Motions Dated 1996 – 2014
From August 1996 to 2014
August 14, 1996
Denise Smith motioned to approve agenda, seconded by Darren Hunt, approved
unanimously.
Darren Hunt motioned to approve the proposed site and installation of an
OTN, seconded by Jane Buffington, motion carried.
Darren Hunt motioned to approve the minutes of the special Board of
Directors meeting of February 11, l996, Jane Buffington seconded, Motion
carried with one abstaining.
Jim Erviti motioned to approved the minutes of the
July 10, 1996 regular Board of Directors meeting, Darren Hunt seconded,
approved unanimously.
Darren Hunt motioned to approve the minutes of the July 21, l996 special Board
meeting, Jim Erviti seconded, approved unanimously.
Motion to accept the Treasurer’s report subject to audit by Denise Smith,
seconded by Darren Hunt, motion carried.
Darren Hunt motioned to approve rental of the Activities Center to Ms.
Oliveria on 7-5-97, Jane Buffington seconded, motion carried.
Darren Hunt motioned, Jim Erviti seconded, to authorize the President and
Secretary to write a letter to the Mayor to implement the waterline project on
Paradise. Motion carried.
Darren Hunt motioned, Jane Buffington seconded, to start a lobby effort on
the Mayor, to have a 12″ water line installed on Kaloli extending as far
as the money allows, to meet with the lines on
Paradise. Motion carried.
Darren Hunt motioned to use Mr. Swan for the audit, Walter Moé seconded.
Motion carried.
Jim Erviti motioned to refund $100.00 to Mr. Konanni due to problems
encountered at the Activity Center, Darren Hunt seconded, motion carried.
September 11, 1996
Denise Smith motioned to approve agenda as amended, seconded by Jim Erviti,
approved unanimously.
Mike Murphy motioned to authorize Don Tinker to negotiate, with Mike Kam,
the freezer space at a reasonable fee, to go along with the monthly rental of
the Activities Center kitchen. Seconded by Jim Erviti, motion approved
unanimously.
Jim Erviti motioned to approved the Minutes of the
August 14, 1996, Mike Murphy seconded, approved unanimously.
Jim Erviti motioned to approve the Minutes of the August 27, l996, Walter
Moé seconded, approved unanimously.
Motion to accept the Treasurer’s report subject to audit, by Don Tinker,
seconded by Walter Moé, motion carried.
Jane Buffington motioned to have the locks on the Hui office changed,
seconded by Walter Moé. Walter Moé added an amendment to the motion, which was,
that the keys to be marked “not for duplication.” The amendment was
accepted. The motion was approved unanimously.
Denise Smith motioned to have un-approved minutes made available in the
office for the public to read, copies will not be given. They will be stamped
in red, as un-approved. Mike Murphy seconded. Mike Murphy amended the motion,
that the President of the Board, review and approve
the minutes before being made available to the public. With a tie vote, the
President voted in the affirmative, the motion carried.
October 9, 1996
Jim Erviti motioned to approve the agenda, seconded by Jane Buffington,
approved unanimously.
Jim Erviti motioned to approved, Mike Murphy seconded, approved unanimously.
Denise Smith motioned to accept the Finance Committee recommendations, Jane
Buffington seconded, the motion passed unanimously.
November 13, 1996
Darren Hunt moved to approve the agenda, seconded by Walter Moé, approved
unanimously.
Walter Moé moved to approved minutes of October 9, 1996, Darren Hunt
seconded, approved unanimously.
Walter Moé moved to approve minutes of October 29, 1996, Monica O’Sullivan
seconded, approved unanimously.
Treasurer’s Report: Walter Moé moved to approve the Balance Sheet dated
October 31, 1996, Don Tinker seconded, approved unanimously.
Walter Moé moved to approve the agreement of auditing the Road Maintenance
Committee and Hui accounts, by Mr. Swan at a fee of $1500.00, to be completed
by December 31, 1996. If the audit is not finished by then, he will be charged
at a rate of $250.00 per week. Seconded by Darren Hunt and passed unanimously.
Darren moved to approve the purchase of 1/4″ Lexon, for the front, for
$76.00, seconded by Don
Tinker and passed unanimously.
December 11, 1996
Don Tinker moved to approve the agenda, seconded by Mike Murphy, approved
unanimously.
Denise Smith moved to approved the Minutes of the
November 13, 1996 regular Board of Directors meeting, Mike Murphy seconded,
approved unanimously.
Jane Buffington moved to approve the Balance Sheet dated November 30, 1996,
subject to audit. Darren Hunt seconded, approved unanimously.
January 8, 1997
Approval of Agenda: Walter Moé moved to approve the agenda, seconded by
Monica O’Sullivan, approved unanimously.
Denise Smith moved to allow the Interim Home to come into the Hui to
establish an after school program. Jane Buffington seconded, the motion carried
unanimously.
Walter Moé moved to approved the Minutes of the
December 11, 1996 regular Board of Directors meeting as written, Jane
Buffington seconded, approved unanimously.
Walter Moé moved to approve the Balance Sheet dated December 31, 1996,
subject to audit. Monica O’Sullivan seconded, approved unanimously.
Walter Moé moved to proceed with construction of the bulletin board not to
exceed $762.00. Denise Smith seconded, the motion carried.
Walter Moé moved to accept prorated membership dues restructuring as
follows:
If someone joined during the year, dues will be prorated quarterly to June
30th. If membership expires in July, August or September the fee will be
$25.00, expiration in October, November or December the fee will be $20.00,
expiration in January, February or March the fee will be $15.00, expiration in
April, May or June the fee will be $30.00 which includes the following years membership. Monica O’Sullivan seconded, the motion
carried. This will be taken to the membership for approval
Denise moved that Gary select subcommittee members from the Board, to meet
with Malamalama School Board next month to discuss the lease. Monica O’Sullivan
seconded, the motion carried.
Walter Moé moved to have management approve the telephone contracts. Jane
Buffington seconded, the motion carried unanimously.
February 11, 1997
Walter Moé moved to approve the agenda, seconded by Mike Murphy, approved
unanimously.
Walter Moé moved to approved the Minutes of the
January 8, 1997 regular Board of Directors meeting as written, Jane Buffington
seconded, approved unanimously.
Walter Moé moved to approve the financial statements, subject to audit. Don
Tinker seconded,
approved unanimously.
Jim Erviti moved to exempt John Luchau from due payment from January 1997
through June 1998, seconded by Don Tinker. After discussion, Mike Murphy made a
substitute motion to pay John Luchau the equivalent of one years Hui dues for fixing the water tank. Walter Moé seconded. The motion to
substitute the motion carried. The substitute motion carried.
Jim Erviti moved approve the MEMORANDUM OF UNDERSTANDING AND STATEMENT OF
POLICY, dated February 5, 1997, to strike the word CORPORATE from that title,
with the following amendment in the text, first paragraph, next to last line
…. the President of BOD respectively. Seconded by
Mike Murphy, the motion carried.
March 12, 1997
Jim Erviti moved to approve the agenda, seconded by Mike Murphy, approved
unanimously.
Jim Erviti moved to approved the Minutes of the
February 12, 1997 regular Board of Directors meeting as written, Walter Moé
seconded, approved unanimously.
Jim Erviti moved to approve the financial statements, subject to audit. Jane
Buffington seconded, approved unanimously.
Walter Moé moved to change the approved Community Master Plan, by moving the
industrial area designated at the highway to a cluster area on Kaloli Drive
near 15th. Mike Murphy seconded, the motion carried.
Mike Murphy amended the motion that we recommend this to the general
membership for approval, Jim Erviti seconded, the amendment carried. The
original motion as amended, carried.
Mike Murphy moved to have the two, one-half scholarships from the Malamalama
School for Hui membership only. Don Tinker seconded, the motion carried.
Jim Erviti moved to approve the revised budget for calendar year January
through December 1997 in the amount of $97, 770.00, seconded by Mike Murphy,
the motion carried.
Denise Smith moved to approve the addition of 16 x 22 ft extension to the
existing office, pending approval of the money, Mike Murphy seconded. The
motion carried.
Walter Moé moved to plan a 25th Anniversary celebration in July, Jane
Buffington seconded, the motion carried.
April 9, 1997
Jim Erviti moved to approve the agenda as changed, seconded by Monica
O’Sullivan, the motion carried.
Mike Murphy moved to approved the Minutes of the
March 12, 1997 regular Board of Directors meeting as corrected, Jane Buffington
seconded, the motion carried.
Don Tinker moved to approve the financial statements, subject to audit,
Monica O’Sullivan seconded, approved unanimously.
Jim Erviti moved to designate Darren Hunt and Jane Buffington as the
representatives to the Road Maintenance Committee, Mike Murphy seconded. The
motion carried.
Jane Buffington moved to invest in a riding mower for the Activity Center,
she has checked prices and found a 22 hp, 50 inch cut by Craftsman at Sears
which she recommended, Walter Moé seconded. the motion
was defeated.
Mike Murphy made a substitute motion recommending that the Conch Committee
send the first issue of the Conch to foreign countries with a request of a
$5.00 donation for mailing if they want future editions, seconded by Don
Tinker, the motion carried.
Darren Hunt moved to allow Helco to continue spraying on an interim basic
until May, when there will be a public hearing, so the Board can determine
future spraying, seconded, the vote was 6 in favor, 2 opposed, the motion
carried.
Darren Hunt moved to grandfather the existing lines and exempt Mrs. Balais
from the moratorium to complete the proposed two lines, after approval in
writing of the owners of the two lots between where the lines are now, and her
lots, seconded by Monica O’Sullivan, the vote was 6 in favor, 2 opposed, the
motion carried.
Jim Erviti moved to accept the recommendations of the joint committee for
personnel benefits effective April 1st. seconded by Mike Murphy, the vote was 7
in favor, 1 abstained (Walter Moé) the motion carried.
May 14, 1997
Jim Erviti moved to approve the agenda, seconded by Mike Murphy, the motion
carried.
Denise Smith moved to approve the Minutes of the April 9, 1997 regular Board
of Directors meeting as corrected, Monica O’Sullivan seconded, the motion
carried.
Jim Erviti moved to approve the financial statements subject to audit, Mike
Murphy seconded, approved unanimously.
June 11, 1997
Walter Moé moved to approve the agenda, seconded by Don Tinker, the motion
carried.
Denise Smith moved to approve the Minutes of the May 14, 1997 regular Board
of Directors meeting as corrected, Mike Murphy seconded, the motion carried.
Denise Smith moved to approve the Minutes of the May 15, 1997 special Board
of Directors meeting as written, Jane Buffington seconded, the motion carried.
Denise Smith moved to approve the Minutes of the May 28, 1997 special Board
of Directors meeting as written, Monica O’Sullivan seconded, the motion
carried.
Walter Moé moved to approve the treasurer’s report, Don Tinker seconded,
approved unanimously.
Walter Moé moved to authorize approval of preliminary planning and detailing
of a pathway throughout the 31 acre park area across from the Hui office, off
17th Street, seconded by Jane Buffington. The motion carried.
Walter Moé moved to accept the amended Bulletin Board criteria as listed,
Mike Murphy seconded, the motion carried.
July 9, 1997
Jim Erviti moved to approve the agenda, seconded by Walter Moé, the motion
carried.
Jim Erviti moved to approve the Minutes of the June 11, 1997 regular Board
of Directors meeting as written, Ken Flood seconded, the motion carried.
Jim Erviti moved to approve the Minutes of the July 1, 1997 special Board of
Directors meeting as written, Walter Moé seconded, the motion carried.
Walter Moé moved to approve the request of the Planning Department to give
input on the home real estate business and the church office that have applied
for Special Use permits, seconded by Jim Erviti, the motion carried.
Walter Moé moved to allow the Seniors of Paradise to put up signs for their
meetings, George Budway seconded, the motion carried.
August 13, 1997
Walter Moé moved to approve the agenda, seconded by George Budway, the
motion carried.
Walter Moé moved to approve the Minutes of the July 9, 1997 regular Board of
Directors meeting as written, George Budway seconded, the motion carried.
Walter Moé moved to approve $218.40 to anchor the swing set, Ken Flood
seconded, the motion
carried.
Ken Flood moved to hire someone to cut the grass at the Activity Center on a
regular basis, George Budway seconded, the motion carried.
Ken Flood moved to appoint David Lindbergh as the Liaison to the Malamalama
School, on the condition the School changed their meeting date, so he can
attend both meetings. George Budway seconded. The motion and second were
withdrawn.
Ken Flood moved to appoint David Lindbergh as the representative of the Hui
to serve on the Malamalama School Board, George Budway seconded, the motion
carried.
Walter Moé moved to accept Gary Jung’s letter of resignation, George Budway
seconded, the motion carried.
September 10, 1997
Ken Flood moved to add the Malamalama School Report under the Liaison
Reports, seconded by Sue Pirtle, the motion carried.
Ken Flood moved to approve the agenda as changed, seconded by Sue Pirtle,
the motion carried.
Walter Moé moved to approve the Minutes of the August 13, 1997 regular Board
of Directors meeting as corrected, Ken Flood seconded, the motion carried.
Helene Williams moved to accept John Moran’s proposal on the new pleading on
Civil No: 96-38, Sue Pirtle seconded, the motion carried.
Walter Moé moved to allow PATH to use the Activity Center for a starting and
return point on November 1st or 2nd at no charge, Sue Pirtle seconded, the
motion carried.
Walter Moé moved to remove Darren Hunt from the Board of Director of
Paradise Hui Hanalike,
seconded by Sue Pirtle, the motion carried.
