, 1997

 

Jim Erviti moved to approve the agenda as changed, seconded by Don Tinker,

the motion carried.

Jim Erviti moved to approve the Minutes of September 10, 1997 regular Board

of Directors meeting as written, Walter Moé seconded, the motion carried.

Walter Moé moved to approve the Minutes of October 1, 1997 Special Board of

Directors meeting as corrected, Helene Williams seconded, the motion carried.

Jim Erviti moved to approve the Minutes of September 21, 1997 Special Board

of Directors meeting as corrected, Walter Moé seconded, the motion carried.

Sue Pirtle moved to allow Wise Heart to have a table at the swap meet at no

charge, for taking blood pressure at no charge, seconded by Don Tinker, the

motion carried.

Walter moved to approved the letter to Virginia

Goldstein of the Planning Department allowing a
time extension for Sure Save building on Orchidland Drive in Orchidland, Ken

Flood seconded, the motion carried.

October 17, 1997

– Special meeting – No motions were made.

 

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November 12, 1997

 

Jim Erviti moved to approve the agenda as written, seconded by Ken Flood,

the motion carried.

Jim Erviti moved to approve the Minutes of October 8, 1997 regular Board of

Directors meeting as written, Ken Flood seconded, the motion carried.

Jim Erviti moved to approve the Minutes of October 17, 1997 Special Board of

Directors meeting as written, Don Tinker seconded, the motion carried.

Ken Flood moved to accept $25.00 per month for the Alcoholic Anonymous

meetings, Sue Pirtle
seconded, the motion carried.

Jim Erviti moved to deny the application for the “Battle of the

Bands,” Ken Flood seconded, the motion carried.

Jim Erviti moved to rescind the motion to deny application for the

“Battle of the Bands,” Ken Flood seconded, the motion carried.

Ken Flood moved to approve a request for the “Battle of the

Bands,” on January 24th, from 10:00 a.m. to 6:00 p.m., Sue Pirtle

seconded, the motion carried.

Sue Pirtle moved to pursue getting free office equipment from Bank of

America, Don Tinker seconded, the motion carried.

December 10, 1997

 

Jim Erviti moved to approve the agenda as written, seconded by Walter Moé,

the motion carried.

Jim Erviti moved to approve the Minutes of November 12, 1997 regular Board

of Directors meeting as written, Walter Moé seconded, the motion carried.

Don Tinker moved to defer the Committee Reports and Liaison reports to the

General Meeting, Helene Williams seconded, the motion carried.

Walter Moé nominated Jim Erviti for the vacant RMC position, he was voted in

unanimously.

Ken Flood moved to allow two Craft Fair’s next

year, in June and December. Jim Erviti seconded, the motion carried.

January 14, 1998

 

Jim Erviti moved to approve the agenda as written, seconded by Don Tinker,

the motion carried.

Jim Erviti moved to approve the Minutes of December 10, 1997 regular Board

of Directors meeting as written, Don Tinker seconded, the motion carried.

Sue Pirtle moved to file a lien against the properties going into

bankruptcy, Don Tinker seconded, the motion carried.

Sue Pirtle moved that we automatically file a lien when we are notified of a

foreclosure or bankruptcy, Walter Moé seconded, the motion carried.

Walter Moé moved to approve the request for a travel agency on 8th Street in

HPP, seconded by Jim Erviti, the motion carried.

Walter Moé moved for a St. Patrick’s Day Party to be held on March 14th, Don

Tinker seconded, the motion carried.

Walter Moé moved to hire Yaggi Document Service to produce the next issue of

the Conch, Don Tinker seconded, the motion carried.

Don Tinker moved to address the budget concerns Jim Erviti outlined and send

a letter to the Master/Receiver regarding the preparation of a budget, Walter

Moé seconded, the motion carried.

February 11, 1998

 

Don Tinker moved to approve the agenda as written, seconded by Larry Pirtle,

the motion carried.

Don Tinker moved to approve the Minutes of January 14, 1998 regular Board of

Directors meeting as written, Sue Pirtle seconded, the motion carried.

Don Tinker moved to approve the Minutes of January 22, 1998 Special Board of

Directors/RMC
meeting as written, Sue Pirtle seconded, the motion carried.

Ken Flood moved to raise the road fees to $70.00 per year, Don Tinker

seconded, the motion carried unanimously.

Sue Pirtle moved for a recess, Helene Williams seconded, the motion carried.

Walter Bell moved to send: the road fee bill; a self addressed return

envelope; a letter from Mr. Yoshida; a solicitation to run for the RMC; an

invitation to join the Hui; and the budget to be mailed on or before March 1,

1998, separate from a later mailing of the ballots. Jim Erviti seconded, the

motion carried.

Jim Erviti moved to allow the Salvation Army, Hilo Interim Home use of the

Activity Center on March 28th between 10:00 a.m. and 2:00 p.m. at no charge,

seconded by Sue Pirtle, the motion carried.

Ken Flood moved to sign the Lease Agreement with Malamalama School, Sue

Pirtle seconded. The motion was tabled until the Lease and minutes could be

reviewed.

Jim Erviti moved to amend the minutes of the Joint Board of Director/RMC

Special meeting dated January 22, 1998 to reflect the changes of uncollectible

lots is 1000 instead of 100 and the settlement is for the next three years

instead of four years, Don Tinker seconded, the motion carried.

March 11, 1998

 

Jim Erviti moved to approve the agenda as written, seconded by Walter Moé,

the motion carried.

Jim Erviti moved to approve the Minutes of February 11, 1998 and two Special

meetings of February 18, 1998 meeting as written, Sue Pirtle seconded, the

motion carried.

Jim Erviti moved to charge Hui members $. 05 a copy, and

anyone else $. 10 a copy for any copies other than the current minutes

of Board, RMC and General Membership meetings, Larry Pirtle seconded, the

motion carried unanimously.

Walter Moé moved to increase the kitchen rental from $9.00 to $12.50 per

hour, Sue Pirtle seconded, the motion carried. Jim Erviti amended the motion to

reflect the increase to start on July 1, 1998, seconded by Sue Pirtle. The vote

on the motion and the amendment was unanimous.

Walt Bell moved to pay Yaggi Document Service a progress payment of one-half

of the fee, $750.00 for the winter edition, seconded by Sue Pirtle, the motion

carried unanimously.

Sue Pirtle moved for a recess, Larry Pirtle seconded, the motion carried.

Jim Erviti moved to extend the Malamalama lease of 2 1/2 years ago to the

end of a term of the total 5 years, Walt Bell seconded. The vote was 2 in

favor, 3 against the motion was defeated.

Jim Erviti moved to invite the Hui’s lease Committee Chair to explain the

issues of question, Larry Pirtle seconded, the motion carried, the motion

carried.

Walter Moé moved to expeditiously engage in dialog with the Malamalama

School and resolve the lease signing, Larry Pirtle seconded. Walter Moé amended

the motion to deal with question of the lease after we have examined and

reviewed the motion made by Jim Erviti, Larry Pirtle seconded, the motion and

amendment carried.

April 8, 1998

 

Sue Pirtle moved to add Glenn Santos to the agenda, after the Secretary’s

Report, seconded by Walter Moé, the motion carried.

Sue Pirtle moved to add Norma Mastenbrook to the agenda, before Glenn

Santos, Walter Moé seconded, the motion carried.

Walter Moé moved to approve the revised agenda, seconded by Larry Pirtle,

the motion carried.

Walter Moé moved to approve the minutes of March 11, 1998 as written, Sue

Pirtle seconded, the motion carried.

Walter Moé moved to extend the existing lease of 2 1/2 years to the regular

customary term of 5 years,
Sue Pirtle seconded. (Walt Bell amended the motion, to add “existing”

before lease.) The amended motion carried.

Jim Erviti moved to accept a proposal for Officers and Directors liability

insurance in the amount of $1050 from American Insurance Agency, seconded by

Walter Moé, the motion carried unanimously.

Jim Erviti moved that only members and associate members of Paradise Hui

Hanalike be permitted to rent the Activity Center for single events or usage,

longer term renters shall present evidence that Paradise Hui Hanalike is named

as an additional insured in their liability insurance, Walter Moé seconded, the

motion carried unanimously.

Jim Erviti moved that members whose membership expires in April, May or June

of 1998, pay dues of $25.00, for the remainder of the 1997-98 fiscal year and

for the year ending June 30, 1999. Larry Pirtle seconded, the motion carried.

Jim Erviti moved that in accordance with Article 9, section 11b, of the

bylaws, and number 16 of the Corporate Policy, lists of lot owners shall not be

given or sold to any entity, individual or corporate, except on official

business of the Corporation or its Road Committee. Larry Pirtle seconded, the

motion carried

May 13, 1998

 

Sue Pirtle moved to add Jane Buffington’s Activities Report and Ron Terry regarding

the Waterline, after approval of the minutes seconded by Walter Moé, the motion

carried.

Sue Pirtle moved to approve the revised agenda, seconded by Walter Moé, the

motion carried.

Jim Erviti moved to approve the minutes of April 8,1998 as written, Walter Moé seconded, the motion carried.

Jim Erviti moved to thank the plumber for doing the work at the Activity

Center, seconded by Sue Pirtle, the motion carried.

Jim Erviti moved to approve the electrical contractors price to install and rewire security lights at the Activity Center in the

amount of $660.38, seconded by Walter Moé, the motion carried.

Walter Moé moved to approve the rent reduction of three hours, to two

renters, due to the broken waterline on May 8th and May 10th, seconded by Larry

Pirtle, the motion carried.

Walter Moé moved to approve Dr. Ron Terry study in reference to the

Environmental Assessment for the proposed Paradise Drive waterline, Puna

District, and we approve and support his activity in that endeavor. Seconded by

Larry Pirtle

Jim Erviti amended the motion, to continue to support the waterline, Larry

Pirtle seconded, the amendment carried. The amended motion carried.

June 10, 1998

 

Jim Erviti moved to approve the agenda, seconded by Larry Pirtle, the motion

carried.

After the correction of Ken Flood as being excused, Don Tinker moved to

approve the minutes of May13, 1998 as corrected, Jim Erviti seconded, themotion

carried.

Ken Flood moved to authorize no more than $6000 for the Hui’s portion of Mr.

Yoshida’s bill, Don Tinker seconded.

Sue Pirtle amended the motion to, in answer to the unauthorized request of

Mr. Delima, that the BOD proposed that the Hui’s portion be 10% of Mr.

Yoshida’s bill, Jim Erviti seconded, the vote on the amendment carried

unanimous.

On the amended motion, the vote was 3 in favor, 3 opposed, the President

voted in favor, the motion carried.

Jim Erviti moved to submit the Community Research Center proposal to the

funding organizations, Larry Pirtle seconded, the vote was 5 in favor, 1 abstained, the motion carried.

Jim Erviti moved to table the Rental Agreement until the next regular

meeting, Larry Pirtle seconded, the motion carried unanimously.

Larry Pirtle moved for the Board to support the Neighborhood Watch with the

amount of $1500, Don Tinker seconded, the motion carried.

June 21, 1998 – Special meeting

 

Jim Erviti moved to approve the agenda, seconded by Larry Pirtle, the motion

carried.

Larry Pirtle moved that the TMR provide the Hui Board and RMC an opportunity

to review the proposed bylaws prior to electing the three members from each

group, seconded by Jim Erviti, the motion carried unanimously.

Jim Erviti moved to question if compensation should be written into this

order, Don Tinker seconded, the motion carried.

July 3, 1998 – Swearing in of new officers only.

 

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July 8, 1998

 

Sue Pirtle moved to approve the agenda as amended, seconded by Jane

Buffington, the motion carried.

Sue Pirtle moved to approve the minutes of June 10, 1998 as written, Jane

Buffington seconded, the motion carried unanimously.

Jane Buffington moved that Walter Moé to be in charge of all legal aspects,

and legal consultation to be at his discretion, Larry Pirtle seconded, the

motion carried unanimously.

Jane Buffington moved to keep John Moran as the Hui attorney, Don Tinker

seconded, the motion carried unanimously.

Jane Buffington moved to keep Patrick Walsh as the liaison with the Grant

writer for Paradise Hui Hanalike, seconded by Arlene Terry, the motion carried

unanimously.

Jane Buffington moved to approve Jesse Crawford as the Community Action

Chair, seconded by Larry Pirtle, the motion carried unanimously

Sue Pirtle moved to approve Walt Bell as the Membership Chair, seconded by

Don Tinker, the motion carried unanimously.

Sue Pirtle moved to approve Don Tinker as the Hui’s representative to the

RMC, seconded by Larry Pirtle, the motion carried unanimously.

Sue Pirtle moved to approve Jane Buffington as the Activities Chair,

seconded by Don Tinker, the motion carried unanimously.

Jane Buffington moved that the minutes to be mailed to all Board members,

Nancy Cabral, the Master/Receiver and the RMC Chair, and arrive at least 3 days

prior to the next meeting. Larry Pirtle seconded, the motion carried

unanimously.

Jane Buffington moved to have Walter Moé, Arlene Terry and Don Tinker as the

bylaw review committee, Jesse Crawford seconded, the motion carried

unanimously.

Walt Bell moved that the donation from a Japanese lot owner be used, in

part, to initiate a Japanese language supplement to the Conch, in expectation

that advertisers will be found in Japan to defray the cost in the future, Larry

Pirtle seconded, the vote was 7 in favor, 1 abstained, the motion carried.

August 12, 1998

 

Don Tinker moved to approve the agenda as amended, seconded by Sue Pirtle

the motion carried.

Jesse Crawford moved to approve the minutes of July 3, 1998 and July 8, 1998

as written, Jane Buffington seconded, the motion carried unanimously.

Sue Pirtle moved to support the application Grant for the restoration and

rehabilitation of the Old Puna Road Trail, Jane Buffington seconded, the motion

carried unanimously.

Sue Pirtle moved to support the previous Board of Directors request for

clarification of operational needs for Hui assets be met as per John Moran’s

letter dated June 22, 1998, Larry Pirtle seconded, the motion carried unanimously.

September 9 , 1998

 

Don Tinker moved to approve the agenda as amended, seconded by Mary Ann

Kamahele, the motion carried.

Jesse Crawford moved to approve the minutes of August 12, 1998 as written,

Don Tinker seconded, the motion carried unanimously.

Mary Ann Kamahele moved to hire the Grant writer at of $100 per month, Don

Tinker seconded. The vote carried unanimously.

October 14, 1998

 

Don Tinker moved to approve the agenda, seconded by Sue Pirtle, the motion

carried unanimously.

Jane Buffington moved to approve the minutes of September 9, 1998 as

written, Sue Pirtle seconded, the motion carried unanimously.

Don Tinker moved to approve the self storage business variance application

request, Jesse Crawford seconded, discussion followed, the vote was 3 in favor,

4 against, the motion was defeated.

Jane Buffington moved to send a letter to the Planning Commission of the

Boards opposition to the self storage business variance, Larry Pirtle seconded, 4 in favor, 2 abstained, the motion carried.

November 11, 1998

 

Sue Pirtle moved to approve the agenda, seconded by Jane Buffington, the

motion carried unanimously.

Jane Buffington moved to approve the minutes of October 14, 1998 as

corrected, Larry Pirtle seconded, the motion carried unanimously.

November 20, 1998 – Special meeting

 

Don Tinker moved to that Jesse Crawford become the full time member to the

bylaws committee and elect Larry Pirtle as the alternate to the bylaw

committee, Jane Buffington seconded, the motion carried unanimously.

November 20, 1998 – Second Special meeting

 

Larry Pirtle moved to appeal the Planning Commission’s decision to allow the

variance for John and Jeanne Vurich, in the building of the self storage units,

as it will not conform with our Master Plan, Walt Bell seconded the vote was 5

in favor, 1 opposed, 1 abstained, the motion carried.

December 9, 1998

 

Jesse Crawford moved to approve the agenda, as amended, seconded by Marianne

Kamahele, the motion carried unanimously.

Marianne Kamahele moved to approve the minutes of November 11, 1998 as

written, Jesse Crawford seconded, the motion carried unanimously.

Walt Bell moved to approve the minutes of the first meeting of November 20,

1998 as written, seconded by Marianne Kamahele, the motion carried unanimously.

Walt Bell moved to approve the minutes of the second meeting of November 20,

1998 as written, seconded by Jesse Crawford, the motion carried unanimously.

December 16, 1998

 

Larry Pirtle moved to approve the agenda, Walt Bell seconded, the motion

carried.

Sue Pirtle moved that the Board confirm the prior motion to pursue the

objection of the variance in the Third Circuit Court as an appeal, seconded by

Larry Pirtle. The vote on the motion was 3 in favor, 2 opposed, the motion

carried.

January 13, 1999

 

Sue Pirtle moved to approve the agenda, as written, seconded by Jesse

Crawford, the motion carried unanimously.

Jane Buffington moved to submit the $290,000 grant for improvements to the

20 acres where the Activity Center is located, and the 20 acres across 16th and

adopt the resolution Walt Bell seconded. The vote was 6 in favor, 1 opposed,

the motion carried.

Sue Pirtle moved to approve the minutes of December 9, 1998 as corrected,

Jane Buffington seconded, the motion carried unanimously.

Sue Pirtle moved to approve the minutes of the special meeting of December

16, 1998 as written, seconded by Jesse Crawford, the vote was 6 in favor, 1 abstained, the motion carried.

February 10, 1999

 

Sue Pirtle moved to approve the agenda, as written, seconded by Marianne

Kamahele, the motion carried unanimously.

Sue Pirtle moved to approve the minutes of January 13, 1999 as written,

Larry Pirtle seconded, the motion carried.

Jesse Crawford moved to terminate all contracts with the grant writer as of

today, Sue Pirtle seconded, the motion carried unanimously.

For the current grant application, Larry Pirtle moved to honor the prior

contract of 10% of what is received from the grant, and reject the $4000 plus

5% counter offer, seconded by Jane Buffington, the vote was unanimously in

favor.

Walt Bell moved to appoint Jim Erviti and Jerry Miller as the Boards

selection for the RMC Nominating Committee, seconded by Larry Pirtle, the

motion carried unanimously.

Larry Pirtle moved to appoint Gary Jung as a Financial Liaison with the TMR

and PM until June 30, 1999, seconded by Jane Buffington, the motion carried

unanimously.

February 15, 1998

 

Sue Pirtle moved to approve the agenda, as written, seconded by Jane

Buffington, the motion carried unanimously.

Larry Pirtle moved to give Don Tinker the authority to talk with our

attorney prior to submitting this letter, and to submit this letter and

proposed bylaws to the Judge. Seconded by Sue Pirtle. The vote on the motion was unanimously in favor.

March 10, 1999

 

Sue Pirtle moved to approve the agenda, as written, seconded by Larry

Pirtle, the motion carried unanimously.

Jesse Crawford moved to approve the minutes of February 10, 1999 as written,

Larry Pirtle seconded, the motion carried.

Jane Buffington moved to approve the minutes of the Special meetings of

February 10, 1999 and of February 15, 1999, Larry Pirtle seconded, the motion

carried.

Jane Buffington moved to offer an apology to the grant writer for any

misunderstandings in regard to the grant, Larry Pirtle seconded, the vote was 5

in favor, 1 abstained, the motion carried.

Larry Pirtle moved to continue the tradition of giving the Rick Edward’s

Award to one individual, Jane Buffington seconded. The vote on the motion was

unanimously in favor.

Sue Pirtle moved to allow BIARC to use the Activity Center for the weekend

of June 26 and 27 with a flat charge of $40 for kitchen use, seconded by Jane Buffington.

The vote on the motion was unanimously in favor.

March 21, 1999

 

Ron Phillips moved that the Hui disapprove John Moran’s recommendation, to

accept the agreement arrived at between the TMR and PM, with the mowing

contractor, CL Services, seconded by Jane Buffington. The vote was unanimously

in favor.

April 14, 1999

 

Sue Pirtle moved to approve the agenda, as written, seconded by Larry

Pirtle, the motion carried.

Sue Pirtle moved to approve the minutes of March 10, 1999 and the Special

meeting of March 21, 1999 as written, Marianne Kamahele seconded, the motion

carried.

Jane Buffington moved to accept Larry Pirtle’s resignation, Ron Phillips

seconded, the motion carried unanimously.

Arlene Terry moved that we pursue establishing the HPP Activity Center as an

emergency shelter, seconded by Jane Buffington. the motion carried unanimously.

May 12, 1999

 

Sue Pirtle moved to approve the agenda as written, seconded by Arlene Terry,

the motion carried.

Sue Pirtle moved to approve the minutes of April 14, 1999 as written, Jesse

Crawford seconded, the motion carried unanimously.

Arlene Terry moved to accept the procedure for changes to the Draft of

5-13-99, Proposed Bylaws, Jesse Crawford seconded.

Jesse Crawford amendment the motion to remove the words by a certain date from

Item 2, Ron Phillips seconded . The vote on the

amended motion carried unanimously.

Jane Buffington moved to pay $300.00 to Roger Evans when he is finished

painting the library and catch tanks, also removing graffiti and rust from the

catch tanks. Ron Phillips seconded, the motion carried unanimously.

Ron Phillips moved to charge the Church group $10 per hour for using the

Activity Center and kitchenfor Dinners for the Needy. Sue Pirtle seconded. The

vote on the motion was 2 in favor, 3 opposed, the motion was defeated.

Sue Pirtle moved to allow use of the Activity Center and kitchen for Dinners

for the Needy at no charge and to ask for a donation. Jesse Crawford seconded,

the vote was 3 in favor, 2 opposed, the motion carried.

Ron Phillips moved to send the proposed budget back to the RMC for

reconsideration, Jane Buffington seconded. The vote on the motion was 2 in

favor, 2 opposed and 2 abstained, the motion failed.

Sue Pirtle moved to approve the budget, Walt Bell seconded. The vote on the

motion was 3 in favor, 3 opposed, the motion failed.

Ron Phillips moved to table the proposed budget, Sue Pirtle seconded, the vote was 2 in favor, 3 opposed, the motion failed.

Arlene Terry moved to return the proposed budget to the RMC tomorrow evening

for their review, and to provide either the same budget if approved or an

amended budget to the Board. Ron Phillips seconded, the motion carried

unanimously.

Jesse Crawford moved to form a committee to decide what computer equipment

is needed and draw up a request for a proposal in order to proceed. Arlene

Terry seconded, the motion carried unanimously.

June 9, 1999

 

Sue Pirtle moved to approve the agenda as written, seconded by Jane

Buffington, the motion carried.

Sue Pirtle moved to approve the minutes of May 12, 1999 as amended, Jane

Buffington seconded, the motion carried unanimously.

Ron Phillips moved to form a committee to gather details on the variance

request (at 27th and Kaloli,) Norma Mastenbrook seconded. The vote was 5 in

favor, 2 abstained, the motion carried.

Jane Buffington moved to have a letter written in response to John Moran’s

resignation, and delivered to Mr. Moran, Sue Pirtle seconded, The vote carried unanimously.

Norma Mastenbrook moved that (the Board) support and participate in the

community Bylaws group, which meet on Tuesday evenings and Friday mornings, so

that working together we will produce the best Bylaws possible. Ron Phillips

seconded. The vote was 5 in favor, 2 abstained, the motion carried.

Ron Phillips moved to invite the owner of the school bus company to the July

Board meeting, failure to appear will force (the Board into) more severe

action, which may result in being barred from the park. Jane Buffington

seconded, the motion carried unanimously.

Walt Bell moved to accept the budget submitted by the RMC, Sue Pirtle

seconded. the vote was 4 in favor, 3 opposed, the

motion carried.

Sue Pirtle moved if only two applicants for the Malamalama scholarships

exist, to go ahead and
accept them for the scholarships, Jane Buffington seconded, the vote was 4 in

favor, 1 abstained, themotion carried.

Walt Bell moved to form a committee of Gary Jung, Sue Pirtle and Walt Bell

to select a recipient for the Rick Edward’s Award, to be announced at the June

General Meeting, Norma Mastenbrook seconded, the vote was 5 in favor, 1

abstained, the motion carried.

Norma Mastenbrook moved (that this Board) sponsor the public hearing on July

16, Sue Pirtle
seconded, the motion carried unanimous.

July 14, 1999

 

Jesse Crawford moved to approve the agenda as written, seconded by Jane

Buffington, the motion carried.

Jesse Crawford moved to approve the minutes of June 9, 1999 as written, Jane

Buffington seconded, the motion carried unanimously.

Jane Buffington moved to have a five (5) minute time limit on visitors

speaking, Ron Phillips seconded. Mike McMillan made a friendly amendment that

each visitor has one opportunity to speak, for up to five minutes during the visitors time to speak, which was accepted. The vote on the

amended motion was 3 in favor, 5 opposed, the motion failed.

Jesse moved to create a committee of Ron Phillips and Mike McMillan to look

into combining the 31 Acre parcels into one parcel, Mike McMillan seconded,, the vote was 4 in favor, 4 opposed, the motion failed.

Jesse moved to pass a resolution to endorse the letter regarding contracts

to the TMR from the RMC, seconded by Mike McMillan. The vote was 7 in favor, 1 abstained, the motion carried.

Jesse Crawford moved that Don Tinker be the Hui selection to the RMC, the

vote was 6 in favor, the motion carried. (This motion was remade, seconded and

passed at the August meeting.)

Jesse moved to approve the Malamalama School letter endorsing the Kinderhale

project, Robert Daley seconded, the vote was unanimously in favor.

Robert Daley moved to request in writing, asking the Planning Department for

an update on the progress on incorporating the HPP Master Plan into the County

General Plan, Ron Phillips seconded, the motion carried unanimously.

Ron Phillips moved to wait for the TMR’s draft of revisions to the Bylaws of

August 15 before doing anything, seconded by Mike McMillan. The vote was 0 in

favor, 4 opposed, the motion failed.

Jesse Crawford moved to extend the time limit to 9:30 p.m., seconded by Ron

Phillips, the motion carried unanimously.

Walt Bell moved that copies of all proposed Bylaw revisions be made

available in the office to interested parties in such a way that no endorsement

will be made, Robert Daley seconded, the motion carried unanimously.

Mike McMillian moved to set a date in the first week of August for a public

hearing, and in the same advertisement, to state all other proposed revisions

are available at the office, seconded by Robert Daley. Mike amended the motion

to have a someone establish the dates and determine if

the Activity Center is available on those dates. The vote was unanimously in

favor.

August 11, 1999

 

Jesse Crawford moved to approve the minutes of July 14, 1999 as corrected,

Robert Daley seconded, the motion carried unanimously.

Ron Phillips moved to approve the agenda, seconded by Yoshi Terada. Ron

Phillips amended the motion to approve the agenda as amended, seconded by Yoshi

Terada, the motion carried unanimously.

Ron Phillips moved to form a Committee to develop what issues and concerns

an attorney will address, seconded by Mike McMillan. The vote was 5 in favor, 1 abstained, the motion carried.

Ron Phillips moved to pay John Moran’s bill, Yoshi Terada seconded, the

motion carried unanimously.

Ron Phillips moved to give Jesse the authority to purchase two computers and

the necessary software, seconded by Mike McMillan, the motion carried

unanimously.

Mike McMillan moved to purchase a collating copier so the office can run

smoothly and efficiently, Yoshi Terada seconded, the motion carried

unanimously.

Jesse Crawford moved to extend the meeting time to 9:30 p.m., seconded by

Mike McMillan, the motion carried unanimously.

Jesse Crawford renewed the motion that Don Tinker be the Boards

representative to the RMC, Ron Phillips seconded, the motion carried.

Ron Phillips moved that we do not have any further Property Owners meetings

until we have the Hui membership meeting to approve or disapprove the proposed

amendments to the Bylaws, seconded by Jesse Crawford. The vote was 5 in favor,

2 opposed, the motion carried.

September 8, 1999

 

Jesse Crawford moved to approve the agenda as amended, seconded by Ron

Phillips, the motion carried unanimously.

Ron Phillips moved to approve the minutes of 8-11-99, Mike McMillan

seconded. The amended minutes were approved by a vote of 6 in favor, 1

abstention.

Jane Buffington moved to request contractors to prepare bids for re-roofing

the entire roof area of the activity center, barbecue area and in between,

seconded by Robert Daley, the vote carried unanimously.

Jesse Crawford moved to invite Drug Addiction Services of Hawaii to attend a

meeting to make a presentation and a written proposal to the Board, Jane

Buffington seconded. Ron Phillips offered a friendly amendment to solicit a

written proposal prior to the next meeting, which was accepted. The amended

motion carried unanimously.

October 13, 1999

 

Mike McMillan moved to approve the agenda, seconded by Jane Buffington, the

motion carried unanimously.

Mike McMillan moved to approve the minutes of September 8, 1999, as

corrected, Ron Phillips seconded, the motion carried unanimously.

Ron Phillips moved to disapprove Mr. Pistone’s application for a used car

lot, Jane Buffington seconded. The vote on the motion was 6 in favor, 1

opposed, the motion carried.

Mike McMillan moved to approve both proposals using option (B,) at $1,425.84

and $8,132.80, Ron Phillips seconded. The motion carried unanimously.

Jesse Crawford moved to turn this issue over to the Policy Committee, and be

instructed to see what is the appropriate level of insurance

for a small commercial business, Robert Daley seconded. Ron Phillips

made a friendly amendment that it be within 30 days,

seconded by Mike McMillan which was accepted. The motion carried unanimously.

Mike McMillan moved to proceed with the consolidation of the 31 acre area,

Jane Buffington seconded, the motion carried unanimously.

Mike McMillan moved to ask both Harry Ellison and Alan Okamoto to represent

HPP whenever we need their service, without a retainer, Jane Buffington

seconded, the vote was 6 in favor, 1 abstained, the

motion carried.

November 10, 1999

 

Mike McMillan moved to approve the agenda, seconded by Jane Buffington, the

motion carried unanimously.

Jane Buffington moved to approve the minutes of October 13, 1999, as

corrected, Ron Phillips seconded, the motion carried unanimously.

Jesse Crawford moved to ask the Community Action Committee Chair to

undertake a fact finding mission and report back to the Board with

recommendations, Mike McMillan seconded. Walt Bell offered a friendly amendment

that it refers to the 19th and Paradise problem and other properties in

violation, which was accepted. The motion carried unanimously.

Jane Buffington moved that the Hui Board of Directors make available to the

Police Department, on a temporary basis, the office located in the Road

Equipment Building for the purpose of a substation for the Police in HPP, for

them to use at their discretion at no cost to the County. (Notification to be

by) letter sent to the Police Chief making this offer, once approval has been granted,

and signed by the heads of the (Hui) Board, (Hui) membership, RMC, Seniors of

Paradise and Neighborhood Watch. Seconded by Jesse Crawford. The vote was unanimously in favor, the motion carried.

Ron Phillips moved the Board send a letter to the TMR and to the PM

suggesting to not send the bylaws out for the lot

owners to vote on, seconded by Jesse Crawford. The vote was 2 in favor, 4

against, the motion was defeated.

December 8, 1999

 

Jesse Crawford moved to approve the agenda, seconded by Robert Daley, the

motion carried unanimously.

Mike McMillan moved to approve the minutes of November 10, 1999, as written,

Jesse Crawford seconded, the motion carried unanimously.

Mike McMillan moved to have the PM institute credit card charging for the

payment of road fees, seconded by Robert Daley, the motion carried unanimously.

January 12, 2000

 

Mike McMillan moved to approve the agenda, seconded by Yoshi Terada, the

motion carried unanimously.

Jesse Crawford moved to approve the minutes of December 8, 1999, as

corrected, Mike McMillan seconded, the motion carried unanimously.

Jesse Crawford moved, and volunteered, to write a letter to the Water

Commissioner and Water Department about our concerns with spaghetti lines,

seconded by Yoshi Terada. The motion carried unanimously.

Ron Phillips moved to dispense with Committee Reports, seconded by Jesse

Crawford. The motion carried unanimously.

Jesse Crawford moved to amend the budget reflecting income as $410,000 and

$90,000 borrowed from next year totaling $500,000. Yoshi Terada seconded, the

motion carried unanimously.

Jesse Crawford moved to rescind the motion to review the level of insurance

for small businesses, Ron Phillips seconded, the motion carried unanimously.

Jesse Crawford moved to request the PM to ask the TMR for a monthly

statement of charges for budgeting purposes. Ron Phillips seconded, carried

unanimously.

February 9, 2000

 

Mike McMillan moved to approve the agenda, seconded by Robert Daley, the

motion carried unanimously.

Mike McMillan moved to approve the minutes of January 12, 2000 as written,

Robert Daley seconded, the motion carried unanimously.

Walt Bell moved to accept the proposal for a Website from Orion Enterprises

(Morgan Sky) of $525 set up, and $25 per month for updating, with General

Membership approval if there is a quorum at the next meeting. If there is no

quorum, the Boards decision stands. Ron Phillips seconded, the motion carried

unanimously.

Ron Phillips moved to approve the RMC revised Budget for 7-1-00 to 6-30-01,

Jane Buffington seconded, the motion carried unanimously.

Ron Phillips moved to allow BIARC to use the Activity Center for $40, Walt

Bell seconded, the motion carried unanimously.

February 20, 2000 – No motions.

 

---

March 8, 2000 – No Quorum

 

---

April 12, 2000

 

Mike McMillan moved to approve the agenda as amended, seconded by Jesse

Crawford, the motion carried unanimously.

Jesse Crawford moved to approve the minutes of February 9, 2000 as written,

Yoshi Terada seconded, the motion carried unanimously.

Mike McMillian moved to approve the minutes of February 20, 2000 as written,

Walt Bell seconded, the motion carried unanimously.

Ron Phillips moved that the Board agreed that a letter be written to the TMR

expressing the Boards concerns (of the delay on Court approval of the bylaws).

Mike McMillian seconded, the motion carried unanimously.

Ron Phillips moved to file a complaint with the Building Department, against

the property at 19th and Paradise Drive, for violation of the permit. Mike

McMillian seconded. The motion carried unanimously.

Jesse Crawford moved that renting the Activity Center to parties and other

activities that can be expected to be loud be restricted to daylight hours

only. Mike McMillian seconded. The vote was 6 in favor, 1 against, the motion

carried.

Jesse Crawford moved to form a committee to review rental of the Activity

Center, Mike McMillian seconded, the motion carried.

Walt Bell moved the Board accept the current criteria for awards and

continue the Awards Program. Seconded by Ron Phillips, the motion carried unanimously.

Jesse Crawford moved to establish a committee to examine the criteria for

the Malamalama School Scholarships, Mike McMillian seconded, the motion carried.

May 10, 2000

 

Mike McMillan moved to approve the agenda as written, seconded by Robert

Daley, the motion carried unanimously.

Mike McMillan moved to approve the minutes of April 12, 2000 as written,

Jesse Crawford seconded, the motion carried unanimously.

Mike McMillian moved to dismantle the barbecue and open the space up as a

clear floor, Jesse Crawford seconded, the motion carried unanimously.

Jesse Crawford moved to display the “No Open Fires” only during

legally declared fire bans, seconded by Ron Phillips.

Ron Phillips moved to table the motion, Robert Daley seconded, the vote was

5 in favor, 0 opposed, 1 abstained.

Walt Bell moved that the Board form a committee to research the aspects of

Fire Bans or prohibition of burning, Ron Phillips seconded, the motion carried

unanimously.

Ron moved that this Board doesn’t give carte blanc permission for a bike path through Paradise Park at this time, seconded by Mike

McMillian. The vote was 3 in favor, 3 opposed, 1 abstained, the motion failed.

Ron Phillips moved to approve the Web Site (for payment), Robert Daley seconded,

the motion carried unanimously.

June 14, 2000

 

Mike McMillan moved to approve the agenda as written, seconded by Marianne

Kamahele, the motion carried unanimously.

Mike McMillan moved to approve the minutes of April 12, 2000 as written, Ron

Phillips seconded, the motion carried unanimously.

Mike McMillian moved that as soon as the revised bylaws are in effect, to

begin the election process in accordance with the newly revised bylaws,

regardless of the time frame involved. Ron Phillips seconded, the motion

carried unanimously.

Jesse Crawford moved to contact Al Smith to make an appeal to the County to

accept Pohaku Circle, Ron Phillips seconded, the motion carried.

July 12, 2000

 

Jesse Crawford moved to approve the agenda as written, seconded by Mike

McMillan, the motion carried unanimously.

Mike McMillan moved to approve the minutes of June 14, 2000 as written,

Jesse Crawford seconded, 4 in favor, 1 abstained, the

motion carried.

Ron Phillips moved that the President asks Jane Buffington if she wishes to

continue or resign. Seconded by Mike McMillian, the motion carried.

August 9, 2000

 

Yoshi Terada moved to approve the agenda as written, seconded by Ron

Phillips, the motion carried unanimously.

Ron Phillips moved to approve the minutes of July 12, 2000 as corrected,

Jesse Crawford seconded, the motion carried unanimously.

Ron Phillips moved that only the Motions Log be put on the website, Jesse

Crawford seconded, the motion carried unanimously.

Ron Phillips moved to allow the old used equipment to be sold at the

upcoming swap meet, Yoshi Terada seconded, carried unanimously.

Ron Phillips moved to contact our attorney with a list of activities, Jesse

Crawford seconded, the motion carried unanimously.

September 13, 2000

 

Ron Phillips moved to approve the agenda as amended, seconded by Yoshi

Terada, the motion carried unanimously.

Approval of Minutes of August 9, 2000: Yoshi Terada moved to approve the

minutes of August 9 as written, Ron Phillips seconded, the motion carried

unanimously.

Mike McMillian moved to form a committee of at least three members of the

Hui Board to work on a contract/lease proposal with the HAAS Charter School,

seconded by Ron Phillips, the motion carried unanimously.

Mike McMillian moved to appointed Ron Phillips as the Malamalama School

liaison, Robert Daley seconded. The vote was 5 in favor,

1 abstained, the motion carried.

October 11, 2000

No Quorum

 

---

October 15, 2000

 

Mike McMillian moved to accept the County Waterline easement as presented,

Walt Bell seconded, the motion carried unanimously.

Mike McMillian moved to instruct our President to make a written inquiry to

Mr. Moran for an update and ask for a recommendation of how to proceed from

here. Marianne Kamahele seconded. The vote was 6 in favor, 1 opposed, the

motion carried.

Ron Phillips moved to adjourn, Jesse Crawford seconded, the motion carried.

November 8, 2000

 

Jesse Crawford moved to approve the agenda as amended, seconded by Walt

Bell, the motion carried unanimously.

Jesse Crawford moved to approve the minutes of September 13, 2000 as

written, Robert Daley seconded, the motion carried unanimously.

Jesse Crawford moved to approve the minutes of October 15, 2000 as written,

Marianne Kamahele seconded, the vote was 4 in favor, 1

abstained, the motion carried.

Ron Phillips moved to hold a Special Membership Meeting on December 17, 2000

in order to vote again on the Amended and Restated Bylaws, Jesse Crawford

seconded, the motion carried unanimously.

Ron Phillips moved for a recommendation at the next meeting on the future of

our record keeping program from Jesse and the PM, Robert Daley seconded. This

motion was not voted on.

Jesse Crawford moved to extend the meeting by 15 minutes, Ron Phillips

seconded, carried unanimously.

Ron Phillips moved to adjourn, Marianne Kamahele seconded, carried.

December 13, 2000

 

Mike McMillian moved to approve the agenda, seconded by Robert Daley, the

motion carried unanimously.

Mike McMillian moved to approve the minutes of November 8, 2000 as written,

Ron Phillips seconded, the motion carried unanimously.