Ken Flood moved to purchase a new air conditioner for the library, Helene
Williams seconded, the motion carried.
September 21, 1997 – Special meeting
Jim Erviti moved to request the Board of Director’s attorney (John Moran) to
refile the responsive pleading to Mr. Lerro’s lawsuit Civil No. 96-38, and to
file a motion for sanctions and monetary relief for the defendant. Don Tinker
seconded, the motion passed unanimously.
Jim Erviti moved that the Board authorizes payment of one month’s severance
pay to Lori Uehara as agreed to by the Property Manager and the Hui. Walter Moé
seconded, the motion passed unanimously.
October 1, 1997
Ken Flood moved to add the approval of minutes of the September 21, 1997
meeting to the agenda, Walter Moé seconded, the motion carried.
Approval of Agenda: Don Tinker moved to approve the agenda as amended,
seconded by Jim Erviti, the motion carried.
Minutes of September 21, 1997: Don Tinker moved to approve the minutes of
September 21, 1997, Ken Flood seconded, the motion carried.
Walter Moé moved for the Board of Paradise Hui Hanalike to adopt and
sanction the plan to create a Hawaiian Paradise Park Financial Management Improvement
District. Don Tinker seconded, the motion carried unanimously.
Walter Moé moved for the Board to allow him to continue with the process of
moving ahead on the creation of a Hawaiian Paradise Park Financial Management
Improvement District, and reporting progress to the Board. Don Tinker seconded,
the motion carried unanimously.
Jim Erviti moved that the letter to Patrick Walsh, from Norman Olesen dated
September 29, 1997 regarding the water line from Highway 130 to HPP Fire
Station, be referred to the next General Membership meeting in October.
Seconded by Walter Moé, the motion carried.
Jim Erviti moved that the Board members be furnished a copy of the Master
Plan of Hawaiian Paradise Park, free of charge, seconded by George Budway, the
motion carried.
Ken Flood moved to allow up to $25.00 for a classified advertisement in the
newspaper, for a two month trial basis, seconded by George Budway, the motion
carried.
October 8, 1997
Jim Erviti moved to approve the agenda as changed, seconded by Don Tinker,
the motion carried.
Jim Erviti moved to approve the Minutes of September 10, 1997 regular Board
of Directors meeting as written, Walter Moé seconded, the motion carried.
Walter Moé moved to approve the Minutes of October 1, 1997 Special Board of
Directors meeting as corrected, Helene Williams seconded, the motion carried.
Jim Erviti moved to approve the Minutes of September 21, 1997 Special Board
of Directors meeting as corrected, Walter Moé seconded, the motion carried.
Sue Pirtle moved to allow Wise Heart to have a table at the swap meet at no
charge, for taking blood pressure at no charge, seconded by Don Tinker, the
motion carried.
Walter moved to approved the letter to Virginia
Goldstein of the Planning Department allowing a
time extension for Sure Save building on Orchidland Drive in Orchidland, Ken
Flood seconded, the motion carried.
October 17, 1997
– Special meeting – No motions were made.
November 12, 1997
Jim Erviti moved to approve the agenda as written, seconded by Ken Flood,
the motion carried.
Jim Erviti moved to approve the Minutes of October 8, 1997 regular Board of
Directors meeting as written, Ken Flood seconded, the motion carried.
Jim Erviti moved to approve the Minutes of October 17, 1997 Special Board of
Directors meeting as written, Don Tinker seconded, the motion carried.
Ken Flood moved to accept $25.00 per month for the Alcoholic Anonymous
meetings, Sue Pirtle
seconded, the motion carried.
Jim Erviti moved to deny the application for the “Battle of the
Bands,” Ken Flood seconded, the motion carried.
Jim Erviti moved to rescind the motion to deny application for the
“Battle of the Bands,” Ken Flood seconded, the motion carried.
Ken Flood moved to approve a request for the “Battle of the
Bands,” on January 24th, from 10:00 a.m. to 6:00 p.m., Sue Pirtle
seconded, the motion carried.
Sue Pirtle moved to pursue getting free office equipment from Bank of
America, Don Tinker seconded, the motion carried.
December 10, 1997
Jim Erviti moved to approve the agenda as written, seconded by Walter Moé,
the motion carried.
Jim Erviti moved to approve the Minutes of November 12, 1997 regular Board
of Directors meeting as written, Walter Moé seconded, the motion carried.
Don Tinker moved to defer the Committee Reports and Liaison reports to the
General Meeting, Helene Williams seconded, the motion carried.
Walter Moé nominated Jim Erviti for the vacant RMC position, he was voted in
unanimously.
Ken Flood moved to allow two Craft Fair’s next
year, in June and December. Jim Erviti seconded, the motion carried.
January 14, 1998
Jim Erviti moved to approve the agenda as written, seconded by Don Tinker,
the motion carried.
Jim Erviti moved to approve the Minutes of December 10, 1997 regular Board
of Directors meeting as written, Don Tinker seconded, the motion carried.
Sue Pirtle moved to file a lien against the properties going into
bankruptcy, Don Tinker seconded, the motion carried.
Sue Pirtle moved that we automatically file a lien when we are notified of a
foreclosure or bankruptcy, Walter Moé seconded, the motion carried.
Walter Moé moved to approve the request for a travel agency on 8th Street in
HPP, seconded by Jim Erviti, the motion carried.
Walter Moé moved for a St. Patrick’s Day Party to be held on March 14th, Don
Tinker seconded, the motion carried.
Walter Moé moved to hire Yaggi Document Service to produce the next issue of
the Conch, Don Tinker seconded, the motion carried.
Don Tinker moved to address the budget concerns Jim Erviti outlined and send
a letter to the Master/Receiver regarding the preparation of a budget, Walter
Moé seconded, the motion carried.
February 11, 1998
Don Tinker moved to approve the agenda as written, seconded by Larry Pirtle,
the motion carried.
Don Tinker moved to approve the Minutes of January 14, 1998 regular Board of
Directors meeting as written, Sue Pirtle seconded, the motion carried.
Don Tinker moved to approve the Minutes of January 22, 1998 Special Board of
Directors/RMC
meeting as written, Sue Pirtle seconded, the motion carried.
Ken Flood moved to raise the road fees to $70.00 per year, Don Tinker
seconded, the motion carried unanimously.
Sue Pirtle moved for a recess, Helene Williams seconded, the motion carried.
Walter Bell moved to send: the road fee bill; a self addressed return
envelope; a letter from Mr. Yoshida; a solicitation to run for the RMC; an
invitation to join the Hui; and the budget to be mailed on or before March 1,
1998, separate from a later mailing of the ballots. Jim Erviti seconded, the
motion carried.
Jim Erviti moved to allow the Salvation Army, Hilo Interim Home use of the
Activity Center on March 28th between 10:00 a.m. and 2:00 p.m. at no charge,
seconded by Sue Pirtle, the motion carried.
Ken Flood moved to sign the Lease Agreement with Malamalama School, Sue
Pirtle seconded. The motion was tabled until the Lease and minutes could be
reviewed.
Jim Erviti moved to amend the minutes of the Joint Board of Director/RMC
Special meeting dated January 22, 1998 to reflect the changes of uncollectible
lots is 1000 instead of 100 and the settlement is for the next three years
instead of four years, Don Tinker seconded, the motion carried.
March 11, 1998
Jim Erviti moved to approve the agenda as written, seconded by Walter Moé,
the motion carried.
Jim Erviti moved to approve the Minutes of February 11, 1998 and two Special
meetings of February 18, 1998 meeting as written, Sue Pirtle seconded, the
motion carried.
Jim Erviti moved to charge Hui members $. 05 a copy, and
anyone else $. 10 a copy for any copies other than the current minutes
of Board, RMC and General Membership meetings, Larry Pirtle seconded, the
motion carried unanimously.
Walter Moé moved to increase the kitchen rental from $9.00 to $12.50 per
hour, Sue Pirtle seconded, the motion carried. Jim Erviti amended the motion to
reflect the increase to start on July 1, 1998, seconded by Sue Pirtle. The vote
on the motion and the amendment was unanimous.
Walt Bell moved to pay Yaggi Document Service a progress payment of one-half
of the fee, $750.00 for the winter edition, seconded by Sue Pirtle, the motion
carried unanimously.
Sue Pirtle moved for a recess, Larry Pirtle seconded, the motion carried.
Jim Erviti moved to extend the Malamalama lease of 2 1/2 years ago to the
end of a term of the total 5 years, Walt Bell seconded. The vote was 2 in
favor, 3 against the motion was defeated.
Jim Erviti moved to invite the Hui’s lease Committee Chair to explain the
issues of question, Larry Pirtle seconded, the motion carried, the motion
carried.
Walter Moé moved to expeditiously engage in dialog with the Malamalama
School and resolve the lease signing, Larry Pirtle seconded. Walter Moé amended
the motion to deal with question of the lease after we have examined and
reviewed the motion made by Jim Erviti, Larry Pirtle seconded, the motion and
amendment carried.
April 8, 1998
Sue Pirtle moved to add Glenn Santos to the agenda, after the Secretary’s
Report, seconded by Walter Moé, the motion carried.
Sue Pirtle moved to add Norma Mastenbrook to the agenda, before Glenn
Santos, Walter Moé seconded, the motion carried.
Walter Moé moved to approve the revised agenda, seconded by Larry Pirtle,
the motion carried.
Walter Moé moved to approve the minutes of March 11, 1998 as written, Sue
Pirtle seconded, the motion carried.
Walter Moé moved to extend the existing lease of 2 1/2 years to the regular
customary term of 5 years,
Sue Pirtle seconded. (Walt Bell amended the motion, to add “existing”
before lease.) The amended motion carried.
Jim Erviti moved to accept a proposal for Officers and Directors liability
insurance in the amount of $1050 from American Insurance Agency, seconded by
Walter Moé, the motion carried unanimously.
Jim Erviti moved that only members and associate members of Paradise Hui
Hanalike be permitted to rent the Activity Center for single events or usage,
longer term renters shall present evidence that Paradise Hui Hanalike is named
as an additional insured in their liability insurance, Walter Moé seconded, the
motion carried unanimously.
Jim Erviti moved that members whose membership expires in April, May or June
of 1998, pay dues of $25.00, for the remainder of the 1997-98 fiscal year and
for the year ending June 30, 1999. Larry Pirtle seconded, the motion carried.
Jim Erviti moved that in accordance with Article 9, section 11b, of the
bylaws, and number 16 of the Corporate Policy, lists of lot owners shall not be
given or sold to any entity, individual or corporate, except on official
business of the Corporation or its Road Committee. Larry Pirtle seconded, the
motion carried
May 13, 1998
Sue Pirtle moved to add Jane Buffington’s Activities Report and Ron Terry regarding
the Waterline, after approval of the minutes seconded by Walter Moé, the motion
carried.
Sue Pirtle moved to approve the revised agenda, seconded by Walter Moé, the
motion carried.
Jim Erviti moved to approve the minutes of April 8,1998 as written, Walter Moé seconded, the motion carried.
Jim Erviti moved to thank the plumber for doing the work at the Activity
Center, seconded by Sue Pirtle, the motion carried.
Jim Erviti moved to approve the electrical contractors price to install and rewire security lights at the Activity Center in the
amount of $660.38, seconded by Walter Moé, the motion carried.
Walter Moé moved to approve the rent reduction of three hours, to two
renters, due to the broken waterline on May 8th and May 10th, seconded by Larry
Pirtle, the motion carried.
Walter Moé moved to approve Dr. Ron Terry study in reference to the
Environmental Assessment for the proposed Paradise Drive waterline, Puna
District, and we approve and support his activity in that endeavor. Seconded by
Larry Pirtle
Jim Erviti amended the motion, to continue to support the waterline, Larry
Pirtle seconded, the amendment carried. The amended motion carried.
June 10, 1998
Jim Erviti moved to approve the agenda, seconded by Larry Pirtle, the motion
carried.
After the correction of Ken Flood as being excused, Don Tinker moved to
approve the minutes of May13, 1998 as corrected, Jim Erviti seconded, themotion
carried.
Ken Flood moved to authorize no more than $6000 for the Hui’s portion of Mr.
Yoshida’s bill, Don Tinker seconded.
Sue Pirtle amended the motion to, in answer to the unauthorized request of
Mr. Delima, that the BOD proposed that the Hui’s portion be 10% of Mr.
Yoshida’s bill, Jim Erviti seconded, the vote on the amendment carried
unanimous.
On the amended motion, the vote was 3 in favor, 3 opposed, the President
voted in favor, the motion carried.
Jim Erviti moved to submit the Community Research Center proposal to the
funding organizations, Larry Pirtle seconded, the vote was 5 in favor, 1 abstained, the motion carried.
Jim Erviti moved to table the Rental Agreement until the next regular
meeting, Larry Pirtle seconded, the motion carried unanimously.
Larry Pirtle moved for the Board to support the Neighborhood Watch with the
amount of $1500, Don Tinker seconded, the motion carried.
June 21, 1998 – Special meeting
Jim Erviti moved to approve the agenda, seconded by Larry Pirtle, the motion
carried.
Larry Pirtle moved that the TMR provide the Hui Board and RMC an opportunity
to review the proposed bylaws prior to electing the three members from each
group, seconded by Jim Erviti, the motion carried unanimously.
Jim Erviti moved to question if compensation should be written into this
order, Don Tinker seconded, the motion carried.
July 3, 1998 – Swearing in of new officers only.
July 8, 1998
Sue Pirtle moved to approve the agenda as amended, seconded by Jane
Buffington, the motion carried.
Sue Pirtle moved to approve the minutes of June 10, 1998 as written, Jane
Buffington seconded, the motion carried unanimously.
Jane Buffington moved that Walter Moé to be in charge of all legal aspects,
and legal consultation to be at his discretion, Larry Pirtle seconded, the
motion carried unanimously.
Jane Buffington moved to keep John Moran as the Hui attorney, Don Tinker
seconded, the motion carried unanimously.
Jane Buffington moved to keep Patrick Walsh as the liaison with the Grant
writer for Paradise Hui Hanalike, seconded by Arlene Terry, the motion carried
unanimously.
Jane Buffington moved to approve Jesse Crawford as the Community Action
Chair, seconded by Larry Pirtle, the motion carried unanimously
Sue Pirtle moved to approve Walt Bell as the Membership Chair, seconded by
Don Tinker, the motion carried unanimously.
Sue Pirtle moved to approve Don Tinker as the Hui’s representative to the
RMC, seconded by Larry Pirtle, the motion carried unanimously.
Sue Pirtle moved to approve Jane Buffington as the Activities Chair,
seconded by Don Tinker, the motion carried unanimously.
Jane Buffington moved that the minutes to be mailed to all Board members,
Nancy Cabral, the Master/Receiver and the RMC Chair, and arrive at least 3 days
prior to the next meeting. Larry Pirtle seconded, the motion carried
unanimously.
Jane Buffington moved to have Walter Moé, Arlene Terry and Don Tinker as the
bylaw review committee, Jesse Crawford seconded, the motion carried
unanimously.
Walt Bell moved that the donation from a Japanese lot owner be used, in
part, to initiate a Japanese language supplement to the Conch, in expectation
that advertisers will be found in Japan to defray the cost in the future, Larry
Pirtle seconded, the vote was 7 in favor, 1 abstained, the motion carried.
August 12, 1998
Don Tinker moved to approve the agenda as amended, seconded by Sue Pirtle
the motion carried.
Jesse Crawford moved to approve the minutes of July 3, 1998 and July 8, 1998
as written, Jane Buffington seconded, the motion carried unanimously.
Sue Pirtle moved to support the application Grant for the restoration and
rehabilitation of the Old Puna Road Trail, Jane Buffington seconded, the motion
carried unanimously.
Sue Pirtle moved to support the previous Board of Directors request for
clarification of operational needs for Hui assets be met as per John Moran’s
letter dated June 22, 1998, Larry Pirtle seconded, the motion carried unanimously.
September 9 , 1998
Don Tinker moved to approve the agenda as amended, seconded by Mary Ann
Kamahele, the motion carried.
Jesse Crawford moved to approve the minutes of August 12, 1998 as written,
Don Tinker seconded, the motion carried unanimously.
Mary Ann Kamahele moved to hire the Grant writer at of $100 per month, Don
Tinker seconded. The vote carried unanimously.
October 14, 1998
Don Tinker moved to approve the agenda, seconded by Sue Pirtle, the motion
carried unanimously.
Jane Buffington moved to approve the minutes of September 9, 1998 as
written, Sue Pirtle seconded, the motion carried unanimously.
Don Tinker moved to approve the self storage business variance application
request, Jesse Crawford seconded, discussion followed, the vote was 3 in favor,
4 against, the motion was defeated.
Jane Buffington moved to send a letter to the Planning Commission of the
Boards opposition to the self storage business variance, Larry Pirtle seconded, 4 in favor, 2 abstained, the motion carried.
November 11, 1998
Sue Pirtle moved to approve the agenda, seconded by Jane Buffington, the
motion carried unanimously.
Jane Buffington moved to approve the minutes of October 14, 1998 as
corrected, Larry Pirtle seconded, the motion carried unanimously.
November 20, 1998 – Special meeting
Don Tinker moved to that Jesse Crawford become the full time member to the
bylaws committee and elect Larry Pirtle as the alternate to the bylaw
committee, Jane Buffington seconded, the motion carried unanimously.
November 20, 1998 – Second Special meeting
Larry Pirtle moved to appeal the Planning Commission’s decision to allow the
variance for John and Jeanne Vurich, in the building of the self storage units,
as it will not conform with our Master Plan, Walt Bell seconded the vote was 5
in favor, 1 opposed, 1 abstained, the motion carried.
December 9, 1998
Jesse Crawford moved to approve the agenda, as amended, seconded by Marianne
Kamahele, the motion carried unanimously.
Marianne Kamahele moved to approve the minutes of November 11, 1998 as
written, Jesse Crawford seconded, the motion carried unanimously.
Walt Bell moved to approve the minutes of the first meeting of November 20,
1998 as written, seconded by Marianne Kamahele, the motion carried unanimously.
Walt Bell moved to approve the minutes of the second meeting of November 20,
1998 as written, seconded by Jesse Crawford, the motion carried unanimously.
December 16, 1998
Larry Pirtle moved to approve the agenda, Walt Bell seconded, the motion
carried.
Sue Pirtle moved that the Board confirm the prior motion to pursue the
objection of the variance in the Third Circuit Court as an appeal, seconded by
Larry Pirtle. The vote on the motion was 3 in favor, 2 opposed, the motion
carried.
January 13, 1999
Sue Pirtle moved to approve the agenda, as written, seconded by Jesse
Crawford, the motion carried unanimously.
Jane Buffington moved to submit the $290,000 grant for improvements to the
20 acres where the Activity Center is located, and the 20 acres across 16th and
adopt the resolution Walt Bell seconded. The vote was 6 in favor, 1 opposed,
the motion carried.
Sue Pirtle moved to approve the minutes of December 9, 1998 as corrected,
Jane Buffington seconded, the motion carried unanimously.
Sue Pirtle moved to approve the minutes of the special meeting of December
16, 1998 as written, seconded by Jesse Crawford, the vote was 6 in favor, 1 abstained, the motion carried.
February 10, 1999
Sue Pirtle moved to approve the agenda, as written, seconded by Marianne
Kamahele, the motion carried unanimously.
Sue Pirtle moved to approve the minutes of January 13, 1999 as written,
Larry Pirtle seconded, the motion carried.
Jesse Crawford moved to terminate all contracts with the grant writer as of
today, Sue Pirtle seconded, the motion carried unanimously.
For the current grant application, Larry Pirtle moved to honor the prior
contract of 10% of what is received from the grant, and reject the $4000 plus
5% counter offer, seconded by Jane Buffington, the vote was unanimously in
favor.
Walt Bell moved to appoint Jim Erviti and Jerry Miller as the Boards
selection for the RMC Nominating Committee, seconded by Larry Pirtle, the
motion carried unanimously.
Larry Pirtle moved to appoint Gary Jung as a Financial Liaison with the TMR
and PM until June 30, 1999, seconded by Jane Buffington, the motion carried
unanimously.
February 15, 1998
Sue Pirtle moved to approve the agenda, as written, seconded by Jane
Buffington, the motion carried unanimously.
Larry Pirtle moved to give Don Tinker the authority to talk with our
attorney prior to submitting this letter, and to submit this letter and
proposed bylaws to the Judge. Seconded by Sue Pirtle. The vote on the motion was unanimously in favor.
March 10, 1999
Sue Pirtle moved to approve the agenda, as written, seconded by Larry
Pirtle, the motion carried unanimously.
Jesse Crawford moved to approve the minutes of February 10, 1999 as written,
Larry Pirtle seconded, the motion carried.
Jane Buffington moved to approve the minutes of the Special meetings of
February 10, 1999 and of February 15, 1999, Larry Pirtle seconded, the motion
carried.
Jane Buffington moved to offer an apology to the grant writer for any
misunderstandings in regard to the grant, Larry Pirtle seconded, the vote was 5
in favor, 1 abstained, the motion carried.
Larry Pirtle moved to continue the tradition of giving the Rick Edward’s
Award to one individual, Jane Buffington seconded. The vote on the motion was
unanimously in favor.
Sue Pirtle moved to allow BIARC to use the Activity Center for the weekend
of June 26 and 27 with a flat charge of $40 for kitchen use, seconded by Jane Buffington.
The vote on the motion was unanimously in favor.
March 21, 1999
Ron Phillips moved that the Hui disapprove John Moran’s recommendation, to
accept the agreement arrived at between the TMR and PM, with the mowing
contractor, CL Services, seconded by Jane Buffington. The vote was unanimously
in favor.
April 14, 1999
Sue Pirtle moved to approve the agenda, as written, seconded by Larry
Pirtle, the motion carried.
Sue Pirtle moved to approve the minutes of March 10, 1999 and the Special
meeting of March 21, 1999 as written, Marianne Kamahele seconded, the motion
carried.
Jane Buffington moved to accept Larry Pirtle’s resignation, Ron Phillips
seconded, the motion carried unanimously.
Arlene Terry moved that we pursue establishing the HPP Activity Center as an
emergency shelter, seconded by Jane Buffington. the motion carried unanimously.
May 12, 1999
Sue Pirtle moved to approve the agenda as written, seconded by Arlene Terry,
the motion carried.
Sue Pirtle moved to approve the minutes of April 14, 1999 as written, Jesse
Crawford seconded, the motion carried unanimously.
Arlene Terry moved to accept the procedure for changes to the Draft of
5-13-99, Proposed Bylaws, Jesse Crawford seconded.
Jesse Crawford amendment the motion to remove the words by a certain date from
Item 2, Ron Phillips seconded . The vote on the
amended motion carried unanimously.
Jane Buffington moved to pay $300.00 to Roger Evans when he is finished
painting the library and catch tanks, also removing graffiti and rust from the
catch tanks. Ron Phillips seconded, the motion carried unanimously.
Ron Phillips moved to charge the Church group $10 per hour for using the
Activity Center and kitchenfor Dinners for the Needy. Sue Pirtle seconded. The
vote on the motion was 2 in favor, 3 opposed, the motion was defeated.
Sue Pirtle moved to allow use of the Activity Center and kitchen for Dinners
for the Needy at no charge and to ask for a donation. Jesse Crawford seconded,
the vote was 3 in favor, 2 opposed, the motion carried.
Ron Phillips moved to send the proposed budget back to the RMC for
reconsideration, Jane Buffington seconded. The vote on the motion was 2 in
favor, 2 opposed and 2 abstained, the motion failed.
Sue Pirtle moved to approve the budget, Walt Bell seconded. The vote on the
motion was 3 in favor, 3 opposed, the motion failed.
Ron Phillips moved to table the proposed budget, Sue Pirtle seconded, the vote was 2 in favor, 3 opposed, the motion failed.
Arlene Terry moved to return the proposed budget to the RMC tomorrow evening
for their review, and to provide either the same budget if approved or an
amended budget to the Board. Ron Phillips seconded, the motion carried
unanimously.
Jesse Crawford moved to form a committee to decide what computer equipment
is needed and draw up a request for a proposal in order to proceed. Arlene
Terry seconded, the motion carried unanimously.
June 9, 1999
Sue Pirtle moved to approve the agenda as written, seconded by Jane
Buffington, the motion carried.
Sue Pirtle moved to approve the minutes of May 12, 1999 as amended, Jane
Buffington seconded, the motion carried unanimously.
Ron Phillips moved to form a committee to gather details on the variance
request (at 27th and Kaloli,) Norma Mastenbrook seconded. The vote was 5 in
favor, 2 abstained, the motion carried.
Jane Buffington moved to have a letter written in response to John Moran’s
resignation, and delivered to Mr. Moran, Sue Pirtle seconded, The vote carried unanimously.
Norma Mastenbrook moved that (the Board) support and participate in the
community Bylaws group, which meet on Tuesday evenings and Friday mornings, so
that working together we will produce the best Bylaws possible. Ron Phillips
seconded. The vote was 5 in favor, 2 abstained, the motion carried.
Ron Phillips moved to invite the owner of the school bus company to the July
Board meeting, failure to appear will force (the Board into) more severe
action, which may result in being barred from the park. Jane Buffington
seconded, the motion carried unanimously.
Walt Bell moved to accept the budget submitted by the RMC, Sue Pirtle
seconded. the vote was 4 in favor, 3 opposed, the
motion carried.
Sue Pirtle moved if only two applicants for the Malamalama scholarships
exist, to go ahead and
accept them for the scholarships, Jane Buffington seconded, the vote was 4 in
favor, 1 abstained, themotion carried.
Walt Bell moved to form a committee of Gary Jung, Sue Pirtle and Walt Bell
to select a recipient for the Rick Edward’s Award, to be announced at the June
General Meeting, Norma Mastenbrook seconded, the vote was 5 in favor, 1
abstained, the motion carried.
Norma Mastenbrook moved (that this Board) sponsor the public hearing on July
16, Sue Pirtle
seconded, the motion carried unanimous.
July 14, 1999
Jesse Crawford moved to approve the agenda as written, seconded by Jane
Buffington, the motion carried.
Jesse Crawford moved to approve the minutes of June 9, 1999 as written, Jane
Buffington seconded, the motion carried unanimously.
Jane Buffington moved to have a five (5) minute time limit on visitors
speaking, Ron Phillips seconded. Mike McMillan made a friendly amendment that
each visitor has one opportunity to speak, for up to five minutes during the visitors time to speak, which was accepted. The vote on the
amended motion was 3 in favor, 5 opposed, the motion failed.
Jesse moved to create a committee of Ron Phillips and Mike McMillan to look
into combining the 31 Acre parcels into one parcel, Mike McMillan seconded,, the vote was 4 in favor, 4 opposed, the motion failed.
Jesse moved to pass a resolution to endorse the letter regarding contracts
to the TMR from the RMC, seconded by Mike McMillan. The vote was 7 in favor, 1 abstained, the motion carried.