Mike McMillian moved to purchase the Enterprise program from Yardi for

billing and record keeping, Robert Daley seconded, the vote was 4 in favor, 2 opposed, the motion carried.

Ron Phillips moved to ask the PM to obtain a copy of the Master Plan for our

office, Mike McMillian seconded, the motion carried.

Mike McMillian moved to hold a regular membership meeting after the special

meeting to address the position available on the Board, seconded by Marianne

Kamahele. The vote carried unanimously.

Ron Phillips moved to adjourn, Mike McMillian seconded, carried.

January 10, 2001

 

Mike McMillian moved to approve the agenda as amended, seconded by Jesse

Crawford, the motion carried unanimously.

Mike McMillian moved to approve the minutes of December 13, 2000 as

corrected, Ron Phillips seconded, the motion carried unanimously.

Ron Phillips moved that any information coming in, that is relevant to the

function and duties of the Board, shall be copied and

put in our office boxes. Yoshi Terada seconded. The vote was 5 in favor, 1

opposed, the motion carried.

Ron Phillips moved to establish a committee to prepare a budget by the next

Board meeting, Mike McMillian seconded. The motion carried unanimously

Jesse Crawford moved that the Board make application for $750,000 to the

Ways & Means Committee of the State Legislature for a waterline down Kaloli

to 25th Street. Mike McMillian seconded. The vote was 5 in favor, 0 opposed, 1

abstained, the motion carried.

Jesse Crawford moved that the Board ask Gary Jung to write the proposal,

file the application, and do whatever is necessary to secure a State

Legislature grant. Marianne Kamahele seconded. The vote was 5 in favor, 0

opposed, 1 abstained, the motion carried.

February 14, 2001

 

Mike McMillian moved to approve the agenda as amended, seconded by Robert

Daley, the motion carried unanimously.

Ron Phillips moved to approve the minutes of January 10, 2001 as written,

Yoshi Terada seconded, the motion carried unanimously.

Mike McMillian moved to accept the Hawaiian Academy of Arts and Science

Charter School letter of termination of discussion, dated December 26, 2000,

and send them a letter stating so. Seconded by Ron Phillips, the vote carried

unanimously.

Ron Phillips moved to approve the RMC budget as approved by the road

committee, seconded by Yoshi Terada. The vote on the budget was 3 in favor, 3

opposed, the motion failed.

Ron Phillips moved to adjourn, 2 in favor, 3 opposed, the motion failed.

Mike McMillian moved for the meeting to be extended by 20 minutes, Robert

Daley seconded, 3 in favor, 2 opposed, the motion carried.

Mike McMillian moved to approve the proposed non-road budget as written,

seconded by Ron Phillips, the motion carried unanimously.

Ron Phillips moved to

adjourn, Mike McMillian seconded, carried.

searching for March 2001 thru October

01

November 13, 2001 (continued on November 19, 2001)

 

 

Jesse Crawford moved to recess tonight and defer the election of officers to

Monday, November 19, at 7:00 p.m. for the continuation of this meeting, Dan

Payne seconded, the motion carried unanimously.

Robert Daley moved to establish the first (year) term at seven months, Don

Tinker seconded. The motion carried.

Jesse Crawford moved to have the Election of Officers prior to Length of

Board Term, Don Tinker seconded, the motion carried unanimously.

Jesse Crawford moved to retain Day-Lum on a interim

basis, after the TMR is dismissed, at a rate to be determined, subject to

termination by either party with 30 days notice. Seconded by

Walter Moé. The motion carried unanimously.

Jesse Crawford moved to pursue the SBA loan, Don Tinker seconded, the motion

carried unanimously.

Walter Moé moved to dismiss the interim committees and form four new permanent

committees: Policies & Procedures; Budget & Finance; Legal &

Government; and Road Advisory, with only two Directors and a maximum of five

members per committee, and to ask the membership to get involved, Jesse

Crawford seconded. The vote on the was 6 in favor, 1

abstained, the motion carried.

 

December 3, 2001

 

Wayne Graber moved to accept the minutes Minutes of November 13 & 19, 2001

as written, Walter Moé seconded, the motion carried unanimously.

Wayne Graber moved to change the accounting method from cash to an accrual

basis with all deliberate haste in order to keep everything on the same basis.

Robert Daley seconded, the motion carried unanimously.

Walter Moé moved to have the four (4) HPPOA Officers as signatories on the

Association checking account plus the current Property Manager, Nancy Cabral of

Day-Lum, or General Manager, with two (2) signatures required on checks. Don

Tinker seconded, the motion carried unanimously.

Walter Moé moved that the four (4) Officers also have the authority to sign for

the filing of liens and release of liens. Chuck Cartwright seconded, the motion

carried unanimously.

Walter Moé moved to raise the road maintenance fees by 10%, from the present

$93.15 to a total amount of $102.00. Jesse Crawford seconded. The vote was 6 in

favor, 2 opposed, the motion carried.

Robert Daley moved to put the HPP Master Plan under the Polices &

Procedures Committee, Jesse seconded, the motion carried unanimously.

Walter Moé moved to have Wayne Graber and Floyd Lundquist selected as members

of the Budget & Finance Committee, Frank Wooten seconded, the motion

carried unanimously.

Walter moved to have Chuck Cartwright and Floyd Lundquist selected as members

of the Road Advisory Committee, Jesse Crawford seconded, the motion carried

unanimously.

Wayne Graber moved to have Robert Daley and Frank Wooten selected as members to

the Policies & Procedures Committee, Chuck Cartwright seconded, the vote

was 7 in favor, 0 opposed, 1 abstained, the motion carried.

Don Tinker moved to allow the committees to elect their own Chair from the

Board members, Robert Daley seconded, the motion carried unanimously.

Jesse Crawford moved to recess for an Executive Session, Wayne Graber seconded,

the motion carried.

Wayne Graber moved to engage Ted Hong as the HPPOA legal representative, Don

Tinker seconded, the motion carried unanimously.

Walter Moé moved to adjourn, Chuck Cartwright seconded, the motion carried. The

meeting adjourned at 9:45 p.m.

January 4, 2002

 

Walter Moé moved to accept the Minutes of December 3, 2001 with grammatical

and typing correction as needed, Frank Wooten seconded, the motion carried

unanimously.

Walter Moé moved to re-approved the minutes of

November 13, 2001 with the correction to the word “Policies” on page

6, 7, and 8. Robert Daley seconded, the motion carried.

Jesse Crawford moved that the work on Paradise Drive be accepted contigent upon

approval of the road Advisory Committee, Walter Moé seconded, the motion

carried unanimously.

Walter Moé moved to petition the Water Board to consider allowing the

Department of Water Supply to supply water and drive on cinder roads in HPP.

Jesse Crawford seconded. Jesse made a friendly amendment to limit traffic to

light vehicles which was accepted. The motion carried unanimously.

Jesse Crawford moved to approve the construction of bus shelters in HPP, Don

Tinker seconded, the motion carried unanimously.

Jesse Crawford moved to establish a two hour limit on Board meetings, with a

motion to extend if beyond that time limit, Walter Moé seconded. The vote was 8

in favor, 1 opposed (Cartwright,) the motion carried.

Walter Moé moved to adjourn, Chuck Cartwright seconded, the motion carried.

February 1, 2002

 

 

Chuck Cartwright moved that all committee reports be attached to the Board

minutes as an addendum, in it’s entirety, Jesse Crawford seconded. The vote was

6 in favor, 1 abstained (Tinker), the motion carried.

Jesse Crawford moved to approve the minutes of January 4, 2002 as amended,

Chuck Cartwright seconded, the motion carried unanimously.

Wayne Graber moved to authorize the PM to have the past due letter translated

into Japanese, printed and sent to any past due lot owners who reside in Japan.

Frank Wooten seconded, the motion carried unanimously.

Wayne Graber moved to authorize the PM to place for collection, with a

collection agency of her choice, all past due accounts at her discretion, Jesse

Crawford seconded. The motion carried unanimously.

Wayne Graber moved that the PM place (Association General) funds in Certificate

of Deposits as appropriate. Don Tinker seconded, the motion carried unanimously.

Chuck Cartwright moved to decline waiving any road fees to any organization,

Jesse Crawford seconded, the motion carried unanimously.

Jesse Crawford moved to deny Mr. Wytosky the petition for a meter from the

Water Dept., Chuck Crawford seconded, the motion carried unanimously.

Chuck Cartwright moved to drop pursuing the SBA loan, Robert Daley seconded,

the motion carried unanimously.

Don Tinker moved to extend the meeting by one-half hour, Jesse Crawford

seconded. The vote was 6 in favor, 1 opposed, the motion carried.

Frank Wooten moved to accept the Road Advisory Committee’s recommendations as a

goal for our future actions in HPP, Robert Daley seconded. The motion carried

unanimously.

Chuck Cartwright moved that the webpage be kept current, updated after the

Board meetings with a current motions log, unapproved minutes and an agenda of

the next meeting, no later than a week prior to the next meeting. Don Tinker

seconded. The vote was 6 in favor, 1 abstained (Tinker), the motion carried.

Wayne Graber moved to extend the meeting another hour, Robert Daley seconded,

the motion carried unanimously.

 

MOTIONS LOG…..continued

Jesse Crawford moved to adopt the following resolution:
WHEREAS, THE BOARD OF DIRECTORS OF HAWAIIAN PARADISE PARK OWNERS ASSOCIATION

(“HAWAIIAN PARADISE PARK”) wishes to approve certain actions relating

to the filing of documents in the Land Court of the Sate of Hawaii.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF HAWAIIAN PARADISE PARK OWNERS

ASSOCIATION that:
Dan Payne, as President is authorized to sign on behalf of the corporation and

all documents relating to the filing of Petition for Amendment of Land Court

Certificate of Title No. 196,718 and the Petition for Consolidation of Lots

100-108, 148-156, and 177-185 with the Land Court of the State of Hawaii and is

authorized to take all actions to finalize said documents on behalf of the

corporation.
Robert Daley seconded, the motion carried unanimously.

Wayne Graber moved to extend the meeting another hour, Don Tinker seconded, the

motion carried unanimously.

Robert Daley moved to approve the necessary expenditures for the newspaper

advertisements in the search for a General Manager, with a $1000 cap, Don

Tinker seconded, the motion carried.

Frank Wooten moved to rescind the two hour limit, Wayne Graber seconded, the

vote was 2 in favor, 3 opposed, the motion was

defeated.

Robert Daley moved to adjourn, Wayne Graber seconded, the motion carried. The

meeting adjourned at 1:25 p.m.

March 1, 2002

 

Don Tinker moved to approve the minutes of February 1, 2002 with spelling

corrections, Robert Daley seconded, the motion carried unanimously.

Robert Daley moved to give a Board member, or members, (at this time Floyd

Lundquist) authorization to negotiate interest on past due accounts, and to

review this policy on a regular basis. Don Tinker seconded, the motion carried

unanimously.

Wayne Graber moved to accept the bid of Royal Surplus Lines Insurance Company

(who had the lowest bid) for General Liability Insurance, Don Tinker seconded,

the motion carried unanimously.

Wayne Graber moved to accept the $1,000,000 bid for a Fidelity Bond, Don Tinker

seconded, the motion carried unanimously.

Robert Daley moved that we accept the job description for Association General

Manager as a basis for a draft we will utilized when we receive responses, and

give to those applying for the position. Don Tinker seconded. After changing I – E to Valid State driver’s license, the motion carried

unanimously.

Wayne Graber moved to approve attorney Ted Hong’s bill for payment, Floyd

Lundquist seconded, them motion carried unanimously.

Don Tinker moved to accept Chuck Cartwright’s resignation from the Board, Wayne

Graber seconded, them motion carried unanimously.

Robert Daley moved that the Board accept the management contract with Nancy

Cabral of Day-Lum that was approved last month, Don Tinker seconded. The motion

carried unanimously.

Frank Wooten moved that no member of the Board can enter into an agreement of expenditures

without prior approval of the Board, Wayne Graber seconded, the motion carried

unanimously.

Don Tinker moved to change the speed limit to 35 mph on the main roads, Walter

Moe seconded, the motion carried unanimously.

Robert Daley moved to hold the next HPPOA Association Membership Meeting on

June 30, 2002. Wayne Graber seconded, the motion carried unanimously.

Frank Wooten moved to change Board meetings to the third Saturday of each month

at 9:00 a.m. Walter Moe seconded, the vote was 4 in favor, 2 opposed, 1

abstained, the motion carried.

Robert Daley moved to have Lori Miner as the Parliamentarian for Board and

Membership meetings, Wayne Graber seconded, the vote was 5 in favor, 1 abstained, the motion carried.

April 5, 2002

 

Jesse Crawford moved to approved the minutes of

March 1, 2002 as corrected, Don Tinker seconded, the amended motion carried

unanimously.

Don Tinker moved to amend the minutes of February 1, 2002 by removing:

(removed: “Jesse has been told that Walter Moé represented that he was

speaking for the HPPOA Board at a County meeting. He will be asked to

stop.”) Wayne Graber seconded, the motion carried unanimously.

Wayne Graber moved to engage our attorney to pursue clarification of the Bylaws,

regarding Money Mortgage Transfers, Walter Moe seconded, the motion carried

unanimously.

Robert Daley moved to have the Board meetings on the third Sunday of each

month, at 3:00 p.m. starting in July. Wayne Graber seconded, the motion carried

unanimously.

Walter Moe moved that the Board approve $450 to $600 for the creation of a

bill, formulated by himself and Attorney Hong, to be introduced by Councilman

Gary Safarik to the County Council to give Hawaiian Paradise Park the status as

an Improvement District. Robert Daley seconded. The motion carried unanimously.

Robert Daley moved to allow up to $200 for expenses of bringing this applicant

for General Manager from Oahu, for an interview. Wayne Graber seconded. The

vote was 6 in favor, 0 opposed, 1 abstained (Crawford).

Walter Moe moved to requiring establishments or the establishment of commercial

activities that require an abundance of motor vehicle traffic which are being

considered and erected on our main roads, Maku`u, Paradise, Kaloli, and Shower,

be required to carry HPPOA as a co-insurer on their insurance policy, and to

notify the County of that requirement, Don Tinker seconded. The vote was 6 in

favor, 1 opposed (Graber).

Robert Daley moved to have Committee Reports follow the Financial Report,

Walter Moe seconded. The vote was unanimous.

Jesse Crawford moved to turn the two half scholarships back to the school

Scholarship Committee for distribution to Hawaiian Paradise Park residents, on

the basis of need and merit, giving HPPOA acknowledgment. Walter Moe seconded.

The vote was 6 in favor, 0 opposed, 1 abstained (Daley).

May 3, 2002

 

Walter Moe moved to approve the minutes of April 5, 2002, Jesse Crawford

seconded. The motion carried unanimously.
Walter Moe moved to approved the 2002-2003 Road and

Non-Road Budgets as amended, seconded by Darrell Crisp, the motion carried

unanimously.
Jesse Crawford moved to increase the funding for interviews by $400, seconded

by Darrell Crisp. Wayne Graber made a friendly amendment to increase the fund

by $1000, to a maximum of $1200, which was accepted. The motion carried

unanimously.
Robert Daley moved that legal expenses pertaining to waterlines or water

service will be paid from the non-road water account, Walter Moe seconded, the

motion carried unanimously.

Jesse Crawford moved that the candidates be listed on the ballots in

alphabetical order by last name, Wayne Graber seconded, the motion carried

unanimously.

June 7, 2002

 

Jesse Crawford moved to create a temporary committee, with one or more

directors, to deal with the rooster noise problem. Walter Moe seconded, the

motion carried unanimously.

Walter Moe moved to approve the minutes of May 3, 2002 as corrected, Darrell

Crisp seconded. The motion carried unanimously.

Jesse Crawford moved to organize the HPPOA motions by categories, Walter Moe

seconded, the motion carried unanimously.

Walter Moe moved to approve reimbursement to Floyd Lundquist for gasoline while

involved in collection activities on behalf of delinquent road fees. Robert

Daley seconded.

Jesse Crawford moved to table this motion until the next meeting, Wayne Graber

seconded, the motion carried.

Walter Moe moved to approve the Treasurers report subject to audit, Jesse

Crawford seconded, the motion carried unanimously.

Walter Moe moved to accept the Yamada & Sons bid plus or minus the

variance, to pave Beach Road and 28th Street from Shower to Paradise Drive,

Robert Daley seconded, the motion carried unanimously.

Floyd Lundquist moved that Darrell Crisp be on the Road Advisory Committee,

Robert Daley seconded, the motion carried unanimously.

Jesse Crawford moved to follow attorney Hong’s advice to pursue collecting on

past due fees on property taken back in place of foreclosure. Darrell Crisp

seconded, the motion carried unanimously.

July 21, 2002

 

Walter Moe moved to approve the minutes of June 7, 2002 as written, Robert

Daley seconded. The vote was 6 in favor, 3 abstained, the motion carried.

Walter Moe moved to approve the Treasurer’s Report subject to audit, Robert

Daley seconded, the motion carried unanimously.

Walter Moe moved to request that the Hawaii County Water Board, put HPP on the

next month’s agenda of the Water Board, Floyd Lundquist seconded, the motion

carried unanimously.

Jesse Crawford moved to accept Yamada and Sons, Inc. bid as written for paving

Beach Road, and 28th from Shower to Paradise, Don Tinker seconded, the motion

carried unanimously.

Don Tinker moved that:
1. Standing committees be: Legal & Government, Road Advisory, and Activity

Center.
2. Temporary Committees to be assigned as needed; to include Policies &

Procedures.
3. Budget & Finance falls under the duties of the Treasurer.
4. That any Board member may serve on any or all committees.
5. No limit to the number on a committee.
6. Committees will select their own Chair.
Jesse Crawford seconded, the motion carried unanimously.

Robert Daley moved that the signatories on the bank accounts of the HPPOA be

transferred to President Dan Payne, Vice-president John Vurich, Secretary Don

Tinker, Treasurer Wayne Graber, and General Manager Suzanne Mayhew, Wayne

Graber seconded, the motion carried unanimously.

Walter Moe moved to sell all the road equipment the association owns, Robert

Daley seconded. Don Tinker made a friendly amendment to keep the tractor,

mower, jackhammer and compressor, which was accepted. The motion carried

unanimously.

Robert Daley moved to approve the salaries for Morgan Sky and Suzanne Mayhew,

as decided in executive session, Wayne Graber seconded, the motion carried

unanimously.

August 18, 2002

 

Wayne Graber moved to approve the minutes of June 7, 2002 as corrected, Don

Tinker seconded. The vote carried unanimously.

Don Tinker moved to adjust our transfer fees to be in accordance with the

majority of the developments in the area, based on a poll by the General

Manager, Wayne Graber seconded, the motion carried unanimously.

---

September 15, 2002

 

Jesse Crawford moved to sponsor a Scouting program in HPP, and to provide a

meeting place for the Scouts. To also ask that HPP be named as additionally

insured on their policy. John Vurich seconded, the motion carried unanimously.

Jesse Crawford moved to approve the minutes of August 18, 2002 as written,

Wayne Graber seconded. The vote carried unanimously.

Wayne Graber moved to appoint Alexa von Allamann as a replacement Board

member for District 3. Don Tinker seconded, the motion carried unanimously.

Floyd Lundquist moved to approve the installation of an approved lateral

waterline off Paradise Drive, John Vurich seconded, the motion carried

unanimously.

October 20, 2002

 

Wayne Graber moved to approve the minutes of September 15, 2002 as written,

Jesse Crawford seconded.
The vote carried unanimously.

Wayne Graber moved to increase the transfer fee to $35 effective January 1,

2003, seconded by Don Tinker, the motion carried unanimously.

Floyd Lundquist moved that the Road Advisory Committee recommendations be

accepted by the Board, seconded by Jesse Crawford. The vote was 10 in favor, 0

opposed, 1 abstained, the motion carried.

Director Von Alemann moved that a proposal be established to fund the

newsletter (the Conch) in order to keep the members as informed as possible,

seconded. The motion carried unanimously.

Wayne Graber moved to increase the road maintenance fees from $102 to $112

next year. Seconded by Alexa Von Alemann. The motion carried

unanimously.

November 9, 2002 Special Board of Directors Meeting

 

Jesse Crawford moved to approve the Special Permit Application for the

Contractor’s Warehouse located on the highway between Paradise and Makuu Drive

subject to visual appeal by planting and that their driveway and 33rd street be

paved to Makuu street. Wayne Graber seconded. The vote was 3 in favor, 1

opposed, the motion carried.

Jesse Crawford moved to adjourn, Wayne Graber seconded, the motion carried.

---

November 17, 2002 Special Board of Directors Meeting

 

Wayne Graber moved to approve the minutes of October 20, 2002 as amended,

Jesse Crawford seconded. The vote carried unanimously.

Wayne Graber moved to approve the minutes of November 9, 2002 as written,

Jesse Crawford seconded. The vote carried unanimously.

Gerard Silva moved to adopt all County traffic codes for HPP, Jesse Crawford

seconded. The motion carried unanimously.

Wayne Graber moved to eliminate the surcharge on road fees for businesses, Alex

Von Alemann seconded. The vote was 5 in favor, 0 opposed, 1 abstained, the

motion carried.

December 15, 2002

 

Don Tinker moved to approve the minutes of November 17 as amended, Wayne Graber

seconded. The vote carried unanimously.

John Vurich moved that until we have Policies and Procedures for the Road

Advisory Committee that the Road Advisory Committee be in abeyance, Don Tinker seconded, the vote was unanimous.

January 19, 2003

 

John Vurich moved to prepare a counter

proposal to the Paradise Ala Kai group for paving, Jesse Crawford seconded. .

The motion carried unanimously.

Don Tinker moved to appoint Paul Silva to the

Board to complete the unexpired term of Alexia Von Alemann, John Vurich

seconded, the motion carried unanimously.

Wayne Graber moved that the Awards Program be

authorized by the Board of Directors in the year 2000 be ratified by this

Board, and the President appoint and Awards selection committee to begin the

awards selection for 2003. Seconded by John Vurich. The motion was defeated unanimously.

Floyd Lundquist moved to accept a settlement

of $775 from this individual for road maintenance fees through December 2002,

John Vurich seconded. The vote was 4 in favor, 1 opposed, 1 abstained, the

motion carried.

John Vurich moved to prioritize the aprons in

the park and pave them as we have financial ability, Floyd Lundquist seconded,

the motion carried unanimously.

February 16, 2003

 

Don Tinker moved to approve the minutes of January 19, 2003 as written,

Wayne Graber seconded. The motion carried unanimously.

John Vurich moved that each individual lot fee, as determined by the

original plan, shall be due without regard to lot consolidation. Wayne Graber

seconded, the motion carried unanimously.

Wayne Graber moved to give the GM authority to pay not more than $1200 for a

new yoke for the loader, seconded by John Vurich, the motion carried

unanimously.

Don Tinker moved to send a counter proposal to the group prepaying for paving

of Paradise Ala Kai according to the percentage (38%) arrived at by the GM,

seconded by Robert Daley, the motion carried unanimously.

Wayne Graber moved that road fees not be written off under any condition, and

any write-offs of anything else be handled as follows: The GM brings to the

Board each case with a recommendation of approval on non-approval. Her input

will be from Directors, members, and records – an exception to this will be

corrections, and any amount less than $100 which the GM will have sole

authority to write off and report those to the Board, John Vurich seconded. The

motion carried unanimously.

John Vurich moved to not exceed $500 for drafting and Engineering approval for the safe building for HPP records, seconded by Robert Daley, the

motion carried unanimously.

March 16, 2003

 

Wayne Graber moved to approve the minutes of February 16, 2003 as written, Don

Tinker seconded. The motion carried unanimously.

Jesse Crawford moved to specify in Policies that bank reconciliation is a

function of the Treasurer. Seconded by Gerard Silva, the motion carried

unanimously.

Robert Daley moved to establish an Executive Committee, Gerard Silva seconded,

the vote was 4 in favor, 1 opposed (JC), the motion carried.

Jesse Crawford moved to establish the last date to take nominations is April

10, 2003. Gerard Silva seconded, the motion carried unanimously.

Jesse Crawford moved to rework the Corporate Policies by separating and

creating a Suggested Guidelines for Lot Owners as a separate document. Seconded

by Wayne Graber, the vote was 4 in favor, 1 abstained

(RD) the motion carried.

Wayne Graber moved to change the Board meeting date to the third Tuesday at

7:00 p.m. each month, effective July 1, 2003, Don Tinker seconded, the motion

carried unanimously.

April 9, 2003

 

Jesse Crawford moved to approve the Roads Budget, Wayne Graber seconded, the

motion carried unanimously.

Wayne Graber moved to approve the Non-Roads Budget, John Vurich seconded, the

motion carried unanimously.

Don Tinker moved that June 13th be the Election Date, seconded by John Vurich,

the motion carried unanimously.

May 5, 2003 Special Board of Directors Meeting

 

Jesse Crawford moved to reject the Special Permit Application SPP-03-004

request, explaining that we have not had sufficient time to discuss it with the

applicant and lot owners. Wayne Graber seconded, the vote was 3 in favor, 1

opposed, the motion carried.

May 18, 2003

 

Wayne Graber moved to approve the minutes of March 16, 2003 and April 9,

2003 as written, Don Tinker seconded. The motion carried unanimously.

Jesse Crawford moved to authorize the GM to purchase road materials subject

to her judgment, Wayne Graber seconded, the motion carried unanimously.

Wayne Graber moved to provide $700 for Neighborhood Watch, Paul Silva

seconded, the motion carried unanimously.
Wayne Graber moved to accept the GM’s recommendation of hiring a Road Manager

at her discretion, Jesse Crawford seconded, the motion carried unanimously.

June 29, 2003

Special Board of Directors Meeting

 

Jesse Crawford moved to continue with the current Officers of the Corporation

until the next Board meeting, Wayne Graber seconded, the motion carried

unanimously.

July 15, 2003

 

Wayne Graber moved to approve the minutes of the special meeting of May 5,

2003 as written, Don Tinker seconded. The motion carried unanimously. Wayne

Graber moved to approve the minutes of the special meeting of June 29, 2003 as

written, Don Tinker seconded. The vote was 7 for, 1 abstention, the motion

carried.

Treasurer Graber moved that HPPOA open an account at HFC Federal Credit

Union, Jesse Crawford seconded. The motion carried unanimously.

Treasurer Graber moved that HPPOA hire the auditing firm of Dolan, Silva

& Associates, Jesse Crawford seconded. The motion carried unanimously.

Wayne Graber moved that the HPPOA office acquire a credit card for petty

cash purchases under $500, John Vurich seconded. The vote was 7 for, 1

abstention, the motion carried.

Chuck Boehnke moved that HPPOA investigate the feasibility of designating

33rd St. off Maku`u a commercial/light industrial area, John Vurich seconded.

The motion carried unanimously.

Wayne Graber moved that Industrial Iron Works be contracted to repair the

loader, John Vurich seconded. The motion passed unanimously.

Gerard Silva moved to pursue road designation for county law enforcement,

Wayne Graber seconded. The motion passed unanimously.

Jesse Crawford moved that HPPOA dedicate Pohaku Dr. and Pohaku Place to the

county, John Vurich seconded. The motion passed unanimously.

Don Tinker moved that board meetings be changed to the second Wednesday of

each month at 7 p.m., effective in October, Chuck Boehnke seconded. The vote

was 7 for, 1 abstention, the motion passed.

Jesse Crawford moved that HPPOA pursue providing a police substation, John

Vurich seconded. The motion carried unanimously.

Jesse Crawford moved that any rental of the recreation center later than 6

p.m. include the association’s hiring a police officer to close the facility,

Don Tinker seconded. The cost of the officer will be an added cost to the

renter. The vote was 7 for, 1 against, the motion carried.

August 19, 2003

 

Approval of Minutes: Don Tinker moved to approve the minutes of May 18, 2003

and July 15, 2003, Kile Golden seconded. The motion passed unanimously.

Jesse Crawford moved to rescind the motion retaining Ted Hong, Gerard Silva

seconded. The motion passed unanimously.

Jesse Crawford moved that the general corporate policies be adopted with

these changes, Don Tinker seconded. The motion passed unanimously.

September–no meeting

 

October 8, 2003

 

Gerard Silva moved to approve the minutes of August 19, 2003 as written;

Kile Golden seconded. The motion passed unanimously.

Jesse Crawford moved to appoint Steven Martin to the Board of Directors to

represent District 5; Don Tinker seconded. The motion passed unanimously.

Kile Golden moved to appoint Alan Medeiros to the Board of Directors to

represent District 3; Don Tinker seconded. The motion passed unanimously.

Jesse Crawford moved to remove John Vurich from the office of vice

president; Gerard Silva seconded. The vote was 3 for, 1 abstention; the motion

passed.

Don Tinker moved to nominate Jesse Crawford treasurer by acclamation; Kile

Golden seconded. The motion passed unanimously.

Jesse Crawford moved to nominate Gerard Silva vice president by acclamation;

Kile Golden seconded. The motion passed unanimously.

November 12, 2003

 

Approval of Minutes: Gerard Silva moved to approve the minutes of October 8,

2003, as written. Don Tinker seconded; the motion passed unanimously.

Board Vacancy: Kile Golden moved that Frank Annin be appointed to the Board

of Directors to complete John Vurich’s term. Gerard Silva seconded; the motion

passed unanimously.

Jesse Crawford moved that road maintenance fees for the coming year be set

at $123. Don Tinker seconded; the motion passed unanimously.

Don Tinker moved to reimburse Suzanne Mayhew for her personal expenses for

Volunteer Day. Kile Golden seconded; the motion passed unanimously.

December 10, 2003

Approval of Minutes: Jesse Crawford moved to approve the minutes of November

12, 2003, as written. Kile Golden seconded; the motion passed unanimously.

January 14, 2004

 

Approval of Minutes: Don Tinker moved to approve the minutes of December 10,

2003, as written.; Frank Annin seconded. The motion

passed unanimously.

Don Tinker moved to approve the minutes of the special session of the Board of

December 22, 2003. Jesse Crawford seconded; the motion passed unanimously.

Jesse Crawford moved to approve changing the waterline easement agreement to

require extending the sleeve out of the easement into the property line. The pipe

must be buried 24 inches. Barney Sheffield seconded; the motion passed

unanimously.

Don Tinker moved to donate the Association’s swings to Malamalama School;

Alan Medeiros seconded. The motion passed unanimously.

Don Tinker moved to approve signing a one-year mowing contract with Ryan’s Towing; Barney Sheffield seconded. After discussion, Barney

Sheffield moved to amend the motion to approve signing a six-month mowing

contract with Ryan’s Towing; Alan Medeiros seconded.

The motion as amended passed unanimously.

Don Tinker moved to go into executive session; Alan Medeiros seconded. The

motion passed unanimously.

Jesse Crawford moved to create a committee, to be chaired by Frank Annin, to

review Suzanne’s job performance. The motion was seconded by Alan Medeiros. The

motion passed unanimously.

February 11, 2004

 

Don Tinker moved to accept Suzanne Mayhew’s voluntary resignation and to

approve the letter written for that purpose. Steven Martin seconded; the motion

passed unanimously.

Approval of Minutes: Frank Annin moved to approve the minutes of January 14,

2004. Kile Golden seconded; the motion passed unanimously.

Don Tinker moved to adopt the draft of the 20-year plan. Jesse Crawford

seconded; the motion passed unanimously.

Frank Annin moved that President Silva appoint a committee to revisit the

possibility of obtaining a loan to expedite the paving of the roads. Jesse

Crawford seconded; the motion passed unanimously.

Jesse Crawford moved to support Jackie Benton Ching’s efforts to obtain a

grant for drug prevention training in Puna. Alan Medeiros seconded; the motion

passed unanimously.

Don Tinker moved to allow David Day to set up an auction of the unused road

equipment. Frank Annin seconded. After discussion, Frank Annin moved to amend

the motion to ask Alan Medeiros to work with David Day and to authorize the sale

of equipment. Barney Sheffield seconded; the motion passed unanimously.

Jesse Crawford moved to create a committee for looking into the management

situation. Barney Sheffield seconded; the motion passed unanimously.

February 29, 2004 Special Board of Directors Meeting

 

Don Tinker moved to elect Allan Deehr as a Director on the Board; Frank

Annin seconded. The motion passed unanimously.

Jesse Crawford moved that the Association invite Day Lum to submit a

proposal to the management search committee. Alan Medeiros seconded. The vote

was 5 for, 1 abstention; the motion passed.

Jesse Crawford nominated Frank Annin for Vice President; Alan Medeiros

seconded. The motion passed unanimously.

 

Barney Sheffield moved to contact a temp agency as soon as possible to get

office help immediately. Jesse Crawford seconded; the motion passed

unanimously.

Frank Annin moved to approve the schedule for voting functions; Jesse

Crawford seconded. The motion passed unanimously.

March 10, 2004

 

Approval of Minutes: The minutes of February 11, 2004 were approved as

written.

Allan Deehr moved to approve and authorize President Silva to sign the

work/financial plan and the accompanying cooperative service agreement signed

by the State Director of the Department of Agriculture dated March 5, 2004. Don

Tinker seconded; the motion passed unanimously.

Alan Medeiros moved to purchase a roller. Jesse Crawford seconded; the

motion passed unanimously.

Alan Medeiros moved to purchase a rock drill for installing signs. Jesse

Crawford seconded; the motion passed unanimously.

Alan Medeiros moved to sell the Kubota tractor to Ryan’s Towing for $3000

cash and $2000 credit on mowing. Allan Deehr seconded; the motion passed unanimously.

Alan Medeiros moved to sell David’s truck and buy a 4-cylinder truck. Don

Tinker seconded; the motion passed unanimously.

Don Tinker moved to approve the 2004-2005 road budget.

Jesse Crawford seconded; the motion passed unanimously.

Overtime Policy: Jesse Crawford moved to add to HPPOA’s policies and

procedures the following overtime policy:
In-office, overtime hours will be paid time and a half. In general, work will

not be taken home except in very special circumstances, not involving anything

financial.

April. 2004 no meeting–no quorum

May10, 2004 – Special Meeting

 

Allan Deehr moved to go into executive session. Barney Sheffield seconded;

the motion passed unanimously.

Frank Annin moved to hire Bobbi Stutsman as General Manager. Barney

Sheffield seconded; the motion passed unanimously.

Frank Annin moved to start Bobbi Stutsman at a salary at $40,000 per year

with her job performance to be evaluated in six months with a pay increase, and

reevaluated on a yearly basis thereafter. Allan Deehr seconded; the motion

passed unanimously.

Frank Annin moved to call Morgan Sky’s position Office Associate. Barney

Sheffield seconded; the motion passed unanimously.

Frank Annin moved to change the job title Road Manager to Road Supervisor.

Allan Deehr seconded; the motion passed unanimously.

Frank Annin moved to proceed with the District Improvement Plan; Allan Deehr

seconded. The motion passed unanimously.

May 12, 2004

 

Approval of Minutes: Allan Deehr moved to approve the minutes of the Board

of Directors meeting of March 10, 2004, and the minutes of the special Board

meeting of February 29, 2004, as written. Don Tinker seconded; the motion

passed unanimously.

Frank Annin moved that Jesse Crawford head a committee to research security,

including fencing and visual surveillance, and provide cost estimates. Alan

Medeiros seconded; the motion passed unanimously.

Allan Deehr moved to enter a lease-to-own contract for the grader and

separately obtain an insurance policy to cover the road equipment. Frank Annin

seconded; the motion passed unanimously.

Alan Medeiros moved to sell the old grader. Allan Deehr seconded; the motion

passed unanimously.

Frank Annin moved that Alan Medeiros and David Day be allowed to set the

final price on the grader. Don Tinker seconded; the motion passed unanimously.

Don Tinker moved to ask the Frog Squad to open its own bank account. Alan

Medeiros seconded; Allan Deehr offered a friendly amendment that this be done within 120 days. The amendment was accepted;

affirmative votes were cast by Don Tinker, Allan Deehr, Kile Golden and Alan

Medeiros. Votes against were cast by Frank Annin and Jesse Crawford. The motion

passed 4 to 2.

Frank Annin moved to adjourn and reconvene in executive session. Alan

Medeiros seconded; the motion passed unanimously.

Don Tinker moved to adopt the revised job descriptions for General Manager,

Road Supervisor and Office Associate. Allan Deehr seconded; the motion passed

unanimously.

June 9, 2004

Allan Deehr moved to approve the minutes of May 10, 2004, as amended; Alan

Medeiros seconded. The motion passed unanimously.

Allan Deehr moved to approve the minutes of May 12, 2004, as written. Steven

Martin seconded; the motion passed unanimously.

Allan Deehr moved to accept mowing contract two from Ryan’s Towing for a

period of two years; Steven Martin seconded. Allan Deehr, Steven Martin, and

Alan Medeiros voted for; Jesse Crawford voted no. The motion carried.

June 27, 2004 Special Meeting

 

Election of Officers: Barney Sheffield nominated Gerard Silva for President;

Mark Cook seconded.

Rick Frazier nominated Frank Annin for President; Barbara Kahn-Langer seconded.

Frank Annin was elected President by a vote of 3 to 4.

Allan Deehr nominated Gerard Silva for Vice President; Mark Cook seconded.

Allan Deehr moved that nominations be closed; Barbara Kahn-Langer seconded.

Barney Sheffield moved to unanimously accept Gerard Silva as Vice President;

Allan Deehr seconded. The motion passed.

Barbara Kahn-Langer nominated Mark Cook for Secretary; Rick Frazier seconded.

Allan Deehr moved that nominations be closed; Mark Cook seconded. The motion passed

unanimously.

Barney Sheffield nominated Allan Deehr for Treasurer; Barbara Kahn-Langer

seconded.

Mark Cook moved that nominations be closed; Rick Frazier seconded. The motion

passed unanimously.

Motions Log July 14, 2004

Approval of Minutes: Mark Cook moved to approve the minutes of the Board

meeting of June 27 as written; Allan Deehr seconded. Mark Cook, Allan Deehr,

and Erhard Autrata voted to approve; Barbara Kahn-Langer abstained. The motion

passed.

Barbara Kahn-Langer moved for the ad hoc financial committee to meet at 7

p.m. July 28. Mark Cook seconded; the motion passed unanimously.

Mark Cook moved that the General Manager seek bids from three professional

providers of video surveillance systems. Allan Deehr seconded; the motion

passed unanimously.

Barbara Kahn-Langer moved to change Morgan Sky’s title from Office Associate

to Administrative Associate; Mark Cook seconded. The motion passed unanimously.

Motions Log August 11-04

Approval of Minutes: Barney Sheffield moved to approve the minutes of June

9, 2004 as written; Allan Deehr seconded. The motion passed with Allan Deehr

and Barney Sheffield voting yes; the other Board members were ineligible to

vote, as they did not attend the meeting.

Mark Cook moved to approve the minutes of July 14, 2004; Barbara Kahn-Langer

seconded. The motion passed unanimously.

Barbara Kahn-Langer moved to hire Dolan, Silva, & Associates to perform

the 2003-2004 audit; Erhard seconded. The motion

passed unanimously.

Motions Log September 8-04

Approval of Minutes: Allan Deehr moved to approved the minutes of August 11, 2004, as corrected. Barbara Kahn-Langer seconded; the

motion passed unanimously.

Allan Deehr moved to adopt the 2004-2005 Non-Roads Budget and passage of the

resolution setting the annual compensation to the General Fund at 3% of the

2004 assessed road maintenance funds. Barbara Kahn-Langer seconded; the motion

passed unanimously.