Jesse Crawford moved that Don Tinker be the Hui selection to the RMC, the
vote was 6 in favor, the motion carried. (This motion was remade, seconded and
passed at the August meeting.)
Jesse moved to approve the Malamalama School letter endorsing the Kinderhale
project, Robert Daley seconded, the vote was unanimously in favor.
Robert Daley moved to request in writing, asking the Planning Department for
an update on the progress on incorporating the HPP Master Plan into the County
General Plan, Ron Phillips seconded, the motion carried unanimously.
Ron Phillips moved to wait for the TMR’s draft of revisions to the Bylaws of
August 15 before doing anything, seconded by Mike McMillan. The vote was 0 in
favor, 4 opposed, the motion failed.
Jesse Crawford moved to extend the time limit to 9:30 p.m., seconded by Ron
Phillips, the motion carried unanimously.
Walt Bell moved that copies of all proposed Bylaw revisions be made
available in the office to interested parties in such a way that no endorsement
will be made, Robert Daley seconded, the motion carried unanimously.
Mike McMillian moved to set a date in the first week of August for a public
hearing, and in the same advertisement, to state all other proposed revisions
are available at the office, seconded by Robert Daley. Mike amended the motion
to have a someone establish the dates and determine if
the Activity Center is available on those dates. The vote was unanimously in
favor.
August 11, 1999
Jesse Crawford moved to approve the minutes of July 14, 1999 as corrected,
Robert Daley seconded, the motion carried unanimously.
Ron Phillips moved to approve the agenda, seconded by Yoshi Terada. Ron
Phillips amended the motion to approve the agenda as amended, seconded by Yoshi
Terada, the motion carried unanimously.
Ron Phillips moved to form a Committee to develop what issues and concerns
an attorney will address, seconded by Mike McMillan. The vote was 5 in favor, 1 abstained, the motion carried.
Ron Phillips moved to pay John Moran’s bill, Yoshi Terada seconded, the
motion carried unanimously.
Ron Phillips moved to give Jesse the authority to purchase two computers and
the necessary software, seconded by Mike McMillan, the motion carried
unanimously.
Mike McMillan moved to purchase a collating copier so the office can run
smoothly and efficiently, Yoshi Terada seconded, the motion carried
unanimously.
Jesse Crawford moved to extend the meeting time to 9:30 p.m., seconded by
Mike McMillan, the motion carried unanimously.
Jesse Crawford renewed the motion that Don Tinker be the Boards
representative to the RMC, Ron Phillips seconded, the motion carried.
Ron Phillips moved that we do not have any further Property Owners meetings
until we have the Hui membership meeting to approve or disapprove the proposed
amendments to the Bylaws, seconded by Jesse Crawford. The vote was 5 in favor,
2 opposed, the motion carried.
September 8, 1999
Jesse Crawford moved to approve the agenda as amended, seconded by Ron
Phillips, the motion carried unanimously.
Ron Phillips moved to approve the minutes of 8-11-99, Mike McMillan
seconded. The amended minutes were approved by a vote of 6 in favor, 1
abstention.
Jane Buffington moved to request contractors to prepare bids for re-roofing
the entire roof area of the activity center, barbecue area and in between,
seconded by Robert Daley, the vote carried unanimously.
Jesse Crawford moved to invite Drug Addiction Services of Hawaii to attend a
meeting to make a presentation and a written proposal to the Board, Jane
Buffington seconded. Ron Phillips offered a friendly amendment to solicit a
written proposal prior to the next meeting, which was accepted. The amended
motion carried unanimously.
October 13, 1999
Mike McMillan moved to approve the agenda, seconded by Jane Buffington, the
motion carried unanimously.
Mike McMillan moved to approve the minutes of September 8, 1999, as
corrected, Ron Phillips seconded, the motion carried unanimously.
Ron Phillips moved to disapprove Mr. Pistone’s application for a used car
lot, Jane Buffington seconded. The vote on the motion was 6 in favor, 1
opposed, the motion carried.
Mike McMillan moved to approve both proposals using option (B,) at $1,425.84
and $8,132.80, Ron Phillips seconded. The motion carried unanimously.
Jesse Crawford moved to turn this issue over to the Policy Committee, and be
instructed to see what is the appropriate level of insurance
for a small commercial business, Robert Daley seconded. Ron Phillips
made a friendly amendment that it be within 30 days,
seconded by Mike McMillan which was accepted. The motion carried unanimously.
Mike McMillan moved to proceed with the consolidation of the 31 acre area,
Jane Buffington seconded, the motion carried unanimously.
Mike McMillan moved to ask both Harry Ellison and Alan Okamoto to represent
HPP whenever we need their service, without a retainer, Jane Buffington
seconded, the vote was 6 in favor, 1 abstained, the
motion carried.
November 10, 1999
Mike McMillan moved to approve the agenda, seconded by Jane Buffington, the
motion carried unanimously.
Jane Buffington moved to approve the minutes of October 13, 1999, as
corrected, Ron Phillips seconded, the motion carried unanimously.
Jesse Crawford moved to ask the Community Action Committee Chair to
undertake a fact finding mission and report back to the Board with
recommendations, Mike McMillan seconded. Walt Bell offered a friendly amendment
that it refers to the 19th and Paradise problem and other properties in
violation, which was accepted. The motion carried unanimously.
Jane Buffington moved that the Hui Board of Directors make available to the
Police Department, on a temporary basis, the office located in the Road
Equipment Building for the purpose of a substation for the Police in HPP, for
them to use at their discretion at no cost to the County. (Notification to be
by) letter sent to the Police Chief making this offer, once approval has been granted,
and signed by the heads of the (Hui) Board, (Hui) membership, RMC, Seniors of
Paradise and Neighborhood Watch. Seconded by Jesse Crawford. The vote was unanimously in favor, the motion carried.
Ron Phillips moved the Board send a letter to the TMR and to the PM
suggesting to not send the bylaws out for the lot
owners to vote on, seconded by Jesse Crawford. The vote was 2 in favor, 4
against, the motion was defeated.
December 8, 1999
Jesse Crawford moved to approve the agenda, seconded by Robert Daley, the
motion carried unanimously.
Mike McMillan moved to approve the minutes of November 10, 1999, as written,
Jesse Crawford seconded, the motion carried unanimously.
Mike McMillan moved to have the PM institute credit card charging for the
payment of road fees, seconded by Robert Daley, the motion carried unanimously.
January 12, 2000
Mike McMillan moved to approve the agenda, seconded by Yoshi Terada, the
motion carried unanimously.
Jesse Crawford moved to approve the minutes of December 8, 1999, as
corrected, Mike McMillan seconded, the motion carried unanimously.
Jesse Crawford moved, and volunteered, to write a letter to the Water
Commissioner and Water Department about our concerns with spaghetti lines,
seconded by Yoshi Terada. The motion carried unanimously.
Ron Phillips moved to dispense with Committee Reports, seconded by Jesse
Crawford. The motion carried unanimously.
Jesse Crawford moved to amend the budget reflecting income as $410,000 and
$90,000 borrowed from next year totaling $500,000. Yoshi Terada seconded, the
motion carried unanimously.
Jesse Crawford moved to rescind the motion to review the level of insurance
for small businesses, Ron Phillips seconded, the motion carried unanimously.
Jesse Crawford moved to request the PM to ask the TMR for a monthly
statement of charges for budgeting purposes. Ron Phillips seconded, carried
unanimously.
February 9, 2000
Mike McMillan moved to approve the agenda, seconded by Robert Daley, the
motion carried unanimously.
Mike McMillan moved to approve the minutes of January 12, 2000 as written,
Robert Daley seconded, the motion carried unanimously.
Walt Bell moved to accept the proposal for a Website from Orion Enterprises
(Morgan Sky) of $525 set up, and $25 per month for updating, with General
Membership approval if there is a quorum at the next meeting. If there is no
quorum, the Boards decision stands. Ron Phillips seconded, the motion carried
unanimously.
Ron Phillips moved to approve the RMC revised Budget for 7-1-00 to 6-30-01,
Jane Buffington seconded, the motion carried unanimously.
Ron Phillips moved to allow BIARC to use the Activity Center for $40, Walt
Bell seconded, the motion carried unanimously.
February 20, 2000 – No motions.
March 8, 2000 – No Quorum
April 12, 2000
Mike McMillan moved to approve the agenda as amended, seconded by Jesse
Crawford, the motion carried unanimously.
Jesse Crawford moved to approve the minutes of February 9, 2000 as written,
Yoshi Terada seconded, the motion carried unanimously.
Mike McMillian moved to approve the minutes of February 20, 2000 as written,
Walt Bell seconded, the motion carried unanimously.
Ron Phillips moved that the Board agreed that a letter be written to the TMR
expressing the Boards concerns (of the delay on Court approval of the bylaws).
Mike McMillian seconded, the motion carried unanimously.
Ron Phillips moved to file a complaint with the Building Department, against
the property at 19th and Paradise Drive, for violation of the permit. Mike
McMillian seconded. The motion carried unanimously.
Jesse Crawford moved that renting the Activity Center to parties and other
activities that can be expected to be loud be restricted to daylight hours
only. Mike McMillian seconded. The vote was 6 in favor, 1 against, the motion
carried.
Jesse Crawford moved to form a committee to review rental of the Activity
Center, Mike McMillian seconded, the motion carried.
Walt Bell moved the Board accept the current criteria for awards and
continue the Awards Program. Seconded by Ron Phillips, the motion carried unanimously.
Jesse Crawford moved to establish a committee to examine the criteria for
the Malamalama School Scholarships, Mike McMillian seconded, the motion carried.
May 10, 2000
Mike McMillan moved to approve the agenda as written, seconded by Robert
Daley, the motion carried unanimously.
Mike McMillan moved to approve the minutes of April 12, 2000 as written,
Jesse Crawford seconded, the motion carried unanimously.
Mike McMillian moved to dismantle the barbecue and open the space up as a
clear floor, Jesse Crawford seconded, the motion carried unanimously.
Jesse Crawford moved to display the “No Open Fires” only during
legally declared fire bans, seconded by Ron Phillips.
Ron Phillips moved to table the motion, Robert Daley seconded, the vote was
5 in favor, 0 opposed, 1 abstained.
Walt Bell moved that the Board form a committee to research the aspects of
Fire Bans or prohibition of burning, Ron Phillips seconded, the motion carried
unanimously.
Ron moved that this Board doesn’t give carte blanc permission for a bike path through Paradise Park at this time, seconded by Mike
McMillian. The vote was 3 in favor, 3 opposed, 1 abstained, the motion failed.
Ron Phillips moved to approve the Web Site (for payment), Robert Daley seconded,
the motion carried unanimously.
June 14, 2000
Mike McMillan moved to approve the agenda as written, seconded by Marianne
Kamahele, the motion carried unanimously.
Mike McMillan moved to approve the minutes of April 12, 2000 as written, Ron
Phillips seconded, the motion carried unanimously.
Mike McMillian moved that as soon as the revised bylaws are in effect, to
begin the election process in accordance with the newly revised bylaws,
regardless of the time frame involved. Ron Phillips seconded, the motion
carried unanimously.
Jesse Crawford moved to contact Al Smith to make an appeal to the County to
accept Pohaku Circle, Ron Phillips seconded, the motion carried.
July 12, 2000
Jesse Crawford moved to approve the agenda as written, seconded by Mike
McMillan, the motion carried unanimously.
Mike McMillan moved to approve the minutes of June 14, 2000 as written,
Jesse Crawford seconded, 4 in favor, 1 abstained, the
motion carried.
Ron Phillips moved that the President asks Jane Buffington if she wishes to
continue or resign. Seconded by Mike McMillian, the motion carried.
August 9, 2000
Yoshi Terada moved to approve the agenda as written, seconded by Ron
Phillips, the motion carried unanimously.
Ron Phillips moved to approve the minutes of July 12, 2000 as corrected,
Jesse Crawford seconded, the motion carried unanimously.
Ron Phillips moved that only the Motions Log be put on the website, Jesse
Crawford seconded, the motion carried unanimously.
Ron Phillips moved to allow the old used equipment to be sold at the
upcoming swap meet, Yoshi Terada seconded, carried unanimously.
Ron Phillips moved to contact our attorney with a list of activities, Jesse
Crawford seconded, the motion carried unanimously.
September 13, 2000
Ron Phillips moved to approve the agenda as amended, seconded by Yoshi
Terada, the motion carried unanimously.
Approval of Minutes of August 9, 2000: Yoshi Terada moved to approve the
minutes of August 9 as written, Ron Phillips seconded, the motion carried
unanimously.
Mike McMillian moved to form a committee of at least three members of the
Hui Board to work on a contract/lease proposal with the HAAS Charter School,
seconded by Ron Phillips, the motion carried unanimously.
Mike McMillian moved to appointed Ron Phillips as the Malamalama School
liaison, Robert Daley seconded. The vote was 5 in favor,
1 abstained, the motion carried.
October 11, 2000
No Quorum
October 15, 2000
Mike McMillian moved to accept the County Waterline easement as presented,
Walt Bell seconded, the motion carried unanimously.
Mike McMillian moved to instruct our President to make a written inquiry to
Mr. Moran for an update and ask for a recommendation of how to proceed from
here. Marianne Kamahele seconded. The vote was 6 in favor, 1 opposed, the
motion carried.
Ron Phillips moved to adjourn, Jesse Crawford seconded, the motion carried.
November 8, 2000
Jesse Crawford moved to approve the agenda as amended, seconded by Walt
Bell, the motion carried unanimously.