Allan Deehr moved to adopt the Coqui Frog Account Resolution, providing that

the existing account be placed under the responsibility of the Coqui Frog

Committee composed of JoAnne Backman, Diana Radich and John Rozett. Barbara

Kahn-Langer seconded; the motion passed unanimously.

Barbara Kahn-Langer moved to authorize Bobbi Stutsman to query residents on

28th Street between Paradise and Kaloli and report to the Board at the next

meeting with suggestions for action. Rick Frazier seconded; the motion passed

unanimously.

Erhard Autrata moved to install an appropriate road sign designating the

dangerous hill on 28th Street. Allan Deehr seconded; the motion passed

unanimously.

Allan Deehr moved to request Les Pedersen to submit a bid for the removal of

the hill on 28th Street. Barbara Kahn-Langer seconded; the motion passed

unanimously.

Motions Log October 13-04

Approval of Minutes: Rick Frazier moved to approve the minutes of September

8, 2004, as written. Allan Deehr seconded; the motion passed unanimously.

Mark Cook moved to instruct David Day and Bobbi Stutsman to identify three

possible locations for placement of dome buttons by the November Board meeting,

so that the Board can select a test site and confer with the County on proper

placement. Barbara Kahn-Langer seconded; the motion passed unanimously.

Allan Deehr moved to adopt the Amended 2004-2005 Roads Budget. Mark Cook

seconded; the motion passed unanimously.

Allan Deehr moved that the Board pass a resolution stating that the rate of

interest to be applied to all delinquent accounts as of this date, if no other

rate has previously been stated, shall be 10% since June 1982, and 6.

Motions Log November 10-04

Approval of Minutes: Mark Cook moved to approve the minutes of October 13,

2004, as corrected. Bill Carlson seconded; the motion passed unanimously.

Barney Sheffield moved to approve the Treasurer’s Report as presented; Rick

Frazier seconded. The motion passed unanimously.

Allan Deehr moved to test the Bot’s Dots on the following sites: 1) 28th

Avenue from Shower toward Hilo 175 feet 2) Pohaku Circle from the highway

approaching the curve across the entire entry lane 3) The end of Maku`u, makai

direction approaching the stop sign for a minimum of 75-100 feet. Rick Frazier

seconded the motion; it passed unanimously.

Mark Cook moved to raise the road maintenance fee to $135 for the 2005-2006

fiscal year. Rick Frazier seconded; the motion passed

unanimously.

Allen Deehr moved that in response to the application for a special use

permit that the Board of Directors open a line of communication with the County

asking that HPPOA be timely notified of such requests and be given an

opportunity to provide input, based primarily on the Master Plan, before the

County makes a decision. Mark Cook seconded; the motion passed unanimously.

Motions Log December 8-04

Approval of Minutes: Barbara Kahn-Langer moved to approve the minutes of the

special meeting of October 27, 2004, as written; Gerard Silva seconded. The

motion passed unanimously.

Allan Deehr moved to approve the minutes of the Board of Directors meeting

of November 10, 2004, as written; Rick Frazier seconded. Allan Deehr, Erhard

Autrata, Rick Frazier, and Barney Sheffield voted for; Barbara Kahn-Langer and

Gerard Silva abstained. The motion passed.

Allan Deehr moved to reconsider and request bids for fencing the equipment

shed area to protect the Association’s and independent contractor’s equipment.

Barbara Kahn-Langer seconded; the motion passed unanimously.

Special Permit Application: Barney Sheffield moved to adopt the letter of

intent to Chris Yuen regarding the special use permit for J & J Storage.

Allan Deehr seconded; the motion passed unanimously.

Rick Frazier moved to require the General Manager to bring to each Board

meeting the “books” of outstanding and completed complaint forms for

review and a detailed report of the month’s road maintenance activities. This

report shall contain:
beginning and ending dates
grader and roller hour meter readings
road maintenance progress detail by road, including materials applied, if any,

and note if outside of the plan as a response to a complaint
road plan for coming month, with details by road
other activities, such as repair of road signs, machine maintenance, including

hours expended away from grading activities
Gerard Silva seconded the motion, which passed unanimously.

Allan Deehr moved that the Board take no action on lot consolidation until

the Bylaws are undergoing revision. Gerard Silva seconded; the motion passed

unanimously.

Motions Log 1-12-05

Approval of Minutes: Allan Deehr moved to approve the minutes of December 8,

2004, as amended; Barbara Kahn-Langer seconded. Gerard Silva, Allan Deehr,

Erhard Autrata, Barney Sheffield, and Barbara Kahn-Langer voted for; Mark Cook

and Bill Carlson abstained because they were not present at the meeting. The

motion passed.

Mark Cook moved to address the topic of Association funds in one financial

institution, exceeding the FDIC limit of $100,000, and to present alternatives

to the Board at the next meeting. Barbara Kahn-Langer seconded; the motion

passed unanimously.

Barbara Kahn-Langer moved to continue the shoulder maintenance proposal

until the next meeting so that all the Board members could obtain a copy and

Rick Frazier could be present to explain his proposal. Mark Cook seconded; the

motion passed unanimously.

Mark Cook moved to give William Turner permission to proceed in the special

permit process to operate a small gunsmith business from his home. Erhard

Autrata seconded; the motion passed unanimously.

Mark Cook moved to authorize the General Manager to hire on a temporary

basis through a temp agency a grader operator and utility worker to replace

David Day while he is on sick leave. Allan Deehr seconded; the motion passed

unanimously.

Gerard Silva moved to accept Yamada & Sons’ bid of $169,047.50 to

install four drywells and a swale on 30th Avenue, plus paving of 30th from

Kaloli to the dead end; and also to accept the bid of $62,600 to finish the

paving of 28th to Maku`u. Mark Cook seconded. Barney Sheffield, Gerard Silva,

Bill Carlson, Barbara Kahn-Langer, Allan Deehr, and Mark Cook voted for; Erhard

Autrata voted against. The motion passed.

Allan Deehr moved to request a written contract with specific details from

Yamada & Sons regarding the drywells, swale, and paving on 30th Avenue and

28th Avenue. Barney Sheffield added a friendly amendment that the Board instruct the General Manager to communicate with Yamada

& Sons in the next two business days. Barbara Kahn-Langer seconded; the

motion passed unanimously.

Motions Log 2- 9-05

 

Gerard Silva moved to approve the minutes of January 12, 2005, as written.

Bill Carlson seconded. Gerard Silva, Bill Carlson, Barbara Kahn-Langer, Allan

Deehr, Erhard Autrata, and Barney Sheffield voted for; Rick Frazier abstained

as he did not attend that meeting. The motion passed

Barbara Kahn-Langer moved to accept the Treasurer’s Report as presented;

Gerard Silva seconded. The motion passed unanimously.

Barney Sheffield moved that a security fence is not needed at this time.

Erhard Autrata seconded; the motion passed unanimously.

Erhard moved to send a letter to representatives of the electric company and

the telephone company, giving them permission to cut trees to the ground on

HPPOA easements. Barbara Kahn-Langer seconded; the motion passed unanimously.

Allan Deehr moved that the General Manager put out the document,

Specifications for improving roadway shoulders (with the wording changes

discussed) for at least three bids. Barbara Kahn-Langer seconded; the motion

passed unanimously.

Allan Deehr moved that the General Manager be authorized by the Board to

hire through a temporary agency clerical help to assist with the receipt and

documentation of road fee payments, freeing her to address other

responsibilities. Barbara Kahn-Langer seconded; the motion passed unanimously.

Gerard Silva moved to solicit bids for paving Paradise Drive from the

Highway to 20th Avenue at current County standards so that paving can proceed

as soon as monies are available at the beginning of the fiscal year. Allan

Deehr seconded; the motion passed unanimously.

Allan Deehr moved that the Treasurer of HPPOA be authorized to commence

collection action against the ten properties with the greatest outstanding

balance of delinquent road assessment in accordance with Article XI, Section 3

of the Association Bylaws as amended June 12, 2004. Barney Sheffield seconded;

the motion passed unanimously.
Erhard Autrata moved to purchase a compactor, the Wacker 1550. Barbara

Kahn-Langer seconded; the motion passed unanimously.

Allan Deehr moved that the Board asking the Planning Department to issue no

building permits which provide ingress or egress on any of the four main roads

unless the lot is landlocked and has no other access to public roads. Erhard

Autrata seconded; the motion passed unanimously.

Allan Deehr moved that the Board instruct the General Manager to send a

letter to the Planning Department before the contested case hearing on March 3,

2005, requesting that no additional permit be granted unless and until the Vuriches

have complied with the conditions of the previous permit. Barbara Kahn-Langer

seconded; the motion passed unanimously.

Rick Frazier moved to solicit bids for rolling and grading services for the

cinder roads. Allan Deehr seconded; the motion passed unanimously.

Allan Deehr moved that the meeting adjourn to executive session at 9: 26

p.m. Barney Sheffield seconded; the motion passed unanimously.

 

Approval of Minutes: Allan Deehr moved to approve the minutes of February 9,

2005, as corrected; Barbara Kahn-Langer seconded. The motion passed

unanimously.

Barbara Kahn-Langer moved to reverse the order of business at the next

general membership meeting, placing the business session before the owner input.

Allan Deehr seconded; the motion passed unanimously.

Barbara Kahn-Langer moved to refurbish the existing bulletin board, to be

used for Association business only. Barney Sheffield seconded; the motion

passed unanimously.

Barney Sheffield moved to table the topic of the Board’s involvement in the

alternate road proposal until the April Board meeting. Barbara Kahn-Langer

seconded; the motion passed unanimously.

Mark Cook moved that the Board form a committee to determine how to

communicate with the membership and respond to the members’ wishes. Allan Deehr

seconded; the motion passed unanimously.

Mark Cook moved that this committee be a “committee of the whole,”

including the entire Board of Directors. Barbara Kahn-Langer seconded; the

motion passed unanimously.

Allan Deehr moved to change the due date for road assessments to April 1 of

each year, or sixty days after the Association office mails the annual billing.

Barney Sheffield seconded; the motion passed unanimously.

Motions Log 4-13-05

Approval of Minutes: Barbara Kahn-Langer moved to approve the minutes of

March 9, 2005, as written. Allan Deehr seconded; the motion passed unanimously.

Barbara Kahn-Langer moved to approve the treasurer’s report as presented.

Rick Frazier seconded; the motion passed unanimously.

Barney Sheffield moved to accept the resolution concerning HB 1214 as

corrected, to be signed by the Board members and sent to the State legislators.

Barbara Kahn-Langer seconded; the motion passed unanimously.

Allan Deehr moved to convene within sixty days a Master Plan Review

Committee composed of any former members who are willing to serve and at least

two Board members, with the specific charge to report to the Board of Directors

whether specific proposals “meet, destroy, or complement” the current

Master Plan, and if necessary to update the plan to accommodate community

growth. Barbara Kahn-Langer seconded; the motion passed unanimously.

Barbara Kahn-Langer moved to authorize Allan Deehr to negotiate a lease

agreement with Malamalama School. Rick Frazier seconded; the motion passed

unanimously.

Bill Carlson recommended that the Board acquire the services of the Hawaii

Employer’s Council. Allan Deehr seconded; the motion passed unanimously.

Oceanic Warner Cable: Barney Sheffield moved to accept the proposal by Oceanic

Warner Cable Company to install a twenty foot by twenty foot enclosure on the

HPPOA property at 16th and Maku`u. Gerard Silva seconded the motion, which

passed unanimously.

Allan Deehr amended the motion to provide that the President of the Board of

Directors and the General Manager be authorized to determine the proposed site.

Erhard Autrata seconded; the amendment passed unanimously.

Allan Deehr further amended the motion to provide that the President of the

Board of Directors and the General Manager be authorized to work out specific

details of the reciprocal agreement consistent with the restrictions of the

deed. Barbara Kahn-Langer seconded; the amendment passed unanimously.

Rick Frazier moved to accept the proposed budget with a proviso that Allan

Deehr review the potential for hiring additional

employees. Barney Sheffield seconded; the motion passed unanimously.

Barney Sheffield moved to table accepting Mark Cook’s resignation from the

Board for one month, until the members have had a chance to discuss it with

him. Allan Deehr seconded; the motion passed unanimously.

Barney Sheffield moved to accept Rick Frazier’s resignation from the Board

of Directors; Allan Deehr seconded. The motion passed unanimously.

Adjournment: Allan Deehr moved to adjourn; Barbara Kahn-Langer seconded. The

motion passed unanimously.

Motions Log 5-11-05

 

Erhard Autrata moved to correct the minutes of April 13, 2005, by deleting

the sentence, “He proposed 10th Ave. as a main crossroad through the

Park.” Allan Deehr seconded; the motion passed unanimously. The minutes

were approved as corrected.

Barbara Kahn-Langer moved to accept the Treasurer’s report as presented;

Barney Sheffield seconded. The motion passed unanimously.

Barbara Kahn-Langer moved that the Board review and approve the contract

with Oceanic Warner before it is signed. Allan Deehr seconded; the motion

passed unanimously.

Barbara Kahn-Langer moved to accept Mark Cook’s resignation as Secretary and

allow his term to run out; Gerard Silva seconded. The motion passed

unanimously.

Allan Deehr nominated Barbara Kahn-Langer for Secretary; Barney Sheffield

seconded. Allan Deehr moved that nominations cease; Gerard Silva seconded. Both

motions passed unanimously.

Barbara Kahn-Langer moved to authorize Morgan Sky to receive bids from

towing companies and have the company with the lowest bid remove all the

abandoned vehicles which have been tagged as soon as possible. Barney Sheffield

seconded; the motion passed unanimously.

Allan Deehr moved that the General Manager announce on the website and in

any and all publicity concerning the June Membership meeting that the Board is

seeking to fill the vacancy created by the resignation of Rick Frazier from

District 1. Anyone interested in filling the position should notify the

Association office at least ten days before the General Membership meeting;

interviews will be conducted before the meeting. Barbara Kahn-Langer seconded;

the motion passed unanimously.

Motions Log 5-25-05 Special Meeting

 

Gerard Silva moved to accept the bid of $48,477.86 for shoulder widening on

28th Ave. Erhard Autrata seconded. The motion passed by a vote of 3 for, 2

against. Erhard Autrata, Gerard Silva, and Bill Carlson voted for; Allan Deehr

and Barbara Kahn-Langer voted against.

Barbara Kahn-Langer moved to send a new mailing that includes all interested

applicants to all voters in District 7 by Friday, May 27, indicating that Ben

Meade was inadvertently left off the original ballot. Allan Deehr seconded.

Allan Deehr amended the motion to state that the Board authorizes the General

Manager to send the mailing. The amendment was accepted and passed unanimously.
The amended motion passed unanimously.

Motions Log 6-8-05

Minutes: Barney Sheffield moved to approve the minutes of May 11, 2005, as

corrected. Allan Deehr seconded; the motion passed unanimously.

Allan Deehr moved to approve the minutes of the special meeting of the Board

of Directors of May 25, 2005, as written. Erhard Autrata seconded; the motion

passed unanimously.

Erhard Autrata moved to accept the Treasurer’s Report as given. Gerard Silva

seconded; the motion passed unanimously.

Allan Deehr moved to approve an addendum to the Malamalama School lease to

provide for changing the review period from ten years to five years, with a

moratorium on all other lease issues until that time. Barney Sheffield

seconded; the motion passed unanimously.

Barney Sheffield moved to hold in abeyance the Waters of Life request for a

temporary school site on HPPOA property until the documentation requested

December 8, 2004, and reiterated on June 8, 2005, has been received. Gerard

Silva seconded; the motion passed unanimously.

Barney Sheffield moved to amend the previous motion to state that said

documentation must be received by the Board by July 6, 2005. Allan Deehr

seconded; the motion passed unanimously.

Allan Deehr moved to accept the bid from Yamada & Sons for $6,770.79 to

correct the slope on a portion of 28th Avenue. Gerard Silva seconded; the

motion passed unanimously.

Allan Deehr moved to table the decision on paving Paradise Drive until the

Board receives clarification on how long the bids are good for and the cost of

the shoulder work. Erhard Autrata seconded; the motion passed unanimously.

Allan Deehr moved to table the resolution to enforce traffic laws in the

Park. Barney Sheffield seconded; the motion passed unanimously.

Allan Deehr moved to hold an informal new member orientation meeting from 5

to 7 p.m. on Wednesday, June 29. Gerard Silva seconded; the motion passed

unanimously.

Allan Deehr moved to table John Acree’s request until the waterline

specifications have been researched. Gerard Silva seconded; the motion passed

unanimously.

Barney Sheffield moved to accept bids up to $500 to build a cabinet to house

the sound equipment. Bill Carlson seconded; the motion passed unanimously.

Motions Log Special Meeting 6-26-05

Barney Sheffield nominated Frank Annin for President. Bill Carlson seconded;

Frank Annin was elected unanimously.

Allan Deehr nominated Ron Phillips for Vice President. Barney Sheffield

seconded; Ron Phillips was elected unanimously.

Bill Carlson nominated Lloyd Cabral for Secretary. Allan Deehr seconded;

Lloyd Cabral was elected unanimously.

Barney Sheffield nominated Allan Deehr for Treasurer; Ron Phillips seconded.

Allan Deehr was elected by a vote of 6 for, 0 against. (Allan Deehr abstained.)

Motions Log 7-13-05

Approval of Minutes: Allan Deehr moved to approve the minutes of June 8,

2005, as written; Bill Carlson seconded. The motion passed by a unanimous vote

of those Directors who were on the Board at the time of the meeting.
Lloyd Cabral moved to approve the minutes of June 26, 2005, as written. Bill

Carlson seconded; the motion passed unanimously.

Ron Phillips moved not to consider the proposal of the Waters of Life School

for short-term use of the Activity Center property. Bill Carlson seconded; the

motion passed unanimously.

Allan Deehr moved that the Board withdraw its previous proposals to

Malamalama School, and proposed that:
the rental payment be increased by the ratio that the school’s tuition has

increased since 1980
the road fees be assessed for the full twenty acres included under the lease,

and not just for the five acres currently being used
if the issue goes to arbitration, the Association raise the issue of

Malamalama’s right to continued possession of the 15 acres it does not use
Erhard Autrata seconded; the motion passed unanimously.

Erhard Autrata moved to accept John Acree’s proposal to put a waterline

across Beach Road meeting County standards, with a concrete cap of a minimum of

four inches across the entire roadway, and notices to the General Manager at

the start and completion of the project. Ron Phillips seconded; the motion

passed unanimously.

Ron Phillips moved to accept Yamada & Son’s bid

for the overlay of Paradise Drive; Barney Sheffield seconded. The motion passed

unanimously.

Allan Deehr moved to adopt the resolution to facilitate the expansion of cable

services throughout Paradise Park in exchange for internet service in the

office, internet service in the library with three computers plus a support and

repair service, and periodic internet training to benefit Park members or

access to a cable public television channel. Lloyd Cabral seconded; the motion

passed unanimously.

Allan Deehr moved to vacate the May 11, 2005, motion to advertise the

vacancy in District 1 in the newspaper before the June general membership

meeting. Luke Clebsch seconded; the motion passed unanimously.

Allan Deehr moved to advertise the vacancy in the Tribune-Herald, on the office

bulletin board, and on the website. Interested candidates must submit a written

declaration of intent to accept an appointment to that office by close of

business August 1, 2005. At the August 10 meeting all candidates will have an

opportunity to give a five-minute presentation or submit a written statement

expressing their desire to serve, to be followed by a secret ballot. Ron

Phillips seconded; the motion passed unanimously.

Barney Sheffield moved to call a special general membership meeting at the

September 14, 2005, Board meeting to address the proposed Bylaws change. Allan

Deehr seconded; the motion passed unanimously.

Robert’s Rules: Bill Carlson moved to continue to use the tenth edition of

Robert’s Rules of Order. Ron Phillips seconded; the motion passed unanimously.

Barney Sheffield moved to secure the services of Dolan & Silva for the

annual audit; Bill Carlson seconded. Lloyd Cabral, Allan Deehr, Barney

Sheffield, Bill Carlson, and Luke Clebsch voted for; Ron Phillips opposed. The

motion carried.

Luke Clebsch moved to have the condition of the roof appraised by two or

three contractors, to determine whether to repair or replace it. Bill Carlson

seconded; the motion passed unanimously.

Motions Log 8-10-05

 

Approval of Minutes: Ron Phillips moved to approve the minutes of July 13,

2005, as written. Erhard Autrata seconded; the motion passed unanimously.

Ron Phillips moved to approve the Treasurer’s Report as presented; Barney

Sheffield seconded. The motion passed unanimously.

Erhard Autrata moved to repair the Activity Center roof, gutters and

drainage at an approximate expense of $41,500, including accepting a bid from

Ron Barrett for $30,680 to remove and replace the existing roof. Ron Phillips

seconded; the motion passed unanimously.

Ron Phillips amended the motion to place a cap of $42,000 on the expenditures.

Barney Sheffield seconded; the amendment passed unanimously.

Erhard Autrata moved to post the revised Master Plan on the HPPOA website

after it has been approved by the Board. Bill Carlson seconded. The motion

passed.

Ron Phillips moved to appoint a committee to evaluate effective methods of

traffic control. Barney Sheffield seconded; the motion passed unanimously.

Erhard Autrata moved to rip 300 feet on the easement on the right side of

Maku`u near 12th Ave. to allow water to drain. Alan Medeiros seconded. The

motion was defeated.

Motions Log 9-14-04

Approval of Minutes: The minutes of August 10, 2005, were approved as

corrected.

Allan Deehr moved that the President be authorized to sign a letter of

response to Waters of Life School. Barney Sheffield seconded; the motion passed

unanimously.

Barney Sheffield moved to accept and pay the bill for the cabinet for the

Activity Center sound equipment. Lloyd Cabral seconded; the motion passed

unanimously.

Allan Deehr moved that a special meeting of the general membership be called

on October 30, 2005, to review proposed Bylaws changes and revisions to the

Master Plan. Lloyd Cabral seconded; the motion passed unanimously.

Motions Log Special Meeting 9-21-05

Allan Deehr moved to delete the word “Residential” from Section

II, page 10, paragraph 3, to insert the word “green” in front of

“border”, and to delete the words “in its natural state”

from Section II, page 11. Erhard Autrata seconded; the motion passed

unanimously.

Erhard Autrata moved to change the phrase “in HPP” to

“throughout HPP” in Section II, page 12, paragraph 2. Allan Deehr

seconded; the motion passed unanimously.

Barney Sheffield moved to add: “All schools established after the

adaptation of the amended plan shall be located in lots designated as school

areas.” to Section II, page 13, paragraph 3, and to delete the word

“public” in the paragraph title. Allan Deehr seconded the motion,

which passed unanimously.

Erhard Autrata moved to change Section IV, page 19, paragraph 7 to read:

“Barbara Kahn-Langer, Chairperson”, followed by the list of

participants. The motion was seconded by Barney Sheffield and passed

unanimously.

Barney Sheffield moved to authorize the purchase of two plaques, one to

recognize Barbara Kahn-Langer as Chairperson, and another for all participants

of the Master Plan Review Committee. Allan Deehr seconded; the motion passed

unanimously.

Barney Sheffield moved that the Board accept and approve, with the

aforementioned changes, the Revised Master Plan. Allan Deehr seconded, and the

motion passed unanimously.

Allan Deehr moved to approve the expense of making fifty copies of the

Revised Master Plan, to be available at the next General Membership meeting.

Barney Sheffield seconded; the motion passed unanimously.

Erhard Autrata moved to approve the payment of $600 to Linden Whitfield for

services related to the revision of the Master Plan. Allan Deehr seconded; the

motion passed unanimously.

Allan Deehr moved to table the acceptance of any bids for shoulder work on

Paradise Drive until the next regularly-scheduled meeting of the Board of

Directors. Erhard Autrata seconded, and the motion passed unanimously.

Motions Log 10-12-05

 

Approval of Minutes: Allan Deehr moved to approve the minutes of the Board

of Directors meeting of September 14, 2005, as corrected. Erhard Autrata

seconded; the motion passed unanimously.

Barney Sheffield moved to approve the minutes of the special meeting of the

Board of Directors of September 21, 2005, as written. Allan Deehr seconded; the

motion passed unanimously.

Barney Sheffield moved to approve the Treasurer’s Report as presented; Bill

Carlson seconded. The motion passed unanimously.

Allan Deehr moved to table the Paradise Drive shoulder preparation and

overlay until the November meeting of the Board of Directors. Erhard Autrata

seconded; the motion passed unanimously.

Barney Sheffield moved to seek alternative bids for the Activity Center roof

and drywell. Allan Deehr seconded; the motion passed unanimously.

Allan Deehr moved to rescind the balance of $350 allocated to reimburse

Linden Whitfield. Lloyd Cabral seconded; the motion passed unanimously.

Allan Deehr moved to request the General Manager to recommend to the

Planning Commission that when it considers the application for the special use

permit on 33rd Avenue, that it require paving to the distant end of the

property as a condition of the permit, and that the Commission give great

weight to the HPPOA Master Plan. Lloyd Cabral seconded; the motion passed

unanimously.

Allan Deehr moved to direct the General Manager to write a letter to

Hawaiian Telecom insisting that the company maintain their easements,

mentioning the previous meeting with the PUC and giving them twenty days to respond. Erhard Autrata seconded; the motion passed unanimously.

Allan Deehr moved to adopt the revised 2005-2006 Roads Budget; Erhard

Autrata seconded. The motion passed unanimously.

Barney Sheffield moved to approve the revised Non-Roads Budget; Lloyd Cabral

seconded. The motion passed unanimously.

Motions Log 11-9-05

 

Approval of Minutes: Lloyd Cabral moved to approve the minutes of the Board

of Directors meeting of October 12, 2005. Ron Phillips seconded; the motion

passed unanimously.

Barney Sheffield moved to communicate with the property owners affected by

drainage problems at 12th & Maku`u, first by telephone and then in writing;

to remove soil from the easement on the Pahoa side; and to rip the easement

with a D-9 to improve drainage at and above the intersection. Lucas Clebsch

seconded.

Lloyd Cabral moved to amend the motion to using an excavator instead of a

bulldozer. Lucas Clebsch seconded; Barney Sheffield accepted the friendly

amendment. The amendment was approved unanimously.
The motion as amended was approved unanimously.

Erhard Autrata moved to raise the road fees ten percent. Lucas Clebsch

seconded; the motion passed unanimously.

Barney Sheffield moved that the next general membership meeting be held

Sunday, February 12, 2006, at 3 p.m. Lloyd Cabral seconded; the motion passed

unanimously.

Ron Phillips moved to accept the Roads Manager Job Description policy as

revised. Lucas Clebsch seconded; the motion passed unanimously.

Ron Phillips moved regretfully to accept Alan Medeiros’ resignation. Lloyd

Cabral seconded; the motion passed unanimously.

Motions Log 12-14-05

District I Vacancy Installation: Ron Phillips moved

to install Walter Moe as Director for District I. Allan Deehr seconded; the

motion passed unanimously.

Approval of Minutes: Ron Phillips moved to approve the minutes of November

9, 2005, as corrected. Bill Carlson seconded; the motion passed unanimously.

 

Motions Log 1-11-06

Approval of Minutes: Bill Carlson moved that the minutes of the Board

meeting of December 14, 2005, be approved as corrected. Lloyd Cabral seconded;

the motion passed unanimously.

Walter Moe moved to pursue investigating petitioning the Court to

collateralize the Association’s properties; Ron Phillips seconded. The motion

passed unanimously.

Allan Deehr moved to include school site policy on the agenda for the

General Membership meeting February 12, 2006. Lucas Clebsch seconded; the

motion passed unanimously.

Allan Deehr moved that the Board ignore Rod Thompson’s letter and not

respond to it. Barney Sheffield seconded.
Allan Deehr proposed a friendly amendment to write a letter to Thompson

politely acknowledging receipt of his letter; Lucas Clebsch seconded.
The amendment passed unanimously; the amended motion also passed unanimously.

Motions Log 2-8-06

Approval of Minutes: Allan Deehr moved to amend the minutes of January 11,

2006, to include Bobbie Alicen’s inquiry about the Personnel Policy and

Procedures; to change “cannot be used” to “may not be

accepted” in the sentence in which Walter Moe explained that the

Association’s 120 acres may not serve as collateral for loans; and to change

“Allan has contacted” to “Attorney Hong has contacted” ABS

International. Lucas Clebsch seconded the motion, the motion carried.

Allan Deehr moved to amend the minutes of December 14, 2005, to change

“bid received from Kerry Mills” to “estimate received from Kerry

Mills”. Ron Phillips seconded; the motion passed unanimously.

Allan Deehr moved to change his motion to amend the minutes of January 11,

2006, to delete the reference to the policy manual. Lucas Clebsch seconded; the

motion carried.

Ron Phillips moved to approve the Treasurer’s Report, subject to audit.

Lloyd Cabral seconded; the motion passed unanimously.

Lucas Clebsch moved to ratify the bid by RnT Services of $180,747.84 for

shoulder widening on Paradise Drive. Lloyd Cabral seconded; the motion passed

unanimously.

Allan Deehr moved to approve a bid for tree-cutting services already

performed by Tree Works on Paradise Drive, not to exceed $15,000. Lucas Clebsch

seconded the motion, which passed unanimously.

Allan Deehr moved to approve after the fact the additional cost of the

basecourse, including labor and transportation, as part of the shoulder

widening on Paradise Drive in an amount not to exceed $70,000. Lloyd Cabral

seconded. Allan Deehr, Erhard Autrata, Bill Carlson and Lloyd Cabral voted for;

Walter Moe, Lucas Clebsch and Ron Phillips voted against. The motion carried.

Lloyd Cabral moved to instruct the General Manager to purchase a 2001 Dodge

3500 one-ton truck from Mayer Equipment in Sacramento, California, assuming it

is available. Lucas Clebsch seconded; the motion passed unanimously.

Ron Phillips moved to rescind the motion of March 10, 2004: “Alan

Medeiros moved to sell David’s truck and buy a 4-cylinder truck. Don Tinker

seconded; the motion passed unanimously.” Lucas Clebsch seconded, and the

motion passed unanimously.

Lloyd Cabral moved to accept Apply-a-Line’s bid of $14,200 with confirmation

of a start date within thirty days. Allan Deehr seconded. Lloyd Cabral, Allan

Deehr, Ron Phillips, Walter Moe, Bill Carlson, and Lucas Clebsch voted for;

Erhard Autrata voted against. The motion carried.
Walter Moe moved to authorize Ted Hong to change the title to the Association’s

property deeds to Hawaiian Paradise Park Owners Association. Lucas Clebsch

seconded. Walter Moe, Lucas Clebsch, Ron Phillips, Bill Carlson, and Lloyd

Cabral voted for; Erhard Autrata and Allan Deehr abstained. The motion passed.

Walter Moe moved to allow the attorney to change the deeds on the six

twenty-acre parcels to allow them to be used however the Board decides so long

as it benefits the community as a whole. Erhard Autrata seconded. Walter Moe,

Erhard Autrata, Ron Phillips, Lloyd Cabral, Bill Carlson and Lucas Clebsch

voted for; Allan Deehr voted against. The motion carried.

Allan Deehr moved to approve $150 for the purchase of six news racks for

distribution of the Puna News. Lucas Clebsch seconded; the motion passed

unanimously.

Walter Moe moved to approve the American Rainwater Catchment System

Association’s use of the Activity Center on August 16, 2007, from 8 a.m. until

11 p.m. Allan Deehr seconded; the motion passed unanimously.

Ron Phillips moved that the Association office remain open 9 a.m. until 4

p.m. Monday through Friday. Lloyd Cabral seconded; the motion passed

unanimously.

Allan Deehr moved to hire Suzanne Mayhew for the position of Roads Manager, and Lloyd Cabral seconded. Allan Deehr, Lloyd

Cabral, Ron Phillips, Bill Carlson, and Walter Moe voted for. Erhard Autrata

voted against; Lucas Clebsch abstained. The motion carried.

Motions Log 3-8-06

Approval of Minutes: Ron Phillips moved to approve the minutes of February

8, 2006, as corrected. Lloyd Cabral seconded; the motion passed unanimously.

Walter Moe moved that the Board of Directors of Hawaiian Paradise Park

Owners Association request attorney Ted Hong to petition the Hawaii State Land

Court judiciary to change the restrictive covenants embodied in the deeds made

on December 28, 1977, covering approximately 120 acres: TMK 3-1-5-23001 (20 ac

Maku’u), 3-1-5-28-001 (20 ac Maku’u), 3-1-5-28-050 (20 ac Maku’u), 3-1-5-47-206

(20 ac Kaloli), 3-1-5-54-234 (20 ac Kaloli) , and 3-1-5-39-267 (20 ac Kaloli).
The property can be used without restrictions exclusively for the benefit of

the lot owners and residents of Hawaiian Paradise Park, the use of the property

requiring the approval of at least 60% of lot owners voting at a membership

meeting. Lucas Clebsch seconded the motion. Ron Phillips, Lloyd Cabral, Barney

Sheffield, Lucas Clebsch, Walter Moe, Bill Carlson and Erhard Autrata voted

for; Allan Deehr voted against. The motion passed.

Lloyd Cabral moved that a 25- to 30-foot hole 12 inches in diameter be dug

on the easement at 12th and Maku`u for flood control, the cost not to exceed

$5000. Erhard Autrata seconded; the motion passed unanimously.

Allan Deehr moved to authorize the Roads Manager to purchase a 1-ton diesel

dump truck appropriate to our needs, not to exceed $26,000 including taxes,

registration and shipping if needed. Before purchasing the vehicle, the Roads

Manager must email the Directors explaining and describing the vehicle and its

purchase price. The Board members are directed to advise the President of their

vote within 24 hours; the majority vote carries. Lloyd Cabral seconded; the

motion passed unanimously.

Allan Deehr moved that based on the legal opinion from Attorney Hong with

respect to the Bylaw issues concerning the counting of votes and the number of

General Membership meetings as was addressed by motions at the February 12,

2006 Membership meeting, that the motions be deemed null and void, and that the

makers of these motions be furnished a copy of the legal opinion. Lloyd Cabral

seconded the motion, which passed unanimously.

Allan Deehr moved to adopt the resolution:
Whereas, the 2003-2004 fiscal audit noted delinquent road fees for over 1,000
properties for four consecutive years was a concern of the internal control
structure and an operational matter that needs immediate improvement; and
Whereas, the Hawaiian Paradise Park Owners Association needs additional funds

to
meet its obligation to provide adequate maintenance;
THEREFORE, BE IT RESOLVED THAT:
The Treasurer of Paradise Park Owners Association, in accordance with Article
XI, Section 3 of the Association Bylaws, as amended June 12, 2004, is

authorized to
commence collection action against all properties with an outstanding balance

in
excess of $2,000 for unpaid road assessments, interest and lien fees. Those

actions
may include, but are not limited to attachment, execution on lien, foreclosure,

and
writ of possession.
Lucas Clebsch seconded the motion, which passed unanimously.

Erhard Autrata moved to explore the possibility of purchasing or renting a

mobile steam cleaner. Barney Sheffield seconded; the motion passed unanimously.

Allan Deehr moved to rent a safe deposit box at a bank for safekeeping of

the Association’s deeds and important documents. Lloyd Cabral seconded; the

motion passed unanimously.

Allan Deehr moved to approve the special use permit application if as a

condition of the special permit the owners be required to install and use

exclusively a driveway onto the side road. Erhard Autrata seconded. Allan

Deehr, Ron Phillips, Erhard Autrata, and Bill Carlson voted for; Walter Moe,

Lloyd Cabral and Lucas Clebsch voted against; Barney Sheffield abstained. The

motion passed by a vote of 4 to 3.

Ron Phillips moved to approve Suzanne Mayhew as the Association’s General

Manager. Lucas Clebsch seconded; the motion passed unanimously.

Motions Log 4-12-06

Approval of Minutes: Ron Phillips moved to approve the minutes of March 8,

2006, as written. Bill Carlson seconded; the motion passed unanimously.

Walter Moe moved to accept the Treasurer’s report; Lucas Clebsch seconded.

The motion passed unanimously.

Walter Moe moved to defer action on the motion to remove the covenants and

deed restrictions on the Association’s properties and to put the question to a

vote of the general membership. Ron Phillips seconded; the motion passed

unanimously.

Allan Deehr moved not to participate in a contested case hearing concerning

the special use application for a bed and breakfast facility at 10th and

Maku`u. Walter Moe seconded. Erhard Autrata, Bill Carlson, Barney Sheffield,

Lloyd Cabral, Walter Moe and Allan Deehr voted for; Ron Phillips voted against

and Lucas Clebsch abstained. The motion passed.

Lucas Clebsch moved that the Association fund airplane tickets to fly

Barbara Kahn-Langer and Bobbie Alicen to Oahu to meet with Mrs. Watamull.

Barney Sheffield seconded; the motion passed unanimously.

Ron Phillips moved to make an amendment to the current Bylaws to incorporate

the changes. Lucas Clebsch seconded; the motion passed unanimously.

Allan Deehr moved to approve the Roads and Non-Roads budgets as presented,

with the proviso that the Treasurer revise the budget

based on fiscal carry-over. Lucas Clebsch seconded; the motion passed unanimously.

Ron Phillips moved to accept Erhard Autrata’s letter of resignation. Lloyd

Cabral seconded; the motion passed unanimously.

Barney Sheffield moved to allow an archeological study of the 31-acre parcel

owned by the Association by scientists from the University of Hawaii at Hilo.

Allan Deehr seconded.
Lloyd Cabral amended the motion to require the scientists to notify the office

of approximately how many people and what times they would be on the property,

during daylight hours only. Allan Deehr seconded the amendment. Barney

Sheffield, Lloyd Cabral, Bill Carlson, Ron Phillips and Allan Deehr voted for

the amendment. Walter Moe abstained; the amendment passed.
Barney Sheffield, Lloyd Cabral, Bill Carlson and Allan Deehr voted for the

motion as amended. Walter Moe and Ron Phillips abstained; the motion passed.

Allan Deehr moved to approve the deadline of April 7, which has passed, for

candidates for the Board of Directors. Ron Phillips seconded; the motion passed

unanimously.

Motions Log 4-8-06

Erhard Autrata moved to cut two trees on the Center for Spiritual Growth

property, not to exceed $9500, and subsequently explore pursuing the owners for

the expense. Allan Deehr seconded; the motion passed unanimously.

Allan Deehr moved that the Board withdraw and deem the contract with RnT

Services breached, pay RnT Services no further monies, withhold any monies

unpaid, and send a letter advising RnT Services of that and that it is no

longer to perform any work nor go upon the easements to do any such work.

Walter Moe seconded; the motion passed unanimously.

Lloyd Cabral moved to contract with Yamada & Sons to finish the shoulder

preparation and paving on Paradise Dr. per specifications. Walter Moe seconded.

The motion passed unanimously, with Allan Deehr noting that he voted

“aye” with the expectation that HPPOA will have a contract and change

order sometime Monday, April 10, reflecting the numbers discussed.

Lloyd Cabral moved that the Board of Directors or General Manager create a

file system for bids with a checklist for contracts, including a copy of the

contractor’s license, insurance and proposal, signed and kept on file in the

office at all times. Allan Deehr seconded.
Walter Moe amended the motion to include that the General Manager check that

the contractor’s license and insurance are still valid at the time a contract

is executed. Allan Deehr seconded.
The motion as amended passed unanimously.