Jesse Crawford moved to approve the minutes of September 13, 2000 as
written, Robert Daley seconded, the motion carried unanimously.
Jesse Crawford moved to approve the minutes of October 15, 2000 as written,
Marianne Kamahele seconded, the vote was 4 in favor, 1
abstained, the motion carried.
Ron Phillips moved to hold a Special Membership Meeting on December 17, 2000
in order to vote again on the Amended and Restated Bylaws, Jesse Crawford
seconded, the motion carried unanimously.
Ron Phillips moved for a recommendation at the next meeting on the future of
our record keeping program from Jesse and the PM, Robert Daley seconded. This
motion was not voted on.
Jesse Crawford moved to extend the meeting by 15 minutes, Ron Phillips
seconded, carried unanimously.
Ron Phillips moved to adjourn, Marianne Kamahele seconded, carried.
December 13, 2000
Mike McMillian moved to approve the agenda, seconded by Robert Daley, the
motion carried unanimously.
Mike McMillian moved to approve the minutes of November 8, 2000 as written,
Ron Phillips seconded, the motion carried unanimously.
Mike McMillian moved to purchase the Enterprise program from Yardi for
billing and record keeping, Robert Daley seconded, the vote was 4 in favor, 2 opposed, the motion carried.
Ron Phillips moved to ask the PM to obtain a copy of the Master Plan for our
office, Mike McMillian seconded, the motion carried.
Mike McMillian moved to hold a regular membership meeting after the special
meeting to address the position available on the Board, seconded by Marianne
Kamahele. The vote carried unanimously.
Ron Phillips moved to adjourn, Mike McMillian seconded, carried.
January 10, 2001
Mike McMillian moved to approve the agenda as amended, seconded by Jesse
Crawford, the motion carried unanimously.
Mike McMillian moved to approve the minutes of December 13, 2000 as
corrected, Ron Phillips seconded, the motion carried unanimously.
Ron Phillips moved that any information coming in, that is relevant to the
function and duties of the Board, shall be copied and
put in our office boxes. Yoshi Terada seconded. The vote was 5 in favor, 1
opposed, the motion carried.
Ron Phillips moved to establish a committee to prepare a budget by the next
Board meeting, Mike McMillian seconded. The motion carried unanimously
Jesse Crawford moved that the Board make application for $750,000 to the
Ways & Means Committee of the State Legislature for a waterline down Kaloli
to 25th Street. Mike McMillian seconded. The vote was 5 in favor, 0 opposed, 1
abstained, the motion carried.
Jesse Crawford moved that the Board ask Gary Jung to write the proposal,
file the application, and do whatever is necessary to secure a State
Legislature grant. Marianne Kamahele seconded. The vote was 5 in favor, 0
opposed, 1 abstained, the motion carried.
February 14, 2001
Mike McMillian moved to approve the agenda as amended, seconded by Robert
Daley, the motion carried unanimously.
Ron Phillips moved to approve the minutes of January 10, 2001 as written,
Yoshi Terada seconded, the motion carried unanimously.
Mike McMillian moved to accept the Hawaiian Academy of Arts and Science
Charter School letter of termination of discussion, dated December 26, 2000,
and send them a letter stating so. Seconded by Ron Phillips, the vote carried
unanimously.
Ron Phillips moved to approve the RMC budget as approved by the road
committee, seconded by Yoshi Terada. The vote on the budget was 3 in favor, 3
opposed, the motion failed.
Ron Phillips moved to adjourn, 2 in favor, 3 opposed, the motion failed.
Mike McMillian moved for the meeting to be extended by 20 minutes, Robert
Daley seconded, 3 in favor, 2 opposed, the motion carried.
Mike McMillian moved to approve the proposed non-road budget as written,
seconded by Ron Phillips, the motion carried unanimously.
Ron Phillips moved to
adjourn, Mike McMillian seconded, carried.
searching for March 2001 thru October
01
November 13, 2001 (continued on November 19, 2001)
Jesse Crawford moved to recess tonight and defer the election of officers to
Monday, November 19, at 7:00 p.m. for the continuation of this meeting, Dan
Payne seconded, the motion carried unanimously.
Robert Daley moved to establish the first (year) term at seven months, Don
Tinker seconded. The motion carried.
Jesse Crawford moved to have the Election of Officers prior to Length of
Board Term, Don Tinker seconded, the motion carried unanimously.
Jesse Crawford moved to retain Day-Lum on a interim
basis, after the TMR is dismissed, at a rate to be determined, subject to
termination by either party with 30 days notice. Seconded by
Walter Moé. The motion carried unanimously.
Jesse Crawford moved to pursue the SBA loan, Don Tinker seconded, the motion
carried unanimously.
Walter Moé moved to dismiss the interim committees and form four new permanent
committees: Policies & Procedures; Budget & Finance; Legal &
Government; and Road Advisory, with only two Directors and a maximum of five
members per committee, and to ask the membership to get involved, Jesse
Crawford seconded. The vote on the was 6 in favor, 1
abstained, the motion carried.
December 3, 2001
Wayne Graber moved to accept the minutes Minutes of November 13 & 19, 2001
as written, Walter Moé seconded, the motion carried unanimously.
Wayne Graber moved to change the accounting method from cash to an accrual
basis with all deliberate haste in order to keep everything on the same basis.
Robert Daley seconded, the motion carried unanimously.
Walter Moé moved to have the four (4) HPPOA Officers as signatories on the
Association checking account plus the current Property Manager, Nancy Cabral of
Day-Lum, or General Manager, with two (2) signatures required on checks. Don
Tinker seconded, the motion carried unanimously.
Walter Moé moved that the four (4) Officers also have the authority to sign for
the filing of liens and release of liens. Chuck Cartwright seconded, the motion
carried unanimously.
Walter Moé moved to raise the road maintenance fees by 10%, from the present
$93.15 to a total amount of $102.00. Jesse Crawford seconded. The vote was 6 in
favor, 2 opposed, the motion carried.
Robert Daley moved to put the HPP Master Plan under the Polices &
Procedures Committee, Jesse seconded, the motion carried unanimously.
Walter Moé moved to have Wayne Graber and Floyd Lundquist selected as members
of the Budget & Finance Committee, Frank Wooten seconded, the motion
carried unanimously.
Walter moved to have Chuck Cartwright and Floyd Lundquist selected as members
of the Road Advisory Committee, Jesse Crawford seconded, the motion carried
unanimously.
Wayne Graber moved to have Robert Daley and Frank Wooten selected as members to
the Policies & Procedures Committee, Chuck Cartwright seconded, the vote
was 7 in favor, 0 opposed, 1 abstained, the motion carried.
Don Tinker moved to allow the committees to elect their own Chair from the
Board members, Robert Daley seconded, the motion carried unanimously.
Jesse Crawford moved to recess for an Executive Session, Wayne Graber seconded,
the motion carried.
Wayne Graber moved to engage Ted Hong as the HPPOA legal representative, Don
Tinker seconded, the motion carried unanimously.
Walter Moé moved to adjourn, Chuck Cartwright seconded, the motion carried. The
meeting adjourned at 9:45 p.m.
January 4, 2002
Walter Moé moved to accept the Minutes of December 3, 2001 with grammatical
and typing correction as needed, Frank Wooten seconded, the motion carried
unanimously.
Walter Moé moved to re-approved the minutes of
November 13, 2001 with the correction to the word “Policies” on page
6, 7, and 8. Robert Daley seconded, the motion carried.
Jesse Crawford moved that the work on Paradise Drive be accepted contigent upon
approval of the road Advisory Committee, Walter Moé seconded, the motion
carried unanimously.
Walter Moé moved to petition the Water Board to consider allowing the
Department of Water Supply to supply water and drive on cinder roads in HPP.
Jesse Crawford seconded. Jesse made a friendly amendment to limit traffic to
light vehicles which was accepted. The motion carried unanimously.
Jesse Crawford moved to approve the construction of bus shelters in HPP, Don
Tinker seconded, the motion carried unanimously.
Jesse Crawford moved to establish a two hour limit on Board meetings, with a
motion to extend if beyond that time limit, Walter Moé seconded. The vote was 8
in favor, 1 opposed (Cartwright,) the motion carried.
Walter Moé moved to adjourn, Chuck Cartwright seconded, the motion carried.
February 1, 2002
Chuck Cartwright moved that all committee reports be attached to the Board
minutes as an addendum, in it’s entirety, Jesse Crawford seconded. The vote was
6 in favor, 1 abstained (Tinker), the motion carried.
Jesse Crawford moved to approve the minutes of January 4, 2002 as amended,
Chuck Cartwright seconded, the motion carried unanimously.
Wayne Graber moved to authorize the PM to have the past due letter translated
into Japanese, printed and sent to any past due lot owners who reside in Japan.
Frank Wooten seconded, the motion carried unanimously.
Wayne Graber moved to authorize the PM to place for collection, with a
collection agency of her choice, all past due accounts at her discretion, Jesse
Crawford seconded. The motion carried unanimously.
Wayne Graber moved that the PM place (Association General) funds in Certificate
of Deposits as appropriate. Don Tinker seconded, the motion carried unanimously.
Chuck Cartwright moved to decline waiving any road fees to any organization,
Jesse Crawford seconded, the motion carried unanimously.
Jesse Crawford moved to deny Mr. Wytosky the petition for a meter from the
Water Dept., Chuck Crawford seconded, the motion carried unanimously.
Chuck Cartwright moved to drop pursuing the SBA loan, Robert Daley seconded,
the motion carried unanimously.
Don Tinker moved to extend the meeting by one-half hour, Jesse Crawford
seconded. The vote was 6 in favor, 1 opposed, the motion carried.
Frank Wooten moved to accept the Road Advisory Committee’s recommendations as a
goal for our future actions in HPP, Robert Daley seconded. The motion carried
unanimously.
Chuck Cartwright moved that the webpage be kept current, updated after the
Board meetings with a current motions log, unapproved minutes and an agenda of
the next meeting, no later than a week prior to the next meeting. Don Tinker
seconded. The vote was 6 in favor, 1 abstained (Tinker), the motion carried.
Wayne Graber moved to extend the meeting another hour, Robert Daley seconded,
the motion carried unanimously.
MOTIONS LOG…..continued
Jesse Crawford moved to adopt the following resolution:
WHEREAS, THE BOARD OF DIRECTORS OF HAWAIIAN PARADISE PARK OWNERS ASSOCIATION
(“HAWAIIAN PARADISE PARK”) wishes to approve certain actions relating
to the filing of documents in the Land Court of the Sate of Hawaii.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF HAWAIIAN PARADISE PARK OWNERS
ASSOCIATION that:
Dan Payne, as President is authorized to sign on behalf of the corporation and
all documents relating to the filing of Petition for Amendment of Land Court
Certificate of Title No. 196,718 and the Petition for Consolidation of Lots
100-108, 148-156, and 177-185 with the Land Court of the State of Hawaii and is
authorized to take all actions to finalize said documents on behalf of the
corporation.
Robert Daley seconded, the motion carried unanimously.
Wayne Graber moved to extend the meeting another hour, Don Tinker seconded, the
motion carried unanimously.
Robert Daley moved to approve the necessary expenditures for the newspaper
advertisements in the search for a General Manager, with a $1000 cap, Don
Tinker seconded, the motion carried.
Frank Wooten moved to rescind the two hour limit, Wayne Graber seconded, the
vote was 2 in favor, 3 opposed, the motion was
defeated.
Robert Daley moved to adjourn, Wayne Graber seconded, the motion carried. The
meeting adjourned at 1:25 p.m.
March 1, 2002
Don Tinker moved to approve the minutes of February 1, 2002 with spelling
corrections, Robert Daley seconded, the motion carried unanimously.
Robert Daley moved to give a Board member, or members, (at this time Floyd
Lundquist) authorization to negotiate interest on past due accounts, and to
review this policy on a regular basis. Don Tinker seconded, the motion carried
unanimously.
Wayne Graber moved to accept the bid of Royal Surplus Lines Insurance Company
(who had the lowest bid) for General Liability Insurance, Don Tinker seconded,
the motion carried unanimously.
Wayne Graber moved to accept the $1,000,000 bid for a Fidelity Bond, Don Tinker
seconded, the motion carried unanimously.
Robert Daley moved that we accept the job description for Association General
Manager as a basis for a draft we will utilized when we receive responses, and
give to those applying for the position. Don Tinker seconded. After changing I – E to Valid State driver’s license, the motion carried
unanimously.
Wayne Graber moved to approve attorney Ted Hong’s bill for payment, Floyd
Lundquist seconded, them motion carried unanimously.
Don Tinker moved to accept Chuck Cartwright’s resignation from the Board, Wayne
Graber seconded, them motion carried unanimously.
Robert Daley moved that the Board accept the management contract with Nancy
Cabral of Day-Lum that was approved last month, Don Tinker seconded. The motion
carried unanimously.
Frank Wooten moved that no member of the Board can enter into an agreement of expenditures
without prior approval of the Board, Wayne Graber seconded, the motion carried
unanimously.
Don Tinker moved to change the speed limit to 35 mph on the main roads, Walter
Moe seconded, the motion carried unanimously.
Robert Daley moved to hold the next HPPOA Association Membership Meeting on
June 30, 2002. Wayne Graber seconded, the motion carried unanimously.
Frank Wooten moved to change Board meetings to the third Saturday of each month
at 9:00 a.m. Walter Moe seconded, the vote was 4 in favor, 2 opposed, 1
abstained, the motion carried.
Robert Daley moved to have Lori Miner as the Parliamentarian for Board and
Membership meetings, Wayne Graber seconded, the vote was 5 in favor, 1 abstained, the motion carried.