Motions Log 5-10-06

Approval of Minutes: Allan Deehr moved to approve the minutes of the special

Board of Directors meeting of April 8, 2006, as corrected. Lloyd Cabral

seconded; the motion passed unanimously.
Barney Sheffield moved to approve the minutes of the regular Board meeting of

April 12, 2006, as corrected; Lloyd Cabral seconded. The motion passed

unanimously.

Ron Phillips moved to approve the Treasurer’s report as presented. Barney

Sheffield seconded; the motion passed unanimously.

Allan Deehr moved that Whereas, at a special meeting of the Hawaiian

Paradise Park Owners Association Board of Directors on April 8, 2006 it was

determined necessary for widening and repaving of Paradise Drive that the roots

extending into and under the paved portion of the roadway from two large trees

located on Block 8, Lot 346, TMK #3-1-5-017-0061 had to be removed; and

Whereas, the Board of Directors also determined that removal of the roots from

the two trees would compromise the stability of the trees and thus, the safety

of users of Paradise Drive; and Whereas, the Board of Directors, when advised

that the owner of the property would give Hawaiian Paradise Park Owners

Association permission to enter its property for the removal of the two trees

but that it could not afford to pay for such removal, accepted a bid of

$9,500.00 from a third party for removal of the trees in the interest of the

safety of users of Paradise Drive; Therefore, be it resolved that the General

Manager upon removal of the trees from Block 8, Lot 346, TMK #3-1-5-017-0061

and payment of the third party contractor, shall bill the owner of the lot for

reimbursement of the tree removal costs and shall pursue any reasonable

measures to collect such reimbursement. Ron Phillips seconded; the motion passed

unanimously.

Ron Phillips moved to defer action regarding sending the Watamull Committee

to Oahu. Allan Deehr seconded; the motion passed unanimously.

Allan Deehr moved to adopt the bid acceptance policies proposed by the

General Manager, including sealed bids, contracts awarded to lowest responsible

bidder, and hiring consultants as needed. Lloyd Cabral seconded; the motion

passed unanimously.

Ron Phillips moved to accept the roadside maintenance (mowing) bid

specifications, with the suggested changes, to be mailed to contractors by the

end of the week. Barney Sheffield seconded; the motion passed unanimously.

Ron Phillips moved to instruct the General Manager to write and send a

letter of support for the cell tower proposal. Allan Deehr seconded; the motion

passed unanimously.

Allan Deehr moved to approve the $2,100 change order submitted by

Apply-A-Line to include 1.8 miles of striping on Paradise Drive in their

contract. Lloyd Cabral seconded; the motion passed unanimously.

Allan Deehr moved to adopt the resolution: Whereas payments are received

from owners with delinquent road assessments without directing application of

the payment to unpaid road assessments for a specific year or payment of

accrued interest; and Whereas the Hawaiian Paradise Park Owners Association

Board of Directors has determined that a uniform payment application policy

should be instituted for uniform accounting purposes; Therefore be it resolved

that all payments received from owners with delinquent assessments without

specific direction for application of such payments, shall be applied to the

most delinquent year’s road assessments with accrued interest up to date of

payment, and to each succeeding year thereafter to the extent of the payment;

any remaining balance shall be applied to any lien fees. Ron Phillips seconded;

the motion passed unanimously.

Barney Sheffield moved to accept the Personnel Policies and Procedures as

corrected. Ron Phillips seconded; the motion passed unanimously.

Barney Sheffield moved to authorize the Roads Manager to investigate the

cost of reflective glass beads and reflective paint for striping the edges of

the roads and to report these figures to President Annin. Allan Deehr seconded;

the motion passed unanimously.

Motions Log 6-14-06

Approval of Minutes: Allan Deehr moved to approve the minutes of the meeting

of May 10, 2006, as presented. Walter Moe seconded; the motion passed

unanimously.

Allan Deehr moved to correct the minutes of February 8, 2006, to include the

sentence: “Bobbi Stutsman, General Manager, was also present.” Ron

Phillips seconded; the motion passed unanimously.

Walter Moe moved to approve the Treasurer’s Report as presented. Lloyd

Cabral seconded; the motion passed unanimously.

Allan moved that the Board hold a special meeting to consider the roadside

mowing bids. Walter Moe seconded; the motion passed unanimously.

Ron Phillips moved to accept the loan proposal with the clarification of

covenant 4) “except any loan to pay off any obligation to Hawaii National

Bank,” and that HPPOA accounts be moved to Hawaii

National Bank on the condition that the assignment of the stream of income

becomes effective only upon the first default. Barney Sheffield seconded. Ron

Phillips, Allan Deehr, Barney Sheffield, Lloyd Cabral, and Bill Carlson voted

for. [Walter Moe abstained because of his involvement with GMAC.] The motion

passed.

Ron Phillips moved to appoint a Discretionary Funds Committee consisting of

Ron Phillips, Lloyd Cabral, and Bobbie Alicen. Allan Deehr seconded, and the

motion passed unanimously.

Allan Deehr moved to authorize the General Manager to pay two invoices for a

temporary grader operator tomorrow. Lloyd Cabral seconded; the motion passed

unanimously.

Civil Defense Evacuation Committee: Lloyd Cabral moved to allocate $300 to

the Civil Defense Committee for printing costs. Ron Phillips seconded; the

motion passed unanimously.

Treasurer’s Consultation Request: Barney Sheffield moved to request that the

current Treasurer consult with the General Manager and the new Treasurer,

without compensation, after his term ends June 30. Lloyd Cabral seconded; the

motion passed unanimously.

Motions Log 6-21-06 Special meeting

Allan Deehr moved that only those bids that were sealed as directed in the

bid specifications be considered by the Board. Bill Carlson seconded; the

motion passed unanimously.

Allan Deehr moved that any re-bid on the roadside mowing proposal with

additional requirements as determined necessary be limited to the four entities

which submitted sealed bids on or about June 12. Walter Moe seconded.
Ron Phillips moved to amend the motion to include a bid deadline of July 10.

Lloyd Cabral seconded; the motion passed unanimously.
The amended motion passed unanimously.

Motions Log 6-29-06 Special Meeting

 

Ron Phillips nominated Frank Annin for President. Ron Phillips moved that

nominations cease; Bill Carlson seconded. Frank Annin was elected unanimously.

Lloyd Cabral nominated Ron Phillips for Vice President. Les Pedersen moved

that nominations cease; Bill Carlson seconded. Ron Phillips was elected

unanimously.

Bill Carlson nominated Lloyd Cabral for Secretary. Ron Phillips moved that nominations

cease; Bill Carlson seconded. Lloyd Cabral was elected unanimously.

Motions Log 7-12-06

Lucas Clebsch moved that the Board appoint Alan Medeiros to represent

District 2, Walter Moe to represent District 3, and Paulette Smith to represent

District 4 on the Board of Directors. Lloyd Cabral seconded; the motion passed

unanimously.

Approval of Minutes: Walter Moe moved to approve the minutes of the June 14,

2006, meeting of the Board of Directors as written. Lloyd Cabral seconded, and

the motion passed unanimously.

Walter Moe moved to accept the interim Treasurer’s report; Lloyd Cabral

seconded. The motion passed unanimously.

Lucas Clebsch nominated Paulette Smith for Treasurer.
Lloyd Cabral moved that nominations be closed; Walter Moe seconded. The motion

passed unanimously.

Walter Moe moved to retain Dolan, Silva and Associates, Certified Public

Accountants, including the $1500 retainer. Les Pedersen seconded; the motion

passed unanimously.

Motions Log 8-9-06

 

Approval of Minutes: Walter Moe moved to approve the minutes of the June 21,

2006, special meeting of the Board as written. Lloyd Cabral seconded; the

motion passed unanimously.

Ron Phillips moved to approve the minutes of the June 29, 2006, special meeting

of the Board as written. Walter Moe seconded, and the motion passed

unanimously.

Walter Moe moved to approve the minutes of the July 12, 2006, meeting of the

Board of Directors as written; Ron Phillips seconded. The motion passed

unanimously.

Walter Moe moved to approve the Treasurer’s Report; Lloyd Cabral seconded.

The motion passed unanimously.

Ron Phillips moved to request $5600 in discretionary funds to fund a pilot

program for traffic enforcement within Paradise Park; Lucas Clebsch seconded.

The motion passed unanimously.

Ron Phillips moved to request $3000 in discretionary funds for Neighborhood

Watch. Lucas Clebsch seconded, and the motion passed unanimously.

Ron Phillips moved to accept the Emergency Notification and Evacuation

Team’s request for $1600 in discretionary funds to purchase megaphones and

radios. Lucas Clebsch seconded.

Les Pedersen moved to amend the motion to increase the requested amount to

$2500. Lucas Clebsch seconded; the amendment passed unanimously.
The motion as amended passed unanimously.

Ron Phillips moved to approve the Park Development Committee’s request for

$5000 in discretionary funds for seed money for a park. Walter Moe seconded;

the motion passed unanimously.

Walter Moe moved to approve the Paving Committee’s mission statement:
“Our mission is to make recommendations to the Board for road paving

priorities and procedures. The following principles were agreed upon by the

committee.
E. Road maintenance funds should be spent to provide maximum benefit for all

members.
F. The interests of the members are best served by paving as many roads as

possible as quickly as possible.
G. Except for in cases where there are unique drainage problems, roads degrade

fastest the more axle loads travel them.
H. The roads with the most axle loads should be improved (paved) first to

reduce maintenance required on those roads, thereby increasing resources to

maintain unpaved roads until they may also be paved.”
Bill Carlson seconded the motion, which passed unanimously.

 

Walter Moe moved to approve $3000 to purchase traffic counting devices; Bill

Carlson seconded.
Lucas moved to amend the motion to authorize the committee to spend up to

$6000. Les seconded; the amendment passed unanimously.
The motion as amended passed unanimously.

Les Pedersen moved to award a two-year mowing contract to Ryan K, Inc. for

$127,881, including tax, with a 5% increase at the beginning of the next fiscal

year; in addition, that Suzanne be authorized to negotiate with Ryan whether

weed-whacking or use of the sidearm mower is more cost-effective on the

corners. Alan Medeiros seconded. The vote was tied with Paulette Smith, Lloyd

Cabral, Alan Medeiros and Bill Carlson voting for and Ron Phillips, Lucas

Clebsch, Les Pedersen and Walter Moe voting against. Frank Annin voted for; the

motion passed.

Walter moved to approve a special general membership meeting October 29 to

consider the three proposed Bylaws amendments. Lloyd Cabral seconded; the

motion passed unanimously.

Ron Phillips moved to appoint Paulette Smith, Allan Deehr and Les Pedersen

to the Finance Committee. Walter Moe seconded; the motion passed unanimously.

Les Pedersen moved to pay a claim for $3400; Lucas Clebsch seconded. The

vote was tied, with Les Pedersen, Lucas Clebsch, Alan Medeiros and Lloyd Cabral

voting for and Ron Phillips, Paulette Smith, Walter Moe and Bill Carlson voting

against. Frank Annin voted for; the motion passed.

Motions Log 8-25-06

Walter Moe moved to object strongly to the adoption of the proposed

amendment to the County Zoning Code and to send a letter voicing this objection

to the Planning Commission, the Planning Director, the County Council, the

Mayor, department heads, legislators and the Governor and Lieutenant Governor

of the State. Ron Phillips seconded; the motion passed unanimously.

Motions Log 9-20-06

Les Pedersen moved to hold a special general membership meeting on October

29.  Lloyd Cabral seconded; the motion passed unanimously.

Lloyd Cabral moved to allocate $1277 to the Park Committee to fund a Park

Awareness Day. Paulette Smith seconded. Lloyd Cabral, Paulette Smith, Les

Pedersen, Walter Moe and Bill Carlson voted for; Ron Phillips abstained.

Motions Log 10-11-06

Approval of Minutes: Walter Moe moved to approve the minutes of the Board of

Directors meeting of August 9, 2006, including Les Pedersen’s corrections. Ron

Phillips seconded; the motion passed unanimously.
Les Pedersen moved to approve the minutes of the August 25 special meeting of

the Board as written; Alan Medeiros seconded. The motion passed unanimously.

Walter Moe moved to approve the Treasurer’s Report as written; Lloyd Cabral

seconded. The motion passed unanimously.

Lloyd Cabral moved to accept Paulette Smith’s resignation. Walter Moe

seconded; the motion passed unanimously.

Lloyd Cabral moved to appoint Ron Phillips to the Finance Committee; Alan

Medeiros seconded. The motion passed unanimously.

Walter Moe moved to authorize the General Manager to develop a plan and cost

estimate for upgrading the commercial kitchen; Lloyd Cabral seconded. The

motion passed.

Motions Log 11-8-06

Walter Moe moved to appoint JoAnne Backman to the Board of Directors; Lloyd

Cabral seconded. The motion passed unanimously.

Walter Moe moved to elect JoAnne Backman as Treasurer. Bill Carlson

seconded; the motion passed unanimously.

Ron Phillips moved to appoint Treasurer Backman to the Finance Committee.

Lloyd Cabral seconded. The motion passed unanimously.

Approval of Minutes: Ron Phillips moved to approve the minutes of the

special meeting of the Board of Directors of September 20, 2006, as written.

Lloyd Cabral seconded; the motion passed unanimously.

Walter Moe moved to approve the minutes of the Board of Directors meeting of

October 11, 2006, as written; Lloyd Cabral seconded. The motion passed

unanimously.

Ron Phillips moved to approve the Treasurer’s Report as presented; Luke

Clebsch seconded. The motion passed unanimously.

Walter Moe moved to call a special meeting of the Board of Directors for

Wednesday, November 15, from 5 to 7 p.m. for the purpose of discussing the loan

proposal. Ron Phillips seconded; the motion passed unanimously.

Les Pedersen moved to authorize the General Manager to approve items 1, 2, and

3 of Apply-A-Line’s striping proposal to paint a double yellow center stripe on

the main roads and white side stripes on the widened portions of the main

roads, as long as the materials and application meet County of Hawaii

specifications. Luke Clebsch seconded; the motion passed unanimously.

Walter Moe moved to increase the Association’s road fees by 10% for the

upcoming fiscal year. Les Pedersen seconded; the motion passed unanimously.

Walter Moe moved to authorize the General Manager to pay the amount billed

by Yamada & Sons for basecourse used on Paradise Dr. Ron Phillips seconded;

the motion passed unanimously. (Les Pedersen recused himself.)

Motions Log 11-15-06 Special Meeting

Ron Phillips moved that once the paving specifications and the funding

mechanism are determined, a ballot be sent by special mailing to all property

owners stating the pros and cons and asking whether they want the roads paved

or not. Walter Moe seconded the motion. The motion passed unanimously.

Les Pedersen moved to request $13.5 million from USDA Rural Development for

the paving project. Luke Clebsch seconded. Ron Phillips, Lloyd Cabral, JoAnne

Backman, Bill Carlson, Luke Clebsch, Walter Moe and Les Pedersen voted for;

Alan Medeiros voted against. The motion passed.

Les Pedersen moved to continue to pursue the bond issue for $12 million. Ron

Phillips seconded; the motion passed unanimously.

Les Pedersen moved to pursue $12 million funding for paving in six $2

million increments, the first two from Hawaii National Bank and the remaining

eight through USDA rural development. Ron Phillips seconded; the motion was

defeated unanimously.

Motion Log 12-13-06

Approval of Minutes:  Lloyd Cabral moved to approve the minutes of

November 8, 2006, as corrected.  JoAnne Backman seconded; the motion

passed unanimously.

Lloyd Cabral moved to approve the minutes of the special meeting of November

15, 2006, as written.  Alan Medeiros seconded; the motion passed

unanimously.

Lloyd Cabral moved to approve the Treasurer’s report as presented; Bill

Carlson seconded.  The motion passed unanimously.

Lloyd Cabral moved to rescind the motion of February 8, 2006, to single

stripe the main roads.  Bill Carlson seconded; the motion passed

unanimously.

Alan Medeiros moved to accept Apply-A-Line’s bid proposal of $11,510.40 for

a single yellow stripe on the narrow sections of Maku`u, Paradise and Kaloli

and a double yellow stripe on the lower section of Shower Drive.  Lloyd

Cabral seconded; the motion passed unanimously.

JoAnne Backman moved to rescind the November 15 motion:  “Ron

Phillips moved that once the paving specifications and the funding mechanism

are determined, a ballot be sent by special mailing to all property owners

stating the pros and cons and asking whether they want the roads paved or

not.”  Lloyd Cabral seconded; the motion passed unanimously.

Ron Phillips moved to approve sending a paving referendum to the lot

owners.  Lloyd Cabral seconded; the motion passed unanimously.

Lloyd Cabral moved to approve the referendum and consulting agreement with

Scott Marlin; JoAnne Backman seconded.  The motion passed unanimously.

Ron Phillips moved to reconsider the motion of November 15:  “Les

Pedersen moved to pursue $12 million funding for paving in six $2 million

increments, the first two from Hawaii National Bank and the remaining eight

through USDA rural development.  Ron Phillips seconded; the motion was

defeated unanimously.”  The motion died for lack of a second.

Ron Phillips moved that the General Manager write a letter of support for

Lloyd Cabral’s negotiations with T-Mobile concerning locating a

telecommunications site on his property; Alan Medeiros seconded.  The

motion passed unanimously.

Lloyd Cabral moved to accept Walter Moe’s resignation from the Board of

Directors; Bill Carlson seconded.  Alan Medeiros, JoAnne Backman, Bill

Carlson and Lloyd Cabral voted for; Ron Phillips abstained.

JoAnne Backman moved to appoint Robin Wright to fill the vacancy in District

3; Lloyd Cabral seconded.  The motion passed unanimously.

Ron Phillips moved to hire a civil engineer for a 90-day contract to write

the paving specifications and prepare a request for proposal.  Lloyd

Cabral seconded; the motion passed unanimously.

Alan Medeiros moved to give Donna White and all other willing volunteers permission to remove signs from the HELCO poles

in Paradise Park.  Ron Phillips seconded; the motion passed unanimously.

Motions Log 1-10-07 

Approval of Minutes:  Lloyd Cabral moved to approve the minutes of

December 13, 2006, as written.  Bill Carlson seconded; the motion passed

unanimously.

Les Pedersen moved to rescind the December 13 motion to hire a civil

engineer.  Lloyd Cabral seconded; the motion passed unanimously.

Luke moved to authorize Suzanne to direct Yamada & Sons to repair the

drywell on 30th.  Ron Phillips seconded; the motion passed

unanimously.

Ron Phillips moved to increase the transfer fees to $200.  JoAnne

seconded; the motion passed unanimously.

Lloyd Cabral moved to appoint Robin Wright Human Resources Committee

chair.  Ron Phillips seconded; the motion passed unanimously.

JoAnne Backman moved to develop an emergency contact list, to be submitted

to the Police and Fire Departments and to Civil Defense and other appropriate

agencies.  Les Pedersen asked for a friendly amendment instructing the

General Manager to develop the list.  Luke Clebsch seconded; the motion

passed unanimously.

Motions Log 2-21-07 Special Meeting

Luke Clebsch moved to postpone entertaining the bids for 12th and Maku`u

until a bid from Yamada and Sons is received; Lloyd Cabral seconded. JoAnne

Backman requested a friendly amendment to call a special meeting within one

week to review the bids. The motion as amended passed unanimously. (Les

Pedersen recused himself.)

Luke Clebsch moved to postpone consideration of bids for drywells on 30th

Street, 33rd, and Paradise Ala Kai until next week. Lloyd Cabral seconded; the

motion passed unanimously.

Ron Phillips moved to defer approval of the paving specifications draft

until the next regular Board meeting in March. Alan Medeiros seconded; the

motion passed unanimously.

Ron Phillips moved to request the Paving Committee to continue working on

the paving specifications draft. Alan Medeiros seconded; the motion passed

unanimously.

Luke Clebsch moved to commence the traffic counter deployment plan under the

supervision of Frank Annin. JoAnne Backman seconded; the motion passed

unanimously.

Luke Clebsch moved to adopt the Road Maintenance Paving Borrowing

Resolution:
Whereas, the Hawaiian Paradise Park Owners Association Board of Directors on

February 21, 2007 determined that the most efficient and cost effective road

maintenance plan for Hawaiian Paradise Park is to commence an aggressive paving

plan for all streets; and whereas, the Board of Directors also determined that

the maximum indebtedness Hawaiian Paradise Park Owners Association can

reasonably service at this time for a paving plan is $12 million, plus

attendant costs; therefore be it resolved that:
1) Piper Jaffray’s insured and rated bond issue proposal, dated February 8,

2007, with the repayment of interest-only option for the initial three years,

is accepted.
2) The officers of Hawaiian Paradise Park Association are authorized to execute

and deliver all documentation necessary to secure the issuance of insured and

rated bonds in accordance with the accepted Piper Jaffray proposal.
Lloyd Cabral seconded; the motion passed unanimously.

 

Motions Log 2-28-07 Special Meeting

 

Ron Phillips moved to accept Jonathan Santiago’s proposal PR116 to install a

vertical drain at 33rd and Maku`u. Robin Wright seconded.
Les Pedersen proposed a friendly amendment to require the contractor to line

the drain with filter fabric beneath a minimum of six inches of drain rock for

an additional cost not to exceed $500. Ron Phillips seconded the amendment,

which passed unanimously.
The motion as amended passed unanimously.

Ron Phillips moved to accept Jonathan Santiago’s bid proposal PR117 to

install a vertical drain at Paradise Drive and Paradise Ala Kai; Lloyd Cabral

seconded.
Les Pedersen proposed a friendly amendment to require the contractor to line

the trench with filter fabric beneath a minimum of six inches of drain rock for

an additional cost not to exceed $500. JoAnne Backman seconded the amendment,

which passed unanimously.
The motion as amended passed unanimously.

Ron Phillips moved to accept Yamada & Sons’ proposal for three drywells

plus culverts on 12th and Maku`u. Lloyd Cabral seconded. The motion passed

unanimously, with Les Pedersen recusing himself.

 

Motions Log 3-14-07

Approval of Minutes: Ron Phillips moved to approve the minutes of January

10, 2007, as written. Bill Carlson seconded; the motion passed unanimously.

Lloyd Cabral moved that the minutes of the special meeting of February 21,

2007, be approved as corrected. JoAnne Backman seconded; the motion passed

unanimously.

Lloyd Cabral moved to approve the minutes of the special meeting of February

28, 2007, as corrected. Alan Medeiros seconded; the motion passed unanimously.

Les Pedersen moved to accept the Treasurer’s Report as presented. Alan

Medeiros seconded; the motion passed unanimously.

Lloyd Cabral moved to accept the codes, covenants and restrictions for

school use on HPPOA properties. Bill Carlson seconded; the motion passed

unanimously.

Ron Phillips moved to accept the resignations of the Chair and the current

School Site Committee. JoAnne Backman seconded; the motion passed unanimously.

Les Pedersen moved to appoint Alan Medeiros chair of the Waterline

Committee; JoAnne Backman seconded. The motion passed unanimously.

JoAnne Backman moved to accept the proposed position description format.

Bill Carlson seconded; the motion passed unanimously.

Lloyd Cabral moved to refuse the request of Hamilton Cole for reimbursement

of a repair bill. Alan Medeiros seconded; the motion passed unanimously.

Les Pedersen moved that the Board:
1) express the Board’s sincere appreciation to the Parks Committee for their

work.
2) adopt the committee’s preliminary site plan as the

express intent of the Board to pursue with the County of Hawaii.
3) designate and appoint a park property committee to

investigate the most advantageous means and negotiate with the County to the

purpose of deeding one HPPOA 20-acre parcel to the County of Hawaii to put into

effect the park preliminary site plan.
4) Members of the committee shall be appointed at a later date.
5) All actions performed by the committee on behalf of HPPOA shall be performed

under the active guidance and approval of the Board of Directors.
Lloyd Cabral seconded the motion. JoAnne Backman introduced a friendly

amendment that the members of the committee be appointed at the next Board

meeting. The amendment was accepted, and the motion as amended passed

unanimously.

Ron Phillips moved to ask the owner to remove a crane from the HPPOA

property. Lloyd Cabral seconded; the motion passed unanimously, with Les

Pedersen recusing himself.

Motions Log 4-11-07

Approval of Minutes:  Bill Carlson moved to approve the Board minutes

of March 14, 2007, as corrected; Alan Medeiros seconded.  The motion

passed unanimously.

Lloyd Cabral moved to approve the Treasurer s Report as presented; Bill

Carlson seconded.  The motion passed unanimously.

Alan Medeiros moved to allow Apply-A-Line to finish striping the

roads.  Ron Phillips seconded; the motion passed unanimously.

JoAnne Backman moved to rescind the following motions:  February 8,

2006 to allow the attorney to change the deeds on six 20-acre parcels; March 8,

2006 to request the attorney to petition Hawaii State Land Court to change

restrictive covenants on HPPOA s deeds; March 8, 2006 to dig a 25- to 30-foot

hole 12 inches in diameter on the easement at 12th and Maku`u for flood

control; April 12, 2006 to defer action on the motion to remove covenants and

deed restrictions on Association property; April 12, 2006 to put the question

of removing covenants and deed restrictions to a membership vote; and April 12,

2006 to fund airplane tickets to Oahu for Barbara Kahn-Langer and Bobbie Alicen

to meet with Mrs. Watamull.  Robin Wright seconded the motion.

JoAnne Backman, Robin Wright, Lloyd Cabral, Bill Carlson and Alan Medeiros

voted for; Ron Phillips voted against; the motion passed.

Ron Phillips moved to appoint Lloyd Cabral, Carole Mullins, John Hanor, and

Kaniu Stocksdale to the Parks Committee.  JoAnne Backman seconded; the

motion passed unanimously.

Lloyd Cabral moved to accept the 2007-2008 Roads Budget as presented; Alan

Medeiros seconded.  The motion passed unanimously.

Lloyd Cabral moved to accept the 2007-2008 Non-Roads budget as presented.  Ron Phillips seconded; the motion passed unanimously.

Lloyd Cabral moved to provide the Emergency Notification and Evacuation Team

with $840 for equipment.   Alan Medeiros seconded; the motion passed

unanimously.

Ron Phillips moved to disapprove the 35th Anniversary Committee s request

for $5000 in seed money.  Lloyd Cabral seconded.

Ron Phillips called the question to end debate; this passed

unanimously.  The motion also passed unanimously.

Motions Log 4-18-07

JoAnne Backman moved to purchase a 3-compartment sink, two stainless steel

work tables, a 2-compartment handwashing sink, 2 faucets, 4 stainless steel

baffle filters for the hood, and painting supplies for the certified kitchen,

after comparing for comparable grades of stainless steel, in an amount not to

exceed $2500.  Lloyd Cabral seconded; the motion passed unanimously.

Lloyd Cabral moved to accept All Service Hawaii s original bids dated

February 6, 2007, without filter fabric or additional drain rock.  Alan

Medeiros seconded; the motion passed unanimously.

Ron Phillips moved to set the waterline application fee at $500 $250 for

administrative costs and $250 for the waterline fund.  Lloyd Cabral

seconded; the motion passed unanimously.

Lloyd Cabral moved to approve the Waterline Policy specifications as

amended, with the final document and permit form to be available for review at

the May Board meeting.  Ron Phillips seconded the motion, which passed

unanimously.

Motions Log 5-8-07

 

Lloyd Cabral moved to adopt the resolution:  Whereas, the Hawaiian

Paradise Park Owners Association is a nonprofit corporation duly organized and

existing under the laws of the State of Hawaii; and whereas under its Articles

of Incorporation and Bylaws, the Association is responsible for, among other

things, the maintenance of the system of roads within the subdivision known as

Hawaiian Paradise Park; and whereas the Association has undertaken as a project

(the Project) a road maintenance paving program for all unpaved crossroads and

a repaving program for portions of arterial roads within the subdivision; and

whereas the Association has been considering plans for the issuance of its

Homeowners Assessment Revenue Bonds, Series 2007 (the Bonds) for the purpose of

funding the costs of the project, including related costs of issuing the bonds

and funding a debt service reserve fund to secure the bonds; and whereas the

proposed plans for the issuance of the bonds have been presented at this

meeting, together with the principal financing documents for the issuance of

the bonds, consisting of a) the Trust Indenture to be entered into by the

Association and Union Bank of California, N.A., as trustee, b) the Deposit

Account Control Agreement to be entered into by the Association, First Hawaiian

Bank, as depository, and the Trustee, c) the Preliminary Private Placement

Memorandum of the Association, and d) the Bond Placement Agreement to be

entered into by the Association and Piper Jaffray & Co. as placement agent;

and whereas, upon consideration of such plans and financing documents, the

Board of Directors of the Association intends hereby to approve the issuance of

the bonds and to authorize the taking of all further actions which may be

necessary or desirable in connection with such issuance; now therefore be it

resolved by the Board of Directors of the Association as follows:

Section 1.  Approval of Bond Issue.

Subject to the terms and conditions specified herein, the Board of Directors

hereby approves the issuance of the Bonds for the purpose of funding the costs

of the Project, including related costs of issuing the Bonds and funding a debt

service reserve fund to secure the Bonds.  The President of the

Association, or the vice President in the absence of the President, is hereby

authorized to determine the final terms of the Bonds, such approval to be conclusively

evidenced by the execution and delivery of the Financing Documents as

hereinafter authorized; provided that:  a) the aggregate principal amount

of the Bonds shall not exceed $16,000,000; b) the interest rate or rates on the

Bonds shall not exceed 8% per annum; and c) the Bonds shall be amortized over a

term to final maturity not to exceed 30 years.

Section 2.  Placement of Bonds.

The forms of the Preliminary Placement Memorandum and Placement Agreement

presented at this meeting are hereby approved.  The President of the

Association, or the Vice President in the absence of the President, is hereby

authorized to execute and deliver the Placement Agreement in substantially the

form presented and approved at this meeting, and a final Private Placement

memorandum is substantially the form of the Preliminary Placement Memorandum

presented and approved at this meeting, each with such changes as the officer

executing the same may approve, such approval to be conclusively evidenced by

the execution and delivery thereof.  The Placement Agent is hereby

authorized to proceed with a private placement of the bonds as set forth in the

Placement Agreement and to circulate the Preliminary Placement Memorandum and

Final Placement Memorandum to potential investors in connection with such

placement.

Section 3.  Approval of Bond

Indenture and Depository Account Agreement.  The forms of the

Indenture, including the form of Bond attached thereto, and Depository Account

Agreement presented at this meeting are hereby

approved.  The President of the Association, or the Vice President in the

absence of the President, is hereby authorized to execute and deliver the

Indenture, the Bonds and the Depository Account Agreement, each in

substantially the form presented and approved as aforesaid, with such changes

as the officer executing the same may approve, such approval to be conclusively

evidenced by the execution and delivery thereof.  The Secretary of the

Association, or the Treasurer in the absence of the Secretary, is hereby

authorized to affix and attest the corporate seal of the Association to the

Bonds so executed and delivered by the President or Vice President.

Section 4.  Bond Insurance.

The President of the Association, or the Vice President in the absence of the

President, is hereby authorized to solicit one or more proposals for the

issuance of a bond insurance policy and/or debt service reserve fund credit

facility and to accept a proposal for the issuance of such a credit facility or

facilities upon such terms as such officer deems beneficial to the Association

upon consultation with the Association s financial advisor.

Section 5.  Other Matters.

It is the intent and understanding of the Board of Directors that this

Resolution shall constitute full authorization for the Association to

consummate the issuance of the Bonds and to bind itself to the duties and

obligations imposed by the financing documents, all without the need for any

further action by the Board of Directors, provided that all applicable terms

and conditions specified herein have been satisfied. Without limiting the

generality of the foregoing, it is expressly intended and understood that:

a)    The foregoing approvals of the financing document shall

extend and apply to the consummation of the transactions contemplated thereby

and the performance and observance of the Association s covenants and

agreements thereunder.

b)    The officers of the Association are hereby authorized

to execute and deliver such other documents and to take such other actions as

they deem to be reasonably necessary or appropriate in order to effectuate the

intent of this Resolution.

c)     Any and all actions heretofore taken by the

officers of the Association in connection with the proposed issuance of the

Bonds, including without limitation the prior execution and delivery of any

documents relating thereto, are hereby ratified, approved and confirmed as the

proper and binding actions of the Association.

Section 6.  Effective Date; Repealer.

This Resolution shall take effect immediately upon its adoption.  All

prior resolutions, or portions thereof, inconcsistent herewith are herby

repealed.

Les Pedersen seconded the motion, which passed unanimously.

Motions Log  5-9-07

 

Approval of Minutes:  JoAnne Backman moved to approve the minutes of

April 11, 2007.  Bill Carlson seconded; the motion passed unanimously.

Robin Wright moved to approve the minutes of the special Board meeting of

April 18, 2007, as corrected.  JoAnne Backman seconded; the motion passed

unanimously.

Les Pedersen moved to approve the Treasurer s Report; Lloyd Cabral

seconded.  The motion passed unanimously.

Les Pedersen moved to approve a waterline easement request for Paradise Dr.

and 22nd.   Alan Medeiros seconded; the motion passed unanimously.

Les Pedersen moved to approve a waterline easement request for 27th and

Paradise Dr., with the condition that the line connect to the stub-out without cutting the pavement.  JoAnne seconded; the motion

passed unanimously.

Les Pedersen moved to defer a decision on the waterline policy

specifications.  Bill Carlson seconded; the motion passed unanimously.

Lloyd Cabral moved to contact Ted Hong to draft a letter to Apply-A-Line and

take whatever legal action Hong recommends.  Les seconded; the motion

passed unanimously.

Les Pedersen moved to adopt Lloyd Cabral s letter asking that a special

permit for an automotive business be denied, stating that the Association

opposes all businesses not run by lot owners or requiring more than one

employee and/or vehicles weighing over 10,000 pounds, except for businesses

specifically allowed by the HPPOA Master Plan.  He also moved to send a

similar letter to Chris Yuen informing him of the Association s policy and

asking to be notified of all special use permit applications within Hawaiian

Paradise Park.  Lloyd Cabral seconded; the motion passed unanimously.

Lloyd Cabral moved to allow ENET to hold a bake sale preceding and following

the June membership meeting.  Bill Carlson seconded; the motion passed

unanimously.

Les Pedersen moved to remove James Lee from the Centennial Committee and ask

Michelle Higgins to chair the committee.  Further, that all marketing

efforts outside the Park be discontinued, and all future marketing efforts be

directed at HPP lot owners only and approved by the HPPOA office.  Bill

Carlson seconded the motion, which passed unanimously.

Motions Log 5-30-07

 

Les Pedersen moved to approve the resolution:  Whereas by resolution

duly adopted on May 8, 2007 (the Existing Resolution), the Board of Directors

of the Hawaiian Paradise Park Owners Association authorized the issuance of up

to $16,000,000 of Homeowners Assessment Revenue Bonds, Series 2007 to fund a

road paving and repaving project for the Hawaiian Paradise Park Subdivision;

and whereas the Board has determined to authorize certain further actions

pertaining to the issuance of the Bonds as hereinafter set forth, be it

resolved by the Board of Directors of the Association as follows:

Section 1.  Further Authorization

Regarding Bonds.  The issuance of the Bonds without credit

enhancement is hereby expressly authorized.  However, in the event that

credit enhancement (whether in the form of a bond insurance policy, letter of

credit or other credit facility) becomes available on a timely basis, the

President of the Association, or the Vice President in the absence of the

President, is hereby authorized to accept a proposal for the issuance of such

credit enhancement upon such terms as such officer deems to be appropriate upon

consultation with the Association s financial advisor.

Section 2.  Investment Advisor.

The Board hereby approves the appointment of Wilmington Trust Company as

investment advisor with respect to the funds held under the Indenture (as

defined in the Existing Resolution) and other moneys of the Association.

The President of the Association, or the Vice President in the absence of the

President, is hereby authorized to execute and deliver such documents

pertaining to the appointment of the investment advisor upon such terms as such

officer deems to be appropriate upon consultation with the Association s

financial advisor.

Section 3.  Concerning the Existing

Resolution. Except as expressly modified or supplemented herby, the

Existing Resolution, including all approvals and authorizations thereunder,

shall remain in full force and effect.

Section 4.  Effective Date.

This Resolution shall take effect immediately upon its adoption.

Lloyd Cabral seconded the motion, which passed unanimously.

Ron Phillips moved to allow an unrestricted fund balance policy and

investment policy.  Alan Medeiros seconded; the motion passed unanimously.

Les Pedersen moved to invite elected officials, including Senator Kokobun,

Representative Hanohano, Mayor Kim and Councilwoman Naeole, to all HPPOA General

Membership meetings.  Ron Phillips seconded; the motion passed

unanimously.

JoAnne Backman moved that:

1.     The HPPOA Committee Guidelines (Draft 5, dated

May 30, 2007) be adopted and implemented by the Association.

2.     The General Manager be assigned the task of distributing the Committee Guidelines to all current

committee Chairs advising them that the guidelines are to be implemented

immediately.

3.     As new committees are formed, the General Manager

shall have the responsibility of issuing the HPPOA Committee Guidelines to new

committee Chairs.

Robin Wright seconded; the motion passed unanimously.

Motions Log 6-13-07

 

Lloyd Cabral moved to approve the Treasurer s Report as presented; Alan

Medeiros seconded.  The motion passed unanimously.

JoAnne Backman moved to adopt the resolution:  Whereas, the amended and

restated Bylaws of the Hawaiian Paradise Park Owners Association direct that

the Board of Directors annually determine an amount of compensation payable to

the Association General Fund for use of non-road assets; and whereas, the

Bylaws restrict the annual amount of compensation to an amount not to exceed

five percent of road maintenance funds collected in any given year; therefore,

be it resolved that:

1)    The Board of Directors, having adopted a Non-Roads

Budget for the fiscal year 2007-2008, determine a need to set the annual

compensation to the General Fund at 3% of the 2007 assessed road maintenance

fees collected prior to the close of the current fiscal year; and

2)    No interest or lien fee collected on delinquent

accounts shall be deemed part of the 3% payment authorized by this resolution.

Ron Phillips seconded; the motion passed unanimously.

Lloyd Cabral moved to accept the Community Festival proposal as presented

and fund a $2500 operating budget as requested.  Bill Carlson seconded;

the motion passed unanimously.

Les Pedersen moved to instruct the General Manager to write a letter to the

Department of Water Supply approving a lot owner s application for a waterline

agreement.  Bill Carlson seconded; the motion passed

unanimously.

Les Pedersen moved to terminate the contract with Apply-A-Line, effective

immediately.  Luke Clebsch seconded; the motion passed unanimously.

JoAnne Backman moved to direct the General Manager to write a response to

Tatar s letter.  Ron Phillips seconded; the motion passed unanimously.

Motions Log 6-24-07

Frank Annin nominated JoAnne Backman for President; she was elected unanimously.

Ron Phillips nominated Frank Annin for Vice President; he was elected

unanimously.

Ron Phillips nominated Lloyd Cabral for Secretary; he was elected

unanimously.

Frank Annin nominated Ron Phillips for Treasurer; he was elected

unanimously.

Motions Log 7-11-07

Approval of Minutes:  Lloyd Cabral moved to approve the minutes of the

special Board meeting of May 8, 2007, as written.  Frank Annin seconded;

the motion passed unanimously.

Lloyd Cabral moved to approve the minutes of the special Board meeting of

May 30, 2007, as written.  Frank Annin seconded; the motion passed

unanimously.

Lloyd Cabral moved to approve the minutes of the June 13, 2007, as

corrected.  Frank Annin seconded; the motion passed unanimously.