April 5, 2002
Jesse Crawford moved to approved the minutes of
March 1, 2002 as corrected, Don Tinker seconded, the amended motion carried
unanimously.
Don Tinker moved to amend the minutes of February 1, 2002 by removing:
(removed: “Jesse has been told that Walter Moé represented that he was
speaking for the HPPOA Board at a County meeting. He will be asked to
stop.”) Wayne Graber seconded, the motion carried unanimously.
Wayne Graber moved to engage our attorney to pursue clarification of the Bylaws,
regarding Money Mortgage Transfers, Walter Moe seconded, the motion carried
unanimously.
Robert Daley moved to have the Board meetings on the third Sunday of each
month, at 3:00 p.m. starting in July. Wayne Graber seconded, the motion carried
unanimously.
Walter Moe moved that the Board approve $450 to $600 for the creation of a
bill, formulated by himself and Attorney Hong, to be introduced by Councilman
Gary Safarik to the County Council to give Hawaiian Paradise Park the status as
an Improvement District. Robert Daley seconded. The motion carried unanimously.
Robert Daley moved to allow up to $200 for expenses of bringing this applicant
for General Manager from Oahu, for an interview. Wayne Graber seconded. The
vote was 6 in favor, 0 opposed, 1 abstained (Crawford).
Walter Moe moved to requiring establishments or the establishment of commercial
activities that require an abundance of motor vehicle traffic which are being
considered and erected on our main roads, Maku`u, Paradise, Kaloli, and Shower,
be required to carry HPPOA as a co-insurer on their insurance policy, and to
notify the County of that requirement, Don Tinker seconded. The vote was 6 in
favor, 1 opposed (Graber).
Robert Daley moved to have Committee Reports follow the Financial Report,
Walter Moe seconded. The vote was unanimous.
Jesse Crawford moved to turn the two half scholarships back to the school
Scholarship Committee for distribution to Hawaiian Paradise Park residents, on
the basis of need and merit, giving HPPOA acknowledgment. Walter Moe seconded.
The vote was 6 in favor, 0 opposed, 1 abstained (Daley).
May 3, 2002
Walter Moe moved to approve the minutes of April 5, 2002, Jesse Crawford
seconded. The motion carried unanimously.
Walter Moe moved to approved the 2002-2003 Road and
Non-Road Budgets as amended, seconded by Darrell Crisp, the motion carried
unanimously.
Jesse Crawford moved to increase the funding for interviews by $400, seconded
by Darrell Crisp. Wayne Graber made a friendly amendment to increase the fund
by $1000, to a maximum of $1200, which was accepted. The motion carried
unanimously.
Robert Daley moved that legal expenses pertaining to waterlines or water
service will be paid from the non-road water account, Walter Moe seconded, the
motion carried unanimously.
Jesse Crawford moved that the candidates be listed on the ballots in
alphabetical order by last name, Wayne Graber seconded, the motion carried
unanimously.
June 7, 2002
Jesse Crawford moved to create a temporary committee, with one or more
directors, to deal with the rooster noise problem. Walter Moe seconded, the
motion carried unanimously.
Walter Moe moved to approve the minutes of May 3, 2002 as corrected, Darrell
Crisp seconded. The motion carried unanimously.
Jesse Crawford moved to organize the HPPOA motions by categories, Walter Moe
seconded, the motion carried unanimously.
Walter Moe moved to approve reimbursement to Floyd Lundquist for gasoline while
involved in collection activities on behalf of delinquent road fees. Robert
Daley seconded.
Jesse Crawford moved to table this motion until the next meeting, Wayne Graber
seconded, the motion carried.
Walter Moe moved to approve the Treasurers report subject to audit, Jesse
Crawford seconded, the motion carried unanimously.
Walter Moe moved to accept the Yamada & Sons bid plus or minus the
variance, to pave Beach Road and 28th Street from Shower to Paradise Drive,
Robert Daley seconded, the motion carried unanimously.
Floyd Lundquist moved that Darrell Crisp be on the Road Advisory Committee,
Robert Daley seconded, the motion carried unanimously.
Jesse Crawford moved to follow attorney Hong’s advice to pursue collecting on
past due fees on property taken back in place of foreclosure. Darrell Crisp
seconded, the motion carried unanimously.
July 21, 2002
Walter Moe moved to approve the minutes of June 7, 2002 as written, Robert
Daley seconded. The vote was 6 in favor, 3 abstained, the motion carried.
Walter Moe moved to approve the Treasurer’s Report subject to audit, Robert
Daley seconded, the motion carried unanimously.
Walter Moe moved to request that the Hawaii County Water Board, put HPP on the
next month’s agenda of the Water Board, Floyd Lundquist seconded, the motion
carried unanimously.
Jesse Crawford moved to accept Yamada and Sons, Inc. bid as written for paving
Beach Road, and 28th from Shower to Paradise, Don Tinker seconded, the motion
carried unanimously.
Don Tinker moved that:
1. Standing committees be: Legal & Government, Road Advisory, and Activity
Center.
2. Temporary Committees to be assigned as needed; to include Policies &
Procedures.
3. Budget & Finance falls under the duties of the Treasurer.
4. That any Board member may serve on any or all committees.
5. No limit to the number on a committee.
6. Committees will select their own Chair.
Jesse Crawford seconded, the motion carried unanimously.
Robert Daley moved that the signatories on the bank accounts of the HPPOA be
transferred to President Dan Payne, Vice-president John Vurich, Secretary Don
Tinker, Treasurer Wayne Graber, and General Manager Suzanne Mayhew, Wayne
Graber seconded, the motion carried unanimously.
Walter Moe moved to sell all the road equipment the association owns, Robert
Daley seconded. Don Tinker made a friendly amendment to keep the tractor,
mower, jackhammer and compressor, which was accepted. The motion carried
unanimously.
Robert Daley moved to approve the salaries for Morgan Sky and Suzanne Mayhew,
as decided in executive session, Wayne Graber seconded, the motion carried
unanimously.
August 18, 2002
Wayne Graber moved to approve the minutes of June 7, 2002 as corrected, Don
Tinker seconded. The vote carried unanimously.
Don Tinker moved to adjust our transfer fees to be in accordance with the
majority of the developments in the area, based on a poll by the General
Manager, Wayne Graber seconded, the motion carried unanimously.
September 15, 2002
Jesse Crawford moved to sponsor a Scouting program in HPP, and to provide a
meeting place for the Scouts. To also ask that HPP be named as additionally
insured on their policy. John Vurich seconded, the motion carried unanimously.
Jesse Crawford moved to approve the minutes of August 18, 2002 as written,
Wayne Graber seconded. The vote carried unanimously.
Wayne Graber moved to appoint Alexa von Allamann as a replacement Board
member for District 3. Don Tinker seconded, the motion carried unanimously.
Floyd Lundquist moved to approve the installation of an approved lateral
waterline off Paradise Drive, John Vurich seconded, the motion carried
unanimously.
October 20, 2002
Wayne Graber moved to approve the minutes of September 15, 2002 as written,
Jesse Crawford seconded.
The vote carried unanimously.
Wayne Graber moved to increase the transfer fee to $35 effective January 1,
2003, seconded by Don Tinker, the motion carried unanimously.
Floyd Lundquist moved that the Road Advisory Committee recommendations be
accepted by the Board, seconded by Jesse Crawford. The vote was 10 in favor, 0
opposed, 1 abstained, the motion carried.
Director Von Alemann moved that a proposal be established to fund the
newsletter (the Conch) in order to keep the members as informed as possible,
seconded. The motion carried unanimously.
Wayne Graber moved to increase the road maintenance fees from $102 to $112
next year. Seconded by Alexa Von Alemann. The motion carried
unanimously.
November 9, 2002 Special Board of Directors Meeting
Jesse Crawford moved to approve the Special Permit Application for the
Contractor’s Warehouse located on the highway between Paradise and Makuu Drive
subject to visual appeal by planting and that their driveway and 33rd street be
paved to Makuu street. Wayne Graber seconded. The vote was 3 in favor, 1
opposed, the motion carried.
Jesse Crawford moved to adjourn, Wayne Graber seconded, the motion carried.
November 17, 2002 Special Board of Directors Meeting
Wayne Graber moved to approve the minutes of October 20, 2002 as amended,
Jesse Crawford seconded. The vote carried unanimously.
Wayne Graber moved to approve the minutes of November 9, 2002 as written,
Jesse Crawford seconded. The vote carried unanimously.
Gerard Silva moved to adopt all County traffic codes for HPP, Jesse Crawford
seconded. The motion carried unanimously.
Wayne Graber moved to eliminate the surcharge on road fees for businesses, Alex
Von Alemann seconded. The vote was 5 in favor, 0 opposed, 1 abstained, the
motion carried.
December 15, 2002
Don Tinker moved to approve the minutes of November 17 as amended, Wayne Graber
seconded. The vote carried unanimously.
John Vurich moved that until we have Policies and Procedures for the Road
Advisory Committee that the Road Advisory Committee be in abeyance, Don Tinker seconded, the vote was unanimous.
January 19, 2003
John Vurich moved to prepare a counter
proposal to the Paradise Ala Kai group for paving, Jesse Crawford seconded. .
The motion carried unanimously.
Don Tinker moved to appoint Paul Silva to the
Board to complete the unexpired term of Alexia Von Alemann, John Vurich
seconded, the motion carried unanimously.
Wayne Graber moved that the Awards Program be
authorized by the Board of Directors in the year 2000 be ratified by this
Board, and the President appoint and Awards selection committee to begin the
awards selection for 2003. Seconded by John Vurich. The motion was defeated unanimously.
Floyd Lundquist moved to accept a settlement
of $775 from this individual for road maintenance fees through December 2002,
John Vurich seconded. The vote was 4 in favor, 1 opposed, 1 abstained, the
motion carried.
John Vurich moved to prioritize the aprons in
the park and pave them as we have financial ability, Floyd Lundquist seconded,
the motion carried unanimously.
February 16, 2003
Don Tinker moved to approve the minutes of January 19, 2003 as written,
Wayne Graber seconded. The motion carried unanimously.
John Vurich moved that each individual lot fee, as determined by the
original plan, shall be due without regard to lot consolidation. Wayne Graber
seconded, the motion carried unanimously.
Wayne Graber moved to give the GM authority to pay not more than $1200 for a
new yoke for the loader, seconded by John Vurich, the motion carried
unanimously.
Don Tinker moved to send a counter proposal to the group prepaying for paving
of Paradise Ala Kai according to the percentage (38%) arrived at by the GM,
seconded by Robert Daley, the motion carried unanimously.
Wayne Graber moved that road fees not be written off under any condition, and
any write-offs of anything else be handled as follows: The GM brings to the
Board each case with a recommendation of approval on non-approval. Her input
will be from Directors, members, and records – an exception to this will be
corrections, and any amount less than $100 which the GM will have sole
authority to write off and report those to the Board, John Vurich seconded. The
motion carried unanimously.
John Vurich moved to not exceed $500 for drafting and Engineering approval for the safe building for HPP records, seconded by Robert Daley, the
motion carried unanimously.
March 16, 2003
Wayne Graber moved to approve the minutes of February 16, 2003 as written, Don
Tinker seconded. The motion carried unanimously.
Jesse Crawford moved to specify in Policies that bank reconciliation is a
function of the Treasurer. Seconded by Gerard Silva, the motion carried
unanimously.
Robert Daley moved to establish an Executive Committee, Gerard Silva seconded,
the vote was 4 in favor, 1 opposed (JC), the motion carried.
Jesse Crawford moved to establish the last date to take nominations is April
10, 2003. Gerard Silva seconded, the motion carried unanimously.
Jesse Crawford moved to rework the Corporate Policies by separating and
creating a Suggested Guidelines for Lot Owners as a separate document. Seconded
by Wayne Graber, the vote was 4 in favor, 1 abstained
(RD) the motion carried.
Wayne Graber moved to change the Board meeting date to the third Tuesday at
7:00 p.m. each month, effective July 1, 2003, Don Tinker seconded, the motion
carried unanimously.
April 9, 2003
Jesse Crawford moved to approve the Roads Budget, Wayne Graber seconded, the
motion carried unanimously.
Wayne Graber moved to approve the Non-Roads Budget, John Vurich seconded, the
motion carried unanimously.
Don Tinker moved that June 13th be the Election Date, seconded by John Vurich,
the motion carried unanimously.
May 5, 2003 Special Board of Directors Meeting
Jesse Crawford moved to reject the Special Permit Application SPP-03-004
request, explaining that we have not had sufficient time to discuss it with the
applicant and lot owners. Wayne Graber seconded, the vote was 3 in favor, 1
opposed, the motion carried.
May 18, 2003
Wayne Graber moved to approve the minutes of March 16, 2003 and April 9,
2003 as written, Don Tinker seconded. The motion carried unanimously.
Jesse Crawford moved to authorize the GM to purchase road materials subject
to her judgment, Wayne Graber seconded, the motion carried unanimously.
Wayne Graber moved to provide $700 for Neighborhood Watch, Paul Silva
seconded, the motion carried unanimously.
Wayne Graber moved to accept the GM’s recommendation of hiring a Road Manager
at her discretion, Jesse Crawford seconded, the motion carried unanimously.
June 29, 2003
Special Board of Directors Meeting
Jesse Crawford moved to continue with the current Officers of the Corporation
until the next Board meeting, Wayne Graber seconded, the motion carried
unanimously.
July 15, 2003
Wayne Graber moved to approve the minutes of the special meeting of May 5,
2003 as written, Don Tinker seconded. The motion carried unanimously. Wayne
Graber moved to approve the minutes of the special meeting of June 29, 2003 as
written, Don Tinker seconded. The vote was 7 for, 1 abstention, the motion
carried.
Treasurer Graber moved that HPPOA open an account at HFC Federal Credit
Union, Jesse Crawford seconded. The motion carried unanimously.
Treasurer Graber moved that HPPOA hire the auditing firm of Dolan, Silva
& Associates, Jesse Crawford seconded. The motion carried unanimously.
Wayne Graber moved that the HPPOA office acquire a credit card for petty
cash purchases under $500, John Vurich seconded. The vote was 7 for, 1
abstention, the motion carried.
Chuck Boehnke moved that HPPOA investigate the feasibility of designating
33rd St. off Maku`u a commercial/light industrial area, John Vurich seconded.
The motion carried unanimously.
Wayne Graber moved that Industrial Iron Works be contracted to repair the
loader, John Vurich seconded. The motion passed unanimously.
Gerard Silva moved to pursue road designation for county law enforcement,
Wayne Graber seconded. The motion passed unanimously.
Jesse Crawford moved that HPPOA dedicate Pohaku Dr. and Pohaku Place to the
county, John Vurich seconded. The motion passed unanimously.
Don Tinker moved that board meetings be changed to the second Wednesday of
each month at 7 p.m., effective in October, Chuck Boehnke seconded. The vote
was 7 for, 1 abstention, the motion passed.
Jesse Crawford moved that HPPOA pursue providing a police substation, John
Vurich seconded. The motion carried unanimously.
Jesse Crawford moved that any rental of the recreation center later than 6
p.m. include the association’s hiring a police officer to close the facility,
Don Tinker seconded. The cost of the officer will be an added cost to the
renter. The vote was 7 for, 1 against, the motion carried.
August 19, 2003
Approval of Minutes: Don Tinker moved to approve the minutes of May 18, 2003
and July 15, 2003, Kile Golden seconded. The motion passed unanimously.
Jesse Crawford moved to rescind the motion retaining Ted Hong, Gerard Silva
seconded. The motion passed unanimously.
Jesse Crawford moved that the general corporate policies be adopted with
these changes, Don Tinker seconded. The motion passed unanimously.
September–no meeting
October 8, 2003
Gerard Silva moved to approve the minutes of August 19, 2003 as written;
Kile Golden seconded. The motion passed unanimously.
Jesse Crawford moved to appoint Steven Martin to the Board of Directors to
represent District 5; Don Tinker seconded. The motion passed unanimously.
Kile Golden moved to appoint Alan Medeiros to the Board of Directors to
represent District 3; Don Tinker seconded. The motion passed unanimously.
Jesse Crawford moved to remove John Vurich from the office of vice
president; Gerard Silva seconded. The vote was 3 for, 1 abstention; the motion
passed.
Don Tinker moved to nominate Jesse Crawford treasurer by acclamation; Kile
Golden seconded. The motion passed unanimously.
Jesse Crawford moved to nominate Gerard Silva vice president by acclamation;
Kile Golden seconded. The motion passed unanimously.
November 12, 2003
Approval of Minutes: Gerard Silva moved to approve the minutes of October 8,
2003, as written. Don Tinker seconded; the motion passed unanimously.
Board Vacancy: Kile Golden moved that Frank Annin be appointed to the Board
of Directors to complete John Vurich’s term. Gerard Silva seconded; the motion
passed unanimously.
Jesse Crawford moved that road maintenance fees for the coming year be set
at $123. Don Tinker seconded; the motion passed unanimously.
Don Tinker moved to reimburse Suzanne Mayhew for her personal expenses for
Volunteer Day. Kile Golden seconded; the motion passed unanimously.
December 10, 2003
Approval of Minutes: Jesse Crawford moved to approve the minutes of November
12, 2003, as written. Kile Golden seconded; the motion passed unanimously.
January 14, 2004
Approval of Minutes: Don Tinker moved to approve the minutes of December 10,
2003, as written.; Frank Annin seconded. The motion
passed unanimously.
Don Tinker moved to approve the minutes of the special session of the Board of
December 22, 2003. Jesse Crawford seconded; the motion passed unanimously.
Jesse Crawford moved to approve changing the waterline easement agreement to
require extending the sleeve out of the easement into the property line. The pipe
must be buried 24 inches. Barney Sheffield seconded; the motion passed
unanimously.
Don Tinker moved to donate the Association’s swings to Malamalama School;
Alan Medeiros seconded. The motion passed unanimously.
Don Tinker moved to approve signing a one-year mowing contract with Ryan’s Towing; Barney Sheffield seconded. After discussion, Barney
Sheffield moved to amend the motion to approve signing a six-month mowing
contract with Ryan’s Towing; Alan Medeiros seconded.
The motion as amended passed unanimously.
Don Tinker moved to go into executive session; Alan Medeiros seconded. The
motion passed unanimously.
Jesse Crawford moved to create a committee, to be chaired by Frank Annin, to
review Suzanne’s job performance. The motion was seconded by Alan Medeiros. The
motion passed unanimously.
February 11, 2004
Don Tinker moved to accept Suzanne Mayhew’s voluntary resignation and to
approve the letter written for that purpose. Steven Martin seconded; the motion
passed unanimously.
Approval of Minutes: Frank Annin moved to approve the minutes of January 14,
2004. Kile Golden seconded; the motion passed unanimously.
Don Tinker moved to adopt the draft of the 20-year plan. Jesse Crawford
seconded; the motion passed unanimously.
Frank Annin moved that President Silva appoint a committee to revisit the
possibility of obtaining a loan to expedite the paving of the roads. Jesse
Crawford seconded; the motion passed unanimously.
Jesse Crawford moved to support Jackie Benton Ching’s efforts to obtain a
grant for drug prevention training in Puna. Alan Medeiros seconded; the motion
passed unanimously.
Don Tinker moved to allow David Day to set up an auction of the unused road
equipment. Frank Annin seconded. After discussion, Frank Annin moved to amend
the motion to ask Alan Medeiros to work with David Day and to authorize the sale
of equipment. Barney Sheffield seconded; the motion passed unanimously.
Jesse Crawford moved to create a committee for looking into the management
situation. Barney Sheffield seconded; the motion passed unanimously.
February 29, 2004 Special Board of Directors Meeting
Don Tinker moved to elect Allan Deehr as a Director on the Board; Frank
Annin seconded. The motion passed unanimously.
Jesse Crawford moved that the Association invite Day Lum to submit a
proposal to the management search committee. Alan Medeiros seconded. The vote
was 5 for, 1 abstention; the motion passed.
Jesse Crawford nominated Frank Annin for Vice President; Alan Medeiros
seconded. The motion passed unanimously.
Barney Sheffield moved to contact a temp agency as soon as possible to get
office help immediately. Jesse Crawford seconded; the motion passed
unanimously.
Frank Annin moved to approve the schedule for voting functions; Jesse
Crawford seconded. The motion passed unanimously.
March 10, 2004
Approval of Minutes: The minutes of February 11, 2004 were approved as
written.
Allan Deehr moved to approve and authorize President Silva to sign the
work/financial plan and the accompanying cooperative service agreement signed
by the State Director of the Department of Agriculture dated March 5, 2004. Don
Tinker seconded; the motion passed unanimously.
Alan Medeiros moved to purchase a roller. Jesse Crawford seconded; the
motion passed unanimously.
Alan Medeiros moved to purchase a rock drill for installing signs. Jesse
Crawford seconded; the motion passed unanimously.
Alan Medeiros moved to sell the Kubota tractor to Ryan’s Towing for $3000
cash and $2000 credit on mowing. Allan Deehr seconded; the motion passed unanimously.
Alan Medeiros moved to sell David’s truck and buy a 4-cylinder truck. Don
Tinker seconded; the motion passed unanimously.
Don Tinker moved to approve the 2004-2005 road budget.
Jesse Crawford seconded; the motion passed unanimously.
Overtime Policy: Jesse Crawford moved to add to HPPOA’s policies and
procedures the following overtime policy:
In-office, overtime hours will be paid time and a half. In general, work will
not be taken home except in very special circumstances, not involving anything
financial.
April. 2004 no meeting–no quorum
May10, 2004 – Special Meeting
Allan Deehr moved to go into executive session. Barney Sheffield seconded;
the motion passed unanimously.
Frank Annin moved to hire Bobbi Stutsman as General Manager. Barney
Sheffield seconded; the motion passed unanimously.
Frank Annin moved to start Bobbi Stutsman at a salary at $40,000 per year
with her job performance to be evaluated in six months with a pay increase, and
reevaluated on a yearly basis thereafter. Allan Deehr seconded; the motion
passed unanimously.
Frank Annin moved to call Morgan Sky’s position Office Associate. Barney
Sheffield seconded; the motion passed unanimously.
Frank Annin moved to change the job title Road Manager to Road Supervisor.
Allan Deehr seconded; the motion passed unanimously.
Frank Annin moved to proceed with the District Improvement Plan; Allan Deehr
seconded. The motion passed unanimously.
May 12, 2004
Approval of Minutes: Allan Deehr moved to approve the minutes of the Board
of Directors meeting of March 10, 2004, and the minutes of the special Board
meeting of February 29, 2004, as written. Don Tinker seconded; the motion
passed unanimously.
Frank Annin moved that Jesse Crawford head a committee to research security,
including fencing and visual surveillance, and provide cost estimates. Alan
Medeiros seconded; the motion passed unanimously.
Allan Deehr moved to enter a lease-to-own contract for the grader and
separately obtain an insurance policy to cover the road equipment. Frank Annin
seconded; the motion passed unanimously.
Alan Medeiros moved to sell the old grader. Allan Deehr seconded; the motion
passed unanimously.
Frank Annin moved that Alan Medeiros and David Day be allowed to set the
final price on the grader. Don Tinker seconded; the motion passed unanimously.
Don Tinker moved to ask the Frog Squad to open its own bank account. Alan
Medeiros seconded; Allan Deehr offered a friendly amendment that this be done within 120 days. The amendment was accepted;
affirmative votes were cast by Don Tinker, Allan Deehr, Kile Golden and Alan
Medeiros. Votes against were cast by Frank Annin and Jesse Crawford. The motion
passed 4 to 2.
Frank Annin moved to adjourn and reconvene in executive session. Alan
Medeiros seconded; the motion passed unanimously.
Don Tinker moved to adopt the revised job descriptions for General Manager,
Road Supervisor and Office Associate. Allan Deehr seconded; the motion passed
unanimously.
June 9, 2004
Allan Deehr moved to approve the minutes of May 10, 2004, as amended; Alan
Medeiros seconded. The motion passed unanimously.
Allan Deehr moved to approve the minutes of May 12, 2004, as written. Steven
Martin seconded; the motion passed unanimously.
Allan Deehr moved to accept mowing contract two from Ryan’s Towing for a
period of two years; Steven Martin seconded. Allan Deehr, Steven Martin, and
Alan Medeiros voted for; Jesse Crawford voted no. The motion carried.
June 27, 2004 Special Meeting
Election of Officers: Barney Sheffield nominated Gerard Silva for President;
Mark Cook seconded.
Rick Frazier nominated Frank Annin for President; Barbara Kahn-Langer seconded.
Frank Annin was elected President by a vote of 3 to 4.
Allan Deehr nominated Gerard Silva for Vice President; Mark Cook seconded.
Allan Deehr moved that nominations be closed; Barbara Kahn-Langer seconded.
Barney Sheffield moved to unanimously accept Gerard Silva as Vice President;
Allan Deehr seconded. The motion passed.
Barbara Kahn-Langer nominated Mark Cook for Secretary; Rick Frazier seconded.
Allan Deehr moved that nominations be closed; Mark Cook seconded. The motion passed
unanimously.
Barney Sheffield nominated Allan Deehr for Treasurer; Barbara Kahn-Langer
seconded.
Mark Cook moved that nominations be closed; Rick Frazier seconded. The motion
passed unanimously.
Motions Log July 14, 2004
Approval of Minutes: Mark Cook moved to approve the minutes of the Board
meeting of June 27 as written; Allan Deehr seconded. Mark Cook, Allan Deehr,
and Erhard Autrata voted to approve; Barbara Kahn-Langer abstained. The motion
passed.
Barbara Kahn-Langer moved for the ad hoc financial committee to meet at 7
p.m. July 28. Mark Cook seconded; the motion passed unanimously.
Mark Cook moved that the General Manager seek bids from three professional
providers of video surveillance systems. Allan Deehr seconded; the motion
passed unanimously.
Barbara Kahn-Langer moved to change Morgan Sky’s title from Office Associate
to Administrative Associate; Mark Cook seconded. The motion passed unanimously.
Motions Log August 11-04
Approval of Minutes: Barney Sheffield moved to approve the minutes of June
9, 2004 as written; Allan Deehr seconded. The motion passed with Allan Deehr
and Barney Sheffield voting yes; the other Board members were ineligible to
vote, as they did not attend the meeting.
Mark Cook moved to approve the minutes of July 14, 2004; Barbara Kahn-Langer
seconded. The motion passed unanimously.
Barbara Kahn-Langer moved to hire Dolan, Silva, & Associates to perform
the 2003-2004 audit; Erhard seconded. The motion
passed unanimously.
Motions Log September 8-04
Approval of Minutes: Allan Deehr moved to approved the minutes of August 11, 2004, as corrected. Barbara Kahn-Langer seconded; the
motion passed unanimously.
Allan Deehr moved to adopt the 2004-2005 Non-Roads Budget and passage of the
resolution setting the annual compensation to the General Fund at 3% of the
2004 assessed road maintenance funds. Barbara Kahn-Langer seconded; the motion
passed unanimously.