Frank Annin moved to approve the minutes of the Board meeting of June 24,

2007.  Lloyd Cabral seconded; the motion passed unanimously.

Frank Annin moved to approve the Treasurer s Report as presented.

Lloyd Cabral seconded; the motion passed unanimously.

Frank Annin moved to approve the Waterline Easement as corrected to include

the pipe cushion and backfill and inspection checklist.  Dale Watson

seconded; the motion passed unanimously.

Frank Annin moved to accept Allan Deehr s resignation from the Finance

Committee.  Lloyd Cabral seconded; the motion passed unanimously.

Frank Annin moved to appoint Ron Phillips, Allan Deehr, Vivienne Houghton,

and June Conant to the Finance Committee.  Lloyd Cabral seconded; the

motion passed unanimously.

Dale Watson moved that the current Paving Committee, consisting of Les

Pederson, Lucas Clebsch and Lloyd Cabral, complete Phase I, determining the

priority for paving and paving specifications.  Ron Phillips seconded; the

motion passed unanimously.

Ron Phillips moved to combine the Roads Policy Committee (approved at the

general membership meeting) and the existing Traffic and Safety Committee into

the Roads Traffic Safety and Policy Committee.  Lloyd Cabral seconded; the

motion passed unanimously.

Dale Watson moved to appoint Barbara Kahn-Langer, Frank Annin, Robin Wright,

Dennis Higgins and Ron Phillips to the Roads Traffic Safety and Policy

Committee.  Lloyd Cabral seconded; the motion passed unanimously.

Lloyd Cabral moved to add Frank Annin and Dennis Higgins to the existing

Paving Committee.  Ron Phillips seconded; the motion passed unanimously.

Frank Annin moved to hire Ron Dolan to perform the annual audit.  Lloyd

Cabral seconded; the motion passed unanimously.

Dale Watson moved to approve funds for a tent deposit for the Community

Festival.  Lloyd Cabral seconded.  Dale Watson, Lloyd Cabral, Frank

Annin, and Vivienne Houghton voted yes; Ron Phillips abstained.  The

motion passed.

Frank Annin moved to approve $500 from the Non-Roads Budget to hire off-duty

police officers for traffic control at the Community Festival.  Dale

Watson seconded; the motion passed unanimously.

Lloyd Cabral moved to submit a letter to Councilwoman Naeole requesting

discretionary funds on behalf of the Emergency Notification and Evacuation

Team.  Frank Annin seconded; the motion passed unanimously.

Frank Annin moved to approve $1550 from Parks Improvements of the Non-Roads

Budget for printing and festival costs.  Dale Watson seconded.  Lloyd

Cabral added a friendly amendment that the flier be approved by the Board

liaison before printing.  Dale Watson, Lloyd Cabral, Frank Annin, and

Vivienne Houghton voted yes; Ron Phillips abstained.  The motion passed.

Motions Log August 8, 2007

Approval of Minutes:  Frank Annin moved to approve the minutes of the

meeting of May 9, 2007, as written.  Ron Phillips seconded; the motion

passed unanimously.

Frank Annin moved to approve the minutes of July 11, 2007, as written;

Vivienne Houghton seconded.  The motion passed unanimously.

Dale Watson moved to approve the Treasurer s Report as presented.

Lloyd Cabral seconded; the motion passed unanimously.

Ron Phillips moved to rescind the motion approved on June 13 to terminate

Apply-A-Line s contract.  Lloyd Cabral seconded; the motion passed

unanimously.

Dale Watson moved to identify what is needed for Apply-A-Line to satisfy the

Association and ask if they will complete the contract at the original

price.  Lloyd Cabral seconded; the motion passed unanimously.

Ron Phillips moved to appoint Darrell Houghton to the Finance

Committee.  Dale Watson seconded; the motion passed unanimously.

Frank Annin moved to accept the roads personnel position descriptions as

presented and amended.  Lloyd Cabral seconded; the motion passed

unanimously.

Robin Wright moved to schedule a special Board meeting August 15 or August

22 to determine the Association s short and long term goals and objectives, and

any goals it wants to direct the General Manager to achieve by her next scheduled

appraisal.  Vivienne Houghton seconded.  The motion failed

unanimously.

Robin Wright moved to direct the General Manager to propose her annual goals

to the Board of Directors.  Vivienne Houghton seconded.

Lloyd Cabral offered a friendly amendment to propose the goals by the next

Board meeting.  Robin Wright, Dale Watson, Lloyd Cabral and Vivienne

Houghton voted for the amendment; Bob Rainie, Ron Phillips and Frank Annin

voted against.

The motion as amended passed by a vote of 4 for and 3 against.

Frank Annin moved to include a notice from the Vision Statement Task Force

in the Conch.  Dale Watson seconded.  Frank Annin, Ron Phillips,

Lloyd Cabral, Robin Wright, Vivienne Houghton and Dale Watson voted for; Bob

Rainie voted no.  The motion passed.

Bob Rainie moved that the next Conch be limited to eight pages.  Dale

Watson seconded; the motion passed unanimously.

Ron Phillips moved to change the meeting date to the third Wednesday of each

month, effective October 17.  Frank Annin seconded; the motion passed

unanimously.

Bob Rainie moved that meetings begin at 6 p.m. effective October 17.

Vivienne Houghton seconded.  Bob Rainie, Vivienne Houghton, Frank Annin,

Robin Wright and Dale Watson voted yes; Ron Phillips and Lloyd Cabral voted

no.  The motion passed.

Ron Phillips moved to limit Board meetings to two hours, unless extended by

a vote of the Directors.  Bob Rainie seconded.  Bob Rainie, Vivienne

Houghton and Ron Phillips voted yes; Lloyd Cabral, Dale Watson, Frank Annin and

Robin Wright voted no.  The motion failed.

Ron Phillips moved to allow the General Manager to be the single signatory

on transactions for non-routine items up to $1500.  Lloyd Cabral seconded;

the motion passed unanimously.

Frank Annin moved to rescind the previous motion; Lloyd Cabral

seconded.  The motion passed unanimously.

Ron Phillips moved to give the General Manager single signatory authority on

all checks up to $1500.  Lloyd Cabral seconded; the motion passed

unanimously.

Motions Log 9-12-07

 

Approval of Minutes:  Ron Phillips moved to approve the minutes of the

Board of Directors meeting of August 8, 2007.  Frank Annin seconded; the

motion was approved by consent.

Robin Wright moved to approve the minutes of the special Board meeting of August

29, 2007, as corrected.  Frank Annin seconded; the motion passed

unanimously.

Ron Phillips moved to approve the Treasurer s report as presented.

Frank Annin seconded; the motion was approved by consent.

The General Manager s projects report was approved as presented by consent.

The General Manager s daily operations report was approved by consent.

Frank Annin moved to accept Lloyd Cabral s resignation and to send him a

letter expressing regrets and thanking him for his service to the

community.  Robin Wright seconded; the motion passed unanimously.

Ron Phillips moved to accept Alan Medeiros resignation and to send him a

letter of thanks for his service to the community.  Dennis Higgins

seconded; the motion passed unanimously.

Election of Secretary:  Frank Annin nominated Vivienne Houghton for

secretary.  She was elected unanimously.

Dale Watson moved to allow the Roads Traffic Safety and Policy Committee to

send a letter requesting tax information from Councilwoman Naeole.

Vivienne Houghton seconded.  Dale Watson, Vivienne Houghton, Dennis

Higgins, Robin Wright and Frank Annin votes for; Ron Phillips voted against,

and Bob Rainie and Joan Galante abstained.  The motion passed.

Dennis Higgins moved that the second request for information concerning funds

budgeted for Hawaiian Paradise Park for police, fire, civil defense and other

line items be sent at the discretion of the Roads Traffic Safety and Policy

Committee;  Frank Annin seconded.  Dennis Higgins, Frank Annin, Ron

Phillips and Dale Watson voted for; Joan Galante, Vivienne Houghton and Robin

Wright voted against.  Bob Rainie abstained.  The motion passed.

Frank Annin moved to approve the vision statement draft:

We are a vibrant and growing community of owners with rights and

responsibilities defined in Article III Objects and Purposes of our Corporation

Bylaws and desires reflected in our Community Master Plan.

·  We foster unity, harmony, communication and

The Aloha Spirit amongst our members and neighbors

·  We ensure legal and fiscal integrity in all

our actions and policies with primary attention to roads and administrative

operations with best use of association assets and resources

·  We protect and preserve our ‘?ina and rural

surroundings with sustainable land use, contained development and responsible

stewardship

·  We serve the needs and interests of our

community through participation and cooperation of our membership, Board of

Directors, dedicated staff, public service officials and the private sector

Bob Rainie seconded; the motion passed unanimously.

Frank Annin moved to accept the Human Resource Committee s proposed position

descriptions for Administrative Associate and Accounts Associate.

Vivienne Houghton seconded; the motion passed unanimously.

Frank Annin moved to approve Ted Hong s attendance at the October 30 Park

Committee meeting with County representatives.  Ron Phillips seconded; the

motion passed unanimously.

Dennis Higgins was appointed Paving Committee Chair by consent.

Ron Phillips moved to dissolve the 35th Anniversary Committee; Vivienne

Houghton seconded.  The motion passed unanimously.

Ron Phillips moved to table the decision on mobile vendors until the October

meeting.  Dale Watson seconded; the motion passed unanimously.

Frank Annin moved to permit the ENET Committee to send letters to special

needs person living in the tsunami inundation zone.  Ron Phillips

seconded; the motion passed unanimously.

Ron Phillips moved to invite Jim Kauahikaua and Troy Kendrid to speak at the

October membership meeting.  Frank Annin seconded.

Robin Wright offered a friendly amendment to limit the speakers to 30

minutes total for both.  The motion as amended passed unanimously.

Vivienne Houghton nominated Joan Galante to join the Finance

Committee.  She was approved unanimously.

Dale Watson moved that special meetings of the Board be called only for

agenda items of an emergency nature which would cause damage to the Association

if not taken care of before a regular meeting.  Bob Rainie seconded.

Vivienne Houghton, Dennis Higgins, Joan Galante, Dale Watson and Bob Rainie

voted for; Ron Phillips, Frank Annin, and Robin Wright voted against.  The

motion passed.

Motions Log 10-17-07

Approval of Minutes:  The minutes of September 12, 2007, were approved

as corrected by consent.

The Treasurer s report was approved by consent.

The General Manager s Day-to-Day operations Report dated 10-17-07 was

approved by consent.

The General Manager s Management Projects Report dated 10-17-07 was approved

by consent.

The Paving Committee report was approved by consent.

The Parks Committee report was approved by consent.

The Bus Stops Committee report was approved by consent.

The Traffic Safety and Road Policy Committee report was approved by consent.

Construction of smaller bus shelters was approved by general consent of the

Board.

Ron Phillips moved to approve the proposed agenda for the October 28

membership meeting.  Vivienne Houghton seconded; the motion was approved

by consent.

The Vision Statement Committee report was approved by consent.

Vivienne Houghton moved to adopt the resolution:

 Whereas

the 2007 Project Bond Trust Indenture entered into by Hawaiian Paradise Park

Owners Association requires annual review of its foreclosure policy for

collection of delinquent road maintenance assessments and accrued interest, and

to enforce collection pursuant to such policy which currently authorizes

commencement of foreclosure proceedings against lots with an indebtedness in

excess of $2000; therefore be it resolved that the Treasurer of the Hawaiian

Paradise Park Owners Association, in accordance with Article XI, Section 3 of

the Association Bylaws, as amended June 12, 2004, is authorized to commence

collection action against all properties with an outstanding balance in excess

of $2000.00 for unpaid road assessments, interest, and liens.  Those actions

may include, but are not limited to attachment, execution on lien, foreclosure,

and writ of possession.

Ron Phillips seconded.  The motion was approved by consent.

Dennis Higgins moved that the Board approve the Road Traffic Safety and

Policy Committee s request to present a Bylaw amendment regarding driveways

entering main thoroughfares in Hawaiian Paradise Park at a general membership

meeting.  Dale Watson seconded.

Robin Wright suggested a friendly amendment that the membership be asked to

form a Bylaw committee for that purpose.  Ron suggested presenting the

proposal at the February general membership meeting.   Both

amendments were accepted.

The motion passed unanimously.

Motions Log 11-21-07

The minutes of October 17, 2007, were approved as

corrected by consent of the Board.

The financial report submitted by the General Manager was approved by consent.

Ron Phillips moved to provide the agenda and supporting documents to the Board

by noon on the Friday prior to Board meetings. Dale Watson seconded; the motion

passed unanimously.

Frank Annin moved to set next year s road maintenance fees at $179.00. Dale

Watson seconded; the motion passed unanimously.

Bob Rainie moved for a vote of censure of JoAnne Backman for spending money

[consulting Ted Hong] without Board approval; Dale Watson seconded. Ron

Phillips called for the question. Bob Rainie, Ron Phillips, Joan Gallante, Dale

Watson, Vivienne Houghton and Frank Annin voted to end debate and vote on the

motion immediately.

On the motion for a vote of censure, Bob Rainie, Dale Watson and Joan Galante

voted for, Vivienne Houghton and Dennis Higgins abstained, and Frank Annin, Ron

Phillips, Robin Wright voted against. JoAnne Backman broke the tie as President

and voted against. The motion failed. Ron Phillips moved to adjourn; Bob Rainie

seconded. The motion carried unanimously.

Motions Log 12-19-07

Bob Rainie moved to postpone approval of the November 21, 2007, minutes until

January. Joan Galante seconded. Bob Rainie, Joan Galante, Vivienne Houghton,

and Dale Watson voted for. Robin Wright and Dennis Higgins voted against; Ron

Phillips abstained. The motion passed.

Bob Rainie moved to accept and confirm JoAnne Backman s resignation as

President; Dale Watson seconded. Bob Rainie, Dale Watson, Vivienne Houghton and

Joan Galante voted for; Ron Phillips, Robin Wright and Dennis Higgins voted

against. Ron Phillips called for the
Question. No one seconded. Bob Rainie moved to rescind his last motion; Ron

Phillips seconded. Bob Rainie, Ron Phillips, Robin Wright, Vivienne Houghton,

Joan Galante and Dennis Higgins voted for; Dale Watson voted against. The motion

passed.

The Treasurer s Report was accepted as stated.

Dale Watson moved to accept a contract for $5,843.75 from Productive Data

Solutions for a new fiscal software program. Vivienne Houghton seconded; the

motion passed unanimously.

Robin Wright moved to approve Resolution #005 as amended to enter into

negotiations to dedicate a park site to the County of Hawaii; Joan Galante

seconded. Robin Wright, Joan Galante, Bob Rainie, Vivienne Houghton, Dale

Watson, and Dennis Higgins voted for; Ron Phillips opposed. The motion carried.

Dale Watson moved to purchase a new New Holland TL80A tractor mower for

$88,000, and to hire an operator whose primary responsibility is to operate the

mower. Vivienne Houghton seconded; the motion passed unanimously.

Dale Watson moved to authorize the President to sign the County grant

application on behalf of Neighborhood Watch. Vivienne Houghton seconded; the

motion passed unanimously.

Dale Watson moved to purchase a scarifying attachment for the road grader, not

to exceed $15,000 installed. Bob Rainie seconded; the motion passed

unanimously.

Dale Watson moved to purchase a utility vehicle, not to exceed $15,000.

Vivienne Houghton seconded; the motion passed unanimously.

Dale Watson moved that any director, including the President, who goes to legal

counsel or other professional or contractor and incurs expenses for the

Association without approval of the Board is

personally responsible for those expenses; Bob Rainie seconded. Dale Watson,

Bob Rainie, Dennis Higgins, Joan Galante and Vivienne Houghton voted for; Robin

Wright and Ron Phillips voted against. The motion carried.

Dale Watson moved to limit emails to the office staff to one per day of no more

than ten lines and one phone call per day, to be answered by closing time the

next day. Bob Rainie seconded. Dale Watson and Bob Rainie voted for; Dennis

Higgins, Robin Wright, Joan Galante, Vivienne Houghton and Ron Phillips voted

against. The motion failed.

Motion Log January 16, 2008

Dale Watson moved that the minutes of November 21, 2007, be approved. Frank

Annin seconded the motion. The motion was approved unanimously. Dale Watson

moved that the minutes of December 19, 2007, be approved. Bob Rainie seconded.

The minutes were approved as amended unanimously.

Robin Wright moved that the General Manager’s position description be approved

as presented. Frank Annin seconded the motion. Following discussion, the motion

failed, with Robin Wright voting, “Yes,” and the remainder of the

Board voting “No.”

Dennis Higgins moved to pass the existing Roads Paving RFP as written with the

understanding that the project administrator not be a

member of the Board and there be a Civil Engineering and Legal review of the

contract for control. Dale Watson seconded the motion. After all members of the

Board had a chance to comment on the motion, the motion carried unanimously.

Dennis moved to modify the roads-related tracking queue to include column(s)

for prompting and recording certain post-motion actions in the future as

needed. Dale seconded the motion. The motion carried unanimously.

Dennis moved that a central information location be created for physical

storage of Roadrelated policies and specifications documentation to facilitate

information accessibility and administering consistency in the future under

changing management and Boards of Directors.
Frank seconded the motion. The motion carried unanimously.

Dennis moved that the efficiency and effectiveness of maintenance,

organization, and storage systems in place for documentation of procedures,

standards and policies for HPPOA staff roads-related functions be assessed and

that there be a status report including action planned for any needed systems

improvements to the Board of Directors. Frank seconded the motion. The motion

carried unanimously.

Dennis moved that a By-Laws Committee that will be formed be charged with

proposing an enforceable driveways policy for lots on main roads prohibiting

driveway access onto main roads from corner lots to be covered by the By-Laws.

Dale seconded the motion The motion
carried unanimously.

Dennis moved that a By-Laws Committee that will be formed be charged with

proposing an enforceable road right-of-way policy prohibiting business activity

usage of road rights-of-way (for safety, liability and property protection) to

be covered by the By-Laws. Dale seconded the
motion. The motion carried unanimously.

It was moved and seconded that the discussion of the agenda for the February

Member Meeting be postponed until the February Board of Directors meeting. The

motion carried unanimously.

Frank moved that, any time expenses exceed the amount of $1,500.00 that require

Board Approval, those expenses be included as specific items on the agenda

indicating the amount to be approved. Dale seconded the motion. The motion

carried unanimously.

Motion Log February 20, 2008

Frank Annin moved that the agenda be approved as modified. Bob Rainie seconded

the motion. The motion was approved unanimously.

Frank Annin moved that the minutes be approved as amended. Joan Galante

seconded the motion. The motion was approved unanimously.

Frank Annin moved to accept the resignations of Vivienne Houghton and Ron

Phillips, with a letter to be sent to each thanking them for their work on the

Board. Dale Watson seconded the motion. The motion was approved unanimously.

Frank Annin moved that the position for District 3 be filled at this meeting

but that the position for District 7 be on the March

agenda
Frank Annin moved that Robin Wright be elected to the position of Secretary.

Jeff Spaur seconded. The motion carried unanimously.

Bob Rainie moved that Joan Galante be elected to the position of Treasurer.

Frank Annin seconded the motion. The motion carried unanimously.

Frank Annin moved to approve the establishment of a School Committee. Jeff

Spaur seconded the motion. The motion was approve unanimously.

Motions Log February 18, 2008, Special Meeting

Frank Annin moved that the bids be referred to the Paving Committee for

evaluation and recommendation to the Board. Dennis Higgins seconded the motion.

The motion was approved unanimously.

Motion Log February 18, 2008, Urgent Special Meeting

Frank Annin moved that the form that had been presented be adopted for use by

the General Manager, with any modifications that the General Manager may need

to make. Robin Wright seconded the motion. The motion to accept the form was

approved unanimously.

Bob Rainie moved to approve the guidelines for use by the office. Frank Annin

seconded. The motion was approved unanimously.

Bob Rainie moved that we limit the copies to paper copies. Frank Annin seconded

the motion. The motion was approved unanimously.

Frank Annin moved that we authorize a charge of $50 per hour to cover printing

also. The motion died for lack of a second.

Joan Galante moved that we authorize a charge of a $50 flat fee for up to 50

pages, with charges for copies in excess of 50 to be $1 per page plus $50 an

hour. Frank Annin seconded the motion. After discussion, Joan withdrew her

motion.

Frank Annin moved that any request for association documents be charged at the

rate of $2 per page. Robin Wright seconded. The motion was approved unanimously.

Frank Annin moved to instruct the General Manager to determine whether

permission would be granted to release those documents and in what

circumstances. Dennis Higgins seconded. The motion was approved unanimously.

Robin Wright moved that the board set a general policy that the indenture

documents, Trust and Bond, are privileged documents and they will not be

released. Dennis Higgins seconded the motion. The motion was approved

unanimously.

Robin Wright moved that any exceptions to the just approved guidelines shall be

approved by the board. She then withdrew the motion.

Joan Galante moved that the Board respond to Mr. Dubin, by Certified Mail,

return receipt requested, according to our new procedures, including a copy of

the form and a notice that the cost for copies is $2 per page. Robin Wright

seconded the Motion. The motion was approved unanimously.

Bob Rainie moved that the Board respond to the Committee, by Certified Mail,

return receipt requested, according to our new procedures, including a copy of

the form and a notice that the cost for copies is $2 per page. Dennis Higgins

seconded the motion. The motion was approved unanimously.

Frank Annin moved to adopt the edited statement of HPPOA. Dennis Higgins

seconded. The motion was approved unanimously.

Frank Annin moved that copies of the statement be distributed at both the Board

meeting the following week and at the General Membership meeting; that a copy

be placed on the website; and that flyers should be available in the office.

Dale Watson seconded the motion. The motion
was approved unanimously.

Motion Log March 3, 2008, Special Meeting

Dennis Higgins moved that the Board approve a Phase I paving contract with

William Loeffler Construction for $2,808,551 and authorize Frank Annin to sign

for HPPOA. Bob Rainie seconded the motion. With a friendly amendment with no

objections, the motion was amended to read: Dennis Higgins moved that the Board

approve a Phase I paving contract with William Loeffler Construction for

$2,808,551 with the contract to be written by a professional contract writer

and reviewed by a civil engineer and an attorney prior to the contract’s being

signed. Bob Rainie seconded the motion. The motion passed unanimously.

Dennis Higgins moved that the Board approve the employment of an Inspector and

an Independent Project Consultant as contract employees for the Phase I paving

contract. Dale Watson seconded the motion. The motion passed unanimously.

Dennis Higgins moved that the Board appoint Robert Rainie as Administrator for

the Phase I paving contract, representing the Board of Directors, with

authority to approve Contract Changes to $25,000. Dale Watson seconded the

motion. The motion failed unanimously.

Dennis Higgins moved that the Board appoint Robert Rainie as Administrator for

the Phase I paving contract, representing the Board of Directors, with

authority to approve Contract Changes to $140,000. Dale Watson seconded the

motion. The motion was approved
unanimously.

Motion Log March 19, 2008

Joan Galante moved that the agenda be approved as revised. Dennis Higgins

seconded the motion. The motion was approved unanimously.

Bob Rainie moved that the minutes of the Board of Directors meeting of February

20, 2008, be approved. Jeff Spaur seconded the motion. The motion passed

unanimously.

Bob Rainie moved that the minutes of the Urgent Special Meeting of the Board of

Directors of February 18, 2008; the Special Meeting of the Board of Directors

of February 18, 2008; and the Special Meeting of the Board of Directors of

March 3, 2008, all be approved. Robin Wright seconded the motion. The motion

passed unanimously.

Robin Wright moved that the Position Description for the General Manager dated

March 10, 2008, be approved, with inclusion of the following: Note the

position’s “exempt position” status in the upper right area of the

position description; estimate percentages of time for essential function areas

#1 and #2 to be determined by the General Manager. Jeff Spaur seconded the
motion. The motion was approved unanimously.

Robin Wright moved that the Board approve the recommendations related to the

Vision Statement. Dennis Higgins seconded the motion. The motion was approved

unanimously.

Dennis Higgins moved that the paving project administrator be a member of the

Board and there be a Civil Engineering and Legal review of the contract for

control. Dale Watson seconded the motion. The motion was approved unanimously.

Jeff Spaur moved to approve the Proposed Budget Revisions. Dale Watson seconded

the motion. The motion was approved unanimously.

Dale Watson moved that we purchase the striping machine as described, with a

price not to exceed $18,000. Bob Rainie seconded the motion. The motion was

approved unanimously.

Jeff Spaur moved to accept the individuals named to be member of the School

Committee. Joan Galante seconded the motion. The motion passed with Dale Watson

abstaining, and no “No” votes.

Dennis Higgins moved to post “HPP Paving Facts” on the website as a

beginning point for information for HPP owners. Dale Watson seconded the

motion. The motion was approved unanimously.

Motion Log April 16, 2008

Jeff Spaur moved that the agenda be approved as revised. Bob Rainie seconded

the motion. The motion was approved unanimously.

Robin Wright moved to accept JoAnne Bachman’s resignation as President of the

Board of Directors. Dennis Higgins seconded the motion. The motion was approved

unanimously.

Jeff Spaur moved that the Board accept the provisions of Robert’s Rules of

Order and agree that Frank Annin automatically assumed the office of President

of the HPPOA Board of Directors upon the resignation of JoAnne Bachman. JoAnne

Bachman seconded the motion. The motion was approved, with Bob Rainie

abstaining.

Dale Watson moved to close the nominations for Vice President of the HPPOA

Board of Directors. JoAnne Bachman seconded. The motion was approved

unanimously.

Bob Rainie moved to approve the minutes of the HPPOA Board of Directors

meeting of March 19, 2008. Jeff Spaur seconded the motion. The motion was

approved unanimously.

Dale Watson moved to accept the Treasurer’s Report. Robin Wright seconded the

motion. The motion was approved unanimously.

Jeff Spaur moved to approve the Road Maintenance Paving Investment Resolution

presented in the Finance Committee Report. JoAnne Bachman seconded the motion.

The motion was approved unanimously.

Jeff Spaur moved that the Board support the submittal of Carnor Sumida’s

Special Permit Application. Dale Watson seconded the motion. The motion was

approved unanimously.

Jeff Spaur moved that the School Committee send the letter proposed by the

Committee Chair, with some modifications, to schools who may be interested in

leasing HPPOA land, including the school represented by Michelle Aquino, who

spoke during the Owner Input. JoAnne Bachman seconded the motion. The motion

was approved unanimously.

JoAnne Bachman moved to appoint Kaniu Kinimaka-Stockdale to the Road, Traffic,

Safety and Policies Committee. Jeff Spaur seconded the motion. The motion was

approved unanimously.

Motions Log May 21, 2008
Jeff Spaur moved to accept the minutes as amended. Robin Wright seconded the

motion. The motion was approved unanimously.

Robin Wright moved that the Treasurer’s Report be accepted. Dale Watson

seconded the motion. The motion was approved unanimously.

Bob Rainie moved that the General Manager and the staff select the names for

the annual community service awards and the Board confirm them. Dale Watson

seconded the motion. The motion was approved unanimously.

Jeff Spaur moved that HPPOA ask the County Council District 5 Candidates to

speak at the General Membership Meeting in June. The motion failed for lack of

a second.

Kaniu Kinimaka-Stocksdale moved to invite Piper Jaffray to provide a speaker

for the General Membership Meeting in June. Jeff Spaur seconded the motion. The

motion was approved unanimously.

JoAnne Backman moved that there be a new Board member orientation on June 25th

at 6 pm. Jeff Spaur seconded the motion. The motion was approved unanimously.

Dale Watson moved that the budget be accepted as presented. Joan Galante

seconded the motion. The motion was approved unanimously.

Dennis Higgins moved to ratify the expenditure of $20,000+ for expenses related

to the waterline appurtenances. Dale Watson seconded the motion. The motion was

approved unanimously.

Dale Watson moved that HPPOA reduce the foreclosure amount to $500. Dennis

Higgins seconded the motion. Dennis Higgins moved to postpone the question

until the next meeting of the Board on June 18, 2008. JoAnne Backman seconded

the motion. The motion was approved unanimously.

Jeff Spaur moved that the Board adopt a resolution of support for members

wanting to pursue zoning or land use variances or changes in the area of 33rd

Street in conjunction with our already confirmed Master Plan. Kaniu

Kinimaka-Stocksdale seconded the motion. The motion was approved unanimously.

Joan Galante moved to increase the allowance for our database computer program

design to $10,500. Bob Rainie seconded the motion. The motion was approved

unanimously.

Dale Watson moved that the General Manager write a check for $15,000 to

Apply-A-Line for the striping work that was completed. Joan Galante seconded

the motion. After discussion, Dale Watson offered to withdraw the motion, and

Joan Galante agreed.

Dale Watson moved that HPPOA hire someone who is an expert in the field to give

us a legal opinion on the By-Laws Committee’s proposals. Dennis Higgins

seconded the motion. The motion passed unanimously.

Motions Log June 18, 2008

JoAnne Backman moved to accept the minutes as amended. Dennis Higgins seconded

the motion. The motion was approved unanimously.

Dale Watson moved to accept the Treasurer’s report. Bob Rainie seconded the

motion. The motion was approved unanimously.

JoAnne Backman moved that the staff recommendations for the 2008 annual awards

be approved. Bob Rainie seconded the motion. The motion was approved

unanimously.

JoAnne Backman moved to invite someone from Shipman and from community policing

to address the General Membership Meeting, and that this be included as an item

of New Business. Robin Wright seconded the motion. The motion was approved

unanimously.

Motions Log July 16, 2008

It was moved and seconded that the minutes of the meetings of June 29, 2008,

and June 18, 2008, be approved with one correction to the minutes of the

meeting of June 29. The motion passed unanimously. Bob Rainie moved that the

Treasurer s report and recommendations be approved. Frank Annin seconded the

motion. The motion was approved unanimously.

Dale Watson moved that the HPPOA policy be that liens be filed on property after two years of nonpayment of fees, and that foreclosure

action be started after 4 years of non-payment of fees. Ron Vizzone seconded

the motion. The motion was approved unanimously.

Frank Annin moved that the Resolution related to Board meeting packet

preparation be approved. Kaniu Kinimaka Stocksdale seconded the motion. The

motion was approved unanimously.

Jeff Spaur moved that the decision on our comments related to the Tutoring

Center special use application be postponed until the

August Board meeting. Dale Watson seconded the motion. The
motion was approved unanimously.

Jeff Spaur moved that a decision on our comments related to application for

renewal of the permit on 33rd be postponed until the August Board Meeting.

Kaniu Kinimaka Stocksdale seconded the motion.
The motion was approved unanimously.

Ken McGilvray moved that the Board function without a Finance Committee for six

months. Frank Annin seconded the motion. The motion was approved, with Bob

Rainie voting,  No.

Ken McGilvray moved that the Neighborhood Watch and Paving Committees continue,

and that the School Site Committee, the RTSP Committee, the Vision Task Force

and the Gate Committee be
abandoned. Frank Annin seconded the motion. The motion passed unanimously.

Frank Annin moved that Jeff Spaur be designated as the Board representative to

work with the General Manager. Ken McGilvray seconded the motion. The motion

was approved unanimously.

Motions Log August 8, 2008

Frank Annin moved that the minutes of the meeting of July 16, 2008, be

approved. Terri Cronister seconded the motion. The motion was approved

unanimously.

Dale Watson moved that the Treasurer s report and recommendations be approved.

Terri Cronister seconded the motion. The motion was approved unanimously.

Frank Annin moved adoption of the following statement to be included in HPPOA’s

input to the Tutoring Center application: While we do not object to tutoring

centers, the request for this tutoring center does not conform to our Master

Plan. The HPP Master Plan designates areas in HPP that allows commercial and

light industrial business. It also states that cottage industries that would

not create extra traffic or nuisance to neighbors will be permissible

throughout HPP. Dale Watson seconded the motion. The motion passed on a vote of

5 in favor, 2 opposed, and 1 abstaining. Kaniu Kinimaka-Stocksdale and Bob

Rainey voted against the motion and Jeff Spaur abstained.

Dale Watson moved that the Board ratify the interim decision to purchase a CAT

240D Backhoe.. Bob Rainie seconded the motion. The

motion was approved unanimously.

Jeff Spaur moved that HPP continue the paving to the termination of K and

Paradise Ala Kai. Frank Annin seconded the motion. The motion was defeated on a

vote of 3 in favor, 4 opposed, and 1 abstaining. Jeff Spaur, Frank Annin and

Randy Dresselhaus voted in favor of the motion and Terri Cronister abstained.

Frank Annin moved to allow the closure of 16th Street between Maku’u and

Paradise on December 7, 2008, for the HPP Howling Holidays event for 1-1/2

hours between 7:30 and 9:00 am, except for 16th Street residents. Ken McGilvray

seconded the motion. The motion passed unanimously.

Motions Log September 17, 2008

 

Dale Watson moved to accept the report of the Bylaws Committee with the

provision that the proposed amendments be sent for review by legal counsel

prior to presentation to the membership, including a question as to whether

government services (e.g., mail boxes) are covered by the proposal. Randy

Dresselhaus seconded the motion. The motion was approved unanimously.

Dale Watson moved that the Board agree to pay air fare for Manny Mattos as he

requested (not to exceed $200) to fly to the conference on Oahu to represent

ENET (and HPP). Ron Vizzone seconded the motion. The motion passed unanimously.

Dale Watson moved that the funds from account 6180 (Advertising in the

non-Roads account) be used for the purpose of reimbursing Manny Mattos for his

air fare for the conference on Oahu. Jeff Spaur seconded the motion. The motion

passed unanimously.

Frank Annin moved that the Road Maintenance Fee for 2009 be $196.90, which is a

10% increase over the 2008 Fee. Ken McGilvray seconded the motion. The motion

passed unanimously

Dale Watson moved to continue with the road paving contract as it is written,

and add to it the 4 or 5 high maintenance streets as necessary. There was no

second.

Jeff Spaur moved that the Board move to Executive Session as further discussion

of this issue involves contracts. Ron Vizzone seconded the motion. Jeff stated

that was all that was needed to move to Executive Session.

Jeff Spaur moved that the Paving Committee be discontinued. Frank Annin

seconded the motion. The motion was approved with Dale Watson and Ken McGilvray

opposed.

Motions Log  October 15, 2008

Teresa Cronister moved that the minutes of the meeting of September 17, 2008,

be approved as amended; Ken McGilvray seconded the motion. The motion was approved

unanimously.

The Treasurer’s report was accepted.

Frank Annin moved that the Road Maintenance Fee for 2009 be $196.90, which is a

10% increase over the 2008 Fee. Ken McGilvray seconded the motion. The motion

passed unanimously.

Frank Annin moved that the Board set the deadline for applications for

vacancies on the Board of Directors in 2009 to be March 20, 2009. Kaniu

Kinimaka- Stocksdale seconded the motion. The motion was approved unanimously.

Frank Annin moved that HPPOA fulfill its contract with Loeffler Construction,

including continuing with the paving of 7th, and that, instead of paving 1st

and 16th, the contractor be assigned to pave 27th between Shower and Maku u.

Teresa Cronister seconded the motion. The motion passed with Bob Rainie abstaining.

Ken McGilvray moved that the current paving contractor be directed to try to

pave 27th over cinder or existing base unless otherwise required (not to exceed

the current specifications), subject approval by Ron Nickle. Dale Watson

seconded the motion. The motion passed with Bob Rainie abstaining.

The Board agreed to defer any further decisions regarding timeline and paving

phases and selection of contractor until the next meeting. The General Manager

and Board members will gather additional information to assist the Board in

making decisions at the November 2008 meeting.

November……no quorum

Motions Log December 17, 2008

Bob Rainie moved to accept the resignation of Teresa Cronister. Dave Watson

seconded the motion. The motion was approved unanimously.

The minutes were approved by consensus.

The Treasurer’s report was accepted.

Ken McGilvray moved to accept the HPPOA Paving Specifications document as

presented. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was

approved unanimously.

Randy Dresselhaus moved that a letter to the County regarding tax rebates and

based on Dale Watson s suggestion be prepared. Bob Rainie seconded the motion.

The motion was approved unanimously.

Bob Rainie moved that a Finance Committee be created. Dale Watson seconded the

motion.

Ken McGilvray moved that the motion be amended to state that the committee to

be formed is a Budget Committee to help with the development of the 2009

Budget, and that the committee be in existence from now until the Board

approves the 2009 Budget. Dale Watson seconded the motion. The motion failed

with Bob Rainie, Randy Dresselhaus, and Kaniu Kinimaka-Stocksdale voting in

opposition, Ken McGilvray, and Dale Watson voting in favor.

The main motion failed with Kaniu Kinimaka-Stocksdale, Ken McGilvray and Randy

Dresselhaus voting in opposition, Bob Rainie and Dale Watson voting in favor.

Randy Dresselhaus moved that the October 2008 vote to pave the section of 27th

between Maku?u and Paradise be rescinded. Ken

McGilvray seconded the motion. The motion passed unanimously.

Frank Annin moved that the section of 19th between Maku u and Paradise be paved

under the current contract. Dale Watson seconded the motion. The motion was

approved unanimously.

Ken McGilvray moved to pave the 600  800 feet on 18th that had been

discussed. Randy Dresselhaus seconded the motion. The motion passed

unanimously.

Motions Log   January 21, 2009

 

The Board agreed to postpone making an appointment to fill the current

vacancy in District 8 until the regular meeting of the Board of Directors in

February 2009.

Ken McGilvray moved that the minutes of December 17, 2008, be approved. Frank

Annin seconded the motion. The motion was approved unanimously.

The Treasurer’s report was accepted. Dale Watson moved that the specifications

be approved with the following changes:

• Under  Limits Of Work, thefinal sentence should be changed to read,  At the makai end, the pavingshall be continued approximately 50 feet into the crossroads past theright of way. (Underscored phrase added.)
• Under  Repair of Selected Areas, the second sentence shouldbe changed to read,  The existing asphalt pavement within the selectedarea shall be removed up to and including saw cutting and replaced withasphalt concrete $44 mix. (Underscored phrase added.)

Randy Dresselhaus seconded the motion. The motion was approved unanimously.

Frank Annin moved that there be a second mailing to the membership before

the end of June 2009. Ken McGilvray seconded the motion. The motion was

approved unanimously.

Frank Annin moved the development of a speed hump policy as recommended. Randy

Dresselhaus seconded the motion. The motion was approved unanimously.

Jeff Spaur moved that the Board adopt the following resolution: Resolved

that HPPOA grant W. H. Shipman, Ltd., access via HPPOA roads to address

placement of barricades/boulders on lots in Hawaiian Paradise Park, with lot

owners prior permission and with appropriate notification to the HPPOA office.

Frank Annin seconded the motion. The motion was approved unanimously.

Motions Log  February 11, 2009 Special Meeting

 

Dale Watson moved that the Board permit Allen Deehr to contact Piper Jaffray to

advise them that we are looking into apparent problems related to the bond and

to advise Piper Jaffray that, if there are problems, HPPOA will develop a

solution. Ron Vizzone seconded the motion. The motion passed unanimously.

Motions Log February 18, 2009

 

Ken McGilvray moved that the minutes of January 21, 2009, be approved. Dale

Watson seconded the motion. The motion was approved unanimously.

Ken McGilvray moved that the minutes of February 11, 2009, be approved. Randy

Dresselhaus seconded the motion. The motion was approved unanimously.

Dale Watson moved that the revised budget for 2008-2009, as presented by Ken

McGilvray, with the change noted in line 5556,  Foreclosures, be approved.

Frank Annin seconded the motion. The motion was approved unanimously

Randy Dresselhaus moved that, using the specifications approved by the Board

in December 2008,

• a request for proposal go out for bids on paving of 1stfrom Maku u and Paradise; 19th from Paradise and Kaloli; and 16th fromMaku u to Kaloli
• 
  that the request be open-ended with thepossibility that additional roads could be added at the discretion of the

Board.
Dale Watson seconded the motion. The motion was approved, with Ron Vizzone

abstaining.

Ken McGilvray moved that the HPPOA Board of Directors collectively negotiate

the possible sale to Dexia of our bond?s call option, assuming that the

prepayment option remains intact, for 90% of the premium established by a third

party, with the amount to be realized by HPPOA to be not less than $500,000

net. Frank Annin seconded the motion. The motion was approved unanimously.

Frank Annin moved that a Budget Committee be established with Ken McGilvray

to be the Committee Chair, and that the budget be brought to the Board for its

approval in May 2009. Dale Watson seconded the motion. The motion was approved

unanimously.

Jeff Spaur moved that the Paradise Ala Kai area Neighborhood Watch

organization be permitted to use the HPP facilities without charge. Dale Watson

seconded the motion. The motion was approved unanimously.

Frank Annin moved that the Coqui Frog Committee be established as a

committee of the Board of Directors, with James Johnson designated as Chair.

Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved

unanimously.

Ken McGilvray moved that James Johnson, Maureen Gap, and Ken McGilvray be

signatories on the bank account related to the Coqui Frog Committee, and that

the account be set up so that two signatures are required on any checks

written. Jeff Spaur seconded the motion. The motion was approved unanimously.

Motions Log March 18, 2009

Ron Vizzone moved to accept the nomination of Rod Thompson to fill the District

8 vacancy on the Board of Directors. Randy Dresselhaus seconded the motion. The

vote was 3 in favor, 3 opposed, with Jeff Spaur abstaining. The motion failed.

Kaniu Kinimaka-Stocksdale moved that the issue of the Board Vacancy be

revisited. Ron Vizzone seconded the motion. The motion passed with Dale Watson,

Bob Rainie, and Ken McGilvray voting against the motion.

Kinimaka-Stocksdale moved to accept the nomination of Rod Thompson to fill

the District 8 vacancy on the Board of Directors. Ron Vizzone seconded the

motion. The motion passed with Dale Watson, Bob Rainie, and Ken McGilvray

voting against the motion.

Ken McGilvray moved that the minutes of the meeting of February 18, 2009, be

accepted with the change noted. Kaniu Kinimaka-Stocksdale seconded the motion.

The motion was approved unanimously.

Ken McGilvray moved that the minutes of March 17, 2009, be accepted. Dale

Watson seconded the motion. The motion was approved unanimously. Ken McGilvray

moved that the Board establish a Neighborhood Watch Committee and appoint a

Neighborhood Watch Coordinator. Jeff Spaur seconded the motion. The motion was

approved unanimously.

The Treasurer’s report was accepted. Ron Vizzone moved that the General

Manager s report be included as an attachment to the minutes when they are

posted on the website. Jeff Spaur seconded the motion. The motion was approved

unanimously.

Jeff Spaur moved that the board direct Ron Nickle to complete the

specification document and make paperwork ready for bids within 7 days after

approval by the board. Dale Watson seconded the motion. The motion was

approved, with Bob Rainie abstaining.

Dale Watson moved that Clyde Wheatley and/or our designated inspector

authority to extend stub outs to get to the tops of hills as they deem

necessary. Randy Dresselhaus seconded the motion. The motion was approved

unanimously.

Ken McGilvray moved that the Board indicate its support of HCR #91. Dale

Watson seconded the motion. The motion passed with Bob Rainie abstaining.

Jeff Spaur moved the following resolution:

Whereas the HPPOA Board of Directors received the advice from Counsel, the

Board directs counsel to ask Steven Gortler the following questions: (1) how

much would be set aside in an escrow as proposed;
(2) what restrictions on use would apply;
(3)whether/how it would be used as a credit for purposes of our bond ratios;

and
(4) what financial test would be used to trigger the release of the escrow. Ken

McGilvray seconded the motion.
The motion was approved unanimously.

Bob Rainie moved to approve the amount requested to pay for the drafting of

the Bylaws Text. Jeff Spaur seconded the motion. The motion was approved

unanimously.

Dale Watson moved that HPPOA pay the damages, amounting to approximately

$650, to Dennis Higgins vehicle. Kaniu Kinimaka-Stocksdale seconded the

motion. The motion was approved with Rod Thompson abstaining.

Motions Log  April 15, 2009

Frank Annin moved that items A and B, under X. New Business, specifically,

 Regional Town Center Grant, and  Charter School Application, , and Item D,

under IX, Unfinished Business, specifically,  Paving Phase II, be moved to

immediately follow IV. Owner Input for the convenience of guests present for

those discussions. Kaniu Kinimaka-Stocksdale seconded the motion. The motion

was approved unanimously.

Frank Annin moved that the HPPOA Board of Directors indicate its approval of

this effort to seek a  Smart Growth Assistance Grant. Ron Vizzone seconded the

motion. The motion was approved unanimously.

Jeff Spaur moved to appoint Maureen Gap as chair of the Coqui Frog

Committee. Frank Annin seconded the motion. The motion was approved

unanimously.

Frank Annin moved that the specifications as revised be sent out for bids.

Rod Thompson seconded the motion. The motion was approved, with Bob Rainie

abstaining.

Rod Thompson moved to defer awarding the contracts for the side roads until

HPPOA receives bids for the overlaying of the main roads. Jeff Spaur seconded

the motion. The motion was approved, with Bob Rainie voting in opposition.

Jeff Spaur moved to authorize the contracted engineer to hire a contract

inspector for future paving projects. Kaniu Kinimaka-Stocksdale seconded the

motion. The motion was approved unanimously.

Bob Rainie moved that the minutes of the meeting of March 18, 2009, be

approved. Jeff Spaur seconded the motion. The motion was approved unanimously.

Kaniu Kinimaka-Stocksdale moved that the minutes of April 1, 2009, be

approved. Randy Dresselhaus seconded the motion. The motion was approved

unanimously.

Rod Thompson moved that there be a special meeting to discuss the budget on

May 5, 2009. This meeting would coincide with the opening of the bids for the

overlaying of the main roads. Jeff Spaur seconded the motion. The motion was

approved unanimously.

Rod Thompson moved that the Board defer any consideration of any current

offer from Dexia that is on the table until the Board meets on May 5, 2009.

Jeff Spaur seconded the motion. The motion was approved, with Bob Rainie

abstaining.

Jeff Spaur moved that there be established a committee to seek an employee

to fill the position of General Manager for HPPOA. Randy Dresselhaus seconded

the motion. The motion was approved unanimously.

Motions Log  May 5, 2009 Special Meeting

Frank Annin moved that the item,  Paving Bids, be moved to be before the item,

 2009/2010 Budget. Dale Watson seconded the motion. The motion was approved

unanimously.

Rod Thompson moved to add an item to the agenda,  Inactivity of the

Nominating Committee and Resolution. Ron Vizzone seconded the motion. The

motion was defeated, with Rod Thompson and Ron Vizzone voting in favor of the

motion. Frank Annin moved to accept the resignation from the Board of Rod

Thompson. Randy Dresselhaus seconded the motion. The motion was approved, with

Ron Vizzone voting in opposition.

Ken McGilvray moved that the Board adjourn the Special Meeting and reconvene

in Executive Session. Dale Watson seconded the motion. The motion was approved

by consensus.

Motions Log May 20, 2009

The revised agenda was approved by consensus.

The minutes of the Regular Board Meeting of April 15, 2009, were approved by

consensus.

Ken McGilvray moved that the minutes of the special meeting of the Board of

Directors of May 5, 2009, be approved. Kaniu Kinimaka-Stocksdale seconded the

motion. The motion was approved unanimously.

Dale Watson moved that the Board approve the budget as presented, noting that

we can make revisions later based on recommendations of the committee. Frank

Annin seconded the motion. The motion was approved unanimously.

The Treasurer s report was accepted.

Dale Watson moved that William Loeffler be awarded the bid for the Phase II

roads (one mile of 19th, Paradise to Kaloli; two miles of 16th, Maku u to

Kaloli; and one mile of 1st from Maku u to Paradise). Bob Rainie seconded the

motion. The motion was approved with Jeff Spaur and Kaniu Kinimaka-Stocksdale

abstaining.

Ken McGilvray moved to accept the bid from Loeffler Construction for the

overlays, aprons, extensions and radii to be repaired throughout HPP. Randy

Dresselhaus seconded motion. The motion was approved unanimously.

Jeff Spaur moved to adopt the meeting summary format prepared by the Recording

Secretary for publication on the website within a week after each Regular Board

meeting. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved

unanimously.

Ken McGilvray moved that we allocate $12,000 for the creation of a restroom in

the shop area with eyewash station, toilet, sink and shower. Dale Watson

seconded the motion. The motion was approved unanimously.

Motions Log June 17, 2009

The minutes of the meeting of May 20, 2009, were

approved by consensus.

Ken McGilvray moved that the following items be added to the agenda under New

Business:
B. Contract for Engineer for Paving Contract
C. Motions Log
D. Human Resources Committee
Dale Watson seconded the motion. The motion was approved unanimously

Dale Watson moved to accept Robin Wright s proposal related to a paving section

of the HPPOA website. Ken McGilvray seconded the motion. The motion was

approved unanimously.

Ken McGilvray moved to approve a Motions Log in the format presented. Dale

Watson seconded the motion. The motion was approved unanimously.

Motions Log July 15, 2009

Dale Watson moved that the minutes of the meeting of June 17, 2009, be

approved. Bob Rainie seconded the motion. The motion was approved unanimously.

Bob Rainie moved that the minutes of the organizational meeting of June 28,

2009, be approved. Ron Vizzone seconded the motion. The motion was approved

unanimously.

Dale Watson moved that we direct our contractor to pave in front of all

mailboxes as they go by those boxes. Bob Rainie seconded the motion. The motion

was approved unanimously.

Dale Watson moved to appoint Joan Galante to fill the vacancy in District 7.

Bob Rainie seconded the motion. The motion was approved unanimously.

Motions Log August 19, 2009

Ron Vizzone moved to change the agenda so that the swearing in of

newly-appointed member, Joan Galante, would be moved to the beginning of the

meeting. Bob Rainie seconded the motion. The motion was approved unanimously.

Ken McGilvray moved that the changes to the agenda be approved. Randy

Dresselhaus seconded the motion. The motion was approved unanimously.

Ken McGilvray moved that the Puna Men s Chorus be permitted to use the Activity

Center until 10:00 pm for their concert. Randy Dresselhaus seconded the motion.

The motion was approved unanimously.

Ken McGilvray moved that the minutes of the meeting of July 15, 2009, be

approved. Dale Watson seconded the motion. The motion was approved unanimously.

Bob Rainie moved that the board appoint June Conant to be the sole editor and

person responsible for the Conch. Ken McGilvray seconded the motion. The motion

was approved unanimously.

Ken McGilvray moved that the group, Howling Howlidays, be allowed to close 16th

Avenue for the program this year and that the rent for the group to use the

Activity Center be capped at $100. Randy Dresselhaus seconded the motion. The

motion was approved unanimously.

Ken McGilvray moved to accept the resignation of Jeff Spaur from the Board of

Directors/Presidency of the Board of Directors. Ron Vizzone seconded the

motion. The motion was approved unanimously.

Ken McGilvray moved that HPPOA not accept the checks submitted by the owner in

partial payment for amount owed, and require that the entire amount due be paid. Dale Watson seconded the motion. The motion was

approved unanimously.

Ken McGilvray moved that HPPOA not accept the monthly payments proposed by the

owner to satisfy the amount owed and required that the full amount be paid

immediately. Randy Dresselhaus seconded the motion. The motion was approved

unanimously.

Ken McGilvray moved that the offer by the attorney and owner for partial

payments be declined.. Randy Dresselhaus seconded the

motion. The motion was approved unanimously.

Bob Rainie moved that the board support the special use permit request by Mr.

Lum. Ron Vizzone seconded the motion. The motion was approved, with Dale Watson

and Ken McGilvray voting in opposition.

Dale Watson moved that the board join the group, Friends of Puna s Future, as a

paying member. Randy Dresselhaus seconded the motion. The motion was approved

unanimously. Ken McGilvray noted that the fee for this membership would be

posted in account 5770, Miscellaneous Professional Expenses.

Ken McGilvray moved that the meeting be adjourned, with the board to meet

immediately following in Executive Session. Ron Vizzone seconded the motion.

The motion was approved unanimously.

Motions Log September 16, 2009

Ron Vizzone moved to add a decision about the next issue of the Conch to the

agenda under New Business. Randy Dresselhaus seconded the motion. The motion

was approved unanimously.

Ken McGilvray moved that the minutes of the meeting of August 19, 2009, be approved.

Joan Galante seconded the motion. The motion was approved unanimously.

Randy Dresselhaus moved to accept the Treasurer s report. Keone McAllister

seconded the motion. The motion was approved unanimously.

Joan Galante moved to reestablish the Roads Traffic and Safety Committee. Bob

Rainie seconded the motion. The motion was approved unanimously.

Ron Vizzone moved to approve the copy and costs for advertising for the

position of General Manager. Keone McAllister seconded the motion. The motion

passed with Bob Rainie, Randy Dresselhaus, and Dale Watson voting against the

motion.

Frank Annin moved to approve the timeline for hiring a General Manager as

presented. Ron Vizzone seconded the motion. The motion passed with Bob Rainie

and Dale Watson voting against the motion.

Dale Watson moved that the next issue of the Conch be mailed at a First Class

Rate to those owners on Hawai i Island only at an approximate cost of $1,947,

with the Conch also to be posted on the Association website. Ken McGilvray seconded

the motion. The motion was approved unanimously.

Ken McGilvray moved that the Association charge $20/hour for use of the playing

field. Ron Vizzone seconded the motion. The motion was approved unanimously.

Motions Log October 21, 2009

Bob Rainie moved to approve the agenda with the changes noted. Jeff Gray

seconded the motion. The motion was approved unanimously.

Ken McGilvray moved that the minutes of the meeting of September 16, 2009, be

approved. Ron Vizzone seconded the motion. The motion was approved unanimously.

Dale Watson moved that the treasurer s report be accepted. Joan Galante

seconded the motion. The motion was approved unanimously.

Ken McGilvray moved that the mailboxes on Shower Drive be relocated to a

location to be prepared with a new concrete base, and that room for additional

mailboxes be added. The motion passed unanimously.

Ken McGilvray moved to ratify the straw vote taken by phone among board members

that the annual salary to be offered will be between $45,000 and $60,000. Dale

Watson seconded the motion. The motion was approved unanimously.

Dale Watson moved that overtime hours be paid at time and a half rather than

with compensatory time off. Randy Dresselhaus seconded the motion. The motion

was approved with Ken McGilvray voting in opposition.

Bob Rainie moved that employees continue to have 12 days of sick leave per

year. The motion died for lack of a second.

Ken McGilvray moved that the number of sick days be reduced to 6 per year.

Randy Dresselhaus seconded the motion. The motion was approved with Bob Rainie

and Randy Dresselhaus voting in opposition.

Dale Watson moved that the Drug and Alcohol-Free Workplace Policy be approved

with the following changes:
 POST-ACCIDENT TESTING: Any employee involved in an on-the-job accident or

injury may will be required to submit to an drug/alcohol test.
 EMPLOYMENT SCREEN TESTING: Employment candidates may will be required to pass a drug/alcohol test as a condition of employment.
 RE-TESTING: In the event of positive test results, the employee or candidate

may request a re-test at his/her own expense and such a re-test must take place

within two hours of the original test. Decision to grant&  (remaining

part of section unchanged).
The motion was approved unanimously.

Dale Watson moved that pay days continue to be on the 1st and 15th of each

month and that the pay periods continue with the current adjustment that

ensures that employees are paid only for time worked. Randy Dresselhaus

seconded the motion. The motion was approved with Ken McGilvray voting in

opposition.

Ken McGilvray moved that the proposed Employee Handbook, with the changes noted

in the previous motions, be approved. Jeff Gray seconded the motion. The motion

was approved with Bob Rainie voting in opposition.

Ken McGilvray moved to establish a Finance Committee, with responsibilities to

include but not be limited to, review and presentation of the budget and review

and recommendations of merit increases. Joan Galante seconded the motion. The

motion was approved unanimously.

Joan Galante moved that the Human Resources Committee be reestablished as a

standing committee of the board. Bob Rainie seconded the motion. The motion was

approved unanimously.

Ken McGilvray moved that staff members who are members in good standing of the

association may be on any committee except the Human Resources Committee. Keone

McAllister seconded the motion. The motion was approved with Joan Galante

abstaining.

Dale Watson moved that, retroactively to August 1, 2009, lien monies be set

aside from income, less expenses incurred, for a line item to pay for new or

replacement equipment. Bob Rainie seconded the motion. After extensive

discussion, Dale and Bob withdrew their motion.

Motions Log November 18, 2009

Joan Galante moved to approve the agenda with the changes noted. Bob Rainie

seconded the motion. The motion was approved unanimously.

Bob Rainie moved that the minutes of the meeting of October 21, 2009, be

approved. Keone McAllister seconded the motion. The motion was approved

unanimously.

Joan Galante moved that the treasurer s report, as amended, be accepted. Randy

Dresselhaus seconded the motion. The motion was approved unanimously.

Ken McGilvray moved that the association send the letter to the delinquent

owner as drafted by Counsel. Ron Vizzone seconded the motion. The motion was

approved unanimously.

Jeff Gray moved that the 2010 road maintenance fee be increased by 10% of the

2009 road maintenance fee. Keone McAllister seconded the motion. The motion

passed unanimously.

Joan Galante moved that, going forward, all motions and resolutions that

contain statements of board policies be kept in a binder in the office. Jeff

Gray seconded the motion. The motion was approved unanimously.

Joan Galante moved to accept Ken McGilvray s resignation from the Board of

Directors. Ron Vizzone seconded the motion. The motion was approved

unanimously.

Ron Vizzone moved that Joan Galante be elected to the position of Treasurer.

Keone McAllister seconded the motion. The motion was approved unanimously.

Ron Vizzone moved to accept Frank Annin s resignation from the Board of

Directors. Randy Dresselhaus seconded the motion. The motion was approved

unanimously.

Bob Rainie moved that the meeting adjourn, with the Board going into Executive

Session. Jeff Gray seconded the motion. The motion was approved unanimously.

Motions Log December 16, 2009

Dale Watson moved that the minutes of the meeting of November 18, 2009, be

approved. Randy Dresselhaus seconded the motion. The motion was approved unanimously.

Dale Watson moved that the treasurer s report be accepted. Jeff Gray seconded

the motion. The motion was approved unanimously.

Jeff Gray moved that the Board approve payment by the association for the

Employee Christmas Party. Dale Watson seconded the motion. The motion was

approved unanimously.

The membership of the Finance Committee was approved by consensus
.
Dale Watson moved to accept counsel s quoted price of $1,600 for review of the

Employee Handbook. Jeff Gray seconded the motion. The motion was approved

unanimously.

The board, by consensus, indicated that items with tracking numbers 8, 12, 13,

19, and 127 be closed. The board agreed that action on item 152 has been

completed.

June Conant moved that the board commit to the amount of $2,500 for counsel s

review of the Bylaws revision. Jeff Gray seconded the motion. The motion was

approved unanimously.

Dale Watson moved to change the wording in the Phase 3 contract with Loeffler,

at the end of #2, to read,  base to be added at engineer s direction, and

propose to Loeffler Construction that HPPOA will pay for side dressing with

Loeffler to haul it and put it in place, and ask for the same consideration

wherever base is used on the project. Jeff Gray seconded the motion. The motion

was approved unanimously.

Randy Dresselhaus nominated Dale Watson to be Vice President of the board. Joan

Galante nominated Ron Vizzone. It was moved and seconded that the nominations

be closed. After a vote, it was announced that Dale Watson was elected as Vice

President of the board.

Joan Galante nominated Randy Dresselhaus to be Board Secretary. It was moved

and seconded that the nominations be closed. Randy Dresselhaus was elected as

Board Secretary by acclamation.

Jeff Gray moved that the signage requested by Malamalama School be approved.

Dale Watson seconded the motion. The motion was approved unanimously.

Randy Dresselhaus moved that HPPOA proceed with blocking that portion of

Railroad at the Maku’u/17th Dead End. Dale Watson seconded the motion. The motion

was approved unanimously.

Motion Log January 20, 2010

June Conant moved that the minutes of December 16, 2009, be approved as

amended. Dale Watson seconded the motion. The motion was approved unanimously.

Joan Galante moved that Ken McGilvray be added as a member of the Finance

Committee. June Conant seconded the motion. The motion was defeated with June

Conant, Ron Vizzone and Joan Galante voting in support of the motion and Dale

Watson, Keone McAllister, Jeff Gray, and Cheryl Jackson voting in opposition.

June Conant moved that HPPOA state that it is an  at will employer and that

sections of the proposed Employee Handbook that are in

conflict with that be deleted. Cheryl Jackson seconded the motion. The motion

was approved with Bob Rainie voting in opposition and Jeff Gray abstaining.

June Conant moved that the specific changes to the Employee Handbook recommended

by the Human Resources Committee in its report be accepted. Dale Watson

seconded the motion. The motion was approved, with Bob Rainie voting in

opposition.

Dale Watson moved that the board approve clearing a piece of land on the

association property for relocation of roadside memorial sites. The motion died

for lack of a second.

Motion Logs February 17, 2010

Dale Watson moved that the minutes of January 20, 2010, be approved as amended.

Cheryl Jackson seconded the motion. The motion was approved unanimously.

Bob Rainie moved to authorize the General Manager to put in speed bumps or

humps as needed for safety. Dale Watson seconded the motion. The motion was

approved with June Conant voting in opposition and Joan Galante abstaining.

Dale Watson moved that consideration of the Employee Handbook be postponed to

the March 17, 2010, Board Meeting. Bob Rainie seconded the motion. The motion

was approved with Dale Watson, Bob Rainie and Randy Dresselhaus voting in

favor; June Conant and Joan Galante voting in opposition; and Keone McAllister

and Cheryl Jackson abstaining.

Bob Rainie moved that the General Manager s Contract be changed to retain the

requirement for a $1 million bond, with the Hawaiian Paradise Park Owners

Association paying the premium for the remaining four months of the General

Manager s contract. Dale Watson seconded the motion. The motion was approved

with June Conant and Joan Galante voting in opposition.

June Conant moved to approve the fee for a Parliamentarian to conduct the

February Membership meeting. Joan Galante seconded the motion. The motion was

approved unanimously.

Motion Logs March 17, 2010

 

The minutes as amended were approved by consensus.

The Treasurer s Report was accepted.

Dale Watson moved that the board agree that there is no conflict of interest in

paying for the use of the road supervisor s truck to move materials. Randy

Dresselhaus seconded the motion. The motion was approved unanimously.

Randy Dresselhaus moved that the association spend up to $3,500 for the

purchase of base stations and handsets for the staff and road crew. Keone

McAllister seconded the motion. The motion was approved unanimously.

Motions Log April 21 2010

 

Dale Watson moved to approve the Agenda and Jeff Gray seconded the motion. The

Agenda was approved unanimously.

Dale Watson moved to approve the Minutes of March 17, 2010 as submitted and Randy

Dresselhaus seconded the motion. The motion was passed unanimously.

Joan Galante made the motion that the Board convene a

special meeting to discuss the 2010-2011 budget in detail. June Conant seconded

the motion. The motion was passed unanimously.

The date for the special Board Meeting was set for April 27, 2010 at 6:00 p.m.

Joan Galante made the motion that the Board approve Dorcas Liu to the Finance Committee.
June Conant seconded the motion. The motion was passed unanimously.

Dale Watson made the motion that the Board approve the

transfer of funds in the amount of $25,000 for FY 2008-2009 and $25,000 for FY

2009-2010  Total $50,000  from Expense Acct #5665 Annual General Fund

Compensation to the Income Acct #4650 – Annual General Fund Payment. Joan

Galante seconded the motion. The motion was approved unanimously.

Dale Watson made the motion and Jeff Gray seconded the motion that the three

roll-up doors be purchased for the price of $9,244.79, with both manual and

automated features for an additional fee. The motion was approved unanimously.

The Motions Log was approved unanimously, with the inclusion that Tracking #20

was completed.

Bob Rainie moved that March 19th be approved as the deadline for acceptance of

nomination papers and May 28th be approved as the election date. June Conant

seconded the motion. The motion was passed with unanimous approval.

Bob Rainie moved that the investment funds in the Morgan Stanley Money Market

Account be moved to local control to allow for better interest rates. Dale

Watson seconded the motion. The motion was passed with unanimous approval.

Dale motioned to add an addendum to the Speed Humps Policy which specifies that

the Board and the General Manager may deem it necessary to install speed humps

for safety reasons; and, any costs incurred for these speed humps will be

absorbed by HPPOA. The motion was seconded by Randy Dresselhaus. June Conant

opposed. The motion was passed.

Dale motioned to give the General Manager and the Road Manager permission to

negotiate for a better price on the 29 speed humps and signs from HOVE starting

at $500 each not exceeding $700 each. The price will then be presented to the

Board for approval. The motion was not seconded. The motion was withdrawn

without objections.

Bob Rainie moved to re-establish the Paving Committee with Dale Watson as

Chairman. Joan Galante seconded the motion. The motion was passed unanimously.

Motions Log May 19 2010

 

June Conant motioned to approve the minutes of the Board of Directors Meeting

of April 21, 2010 as submitted. Joan Galante seconded the motion. The motion

passed with unanimous approval.

The minutes of the Special Board of Director s Budget Meeting of April 27, 2010

were approved as submitted. The motion passed with unanimous approval.

The minutes of the Special Board of Director s Meeting with SSFM International

Inc. on May 4, 2010 were approved as submitted. The motion passed with

unanimous approval.

The Treasurer s Report was accepted.

Joan Galante made the motion that the 6-1 option for the 2010-2011 Budget be

accepted by the Board. June Conant seconded the motion. The motion passed with

unanimous approval.

The President made the motion to reactivate the Parks Development Committee.

Randy Dresselhaus seconded the motion. The motion passed with unanimous

approval.

Keone McAllister made the motion to approve the Capital Improvement Plan with

updates as needed. Joan Galante seconded the motion. The motion passed with

unanimous approval.

Motions Log June 7, 2010 Special Meeting

 

June Conant made the motion that two miles of paving be moved from 30th and one

mile be moved from 1st in order to pave 3 miles on 23rd. Randy Dresselhaus

seconded the motion.

Dale Watson, Randy Dresselhaus, Keone McAllister, Cheryl Jackson, Ron Vizzone

and June Conant voted to pass the motion. Mr. Rainie abstained. The motion

passed.

Randy Dresselhaus moved to approve the Request for Proposal and Keone

McAllister seconded the motion. The motion was passed with unanimous approval.

Motions Log June 16, 2010

June Conant motioned to approve the minutes of May 19, 2010 as submitted. Randy

Dresselhaus seconded the motion. The motion passed with unanimous approval.
Dale Watson moved to accept the minutes of June 7, 2010 as submitted. Cheryl

Jackson seconded it. The minutes were approved as submitted. The motion passed

with unanimous approval.

Dale Watson made the motion to approve the current format for reporting of the

Monthly Treasurer s Report using the Balance Sheet Comparison and the Budget

Performance Sheet which is done by the General Manager and the Bookkeeper and

is revised and approved by the Treasurer. Randy Dresselhaus seconded the

motion. The motion passed with unanimous approval.

Dale Watson made the motion to accept the Aloha Paint Company s estimate of

$30,730.15 for labor and authorize the first payment of $10,000.00. June Conant

seconded the motion. The motion passed unanimously.

Dale Watson made the motion to authorize the General Manager to offer HOVE up

to $12,000. Ron Vizzone seconded the motion. The motion passed unanimously.

Dale Watson made the motion to give The Church on a Sure Foundation permission

to use HPP s easement in order to install a fire hydrant. Jeff Gray seconded

the motion. The motion received unanimous approval.

Dale Watson made the motion to give Loeffler Construction an additional 60 days

to complete the work on Phase III. Randy Dresselhaus seconded the motion. Ron

Vizzone opposed the motion. All others voted to approve the motion. The motion

passed.

June Conant moved to approve the nominees for the HPP Volunteer Awards as

follows: Joan Galante for the Alan Deehr Community Service Award, Rusty Boehnke

for The Rick Edwards Award and Tesse Tinker for the Albert and Maizie O Neil

Award. Dale Watson seconded the motion. Approved unanimously.

Motions Log July 7, 2010 Special

 

June Conant made the motion that the Board acknowledge the error in allowing

Rod Thompson to be present during the Executive Session of June 27, 2010.

Leslie Estep seconded the motion. The motion was passed with unanimous

approval.

June Conant made the motion that the Board move two

items on the Agenda to the Executive Session: the General Manager/Independent

Contractor Agreement and Independent Contractor Insurance Polices. Leslie Estep

seconded the motion. The motion was passed with unanimous approval.

Minutes of the HPPOA Board of Directors Special Meeting on July 7, 2010, Page 8

of 8 Elizabeth Weatherford made a motion to invite both Mr. Ted Hong and Mr.

Ivan Van Leer to address the
Board. Dale Watson seconded the motion. Votes in favor: Ron Vizzone, June

Conant, Leslie Estep, Dale Watson, Francis Ganon, Elizabeth Weatherford, Keone

McAllister. Votes against: Ken McGilvray. The motion was passed.

Elizabeth Weatherford made a motion to invite Paul Nash to report to the Board

at the next Board Meeting of July 21, 2010. Francis Ganon seconded the motion.

The motion passed with unanimous
approval.

Dale Watson made the motion to continue participating in the SEE Hawaii

program. Leslie Estep seconded the motion. Votes in favor: Keone McAllister,

Elizabeth Weatherford, Dale Watson, Leslie
Estep, June Conant. Votes against: Ken McGilvray, Francis Ganon. Votes

abstaining: Ron Vizzone. The motion was passed with a majority vote.

Ron Vizzone made the motion to reinstate the Finance Committee with the current

Treasurer, Ken McGilvray as Chairman. Leslie Estep seconded the motion. The

motion carried with unanimous
approval.

June Conant made the motion to postpone the decision on reinstating the Human

Resources Committee until the Board can decide whether to keep Pro Service.

Elizabeth Weatherford seconded the motion. Votes in favor: Ron Vizzone, Keone

McAllister, Elizabeth Weatherford, Dale Watson, Leslie Estep, June Conant,

Francis Ganon. Votes against: Ken McGilvray. The motion was passed.

Ken McGilvray made a motion that the whole Board become the Paving Committee with at least two Committee members chosen from the

general membership at large. Ron Vizzone seconded the motion. Votes in favor:

June Conant, Keone McAllister, Ron Vizzone, Ken McGilvray, Leslie Estep,

Francis Ganon. Votes against: Dale Watson. Votes abstaining: Elizabeth

Weatherford. The motion passed with a majority vote.

Motions Log August 18, 2010

 

June Conant made the motion to approve the Minutes of the Board of Directors

Meeting on June 16, 2010. Leslie Estep made the motion to second. Unanimous

approval and motion carried.

Mr. McGilvray moved to accept the Minutes of the Board of Directors Meeting of

July 21, 2010. Ms. Judy Sumter seconded. Unanimous approval and motion carried.

Ken McGilvray moved to accept the Minutes of the Special Meeting on July 7,

2010. Keone McAlister seconded. Unanimous approval and motion carried.

Mr. Vizzone made the motion to have permission for himself and Mr. Hanor to

confirm with the Mayor and Ms. Naeole-Beason that the land will be deeded to

the County if the proposal meets with HPPOA s criteria. Ms. Estep seconded the

motion. The vote was taken: Keone McAlister, Francis Ganon, Leslie Estep, Ken McGilvray , Ron Vizzone in favor. Dale Watson, June Conant,

Elizabeth Weatherford against. Judy Sumter abstained. Motion carried.

June Conant moved to change the Committee name of ENET to Community Resilience

Committee. Elizabeth Weatherford seconded the motion. Unanimous approval and

motion carried.

Mr. Dale Watson moved to hire Mr. Van Leer, Esq. as Attorney. Elizabeth

Weatherford seconded the motion. Vote was taken: In favor: Dale Watson,

Elizabeth Weatherford, Leslie Estep, Judy Sumter, June Conant. Against: Ron Vizzone, Ken McGilvray, Keone McAlister, Francis Ganon. Motion carried.

Dale Watson made a motion to require the Editor of The Conch be accountable to

the Board and the General Manager before publication of editions of The Conch.

The President called the motion out of order due to the fact that the President

appointed Rod Thompson as the Editor. Ms. Leslie Estep made the subsidiary

motion to postpone the main motion and discussion until the next meeting. Judy

Sumter seconded the motion. Motion carried by unanimous approval. Main motion

postponed until September 15, 2010.

Motions Log September 15, 2010

 

Leslie Estep made a motion to move up the Committee Reports on the Agenda to

follow the Approval of the Minutes. Dale Watson seconded the motion. Vote in

favor: Leslie Estep, Dale Watson, Elizabeth Weatherford, Keone McAllister, Judy

Sumter, Francis Ganon. Vote against: June Conant, Ken

McGilvray, Ron Vizzone. The motion carried.

Ken McGilvray made motion to approve the Minutes of the Board of Directors

Meeting of August 18, 2010 as corrected and June Conant seconded the motion.

Unanimously approved and motion carried.

June Conant moved to accept the Minutes of the Special Meeting on June 22,

2010. Dale Watson seconded. Unanimously approval and motion carried.

Leslie Estep made the motion to add the Road Safety Committee Report to the

monthly Committee Reports. Elizabeth Weatherford seconded. Unanimous

approval. Motion carried.

Dale Watson made the motion that the Road Safety Committee chose their own Chair. Leslie Estep seconded the motion. Unanimous approval. Motion carried.

Leslie Estep made the motion to table the discussion on the Paving Committee

contact for Loeffler Construction until the next Board Meeting. Francis Ganon

seconded the motion. Unanimously approved. Motion

carried.

Elizabeth Weatherford made the motion to accept the sample letter written by

Mr. Ivan Van Leer, Esq. as a response to the allegation of fugitive dust, with

an additional copy to be sent to the petitioners. Dale Watson seconded the

motion. Unanimously approved. Motion carried.

Judy Sumter made the motion that merit increases be delayed for all employees

at this time. Leslie Estep seconded. Vote in favor: Elizabeth Weatherford, Ron

Vizzone, Leslie Estep Ken McGilvray, Francis Ganon, Keone McAllister, June

Conant, Judy Sumter. Dale Watson abstained. Motion

carried.

Judy Sumter made the motion to accept Pro Service Hawaii for the following

year. June Conant seconded the motion. Vote in Favor: Elizabeth Weatherford,

Keone McAllister, Leslie Estep, Judy Sumter, June Conant, Dale Watson. Vote against: Ken McGilvray, Ron Vizzone, Francis Ganon. Motion carried.

June Conant made the motion that Ms. Morgan Sky be kept as Webmaster until the

Board makes a decision about what will be done in the future. Elizabeth

Weatherford seconded the motion. Vote in favor: Elizabeth Weatherford, Francis

Ganon, Dale Watson, Leslie Estep, June Conant, Keone McAllister, Ken McGilvray, Judy Sumter. Ron Vizzone abstained. Motion carried.

Dale Watson made the motion that Mr. Tommy Spencer continue to use his truck for hauling until the Board can vote on competitive bids.

Leslie Estep seconded the motion. Vote in favor: Elizabeth Weatherford, Leslie

Estep, Dale Watson, Judy Sumter, June Conant. Vote

against: Ron Vizzone, Keone McAllister, Ken McGilvray, Francis Ganon. Motion carried.

Judy Sumter made the motion that the Board call a

Special Meeting for next Wednesday at 6:00 p.m. to discuss issues related to

hauling. Elizabeth Weatherford seconded the motion. Unanimous

approval. Motion carried.

Judy Sumter made the motion to form an Expense Review Committee to review

expenses and report back to the Board at the October meeting. Elizabeth

Weatherford seconded the motion. Unanimous approval. Motion carried.

Judy Sumter made the motion to fix a time of 9:00 p.m. to adjourn the monthly

Board meetings. Leslie Estep seconded the motion. Vote in favor: Elizabeth

Weatherford, Leslie Estep, Dale Watson, Francis Ganon, Ron Vizzone, Keone

McAllister, June Conant, Judy Sumter. Vote against:

Ken McGilvray. Motion carried.

Motions Log October 20, 2010

 

June Conant moved to accept the Minutes of the Board of Directors Meeting on

September 15, 2010. Dale Watson seconded. Unanimously approved and motion

carried.

Judy Sumter made the motion to try Kona Coast Office Supplies for a 90-day

trial period. Ken McGilvray seconded the motion. Unanimous

approval. Motion carried.

Dale Watson made the motion to continue using TNS Construction for the

Maintenance Shop Bathroom as per previous approval on the bid of approximately

$16,000. Elizabeth Weatherford seconded the motion. Unanimous

approval. Motion carried.

Ron Vizzone made the motion that Mr. Van Leer, Esq. draft a letter in response to Mr. Nagamine, Dept. of Health, to explain our position.

Leslie Estep seconded the motion. Unanimous approval and motion carried.

June Conant made the motion that the Board review The Conch one week prior to

publication. Keone McAllister seconded. Unanimous approval. Motion carried.

Ken McGilvray moved to accept Mr. Van Leer s Agreement of Retainer to be signed

by the President. Elizabeth Weatherford seconded the motion. Unanimous

approval. Motion carried.

Judy Sumter made the motion to hold a Special Meeting on October 27, 2010 to

open the bids a week from today. Francis Ganon seconded the motion. Unanimous approval. Motion carried.

June Conant moved to make a resolution to use Robert s Rules as a guideline for

procedures. Judy Sumter seconded the motion. Vote in favor: Ron Vizzone,

Francis Ganon, Keone McAllister, Elizabeth Weatherford, Leslie Estep, Judy

Sumter, June Conant, Ken McGilvray. Vote against: Dale

Watson. Motion carried.

Motions Log November 17, 2010

Elizabeth Weatherford moved to accept the Minutes of the Board of Directors

Meeting on September 22, 2010. Leslie Estep seconded. Unanimously approved and

motion carried.

Judy Sumter moved to accept the Minutes of the Board of Directors Meeting on

October 20, 2010. Francis Ganon seconded the motion. Unanimously approved and

motion carried.

Ken McGilvray moved to accept the Minutes of the Special Meeting of October 27,

2010. Keone McAllister seconded the motion. Unanimously approved and motion

carried.

Ken McGilvray moved to send a collection letter to the homeowners with overdue

fees from the last two years. Elizabeth Weatherford seconded the motion.

Unanimously approved and motion carried.

Dale Watson made the motion to allow Aloha Paint Company to continue the road

striping. Leslie Estep seconded the motion. Vote in favor: Elizabeth

Weatherford, Judy Sumter, Leslie Estep, June Conant, Keone McAllister, and Dale

Watson. Vote against: Ken McGilvray and Francis Ganon. Motion carried.

Dale Watson made the motion to install speed humps at the top of the Park on

the paved roads 300 yards in on each end of the main road and one mid point

from there; as well as, two speed humps to be allocated for Paradise Alakai.

Judy Sumter seconded the motion. Vote in favor: Keone McAllister, Judy Sumter,

Dale Watson, Leslie Estep, Francis Ganon. Vote

against: Ken McGilvray, Elizabeth Weatherford, June Conant. Motion carried.

Ken McGilvray moved to implement the proposed rate increase on road fees for

2011 to $238.25. Leslie Estep seconded the motion. Unanimously approved and

motion carried.

June Conant made the motion to inform owners of consolidated lots that as of

January 2011, owners will be billed road fees for each individual lot. Ken McGilvray

seconded the motion. Unanimously approved and motion carried.

Ken McGilvray made the motion to table the vote on the park until the next

Board meeting. Elizabeth Weatherford seconded the motion. Vote in favor:

Elizabeth Weatherford, June Conant, Ken McGilvray, Keone McAllister, Dale

Watson, Judy Sumter, Leslie Estep. Francis Ganon was

absent. Motion carried.

Dale Watson made the motion to donate $500 to Friends of Puna s Future for

their Fuel Tax Revenue (FTR) media campaign. Leslie Estep seconded the motion.

Unanimously approved and motion carried.

Motions Log December 15, 2010

June Conant moved to accept the Minutes of the Board of Directors Meeting on

November 17, 2010. Dale Watson seconded the motion. Unanimously approved and

motion carried.

Ken McGilvray moved to refer to a Committee the development of a Conflict of

Interest policy. June Conant seconded the motion. Unanimously approved and

motion carried.

June Conant made the motion that the HPPOA Board of Directors pursue the development of a County park on the 20 acre

parcel located on Maku u Drive between 16th and 15th Avenues in cooperation

with the County to address homeowners concerns. Elizabeth Weatherford seconded

the motion. Unanimously approved. Motion carried.

June Conant made the motion to install a security system based on the proposal

received by HTS Inc. Ron Vizzone seconded the motion. Vote in favor: Dale

Watson, June Conant, Ron Vizzone, Elizabeth Weatherford, Leslie Estep. Vote against: Ken McGilvray. Motion carried.

Elizabeth Weatherford made the motion that the Board rebar the windows in the

Office and the Maintenance Shop restroom and add an additional lock to the safe

room. Ron Vizzone seconded the motion. Unanimously approved and motion carried.

June Conant moved to re-establish a HR committee as per the bylaws. Leslie

Estep seconded the motion. Vote in favor: June Conant, Leslie Estep, Elizabeth

Weatherford, Ken McGilvray, Ron Vizzone. Vote against:

Dale Watson. Motion carried.

Ken McGilvray made the motion to expense $1,000 for a file server, $500 to

install the network, $750 to install three direct users of QuickBooks Premier,

$2500 for conversion, setup and training and $300 for the Premier software

support. June Conant seconded the motion. Unanimously approved and motion

carried.

Motions Log January 19, 2011

 

June Conant moved to accept the Minutes of the Board of Directors Meeting on

December 15, 2010. Elizabeth Weatherford seconded the motion. Vote in favor:

June Conant, Elizabeth Weatherford, Ken McGilvray, Ron Vizzone, Leslie Estep, Judy Sumter. Keone McAllister and Francis Ganon abstained.

Approved and motion carried.

Judy Sumter, Chair, made the motion to dissolve the Expense Review Committee.

June Conant seconded the motion. Unanimously approved and motion carried.

Elizabeth Weatherford made the motion to send the revised letter to the County

regarding the Board s continued support for the development of the park in HPP.

Ron Vizzone seconded the motion. Unanimously approved and motion carried.

June Conant made a motion to send a letter of notification to owners who will

be affected by the speed humps, before they are installed. Elizabeth

Weatherford seconded the motion. Vote in favor: June Conant, Elizabeth

Weatherford, Ron Vizzone, Keone McAllister, Leslie Estep, Judy Sumter. Vote against: Ken McGilvray, Francis Ganon. Motion carried.

Elizabeth Weatherford made the motion that speed humps be installed without

delay on 30th from Kaloli to Hwy 130, due to the fact that they had previously

petitioned for speed humps. Ron Vizzone seconded the motion. Vote in favor:

Keone McAllister, Judy Sumter, Elizabeth Weatherford, Ron Vizzone, Leslie

Estep, June Conant. Vote against: Ken McGilvray.

Francis Ganon abstained. Motion carried.

Elizabeth Weatherford made the motion to accept the amended changes to the

Activity Center Rental Agreement. Ron Vizzone seconded the motion. Unanimously

approved and motion carried.

Ken McGilvray moved to send the letter on the impacts of Highway 130 Road Improvement

Projects. June Conant seconded the motion. Vote in favor: June Conant,

Elizabeth Weatherford, Ken McGilvray, Keone McAllister, Francis Ganon, Leslie

Estep, Judy Sumter. Vote against: Ron Vizzone. Motion
carried.

February 16, 2011 Motions Log

Elizabeth Weatherford moved to accept the Minutes of the Board of Directors

Meeting on January 19, 2011. Judy Sumter seconded the motion. Vote in favor:

Judy Sumter, Elizabeth Weatherford, Keone McAllister, Ken McGilvray, Leslie

Estep, June Conant. Dale Watson abstained. Approved

and motion carried.

Ken McGilvray moved to send the letter dated February 17, 2011 to the

Bonding Company. Unanimous approval. Motion carried.

Judy Sumter amended the motion to set the mileage reimbursement to $0.51/mile.

Vote in favor: Dale Watson, Leslie Estep, Keone McAllister, Judy Sumter, June Conant. Vote against: Ken McGilvray, Elizabeth

Weatherford. Motion carried.

Elizabeth Weatherford made the motion to approve the Verizon Plan at $80/month

for 700 minutes for three phones. Dale Watson seconded the motion. Vote in

favor: Dale Watson, Leslie Estep, Keone McAllister, Judy Sumter, June Conant, Elizabeth Weatherford. Vote against: Ken McGilvray. Motion

carried.

Ken McGilvray moved to accept the amended Phase III punchlist. Dale Watson

seconded the motion. Unanimous approval. Motion

carried.

Keone McAllister moved to accept the proposed forms under  Agreement between

Owner and Contractor . Elizabeth Weatherford seconded the motion. Unanimous approval. Motion carried.

March 16, 2011 Motions Log

 

June Conant moved to accept the Minutes of the Board of Directors Meeting on

February 16, 2011. Judy Sumter seconded the motion. Unanimous

approval. Motion carried.

Judy Sumter made the motion to approve the printing of the ballots. June Conant

seconded the motion. Unanimous approval. Motion

carried.

Judy Sumter made the motion to designate the League of Women Voters to count

the ballots. June Conant seconded the motion. Unanimous

approval. Motion carried.

Judy Sumter made the motion to approve the format of the ballots using a

watermark instead of color paper. June Conant seconded the motion. Unanimous approval. Motion carried.

Ken McGilvray made the motion to establish the Date of the Election of the

Board of Directors as May 27, 2011. June Conant seconded the motion. Unanimous approval. Motion carried.

Minutes of the HPPOA Board of Directors Meeting on March 16, 2011, Page 4 of 4

Ron Vizzone made the motion that four speed humps be placed on 28th on either

side of Kaloli at 300ft and 400ft markers from the stop sign. Francis Ganon

seconded the motion. Discussion ensued on where the speed humps should be

placed. Dale Watson made the motion to postpone the motion until the General

Manager and the Road Supervisor could determine the most effective spacing of

the speed humps. Ron Vizzone seconded the motion. Unanimous

approval. Motion carried.

April 20, 2011 Motions Log

June Conant moved to accept the Minutes of the Board of Directors Meeting on

March 16, 2011. Dale Watson seconded the motion. Vote in favor: Ron Vizzone,

June Conant, Dale Watson, Ken McGilvray, Judy Sumter, Francis Ganon. Elizabeth Weatherford and Keone McAllister abstained. Motion carried.

Judy Sumter made the motion to provide room on the website for PMAR. Ken

McGilvray seconded. Unanimous approval. Motion carried.

June Conant motioned to install the speed humps on 28th at 150 ft of either

side of Kaloli and to include the additional traffic calming paint. Keone

McAllister seconded the motion. Vote in favor: Ron Vizzone, Keone McAllister,

Francis Ganon, Judy Sumter, Elizabeth Weatherford, Dale Watson. Against: June Conant, Ken McGilvray. Motion carried.

Dale Watson made the motion to allocate $3500 to relocate the mailboxes on

Shower. Ken McGilvray seconded. Discussion ensued. Unanimous

approval. Motion carried.

Ken McGilvray moved that a letter be sent to the County that the Board is not

in support of the special use permit, as it is not in harmony with the master

plan. Dale Watson seconded the motion. Vote in favor: Francis Ganon, Ken

McGilvray, Ron Vizzone, Dale Watson. June Conant,

Keone McAllister, Elizabeth Weatherford, Judy Sumter abstained. Motion carried

May 18, 2011 Motions Log

June Conant moved to accept the Minutes of the Board of Directors Meeting of

April 20, 2011. Dale Watson seconded the motion. Unanimous

approval. Motion carried.

Dale Watson made the motion for the General Manager to inform the Planning

Department if conditions for special permits are not met. Elizabeth Weatherford

seconded the motion. Unanimous approval. Motion

carried.

June Conant made the motion to proceed with the dead man s gate on Railroad

Ave. Dale Watson seconded the motion. Discussion ensued. Vote: In favor:

Elizabeth Weatherford, Ron Vizzone, Keone McAllister, Dale Watson, June Conant, Leslie Estep. Against: Ken McGilvray, Francis Ganon.

Motion carried.

Dale Watson made the motion to let the County start the park if they have

cleared the 20 acre lot and construction has begun within two years of the

recording date, or the land is to be reverted back to HPPOA. Ron Vizzone

seconded the motion. Vote: In Favor: Ron Vizzone, Dale Watson, June Conant,

Leslie Estep, Elizabeth Weatherford, Keone McAllister.

Against: Francis Ganon, Ken McGilvray. Motion carried.

Ken McGilvray made the motion to refer the creation of a list to a Committee of

the Board of Directors and interested owners to discuss further requests for

the park. Francis Ganon seconded the motion. Discussion ensued. The Board

agreed to meet in Committee on June 1st, Wednesday at 6:00 p.m. Vote: In Favor:

Ron Vizzone, Elizabeth Weatherford, Leslie Estep, Ken McGilvray, June Conant, Francis Ganon. Against: Keone McAllister, Dale Watson.

Motion carried.

Ron Vizzone made the motion to end the contract with Pro Service Hawaii. June

Conant seconded the motion. Discussion ensued. Unanimous

approval. Motion carried.

Dale Watson made the motion to accept Scott s budget as written. June Conant

seconded the motion. Discussion ensued. Vote: In favor: Ron Vizzone, Keone

McAllister, Dale Watson, June Conant, Elizabeth Weatherford, Leslie Estep. Against: Ken McGilvray. Francis Ganon abstained. Motion carried.

Dale Watson made the motion to accept the estimate of $25,000 for the

reflective pavement markers on the double yellows on main roads. Leslie Estep

seconded the motion. Discussion ensued. Vote: In favor: Ron Vizzone, Leslie

Estep, Keone McAllister, Dale Watson, June Conant.

Against: Ken McGilvray. Francis Ganon, Elizabeth Weatherford abstained. Motion

carried.

Ken McGilvray moved to upgrade the software package of Quickbooks to the

Enterprise system at a cost of approximately $2300. June Conant seconded the

motion. Discussion ensued. Vote: In favor: Ken McGilvray, Keone McAllister,

Francis Ganon, Ron Vizzone, Elizabeth Weatherford, June Conant, Dale Watson.

Leslie Estep abstained. Motion carried.

June Conant moved to accept the amended Employee Handbook. Keone McAllister

seconded the motion. Discussion ensued. Vote: In favor: Leslie Estep, Keone

McAllister, Ron Vizzone, Dale Watson, June Conant, Elizabeth Weatherford. Against: Ken McGilvray. Francis Ganon abstained. Motion carried.

June 15, 2011 Motions Log

June Conant moved to accept the Minutes of the Board of Directors Meeting of

May 18, 2011. Ken McGilvray seconded the motion. Unanimous

approval. Motion carried.

June Conant moved that HPPOA proceed with the deeding or leasing of a 20-acre

parcel located in HPP to the County of Hawaii for the sole purpose of the

construction and maintenance of a County park and recreational facilities. The

construction of the park facilities shall begin no later than three years from

the completion date of the EAS or ownership of the property will revert back to

HPPOA. A real estate attorney will be hired to ensure that the documentation

contains these restrictions. HPPOA is aware that, at this time, the County is

not planning to provide an outside water source for the park or for any

assistance with road maintenance on HPP roads. Ron Vizzone seconded the motion.

Discussion ensued. The Board asked about the County s written commitment to

park items. Keone McAllister, Ron Vizzone, June Conant, Elizabeth Weatherford.

Against: Ken McGilvray, Dale Watson. Abstained: Leslie Estep. Motion carried.

Ron Vizzone made the motion to give Community Resilience the same rate as

Neighborhood Watch. Discussion ensued. Unanimous approval. Motion carried.

June Conant made the motion to remove the seven Albizia tress

on the right-away using funds from this year s budget in the amount of $7,000.

Leslie Estep seconded the motion. Discussion ensued. Vote in favor: Ron

Vizzone, Leslie Estep, Keone McAllister, June Conant, Dale Watson, Elizabeth Weatherford. Against: Ken McGilvray. Motion

carried.

Dale Watson made the motion to accept the inland marine policy for $2500 a year

and its exclusions. Leslie Estep seconded the motion. Discussion ensued. Vote

in favor: Ron Vizzone, Leslie Estep, Dale Watson, Keone McAllister. Vote against: Elizabeth Weatherford, June Conant. Ken McGilvray was

absent. Motion carried.

June Conant moved to pay $10 of $25 nonrefundable fee to the caretaker for

opening and closing the AC at special events. Vote in favor: Ron Vizzone,

Leslie Estep, Keone McAllister, Elizabeth Weatherford, June Conant, Dale Watson. Ken McGilvray was absent. Motion carried.

June Conant moved that the General Manager proceed with the repairs to the

cracks and painting of floors in the main hall and bathrooms of the activity

center. Vote in favor: Ron Vizzone, Leslie Estep, Keone McAllister, June

Conant, Dale Watson. Ken McGilvray and Elizabeth

Weatherford were absent. Motion carried.

Dale Watson made the motion to move $10,000 from the road fees to the non roads

funds. June Conant seconded the motion. Vote in favor: Ron Vizzone, Leslie

Estep, Keone McAllister, Elizabeth Weatherford, June Conant, Dale Watson. Ken McGilvray was absent. Motion carried.

Dale Watson made the motion to give permission to the GM to go to the County

and/or Mayor to discuss HPPOA s requirement to pay tipping fees. Leslie Estep

seconded the motion. Discussion ensued. Vote in favor: Dale Watson, Leslie

Estep, Keone McAllister, June Conant, Ron Vizzone. Ken

McGilvray was absent. Motion carried.

July 20, 2011 Motions Log

 

Elizabeth Weatherford moved to approve the Meeting Minutes of June 15, 2011

as amended. June Conant seconded. Vote in favor: Ken McGilvray, Elizabeth

Weatherford, Ron Vizzone, Verne Presnall, June Conant, Dale Watson, Margaret Stevens. Judy Sumter and Margaret Stevens

abstained. Motion carried.

Ken McGilvray made the motion to confirm the rate of $60.00 for the use of the

facilities for this year. Vote in favor: Unanimous approval. Motion carried.

June Conant moved that the Employee Handbook be revised to say  sick days and

vacation days are not interchangeable. Ron Vizzone seconded the motion. Vote

in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford made the motion to adopt the Cash Flow Program that Scott

Reilling introduced. Margaret Stevens seconded the motion. Vote in favor:

Unanimous approval. Motion carried.

Dale Watson made the motion to purchase the machine with the grazer for the

total cost of $3000. Ron Vizzone seconded the motion. Vote in favor: Francis

Ganon, Margaret Stevens, Ron Vizzone, Elizabeth Weatherford, Dale Watson, Verne

Presnall, June Conant, Judy Sumter. Against: Ken

McGilvray. Motion carried.

Margaret Stevens moved to approve the use of Robert s Rules of Order Newly

Revised  10th Edition at Meetings. Dale Watson seconded. Vote in favor:

Unanimous approval. Motion carried.

August 17, 2011 Motions Log

 

June Conant moved to approve the Meeting Minutes of July 20, 2011 as

amended. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval.

Motion carried.

Dale Watson made the motion to establish a Committee to investigate other

options to create a park. Elizabeth Weatherford seconded the motion. Vote in

favor: Unanimous approval. Motion carried.

June Conant moved to accept HMSA for another next year. Dale Watson seconded

the motion. Discussion ensued. Ken McGilvray amended the motion to deduct 1 ½ %

of gross wages to augment the plan. Francis Ganon seconded the motion.

Discussion ensued. Vote in favor: Ken McGilvray, Francis Ganon, Margaret

Stevens, Judy Sumter, Ron Vizzone. Vote against:

Elizabeth Weatherford, Verne Presnall, Dale Watson, June Conant. Amended Motion carried.

June Conant moved to following the HPPOA Bylaws amended July 22, 2010 in

regards to Conflict of Interest. Ken McGilvray seconded the motion. Vote in

favor: Unanimous approval. Motion carried.

June Conant moved that the HPP Board request the County of Hawaii deed TMK

1-5-059-047 and 1-5-057-001 to HPP. Ron Vizzone seconded. Discussion ensued.

Vote in favor: Unanimous approval. Elizabeth Weatherford was absent. Motion

carried.

Elizabeth Weatherford made the motion to install a speed hump on Ala Heiau Rd.

Dale Watson seconded the motion. Vote in favor: Unanimous approval. Motion

carried.

Special Meeting on September 6, 2011

 

June Conant moved to accept agenda as amended and Francis Ganon seconded the

motion. Vote in favor: Ron Vizzone, June Conant, Ken McGilvray, Elizabeth

Weatherford, Margaret  Peggy Stevens, Verne Presnall, Judy Sumter and Francis

Ganon. Opposed: Dale Watson. Motion carried.

September 21, 2011 Motions Log

 

June Conant moved to approve the Meeting Minutes of August 17, 2011. Judy

Sumter seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Ron Vizzone moved to accept the Minutes of September 6, 2011. Elizabeth

Weatherford seconded the motion. Vote in favor: Unanimous approval. Motion carried.

June Conant moved to accept the Agenda with the provision that the Owner Input

be changed to the beginning of Meeting. Margaret Stevens seconded. Vote in

favor: Margaret Stevens, Ken McGilvray, Elizabeth Weatherford, Judy Sumter,

Dale Watson, June Conant. Opposed:

Ron Vizzone, Francis Ganon. Motion Carried.

The Board agrees to dedicate 16th Street between Maku u and Paradise for the

hours of the Annual Howling Holidays Event on December 11, 2011 and to rent the

facility for the $100 fee and ask for a $125 deposit of which $25 is not

refundable in order to pay for the fee of the caretaker. Vote in favor: Francis

Ganon, Margaret Stevens, Elizabeth Weatherford, Ron Vizzone, Judy Sumter, June

Conant, Dale Watson. Opposed: Ken

McGilvray. Motion carried.

 

October 19, 2011 Motions Log

 

June Conant moved to accept the Agenda as amended. Verne Presnall

seconded. Vote in favor: Unanimous approval. Motion carried.

June Conant moved to approve the Election of Officers Minutes of June

26, 2011. Judy Sumter seconded the motion. Vote in favor: Unanimous approval.

Motion carried.

June Conant moved to accept the Minutes of September 21, 2011 as

amended. Elizabeth Weatherford

seconded the motion.

Vote in favor: Unanimous approval. Motion carried.

After amendment, the motion was adopted to buy a pick up truck not to

exceed $13,000. Vote in favor:

Judy Sumter, June Conant, Ron Vizzone, Elizabeth Weatherford, Verne

Presnall. Opposed: Ken

McGilvray. Motion carried.

 

June Conant moved to table the discussion on the IDIQ Contract between

HPPOA and the Truck Haulers

until next month.

Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

 

November 16, 2011 Motions Log

June Conant moved to accept the Minutes of October 19, 2011. Elizabeth

Weatherford seconded the motion. Vote in favor: Unanimous approval. Motion

carried.

Ken McGilvray moved to allow Yamada and Sons to start the paving at

their earliest convenience and that the bond has to be completed and the

contract must be in our hands before they are paid. Ron Vizzone seconded.

Discussion ensued.

 

Ron Vizzone moved to table the motion until further information is

gathered. Peggy Stevens seconded.

Vote in favor: Ron Vizzone, Peggy Stevens, Verne Presnall, Dale Watson,

June Conant, Elizabeth Weatherford, Francis Ganon. Opposed: Ken McGilvray. Motion carried.

Ken McGilvray moved to set the road fees for 2012 at $262.00. Peggy

Stevens seconded the motion.

Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

 

Dale Watson made the motion to use $500 to buy the red reflective

street numbers so the volunteer fire

department can post them

on the back of the stop signs on every 5th street. June Conant seconded.

Discussion ensued.

 

Verne Presnall table the motion until review can be made on adding the

letter of the main street. June Conant seconded. Vote in favor: Unanimous

approval. Motion carried.

 

 

December 21, 2011 Motions Log

 

Elizabeth Weatherford moved to accept the Minutes of November 16, 2011

as amended. Peggy Stevens seconded the motion. Vote in favor: Unanimous

approval. Motion carried.

Peggy Stevens moved to table the discussion of the IDIQ Contract

between HPPOA and truck haulers until the January meeting. Elizabeth Weatherford

seconded. Vote in favor: Unanimous approval. Motion carried.

 

Peggy Stevens made the motion to deny the request of the resolution

made at the General Membership Meeting relating to the waiving of the rental

fees of the Activity Center to Neighborhood Watch and the Community Resilience

Committees. Ken McGilvray seconded.

 

Discussion ensued. Vote in favor: Ken McGilvray, Dale Watson, Peggy Stevens. Opposed: Elizabeth

Weatherford. Verne Presnall abstained. Motion carried.

 

January 18, 2012 Motions Log

 

Elizabeth Weatherford moved to accept the Minutes of December 21, 2011

as amended. Ken McGilvray seconded the motion. Vote in favor: Unanimous

approval. Motion carried.

 

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February 15, 2012 Motions Log

 

Dale Watson made the motion to continue support of Friends of Puna s Future with the money they had previously received. Margaret Stevens seconded. Vote in favor: Unanimous approval. Motion carried.

June Conant moved to accept the Minutes of January 18, 2012. Margaret Stevens seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Judy Sumter moved that the Board approve the League of Women Voters to count the ballots. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

Judy Sumter moved that the office print the labels for Districts 2, 3 and 4 as soon as possible. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

Judy Sumter moved that the candidates for Districts 2, 3 and 4 have their applications in by the 16th of March in accordance with the Bylaws. Margaret Stevens seconded. Vote in favor: Unanimous approval. Motion carried.

Ron Vizzone made the motion that the ballots be watermarked. Dale Watson seconded. Vote in favor: Unanimous approval. Motion carried.

Judy Sumter moved that any contractual agreements over $5,000 have a projected accounting on expenses and a written contract. Ron Vizzone seconded. Vote in favor: Unanimous approval. Motion carried.

Ken McGilvray moved to send the letter to Dean Yogi regarding the widening of Hwy 130. June Conant seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

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March 21, 2012 Motions Log

 

Elizabeth Weatherford moved to accept the Minutes of February 15, 2012. Judy Sumter seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Francis Ganon moved to have a proctor test on materials from Sanford and Puna Rock taken for 1 ½ inch base course. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

Judy Sumter moved to support the General Manager s request to dedicate four hours towards raising monies for Muscular Dystrophy. Verne Presnall seconded. Discussion ensued. Vote in favor: Verne Presnall, Francis Ganon, Judy Sumter, Elizabeth Weatherford. Opposed: Ken McGilvray. Motion
carried.

Elizabeth Weatherford moved to send the letter to Nancy Crawford, Director of Finance, County of Hawaii to dedicate Maku u Drive to the County. Verne Presnall seconded. Vote in favor: Unanimous approval. Motion carried.

Verne Presnall moved to purchase 8 signs for the park stating  Share the Road and  Lights on for safety for a total of $279.60 plus shipping. Elizabeth Weatherford seconded. Discussion ensued. It was noted that posts and anchors were not included in the price. Vote in favor: Unanimous approval.
Motion carried.

Ken McGilvray moved to buy the carpet from Carpetisle Flooring America for $1589.99. Judy Sumter seconded. Discussion ensued. Vote in favor: Verne Presnall, Judy Sumter, Ken McGilvray, Francis Ganon. Opposed: Elizabeth Weatherford. Motion carried.

Ken McGilvray moved to refer this issue of lot consolidation and road maintenance fees to the attorney. Francis Ganon seconded. Vote in favor: Unanimous approval. Motion carried.

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April 18, 2012 Motions Log

 

Elizabeth Weatherford moved to accept the Minutes of March 21, 2012. Judy Sumter seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Dale Watson moved to purchase the Dixie Chopper with the custom trailer for $10,000. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Verne Presnall, Dale Watson, Elizabeth Weatherford, Judy Sumter. Opposed: Ken McGilvray, Francis Ganon. Motion carried.

Verne Presnall moved to install the speed humps as a safety concern on 29th from Kaloli Dr. to the highway. Dale Watson seconded. Discussion ensued. Vote in favor: Francis Ganon, Judy Sumter, Verne Presnall, Dale Watson, Elizabeth Weatherford. Opposed: Ken McGilvray. Motion carried.

A secret ballot was cast. The results were as follows: 5 for Joan Galante and 2 for Merrill McAlister. Joan Galante was sworn in as Board Member.

Ken McGilvray moved to open up parking as dictated by Scott Reilling for April 21, 2012. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

Ken McGilvray moved to accept the shared quote on the DNO policy for $4,785. Francis Ganon seconded. Discussion ensued. Vote in favor: Francis Ganon, Verne Presnall, Elizabeth Weatherford, Joan Galante, Ken McGilvray, Judy Sumter. Opposed: Dale Watson. Motion carried.

Judy Sumter moved to form a committee to look into future paving and to include Elizabeth Weatherford, Judy Sumter, Ken McGilvray, Tommy Spencer and Scott Reilling. Joan Galante seconded. Vote in favor: Unanimous approval. Motion carried.

Dale Watson moved to accept the bid from Arborist Services, LLC for a sum up to $15,000. Judy Sumter seconded. Discussion ensued. Vote in favor: Verne Presnall, Dale Watson, Elizabeth Weatherford, Joan Galante, Ken McGilvray, Judy Sumter. Francis Ganon abstained. Motion carried

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May 16, 2012 Motions Log

 

Elizabeth Weatherford moved to accept the Minutes of April 18, 2012. Verne Presnall seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Dale Watson made the motion to allow – after appropriate research – an appointed individual to bid on the three foreclosed lots in the amount that would allow us to recover our fees. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Dale Watson, Verne Presnall, Joan Galante, Elizabeth
Weatherford, Ken McGilvray. Judy Sumter abstained. Motion carried.

Dale Watson moved to accept the budget for 2012-13 presented by the General Manager. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Verne Presnall, Dale Watson, Elizabeth Weatherford, Judy Sumter and Joan Galante. Opposed: Ken McGilvray. Motion carried.

June Conant moved to approve the document  Code of Ethics . Dale Watson seconded. Discussion ensued. Vote in favor: Joan Galante, Elizabeth Weatherford, Dale Watson, June Conant, Verne Presnall. Opposed: Ken McGilvray. Judy Sumter abstained. Motion carried.

Dale Watson moved to hire Arborist Tree Service at $2,000/day for $12,000 plus tax. Verne Presnall seconded. Vote in favor: Unanimous approval. Motion carried.

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June 20, 2012 Motions Log

 

Elizabeth Weatherford moved to accept the Minutes of May 16, 2012 as amended. Joan Galante seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to allocate $500 to purchase the signs for numbering the streets. Dale Watson seconded. Vote in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford moved that HPPOA allow up to $200 to host the candidates forums on July 15th and July 22nd. Joan Galante seconded. Discussion ensued. Vote in favor: Elizabeth Weatherford, Dale Watson, Joan Galante. Opposed: Ken McGilvray. Motion carried.

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July 5, 2012 Special Motions Log

Joan Galante motioned to approve the expense to not exceed $1300 for Advanced Compliance Solutions, Inc. (ACSI) to help with the dust control meeting in Honolulu.
Terry Michels seconded. Discussion ensued. Vote: Unanimous approval. Motion carried.

June Conant moved to table discussion until the next Board Meeting. Merrill (Skip) McAlister seconded. Vote: Unanimous approval. Motion carried.

Elizabeth Weatherford moved that the CD be withdrawn and re-invested into a savings account. Merrill (Skip) McAlister seconded. Vote: Unanimous approval. Motion carried.

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July 18, 2012 Motions Log

 

Joan Galante moved to accept the Minutes of June 20, 2012. Merrill (Skip) McAlister seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Joan Galante motioned to set up a new savings account in which all money collected from accounts that are past past due will be deposited along with all extra burden fees collected.
Funds in this saving account will be used for future paving projects. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to reimburse June Conant for her airfare expense to Honolulu to represent the Association at a meeting with the Dept. of Health, Clean Air Branch
regarding their Notice of Violation for failure to control fugitive dust. Elizabeth Weatherford seconded. Vote in favor: Terry Michels, Verne Presnall, Joan Galante, Merrill (Skip) McAlister, Elizabeth Weatherford. Opposed: Francis Ganon. Motion carried.

Joan Galante moved to approve purchasing the new signs from Safety Systems. Verne Presnall seconded. Vote in favor: Unanimous approval. Motion carried.

Terry Michels moved to discuss the proposals to repaint Office and the floors of the Activity Center. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

Terry Michels moved to approve Dion Kawakami Building Services as the painter for the Office and the Activity Center floor. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to allocate $1,000 including tax and shipping to enumerate the entire Park with street number signs. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to adopt the Accounts Receivables and Collections Policies. Terry Michels seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford resolved that Coqui Fund monies be transferred to a savings account for designated playground equipment at the Activity Center. Terry Michels seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to allow the Zumba class to have a free rental for the last night of the month to provide a free class to the community. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.

Merrill (Skip) McAlister moved to continue to use Robert’s Rules Revision 10 unless the Board at a later date finds it necessary to update to Revision 11. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

Merrill (Skip) McAlister moved to adopt the combination of Article 5 (definitions), section 14 found on page 6 and Article 8 section 11 (Conflict of Interest) found on page 14 of the Bylaws. That these aforementioned sections combined, be the Conflict of Interest Policy for this current Board. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.

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August 15, 2012 Motions Log

 

Tom Nickerson moved to accept the Minutes of July 18, 2012. Verne Presnall seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford moved to approve the Minutes from July 5, 2012. Tom Nickerson seconded. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to include in the Collection Policy and Procedures: “Once a lien is placed it will remain on the owner’s account until the account is brought current”.
Tom Nickerson seconded. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to change the wording of the Payment Plan Options of the Collection Policy and Procedures by striking the phrase “at times we might” and replacing it
with “we will…ask for a written proposal or some documentation to see what the owner’s situation is before we make a commitment.” Tom Nickerson seconded. Vote in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford moved to make a separate account in Home Street Bank with no special conditions on it. Tom Nickerson seconded. Vote in favor: Unanimous approval.
Motion carried. Merrill (Skip) McAlister moved to allow the General Manager to proceed with the trial with Quickbooks for the purpose of collecting online billing.
Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

Tom Nickerson moved to purchase the server for the amount estimated of $3268.00. Joan Galante seconded. Vote in favor: Unanimous approval. Motion carried.

Tom Nickerson moved to table further discussion of hiring Nancy Kramer, CPA to provide a cost/benefit analysis of the bond until the next Meeting, when a formal proposal
can be presented. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

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September 12, 2012 Special Meeting Motions Log

 

Terry Michels moved that the draft HPPOA Membership Survey be approved for attorney review. Merrill (Skip) McAlister seconded. Vote in favor: Terry Michels, Merrill (Skip) McAlister, Judy Sumter, Joan Galante. Opposed: Tom Nickerson. Motion carried.

Joan Galante moved to appoint Merrill (Skip) McAlister to the Finance Committee. Judy Sumter seconded. Vote in favor: Unanimous approval. Merrill (Skip) McAlister abstained.
Motion carried.

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September 19, 2012 Motions Log

 

Tom Nickerson moved to accept the Minutes of August 15, 2012. Joan Galante seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved that the new savings account opened at the First Hawaiian Bank where all past past due funds along with any extra burden funds that might be generated in the future will be deposited into the Road Improvements Fund to be used for paving or other materials. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

Verne Presnall made the motion to purchase four more signs not to exceed $400 to finish up the corner of Paradise Ala Kai. Elizabeth Weatherford seconded. Discussion ensued.
Vote in favor: Unanimous approval. Motion carried.

Terry Michels moved to approve the attorney amended survey presented and approved by the Board at today’s meeting of September 19th. Verne Presnall seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

Judy Sumter moved to form a CC&Rs Committee. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

June Conant moved to allow Howling Holidays to close 16th St. between Maku’u and Paradise Dr. from 7:30 am to 10:00 am, and reduce the fee to $100 with the deposit to be provided by June Conant. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to use the form letters as a collection tool when making collection calls to encourage people to pay their bills. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to purchase the 625 X-TREME plasma cutter for no more than $1800. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford moved that the Board approve the use of the facility for a forum on October 6th and for the letters and flyers to go to the participants and a modest budget to be allocated in the amount of $75. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.

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October 17, 2012 Motions Log

 

Judy Sumter moved to accept the Minutes of September 19, 2012 as amended. Terry Michels seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford moved that the Board intends to cooperate with the RTSC and the PATH Committees to support the walk and bike-a-thon for the summer of 2013.
Terry Michels seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

Terry Michels moved that the Church be allowed to use the Library every Sunday Morning from 8:30 a.m. to 11:30 a.m. for a year for $100/month. Judy Sumter seconded.
Vote in favor: Unanimous approval. Francis Ganon was absent. Motion carried.

Joan Galante moved to increase the road fees by 5% for 2013. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Joan Galante, Verne Presnall, Judy Sumter,
Terry Michels, Elizabeth Weatherford, Merrill (Skip) McAlister. Opposed: Tom Nickerson and Francis Ganon. Motion carried.

Tom Nickerson moved that the 5% increase will be waived for owners who are in good standing and who pay their road maintenance fee by the 2013 due date. Merrill (Skip) McAlister seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

Judy Sumter moved to run some of the most difficult collections cases through a collection agency. Verne
Presnall seconded. Discussion ensued. Vote in favor: Judy Sumter, Joan Galante, Verne Presnall, Terry Michels, Merrill (Skip) McAlister, Elizabeth Weatherford. Opposed: Tom Nickerson, Francis Ganon. Motion carried.

Tom Nickerson made the motion that bills sent out to any Japanese addresses be translated into Japanese. Terry Michels seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford moved to commence planning with the intention that the February General Membership Meeting will include potluck. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.

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November 21, 2012 Motions Log

 

Joan Galante moved to accept the Minutes of October 17, 2012. Elizabeth Weatherford seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Merrill (Skip) McAlister moved to set the standard width for paving of all dead end roads at 20 feet. Francis Ganon seconded. Vote in favor: Unanimous approval. Motion carried.

June Conant moved to pave Maku’u dead end at 29th before paving Maku’u dead end at 33rd. Merrill (Skip) McAlister seconded. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved that the Association’s road crew would do all prep work on the dead end roads and the associated costs will be paid for from the new Road Improvement Savings Account. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford moved that the change order will not exceed 1.6 million dollars. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.

Verne Presnall moved that we purchase and install two ‘Blind Hill’ signs on the uphill side of 24th and Maku’u Dr. and Kaloli Dr. and 20th with a total cost not to exceed $200.
Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

Verne Presnall moved that whenever a stop sign is replaced, that it be installed as close to county standards as possible. Elizabeth Weatherford seconded. Discussion ensued.
Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to approve the Committee Guidelines as amended. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.

Tom Nickerson moved that a convenience fee of no more than $5 be charged to use the online payment service. Verne Presnall seconded. Vote in favor: Unanimous approval.
Motion carried.

Elizabeth Weatherford moved to authorize the General Manager to proceed with the rubbish round up as outlined. Terry Michels seconded. Vote in favor: Unanimous approval.
Motion carried.

June Conant moved to send a letter to the Hawaii County Transit Agency to ask for Hele-On Transit Services. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

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December 19, 2012 Motions Log

 

Elizabeth Weatherford moved to accept the Minutes of November 21, 2012. Terry Michels seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Merrill (Skip) McAlister moved to amend the motion from Nov 21, 2012 by adding the clarification “2 for Phase IV contract” so that the motion will now read: “Elizabeth Weatherford moved that the change
order 2 for Phase IV contract will not exceed 1.6 million dollars.” Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried. Francis Ganon abstained.

June Conant moved to approve herself as President, Merrill (Skip) McAlister as Vice-President or Elizabeth Weatherford as Secretary to sign the escrow papers. Tom Nickerson seconded. Vote in favor:
Unanimous approval. Motion carried.

Terry Michels moved to offer a five percent deduction for all who pay their fee in full by the due date. Francis Ganon seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford moved that we provide gift cards for employees for Christmas in the amount of $45. Terry Michels seconded. Vote in favor: Terry Michels, Verne Presnall, Elizabeth Weatherford,
Tom Nickerson. Opposed: Francis Ganon. Merrill (Skip) McAlister abstained. Motion carried.

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January 16, 2013 Motions Log

 

Board Meeting of December 19, 2012 – Terry Michels moved to accept the Minutes of December 19, 2012. Verne Presnall seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Special Meeting October 25, 2012 – Joan Galante moved to approve the Minutes of October 25, 2012. Verne Presnall seconded. Vote in favor: Unanimous approval. Motion carried.

Special Meeting September 12, 2012 – Verne Presnall moved to accept the Minutes of September 12, 2012. Joan Galante seconded. Vote in favor: Unanimous approval. Motion carried.

Board Meeting for New Directors of June 24, 2012 – Joan Galante moved to approve the Minutes of June 24, 2012. Verne Presnall seconded. Vote in favor: Unanimous approval. Motion carried.

Tom Nickerson moved that the HPPOA make application to dedicate the main roadways to Hawaii County; said roadways are Maku’u, Paradise, Kaloli and Shower from Highway 130 (Makai) to
Government Beach Road. Any related costs in connection to said dedication shall be subject to review and approval by the Board of Directors. Terry Michels seconded. Discussion ensued. Vote in favor:
Unanimous approval. Motion carried.

Joan Galante moved to authorize Mr. Nash to provide a letter saying Phase IV is complete and accepted, and the retainage should be paid to Yamada and Sons. Terry Michels seconded. Vote in favor:
Unanimous approval. Motion carried.

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February 20, 2013 Motions Log

 

Joan Galante moved to accept the Minutes of January 16, 2013. Verne Presnall seconded the motion. Vote in favor: Unanimous approval. Motion carried.

Verne Presnall moved to spend not more than $3500 to improve signage in the Park as recommended by the Road Traffic Safety Committee. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor:
Unanimous approval. Motion carried.

Tom Nickerson moved to table the motion to retain Yamada as the paving contractor for the remaining paving. Judy Sumter seconded. Vote in favor: Unanimous approval. Joan Galante abstained. Motion carried.

Mr. Nickerson moved to table the discussion of developing a Community Resilience Plan. ?? Seconded. Vote in favor: Unanimous approval. Motion carried.

Joan Galante made the motion to correct the error of having the Board function as the Paving Committee by dissolving the Paving Committee. Verne Presnall seconded. Discussion ensued. Vote in favor: Terry
Michels, Judy Sumter, Verne Presnall, Joan Galante, Elizabeth Weatherford. Vote against: Merrill (Skip) McAlister, Tom. Motion carried.

Terry Michels moved to table the motion the relocation of pole #1 on Paradise Ala Kai. Merrill (Skip) McAlister seconded. Vote in favor: Unanimous approval. Motion carried.

Tom Nickerson moved to table the WiFi service for the Activity Center. Merrill (Skip) McAlister seconded. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to rescind the online payment fee for use of a credit card. Merrill (Skip) McAlister seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to hire Evan Pfaff, P.E. as our professional engineering consultant. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford moved to build a concrete foundation for the new mailboxes to be located between 29th and 28th on Paradise Dr. Joan Galante seconded. Vote in favor: Unanimous approval. Motion
carried.

Elizabeth Weatherford moved to approve the timeline for the sequence of election events. Judy Sumter seconded. Vote in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford moved to approve the League of Women Voters to count the ballots. Joan Galante seconded. Vote in favor: Unanimous approval. Motion carried.

Elizabeth Weatherford moved to approve the sample ballot. Judy Sumter seconded. Vote in favor: Unanimous approval. Motion carried.

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March 20, 2013 Motions Log

Board Meeting of February 20, 2013 – Tom Nickerson moved to accept the Minutes of February 20, 2013. Terry Michels seconded the motion. Vote in favor: Unanimous approval. Francis Ganon abstained.
Motion carried.

Joan Galante moved to send the letter Mr. Pfaff has written to the State Environmental Division, so that we can get a response in writing. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor:
Joan Galante, Elizabeth Weatherford, Judy Sumter, Verne Presnall and Terry Michels. Opposed: Tom Nickerson and Francis Ganon. Merrill (Skip) McAlister abstained. Motion carried.

Tom Nickerson moved to table the discussion on the WiFi at the Activity Center until the next meeting. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.

Joan Galante moved to allow the General Manager to send out an RFP to get an architectural conceptual drawing. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Terry Michels, Tom
Nickerson, Merrill (Skip) McAlister, Elizabeth Weatherford, Tom Nickerson, Joan Galante and Verne Presnall. Opposed: Francis Ganon. Motion carried.

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April 17, 2013 Motions Log

 

Elizabeth Weatherford moved to accept the Agenda as ammended. Verne Presnall seconded. Vote in favor. Unanimous approval. Motion carried.

Larry Brennan moved Paradise Dr. from Highway 130 to Ala Kai will be Phase 1 of Paradise Paths Committee’s priorities for path development. Terry Michels seconded. Discussion ensued. Vote in favor. Unanimous approval. Motion carried.

Terry Michels makes a motion that the committee put a sample ballot in the community section of the Tribune Herald to explain Preferential Voting. Elizabeth Weatherford seconded. Vote in favor: Terry Michels, Verne Presnall, Judy Sumter, Elizabeth Weatherford, Joan Galante, Francis Ganon, Tom Nickerson. Opposed: Merrill (Skip) McAlister. Motion carried.

Joan Galante moved to uphold the bylaws on preferential voting and follow Roberts Rules of Orderas a secondary source for the counting method. Elizabeth Weatherford seconded. Vote in favor: Tom Nickerson, Judy Sumter, Terry Michels, Verne Presnall, Elizabeth Weatherford, Joan Galante. Opposed: Francis Ganon. Abstain: Merrill McAllister. Motion carried.

Joan Galante moved to pave the road at whatever width is possible. Terry Michels seconded. Vote in favor: Terry Michels, Judy Sumter, Elizabeth Weatherford, Verne Presnall, Joan Galante, and Merril (Skip) McAlister. Opposed: Tom Nickerson and Francis Ganon. Motion carried.

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May 15, 2013 Motions log

 

Elizabeth Weatherford moved to accept the Agenda as amended. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.

Terry Michels moved to approve the March 20, 2013 minutes. Vern Presnall seconded. Unanimous. Motion carried.

Joan Galante moved to approve the April 17, 2013 minutes. Tom Nickerson seconded. Vote in favor: Vern Presnall, Terry Michels, Joan Galante Francis Ganon, Tom Nickerson, Judy Sumter, Abstain: Merrill “Skip” McAlister. Motion carried.

Verne Presnall moved to use Hilo Termite to tent the Activity Center. Terry Michels seconded. Unanimous. Motion carried.

Merrill “Skip” McAlister moved to use Iwamoto Electric for the electrical work at the main office. Judy Sumter seconded. Unanimous. Motion carried.

Joan Galante moved that the Board instruct the General Manager to direct the road crew to bring the remaining roads that have been selected to be paved in Phase IV to top maintenance condition by re-grading and cleaning out roadside ditches to maintain the road’s state prior to having a paving contractor place a leveling course or base course and asphalt on these roads in order to adhere to the NPDES definition of non construction therefore not requiring a NPDES permit. Paving contractor will provide the Association with the same guarantee provided in Phase IV paving contract. Elizabeth Weatherford seconded. Discussion ensued Motion rescinded

Joan Galante moved to approve the expenditure of filing the NDPES permit and that Evan Pfaff will be engineer that will file on behalf of HPP. Terry seconded. Vote in favor: Tom Nickerson, Merrill “Skip” McAlister, Joan Galante, Terry Michels. Francis Ganon. Opposed: Verne Presnall. Abstain: Elizabeth Weatherford. Motion carried

Elizabeth Weatherford moved that Board packets, excluding executive packets, will be kept on file in the office and made available for view by residents. Terry Michels seconded. Discussion ensued. Unanimous. Motion carried.

Tom Nickerson moved in the next mailing that the Board mail out a ballot to the owners granting board authority to seek dedication for main roadways. Elizabeth seconds. Discussion ensued. Voting in favor: Verne Presnall, Terry Michels, Francis Ganon, Tom Nickerson, Merrill “Skip” McAlister, Elizabeth Weatherford. Opposed Judy Sumter and Joan Galante. Motion carried

Tom Nickerson moved to approve the expenditure not exceeding $750 for the survey work for the exhibit needed by Hawaii County as well as to be attached on the ballot. Francis Ganon seconded. Discussion ensued. Voting in favor: Verne Presnall, Elizabeth Weatherford, Terry Michels, Tom Nickerson, Merrill “Skip” McAlister, and Francis Ganon.. Opposed: Joan Galante and Judy Sumter. Motion carried

Tom Nickerson moved to allow the Board to go forward with Mr. Hong’s recommendation to go back and set aside the due process of foreclosures and go back to court to vacate the foreclosures. Vern Presnall seconded. Unanimous. Motion carried.

Judy Sumter moved to approve the board to research experienced environmental attorneys and the fees incurred for any attorney the Board wishes. Joan Galante seconded. Vote in favor: Verne Presnall, Terry Michels, Judy Sumter, Joan Galante. Opposed: Tom Nickerson. Abstain: Merrill “Skip” McAlister. Motion carried.

Joan Galante moved that Scott Reilling proceed with the dust fence on the property on 9th in order to address the immediate issue at hand. Elizabeth Weatherford seconds. Discussed Ensued. Vote in favor: Verne Presnall, Terry Michels, Judy Sumter, Joan Galante, and Elizabeth Weatherford. Opposed: Tom Nickerson, Merrill “Skip” McAlister. Motion carried.

Joan Galante moved to approve the proposed 2013-2014 budget. Elizabeth Weatherford seconded. Discussion ensued. Voting in favor: Joan Galante, Verne Presnall, Justy Sumter,
Terry Michels, and Elizabeth Weatherford. Opposed: Tom Nickerson. Abstain: Merrill “Skip” McAlister. Motion carried

Judy Sumter moved to seek a legal definition of conflict of interest from an attorney and to approve the Board to seek permission to solicit advice from the HPPOA attorney on the conflict of interest regarding the hauling. Tom Nickerson seconds. Unanimous. Motion carried

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June 19, 2013 Motions Log (en route)

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July 17, 2013 Motions Log

 

Merrill “Skip” McAlister moved to change the agenda to read “VI. President’s Miscellaneous Information” and “9. Tom Nickerson ballot to the Owners”.
Terry Michels moved to accept the Agenda as amended. Larry Brennan seconded. Vote in favor: Unanimous approval. Motion carried.

June Conant moved to approve the minutes from June 19, 2013. Verne Presnall seconded. Passed unanimously.

Merrill “Skip” McAlister moved that the Board adopt the combination of Article 5 (definitions), Section 14 found on page 6 and Article 8, Section 11 (conflict of Interest) found on page 14 of the bylaws. That these aforementioned sections combined, be the Conflict of Interest Policy for this current Board, until a formal policy can be written and placed in a policy binder.” Terry Michels seconded. Passed unanimously.

Merrill “Skip” McAlister moved that the Board use Robert’s Rules of Order Revision 11.” Larry Brennan seconded. Passed unanimously.

June Conant moved to authorize Ted Hong to perfect service upon Nobuyuki Shirota in order to finalize the Kanamaru foreclosure, Civil No. 07-1-0359. Terry Michels seconded. Passed unanimously.

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August 21, 2013 Motions Log

 

Skip McAlister moved that all Board members are not permitted to contact any government agencies, vendors, press or other media as a representative of HPPOA
without prior approval of the majority of the Board. No Board member can use their title to imply they have Board approval when none was given. If circumstances cause time to be of the essence, the President of the Board is permitted to make contact with the media. With that said, media is to understand the comments are without Board approval. It is also understood the President will notify the Board with the details and circumstances as soon as possible. The motion passed by a vote of 6 for, 0 opposed. June Conant abstained.

The Paths Committee recommends that the HPPOA Board take a leadership role in development of a new Community Action Committee to work on the development of
the HPPOA Master Plan. A new, updated HPPOA Master Plan will enable HPPOA to be an active and equal partner in the Puna community. The motion passed unanimously.

June Conant moved that the Board appoint Verne Presnall to be the designated director to the 2013-2014 HPPOA Finance Committee. The motion passed unanimously.

Larry Brennan moved to approve the policy for development of policies and procedures, as corrected, to serve as the boiler plate for all subsequent policies to be developed by the Board. The motion passed unanimously.

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September 18, 2013 Motions Log

The minutes of July 17, 2013, were approved as corrected.

Tom Nickerson moved to approve the minutes of August 21, 2013, as amended, and the motion passed unanimously.

Larry Brennan moved to approve for Paths Hawaii to be on the agenda of the February membership meeting, and to seek their input to develop a program either
before or after the meeting to encourage children and family participation. The motion passed unanimously.

Verne Presnall moved that HPPOA designate the Home Street Bank money market account of $107,000 as its Capital Improvement Plan fund. Terry Michels, Verne
Presnall, Larry Brennan and Bill Newman voted for; Francis Ganon, Tom Nickerson and Judy Sumter voted against. The motion passed.

Larry Brennan moved at the General Manager’s request to allow the manager to contact Yamada to ask for a current unit rate regarding additional paving. Judy
Sumter and Verne Presnall voted for; Tom Nickerson, Terry Michels, and Francis Ganon voted against; Bill Newman and Larry Brennan abstained. The motion
failed.

Judy Sumter moved to form a Test Roads Committee composed of Directors, staff, consultants (as needed), and interested members. The motion passed unanimously.

Bill Newman moved to provide a letter of support for the Greenlaw’s special use application. The motion passed unanimously.

Bill Newman moved to send a letter of support for renewal of the special use permits for ACR water hauling and Wally’s Auto Body. The motion passed unanimously.

Tom Nickerson moved to relocate the mailboxes from the main roadways to the six HPPOA parcels. Tom Nickerson voted for. Four opposed; Francis Ganon
abstained. The motion failed.

Terry Michels moved to place the formation of the Nominating Committee at the top of the agenda for the October membership meeting. The motion passed
unanimously.

Terry Michels moved to form a Community Action Committee at the October membership meeting to update the HPPOA Master Plan. The motion passed
unanimously.

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October 16, 2013 Motions Log

 

The Board decided unanimously to allow the Red Cross to inspect the Activity Center for use as a tsunami shelter.

Terry Michels moved to approve the minutes of September 18, 2013, as corrected. The motion passed by a vote of 7 for, 0 opposed. June Conant abstained, since she
did not attend the meeting.

Larry Brennan moved to ask the General Manager to prepare an estimate for paving preparation cost, and also to ask Yamada for separate prep and paving cost
estimates. Verne Presnall seconded. The motion passed by a vote of 6 for; Tom Nickerson and Francis Ganon opposed.

The Board agreed unanimously to allow the General Manager to prepare an estimate to repair the corner at Paradise Ala Kai.

The Board gave permission to the General Manager for modification of the bus shelter to meet County requirements.

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November 20, 2013 Motions Log

 

June Conant moved to approve the agenda as amended; Terry Michels seconded. The motion passed unanimously.

Larry Brennan moved and Verne Presnall seconded to adopt the following procedures for filling the vacancy in District 4:
1) Voting will be secret ballot on pre-cut blank pieces of paper, tallied by the Secretary and Presiding Officer.
2) Selection will be by the first candidate to achieve a majority of the present quorum of Board Members.
3) “…if any office remains unfilled after the first ballot, as may happen if there are more than two nominees, the balloting is repeated for that office as many
times as necessary to obtain a majority vote for a single candidate. When repeated balloting for an office is necessary, individuals are never removed from candidacy
on the next ballot unless they voluntarily withdraw—which they are not obligated to do.” Roberts Rules of Order, page 441
4) Each candidate will be allowed 2-3 minutes for input, including their reaction to the voting process as accepted by the Board.
The motion passed unanimously.

Terry Michels moved to discuss President McAlister’s absences in executive session; June Conant seconded. Terry Michels, June Conant and Verne Presnall voted for,
Bill Newman and Joan Galante opposed, and Larry Brennan abstained. The motion passed.

Larry Brennan moved to send a letter to the realtor who placed an advertisement in the newspaper describing a HPP lot as an “ideal location for a business”, to inform
the realtor that this is inappropriate. A copy will be sent to the Board of Realtors. The motion passed unanimously.

Larry Brennan moved to contact Ku`ikahi Mediation Center to discuss a contract for mediation services. Bill seconded, and the motion passed unanimously.

June Conant moved to approve the minutes of October 16, 2013, as corrected. The motion passed unanimously.

Larry Brennan moved to approve permission for the Paths Committee to contact schools, newspapers, and County officials to encourage attendance at the bicycle
safety program on February 23, 2014. June Conant seconded, and the motion passed unanimously.

Larry Brennan moved that the Board approve the following procedure for the Test Roads Committee:
1) The Committee will utilize the procedural materials submitted by Larry Brennan at the September meeting as a starting point for test road development;
2) The Committee asks permission to contact our consultant engineer for a 2-hour consultation, to cover initial contact, examination of preliminary written
materials and a 1-hour formal meeting with the Committee;
3) This Committee will meet initially once a month to further develop procedures, finalize selection of test roads, and select materials and methodology for
application of materials;
4) The Committee would then put in place the road monitoring system to have comparative data for the test roads;
5) The final step of the process would be for the Committee to take the data and submit it to analysis, using committee debate, best practice and professional
consultation to make final recommendations to the Board;
6) This final report developed by the Committee will be used as a “road map” for HPPOA to use in road development. The Committee will then disband.
June Conant seconded, and the motion passed unanimously.

June Conant moved to send a third billing in September of each year beginning September, 2014. The motion passed unanimously.

June Conant moved that 25 percent of the past past-due monies collected be deposited quarterly starting at the first quarter of 2014 into the Capital
Improvement Plan fund. The motion passed unanimously.

June Conant moved to approve the expenditure of $240 for a one-hour consultation with attorney Sandra Song, to obtain legal advice on the best means of collections
and possible foreclosures for difficult accounts. June Conant, Scott Reilling and Christine Scherr (Collections Clerk) will be the primary attendees for this
consultation. The motion passed unanimously.

June Conant moved that the 2014-2015 road fees be $275, with no discount. The motion passed unanimously.

Bill Newman moved to pay Mr. Sadamoto $2,859.19 for services on a Japanese foreclosure, as ordered by the court. The motion passed unanimously.

Terry Michels moved to approve a variance for a property on 7th Ave. whose rock wall intrudes on HPPOA’s easement, with a “hold harmless” clause. If they refuse,
the offer is withdrawn. The motion passed unanimously.

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December 18, 2013 Motions Log

 

Bill Newman moved to appoint an interim President. The motion passed unanimously.

Bill Newman nominated Larry Brennan. He was elected unanimously.

June Conant moved to approve the minutes of November 20, 2013, as presented. The motion passed unanimously.

June Conant moved to establish an HPPOA Board Committee to determine the process and procedure of preferential voting using Robert’s Rules. The motion
passed unanimously.

Bill moved that all campaign signs for the upcoming election be relegated to private property. The motion passed unanimously.

June Conant moved that an invitation ballot be mailed to the owners in good standing who live in East Hawaii for those districts which have director positions
open. The motion passed unanimously.

Larry Brennan moved to reimburse Bruce Derrick for the purchase of six three-byfive foot banners. The motion passed unanimously.

Larry Brennan moved to allocate $4,135 to purchase three tires for heavy equipment. The motion passed unanimously.

Larry Brennan moved to rescind the motion of November, 2012, to pave dead end roads to 20 feet wide. The motion passed unanimously.

Larry Brennan moved to reduce the width of paving of dead end roads to 18 feet. The motion passed unanimously.

Verne Presnall moved to allocate up to $20,000 to repair the corner of Paradise Ala Kai as proposed. The motion passed unanimously.

Larry Brennan moved to complete the paving of 25th Avenue and not pave the 24th Avenue dead end. The motion passed unanimously.

Larry Brennan moved to adopt the proposed albizia eradication plan, pending edits, changes, or any other suggestions sent in by e-mail at the January Board Meeting.
The motion passed unanimously.

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January 15, 2014 Motions Log

*June moved to approve the agenda as presented. The motion passed unanimously

*Larry nominated June Conant for Vice-President. The motion passed unanimously.

*Bill nominated Joan Galante for Treasurer. The motion passed unanimously.

*June moved to approve the minutes of December 18, 2013 as amended. The motion passed unanimously.

*June made a motion to allocate up to $3,000 from the Non-Road funds to the Path committee to begin creating a biking/walking path around the perimeter of the HPPOA activity center parcel Discussion. The motion passed unanimously.

*Verne made a motion to get 3 bids for removal of coconut palms on corner of C & L streets. The motion passed unanimously.

*June moved to purchase a new welder from Airgas for $2,498. Joan seconded motion. June amended her motion, adding,’ the welder can accommodate ½” steel and aluminum’. More discussion. June withdrew her amended motion and Joan rescinded her second.

*June moved that $2,500 be allocated for purchase of an appropriate welder. Scott will contact Board via email to make final decision on precisely which welder to purchase. Discussion. The motion passed.

*June moved that Evan Pfaff, Scott Reilling and any HPP directors who want to participate will meet with Ludwig Construction (lowest bidder) regarding their bid for grubbing and clearing for the next paving phase. If conditions and price are acceptable, this group has the authority to award the contract. The motion passed unanimously.

* Verne moved to get our delivered road rock material from Puna Rock temporarily, as we continue to do our road testing. The motion passed, with Larry voting “ no”.
*Larry made a motion that the Board approve the ‘Eradication Plan’, subject to Morgan’s ‘fine tuning of grammar’, for publication on the web. Discussion. The motion passed unanimously

*June made motion to make an agreement with Frank Huff Agency to handle judgments to collect delinquent road fees. June to contact FHA and get written clarification that charges are no more than 40% per case. Also clarify items #8 and #9 on their contract. The motion passed unanimously.

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January 24, 2014 Special Meeting

 

Terry Michels moved to approve agenda as presented. June Conant Seconded. The motion passed unanimously.

Larry Brennan moved to maintain the same contractor (Yamada) as part of the continuation contract for Phase IV bid with the following exceptions:

1. Grubbing and clearing will be awarded to Ludwig Construction in the amount of $119,600.
2. Road base prep will be conducted by the HPPOA road crew.
3. Dead End paving will be at 18 feet width vs. 20 feet as other roads are paved.
4. Roads to be paved with the remaining Bond monies (approximately $1,545,000):

32nd Avenue Makuu to Paradise
23rd Avenue Paradise to Kaloli
25th Avenue Paradise to Shower
26th Avenue Kaloli to Shower
33rd Makuu Dead End, if funds available

The grubbing costs may be partially absorbed by the Bonds Issue, but that some of the remaining costs may be absorbed through the road improvment fund by a later, seperate vote of the Board.

Bill Newman seconded the motion and the motion passed unanimously.

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February 19, 2014 Motions Log

 

June Conant moved to approve agenda as ammended. Judy Sumter seconded. The motion passed by a vote of 5 for and one opposed (Bill Newman).

June Conant moved to aprove minutes as ammended and Joan Galante seconded. The motion passed unanimously.

Larry Brennan moved to maintain the test road program and produce formal written document and continue to use Evan pfaff, our engineer. June Conant seconded and the motion passed unanimously.

Bill Newman moved to allow the Road Traffic Safety Committee to seek and screen potential vendors (attorneys) and make recommendations to the Board. Bruce Derrick seconded. The motion passed by a vote of 5 for: 1 against. Judy Sumter dissented.

Terry Michels moved to sign the Yamada contract for Phase V paving. Bill Newman seconded. The motion passed unanimously.

Terry Michels moved to take a sample of 5 accounts to the Frank Huff Agency to resolve. Joan Galante seconded. The motion passed unanimously.

June Conant moved to approve the Conduct Policy as presented. Judy Sumter seconded. The motion passed unanimously.

June Conany moved to present the Powerpoint Presentation regarding Preferential Voting at the February 23, 2014 General Membership Meeting. Terry Michels seconded. The motion passed unanimously.

Bruce Derrick moved to approve the purchase of 4 “Speed Enforced by Radar” signs. Terry Michels seconded. The motion passed unanimously.

Judy Sumter moved to endorse the special use permit for the Open Arms Church and June Conant agreed to write a letter to appropriate agency prior to the 2-26-14 deadline. Bill Newman seconded. The motion passed unanimouly.

Bill Newman moved to endorse the special use permit for the Auto Repair shop on 33rd Ave. Verne Presnall seconded. The motion passed unanimously and June Conant agreed to write a letter of support.

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March 19, 2014 Motions Log

 

Bill Newman moved to have an Executive Session immediately following this board meeting. Bruce Derrick seconded and the motion was approved.

Joan Galante moved to approve the agenda as amended. Terry Michels seconded. The motion was approved.

Verne Presnall moved to approve the minutes as amended. Joan Galante seconded. The motion was approved.

Joan Galante moved to approve the sample ballot as presented at the February 23, 2014 General Membership meeting. Verne Presnall seconded. The motion was approved.

Judy Sumter moved to use the League of Women voters, if available to count ballots. Verne Presnall seconded. The motion was approved.

Bill Newman moved to approve a $100 finder’s fee for the plasma cutter. Verne Presnall seconded. The motion was unanimously approved.

Dale Watson moved to grant the variance to the homeowner (@ F& Beach Road) and Judy Sumter seconded the motion. The motion passed with unanimous approval.

Joan Galante moved to approve the fees on non-residential activities that increase burden on traffic and Terry Michels seconded the motion. The motion passed with unanimous approval.

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April 16, 2014 Motions Log

 

Joan Galante moved to approve the agenda as amended and Judy Sumter seconded. The motion was approved unanimously.

Verne Presnall made a motion to approve the minutes and Judy Sumter seconded. The minutes were approved unanimously.

June Conant moved to accept St. Theresa’s in Mountain View to count ballots. Terry Michels seconded. The motion was approved.

June Conant moved to approve the HPP Activity Center to be used as a Red Cross Tsunami Evacuation Center. Terry Michels seconded. The motion passed unanimously.

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May 1, 2014 Motion Log

Joan Galante moved to approve the agenda as amended. Verne Presnall seconded the motion. The motion passed unanimously.

Bill Newman made a motion to clear all waste in the yard and 16th Avenue immediately. Terry Michels seconded the motion. The motion passed unanimously.

Bill Newman made a motion to table the vote on the permits until the July 16, 2014 Board of Directors meeting. Bruce Derrick seconded and the motion passed.

Bill Newman made a motion that the permit discussion/other options be added to the June Membership meeting agenda for the members to vote on. Terry Michels seconded the motion.
The motion passed unanimously.

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May 21, 2014….no motions made. Meeting ended because of audience disruption

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May 30, 2014 Motion Log

 

Joan Galante moved to approve the agenda as amended. Judy Sumter seconded the motion. The motion passed unanimously.

Joan Galante made a motion to approve the March 19, 2014 Board of Directors Meeting minutes. JudySumter seconded the motion and the motion passed unanimously.

Joan Galante moved to approve the April 16, 2014 Board of Directors Meeting minutes and Verne Presnall seconded. The motion passed unanimously.

Joan Galante made a motion to approve $2,200 to go towards the radio repeater system. Verne Presnall seconded the motion. The motion passed. (Bill Newman abstained)

Joan Galante made a motion to apply for a one-time variance/exemption regarding the green waste and Verne Presnall seconded. The motion carried. (Bill Newman and Bruce Derrick opposed)

Joan Galante made a motion to approve the 2014-2015 Budget and Verne Presnall seconded the motion. The motion passed. (Bill Newman and Bruce Derrick abstained)

Terry Michels made a motion to remove material on 13th St. Maku’u dead end and put down suitable material in its stead. Judy Sumter seconded and the motion passed unanimously.

Joan Galante made a motion to distribute The Morgan Stanley Funds equally between the Home Street Bank Money Market account which pays .45% yearly interest and HFSFCU 2-year Share Certificate which pays .75% yearly interest. Terry Michels seconded and the motion passed. (Bill Newman abstained)

Terry Michels made a motion to allow Cub Scout Pack 67 to use the Activity Center on the 3rd Thursday in June, the 3rd Thursday in July, and for the proposed Bike rodeo (tentatively scheduled for 7/5/14) at no charge. Verne Presnall seconded the motion. The motion passed unanimously.

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Motions Log June 18, 2014

 

Judy Sumter moved to accept the Agenda as amended. Bruce Derrick seconded. Vote in favor: Unanimous approval. Motion Carried

Bruce Derrick moved that filling District 4 position be put off until new board meets in July. Bill Newman seconded. 5 Voted: yes; 1 opposed: Verne Presnall – Motion passed.

Approval of Board Meeting Minutes from May 1 – Motion to approve by Judy Sumter; seconded by Verne Presnall ‐ 6 approved – unanimous. Motion carried.

Approval of Special Meeting Minutes from May 21 – Motion to approve by Verne Presnall; seconded by Judy Sumter – 5 approved & 1 abstain by Francis Ganon because he was not at the meeting. Motion carried.

Approval of Special Meeting Minutes from May 30 – Motion to approve by Terry Michels, seconded by Judy Sumter ‐ 5 approved and 1 abstain by Francis Ganon because he was not at the meeting. Motion carried.

Judy Sumter moved that the General Manager, Scott Reilling, discuss with homeowners in that area(Ala Heiau) and find out what is feasible ( to mitigate the dust problem), Verne Presnall seconded
it: Unanimous in favor – Motion carried

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Motions Log July 16 Draft

 

Roseanne McLean motioned to approve agenda, Bruce Derrick 2nd. Vote: Unanimous –Yes. Motion carried.

Roseanne McLean made a motion to approve the Board of Directors Meeting Minutes of June 18, 2014. Francis Ganon, 2nd.. Vote: Unanimous in favor. Motion carried.

Terry Michels motioned for community action survey be added to the annual financial report that will be sent out. June Conant 2nd.

Terry Michels amended that the community action committee survey be added to the financial report mailing after the Board reads it, approves it, and we have a cost estimate for sending it. Tom Jennings, 2nd. Vote: Unanimous in favor. Motion Carried.

Jo Maynard motioned to approve the request for signs per the diagram with request for signs that was presented by Mayelin Stillwell for the end of L road. Roseanne McLean 2nd Vote: 6 in Favor, 2 abstained (June Conant/Tom Jennings). Motion carried.

Jo Maynard made a motion to approve the Motions Log. Janice Ashford 2nd Vote: In favor – Unanimous. Motion carried.

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BOD Special Meeting MOTION LOG 7-28-14

BJ Mullenix motioned to approve the Agenda for Special Board of Directors Meeting of July 28, 2014; Roseanne McLean seconded. Jo Maynard motioned to accept the amended agenda. Roseanne McLean seconded – Vote: 7 yes – Unanimous in favor. Motion carried

Janice Ashford made a motion to create a committee to write a conflict of interest policy. Jo Maynard seconded the motion. Vote: Unanimous in favor motion passed.

Roseanne McLean motioned that someone is hired as Interim GM and advertise for permanent GM. Janice Ashford- seconded. Janice Ashford amended the motion to have Jo Maynard step in as volunteer GM. Tom Jennings- seconded. Vote in favor: 4, Abstain: 2 (June Conant/Jo Maynard). Motion carried.

Jo Maynard motioned that Maureen Haskin, Mayelin Stillwell and Janice Ashford to serve on the new HR committee. Tom Jennings, seconded Vote: Unanimous in favor. Motion carried.

Roseanne McLean motioned to table re-establishment of Paths, CAC RSTC, Parks and Road Testing for next meeting. Tom Jennings. seconded Vote: Unanimous. Motion Carried.

Tom Jennings motioned to establish an Owner Input Committee. Janice Ashford, seconded. Vote: 6 Yes, 1-No(Roseanne McLean) 0 abstained. Motion carried.

Tom Jennings motioned to start a Website committee for the purpose of maintaining the website with appropriate and timely info at all times. Janice Ashford, seconded. Vote: 6 in favor. 1 Opposed (Roseanne McLean), 0 abstained.

Roseanne McLean motioned to adjourn at 8:25pm. Tom Jennings seconded Vote: Unanimous in Favor. Motion carried.

 

AUGUST 2014 – HURRICANE ISELLE – HPP BOD Meeting Cancelled

 

SEPTEMBER 2014 – HPP BOD Meeting Pre-empted by Community Q&A with Mayor Kenoi, Civil Defence and various Government agencies involved in HURRICANE AFTERMATH/CLEAN-UP

 

BOD MOTION LOG 10-2-2014

Roseanne McLean motioned to approve the agenda. Francis Ganon, seconded. Vote: Yes-Unanimous. Motion carried.

Janice Ashford motioned to approve the July 16, 2014 BOD Minutes. Roseanne McLean, seconded. Vote: Yes – Unanimous. Motion carried.

Jo Maynard motioned to sell the big blue truck to put money toward buying a midsize truck, not to exceed 15k. Roseanne McLean, seconded. Vote: Yes – Unanimous. Motion Carried.

Jo Maynard motioned to sell the loader. Roseanne McLean seconded.
Vote: Yes – Unanimous. Motion carried.

Jo Maynard motioned to put the money from the sell of loader into an account for future purchase of a similar unit. Roseanne McLean seconded. Vote: yes-8 unanimous motion carried.

Janice Ashford motioned to start an Albizia committee with at least 2 board members and at least 5 community members to help rid them from the community. Roseanne McLean seconded. Vote: Yes – Unanimous. Motion carried.

Roseanne Mclean motioned to accept Theresa Michel’s resignation. Bruce Derrick, seconded. Vote: Yes – Unanimous. Motion carried.
Tom Jennings motioned to deny request from HAAS School at this time. Roseanne McLean seconded. Vote: Yes – Unanimous. Motion carried.

Francis Ganon motioned to have two bars welded on the bathroom window in maintenance shed restroom not to exceed $100. Roseanne McLean seconded the motion. Vote: Yes – Unanimous. Motion carried.

Roseanne McLean motioned to go to Hawaiian telecom. Janice Ashford seconded. Vote: yes-6 no-0 abstain-2. Motion carried.

Jo motioned to have existing time sheets reviewed by Human Resources. Francis Gannon seconded. Vote: Yes – Unanimous. Motion Carried.

BOD MOTION LOG 10-9-2014

Jo Maynard motioned to approve the Agenda as corrected. Francis Ganon seconded. Vote: Yes-7 – Unanimous. Motion carried.
Roseanne McLean motioned to approve the July 28th BOD Meeting Minutes as corrected. Jo Maynard seconded. Unanimous yes – motion carried

Roseanne McLean motioned to approve the 10-2-14 BOD Meeting Minutes. Jo Maynard seconded. Vote: Yes-Unanimous. Motion carried.

Jo Maynard motioned to talk to Mike Evans about a revised bid. Roseanne McLean, seconded. Vote: Yes-Unanimous. Motion carried.

Roseanne McLean motioned to get needed phone and Hawaiian Tel to wire it. Jo seconded. Roseanne amended that if phones were previously purchased and found, then they will use then.  Jo Maynard seconded – Vote: Yes-Unanimous. Motion carried.

Jo Maynard motioned that Francis Ganon and Roseanne McLean to contact local companies in order to find best one for HPP towing needs. Vote: Yes- Unanimous. Motion carried.

June Conant motioned to have the Thanksgiving dinner at activity center . Roseanne McLean seconded. Vote: Yes – Unanimous. Motioned carried.

Jo Maynard motioned that the tracker road counter be returned. Francis Ganon,seconded. Vote:Yes- Unanimous. Motioned carried
Roseanne McLean amended motion no HPPOA equipment shall be lent out at all. Jo Maynard seconded. Vote: Yes-Unanimous. Motion carried.
HPP BOD & General Membership Motion Logs: June – Dec 2014 Page 8 of 11

BOD MOTION LOG 10-30-14

Dr. Jo Maynard (District 5) motioned to approve the Agenda. Roseanne McLean (District 8), seconded. Vote: Yes-4, Unanimous. Motion carried.
Dr. Jo Maynard (District 5) motioned to approve the 10-9-14 meeting minutes. Roseanne McLean (District 8), seconded. Vote: Yes-4, unanimous. Motion carried.

Roseanne McLean (District 8) motioned to approve the 10-23-14 meeting minutes. Dr. Jo Maynard (District 5), seconded. Vote: Yes-4, unanimous. Motion carried.

Janice Ashford (District 7) motioned to continue using the counter after the lava goes over the highway. Roseanne McLean (District 8), seconded. Vote: Yes-4 unanimous. Motion carried.

Dr. Jo Maynard (District 5) motioned to create a dust abatement committee with Kareen Haskin as Chairperson. Roseanne McLean (District 8), seconded. Vote: Yes-4, unanimous. Motion carried.

Dr. Jo Maynard (District 5) motioned that only owners in good standing receive financial reports and get to speak at the General membership meetings. Janice Ashford (District 7), seconded. Vote: Yes-4, Unanimous. Motion carried

Dr. Jo Maynard (District 5) motioned to provide water only for all future General Membershipmeetings three times a year – Roseanne McLean (District 8), seconded. Vote: Yes-4, unanimous. Motion carried.

Dr. Jo Maynard (District 5) motioned to establish a school committee with Gail Clark as the chair. Roseanne McLean, seconded. Vote: Yes-4, unanimous. Motion carried.

Dr. Jo Maynard (District 5) motioned to buy the $90,000 Case Mower with Boom Arm. BJ Mullenix, seconded. Vote: Yes-3, unanimous. Motion carried.

BOD MOTION LOG 11-19-14

Dr. Jo Maynard motioned to approve the agenda as corrected with additions. Roseanne McLean, seconded. Vote: Yes-Unanimous. Motion carried.

Roseanne McLean motioned to approve the Special Board of Directors Meeting Minutes of 10-30-14 as corrected. Dr. Jo Maynard, seconded. Vote: Yes-Unanimous. Motion carried.

Roseanne McLean motioned to accept Francis Ganon’s resignation. Dr. Jo Maynard, seconded. Vote: Yes-Unanimous. Motion carried.

Appointment of Districts 1, 2, 3, 4 and 6 Candidates
VOTING RESULTS – NEW OFFICERS:
A Paper vote occurred for the following Interim Board Members positions, and the outcome
of those votes done:
District 1: Craig Crelly – Yes-Unanimous.
District 2: Ruth Mizuba – Yes-Unanimous
District 3: Christopher Dasconio – Yes-Unanimous
District 4: Randy Larzalere – Yes-Unanimous
District 6: Moani Pai-Paige – Yes-Unanimous
Janice Ashford motioned to not increase the road maintenance fees. Dr. Jo Maynard, seconded.
Vote: Yes-Unanimous. Motion carried.

Janice Ashford motioned to adjourn. Dr. Jo Maynard, seconded. Vote: Yes-Unanimous. Motion
carried.

BOD MOTION LOG 12-17-14

Dr. Jo Maynard motioned to approve agenda. Roseanne McLean, seconded. Vote: Yes-Unanimous. Motion carried.

Roseanne McLean motioned to approve the minutes of the 11-19-14 BOD meeting. Dr. Jo Maynard, seconded. Dr. Jo Maynard motioned to approve minutes as corrected. Roseanne McLean, seconded Vote: Yes-Unanimous. Motion carried.

Ruth Mizuba motioned to accept the Terminex bid to address pest problems. Moani Pai-Page, seconded. Vote: Yes- Unanimous. Motion carried.

Janice Ashford motioned to allow Dennis Stockton to buy two cables to test the two speakers. Roseanne McLean, seconded. Vote: Yes- Unanimous. Motion carried.

Janice Ashford motioned to change the Activity center rental fees to an hourly rate of $10/hour except for senior groups and the two long-term for profit groups already renting the facility. Roseanne McLean, seconded. Vote: Yes- Unanimous. Motion carried.

Resignation of District 3 Representative: BJ Mullenix motioned to accept Chris Dasconio, district 3 representatives’ resignation. Roseanne McLean, seconded. Vote: Yes-Unanimous. Motion carried.

Dr. Jo Maynard motioned to place Craig Crelly into the District 3 Representative position. Roseanne McLean, seconded. Vote: Yes-Unanimous. Motion carried.

BJ Mullenix motioned to adjourn. Jo Maynard, seconded. Vote: Yes-Unanimous. Motion carried.

Roseanne McLean motioned that someone is hired as Interim GM and advertise for permanent GM. Janice Ashford‐ 2nd. Janice Ashford amended the motion to have Jo Maynard step in as volunteer Interim GM. Tom Jennings‐ 2nd. Vote in favor: 5 abstain: 2 (June Conant/Jo Maynard). Motion carried.

Jo Maynard motioned that Maureen Haskin, Mayelin Stillwell and Janice Ashford to serve on the new HR committee. Tom Jennings, 2nd Vote: Unanimous in favor. Motion carried.

Roseanne McLean motioned to table re‐establishment of Paths, CAC RSTC, Parks and Road Testing for next meeting. Tom Jennings. 2nd Vote: Unanimous. Motion Carried.

Tom Jennings motioned to establish an Owner Input Committee. Janice Ashford, 2nd. Vote: 6 Yes, 1‐No(Roseanne McLean) 0 abstained. Motion carried.

Tom Jennings motioned to start a Website committee for the purpose of maintaining the website with appropriate and timely info at all times. Janice Ashford, 2nd. Vote: 6 in favor. 1 Opposed (Roseanne McLean), 0 abstained.

Roseanne McLean motioned to adjourn at 8:25pm. Tom Jennings 2nd Vote: Unanimous in Favor. Motion carried.