Allan Deehr moved to adopt the Coqui Frog Account Resolution, providing that
the existing account be placed under the responsibility of the Coqui Frog
Committee composed of JoAnne Backman, Diana Radich and John Rozett. Barbara
Kahn-Langer seconded; the motion passed unanimously.
Barbara Kahn-Langer moved to authorize Bobbi Stutsman to query residents on
28th Street between Paradise and Kaloli and report to the Board at the next
meeting with suggestions for action. Rick Frazier seconded; the motion passed
unanimously.
Erhard Autrata moved to install an appropriate road sign designating the
dangerous hill on 28th Street. Allan Deehr seconded; the motion passed
unanimously.
Allan Deehr moved to request Les Pedersen to submit a bid for the removal of
the hill on 28th Street. Barbara Kahn-Langer seconded; the motion passed
unanimously.
Motions Log October 13-04
Approval of Minutes: Rick Frazier moved to approve the minutes of September
8, 2004, as written. Allan Deehr seconded; the motion passed unanimously.
Mark Cook moved to instruct David Day and Bobbi Stutsman to identify three
possible locations for placement of dome buttons by the November Board meeting,
so that the Board can select a test site and confer with the County on proper
placement. Barbara Kahn-Langer seconded; the motion passed unanimously.
Allan Deehr moved to adopt the Amended 2004-2005 Roads Budget. Mark Cook
seconded; the motion passed unanimously.
Allan Deehr moved that the Board pass a resolution stating that the rate of
interest to be applied to all delinquent accounts as of this date, if no other
rate has previously been stated, shall be 10% since June 1982, and 6.
Motions Log November 10-04
Approval of Minutes: Mark Cook moved to approve the minutes of October 13,
2004, as corrected. Bill Carlson seconded; the motion passed unanimously.
Barney Sheffield moved to approve the Treasurer’s Report as presented; Rick
Frazier seconded. The motion passed unanimously.
Allan Deehr moved to test the Bot’s Dots on the following sites: 1) 28th
Avenue from Shower toward Hilo 175 feet 2) Pohaku Circle from the highway
approaching the curve across the entire entry lane 3) The end of Maku`u, makai
direction approaching the stop sign for a minimum of 75-100 feet. Rick Frazier
seconded the motion; it passed unanimously.
Mark Cook moved to raise the road maintenance fee to $135 for the 2005-2006
fiscal year. Rick Frazier seconded; the motion passed
unanimously.
Allen Deehr moved that in response to the application for a special use
permit that the Board of Directors open a line of communication with the County
asking that HPPOA be timely notified of such requests and be given an
opportunity to provide input, based primarily on the Master Plan, before the
County makes a decision. Mark Cook seconded; the motion passed unanimously.
Motions Log December 8-04
Approval of Minutes: Barbara Kahn-Langer moved to approve the minutes of the
special meeting of October 27, 2004, as written; Gerard Silva seconded. The
motion passed unanimously.
Allan Deehr moved to approve the minutes of the Board of Directors meeting
of November 10, 2004, as written; Rick Frazier seconded. Allan Deehr, Erhard
Autrata, Rick Frazier, and Barney Sheffield voted for; Barbara Kahn-Langer and
Gerard Silva abstained. The motion passed.
Allan Deehr moved to reconsider and request bids for fencing the equipment
shed area to protect the Association’s and independent contractor’s equipment.
Barbara Kahn-Langer seconded; the motion passed unanimously.
Special Permit Application: Barney Sheffield moved to adopt the letter of
intent to Chris Yuen regarding the special use permit for J & J Storage.
Allan Deehr seconded; the motion passed unanimously.
Rick Frazier moved to require the General Manager to bring to each Board
meeting the “books” of outstanding and completed complaint forms for
review and a detailed report of the month’s road maintenance activities. This
report shall contain:
beginning and ending dates
grader and roller hour meter readings
road maintenance progress detail by road, including materials applied, if any,
and note if outside of the plan as a response to a complaint
road plan for coming month, with details by road
other activities, such as repair of road signs, machine maintenance, including
hours expended away from grading activities
Gerard Silva seconded the motion, which passed unanimously.
Allan Deehr moved that the Board take no action on lot consolidation until
the Bylaws are undergoing revision. Gerard Silva seconded; the motion passed
unanimously.
Motions Log 1-12-05
Approval of Minutes: Allan Deehr moved to approve the minutes of December 8,
2004, as amended; Barbara Kahn-Langer seconded. Gerard Silva, Allan Deehr,
Erhard Autrata, Barney Sheffield, and Barbara Kahn-Langer voted for; Mark Cook
and Bill Carlson abstained because they were not present at the meeting. The
motion passed.
Mark Cook moved to address the topic of Association funds in one financial
institution, exceeding the FDIC limit of $100,000, and to present alternatives
to the Board at the next meeting. Barbara Kahn-Langer seconded; the motion
passed unanimously.
Barbara Kahn-Langer moved to continue the shoulder maintenance proposal
until the next meeting so that all the Board members could obtain a copy and
Rick Frazier could be present to explain his proposal. Mark Cook seconded; the
motion passed unanimously.
Mark Cook moved to give William Turner permission to proceed in the special
permit process to operate a small gunsmith business from his home. Erhard
Autrata seconded; the motion passed unanimously.
Mark Cook moved to authorize the General Manager to hire on a temporary
basis through a temp agency a grader operator and utility worker to replace
David Day while he is on sick leave. Allan Deehr seconded; the motion passed
unanimously.
Gerard Silva moved to accept Yamada & Sons’ bid of $169,047.50 to
install four drywells and a swale on 30th Avenue, plus paving of 30th from
Kaloli to the dead end; and also to accept the bid of $62,600 to finish the
paving of 28th to Maku`u. Mark Cook seconded. Barney Sheffield, Gerard Silva,
Bill Carlson, Barbara Kahn-Langer, Allan Deehr, and Mark Cook voted for; Erhard
Autrata voted against. The motion passed.
Allan Deehr moved to request a written contract with specific details from
Yamada & Sons regarding the drywells, swale, and paving on 30th Avenue and
28th Avenue. Barney Sheffield added a friendly amendment that the Board instruct the General Manager to communicate with Yamada
& Sons in the next two business days. Barbara Kahn-Langer seconded; the
motion passed unanimously.
Motions Log 2- 9-05
Gerard Silva moved to approve the minutes of January 12, 2005, as written.
Bill Carlson seconded. Gerard Silva, Bill Carlson, Barbara Kahn-Langer, Allan
Deehr, Erhard Autrata, and Barney Sheffield voted for; Rick Frazier abstained
as he did not attend that meeting. The motion passed
Barbara Kahn-Langer moved to accept the Treasurer’s Report as presented;
Gerard Silva seconded. The motion passed unanimously.
Barney Sheffield moved that a security fence is not needed at this time.
Erhard Autrata seconded; the motion passed unanimously.
Erhard moved to send a letter to representatives of the electric company and
the telephone company, giving them permission to cut trees to the ground on
HPPOA easements. Barbara Kahn-Langer seconded; the motion passed unanimously.
Allan Deehr moved that the General Manager put out the document,
Specifications for improving roadway shoulders (with the wording changes
discussed) for at least three bids. Barbara Kahn-Langer seconded; the motion
passed unanimously.
Allan Deehr moved that the General Manager be authorized by the Board to
hire through a temporary agency clerical help to assist with the receipt and
documentation of road fee payments, freeing her to address other
responsibilities. Barbara Kahn-Langer seconded; the motion passed unanimously.
Gerard Silva moved to solicit bids for paving Paradise Drive from the
Highway to 20th Avenue at current County standards so that paving can proceed
as soon as monies are available at the beginning of the fiscal year. Allan
Deehr seconded; the motion passed unanimously.
Allan Deehr moved that the Treasurer of HPPOA be authorized to commence
collection action against the ten properties with the greatest outstanding
balance of delinquent road assessment in accordance with Article XI, Section 3
of the Association Bylaws as amended June 12, 2004. Barney Sheffield seconded;
the motion passed unanimously.
Erhard Autrata moved to purchase a compactor, the Wacker 1550. Barbara
Kahn-Langer seconded; the motion passed unanimously.
Allan Deehr moved that the Board asking the Planning Department to issue no
building permits which provide ingress or egress on any of the four main roads
unless the lot is landlocked and has no other access to public roads. Erhard
Autrata seconded; the motion passed unanimously.
Allan Deehr moved that the Board instruct the General Manager to send a
letter to the Planning Department before the contested case hearing on March 3,
2005, requesting that no additional permit be granted unless and until the Vuriches
have complied with the conditions of the previous permit. Barbara Kahn-Langer
seconded; the motion passed unanimously.
Rick Frazier moved to solicit bids for rolling and grading services for the
cinder roads. Allan Deehr seconded; the motion passed unanimously.
Allan Deehr moved that the meeting adjourn to executive session at 9: 26
p.m. Barney Sheffield seconded; the motion passed unanimously.
Approval of Minutes: Allan Deehr moved to approve the minutes of February 9,
2005, as corrected; Barbara Kahn-Langer seconded. The motion passed
unanimously.
Barbara Kahn-Langer moved to reverse the order of business at the next
general membership meeting, placing the business session before the owner input.
Allan Deehr seconded; the motion passed unanimously.
Barbara Kahn-Langer moved to refurbish the existing bulletin board, to be
used for Association business only. Barney Sheffield seconded; the motion
passed unanimously.
Barney Sheffield moved to table the topic of the Board’s involvement in the
alternate road proposal until the April Board meeting. Barbara Kahn-Langer
seconded; the motion passed unanimously.
Mark Cook moved that the Board form a committee to determine how to
communicate with the membership and respond to the members’ wishes. Allan Deehr
seconded; the motion passed unanimously.
Mark Cook moved that this committee be a “committee of the whole,”
including the entire Board of Directors. Barbara Kahn-Langer seconded; the
motion passed unanimously.
Allan Deehr moved to change the due date for road assessments to April 1 of
each year, or sixty days after the Association office mails the annual billing.
Barney Sheffield seconded; the motion passed unanimously.
Motions Log 4-13-05
Approval of Minutes: Barbara Kahn-Langer moved to approve the minutes of
March 9, 2005, as written. Allan Deehr seconded; the motion passed unanimously.
Barbara Kahn-Langer moved to approve the treasurer’s report as presented.
Rick Frazier seconded; the motion passed unanimously.
Barney Sheffield moved to accept the resolution concerning HB 1214 as
corrected, to be signed by the Board members and sent to the State legislators.
Barbara Kahn-Langer seconded; the motion passed unanimously.
Allan Deehr moved to convene within sixty days a Master Plan Review
Committee composed of any former members who are willing to serve and at least
two Board members, with the specific charge to report to the Board of Directors
whether specific proposals “meet, destroy, or complement” the current
Master Plan, and if necessary to update the plan to accommodate community
growth. Barbara Kahn-Langer seconded; the motion passed unanimously.
Barbara Kahn-Langer moved to authorize Allan Deehr to negotiate a lease
agreement with Malamalama School. Rick Frazier seconded; the motion passed
unanimously.
Bill Carlson recommended that the Board acquire the services of the Hawaii
Employer’s Council. Allan Deehr seconded; the motion passed unanimously.
Oceanic Warner Cable: Barney Sheffield moved to accept the proposal by Oceanic
Warner Cable Company to install a twenty foot by twenty foot enclosure on the
HPPOA property at 16th and Maku`u. Gerard Silva seconded the motion, which
passed unanimously.
Allan Deehr amended the motion to provide that the President of the Board of
Directors and the General Manager be authorized to determine the proposed site.
Erhard Autrata seconded; the amendment passed unanimously.
Allan Deehr further amended the motion to provide that the President of the
Board of Directors and the General Manager be authorized to work out specific
details of the reciprocal agreement consistent with the restrictions of the
deed. Barbara Kahn-Langer seconded; the amendment passed unanimously.
Rick Frazier moved to accept the proposed budget with a proviso that Allan
Deehr review the potential for hiring additional
employees. Barney Sheffield seconded; the motion passed unanimously.
Barney Sheffield moved to table accepting Mark Cook’s resignation from the
Board for one month, until the members have had a chance to discuss it with
him. Allan Deehr seconded; the motion passed unanimously.
Barney Sheffield moved to accept Rick Frazier’s resignation from the Board
of Directors; Allan Deehr seconded. The motion passed unanimously.
Adjournment: Allan Deehr moved to adjourn; Barbara Kahn-Langer seconded. The
motion passed unanimously.
Motions Log 5-11-05
Erhard Autrata moved to correct the minutes of April 13, 2005, by deleting
the sentence, “He proposed 10th Ave. as a main crossroad through the
Park.” Allan Deehr seconded; the motion passed unanimously. The minutes
were approved as corrected.
Barbara Kahn-Langer moved to accept the Treasurer’s report as presented;
Barney Sheffield seconded. The motion passed unanimously.
Barbara Kahn-Langer moved that the Board review and approve the contract
with Oceanic Warner before it is signed. Allan Deehr seconded; the motion
passed unanimously.
Barbara Kahn-Langer moved to accept Mark Cook’s resignation as Secretary and
allow his term to run out; Gerard Silva seconded. The motion passed
unanimously.
Allan Deehr nominated Barbara Kahn-Langer for Secretary; Barney Sheffield
seconded. Allan Deehr moved that nominations cease; Gerard Silva seconded. Both
motions passed unanimously.
Barbara Kahn-Langer moved to authorize Morgan Sky to receive bids from
towing companies and have the company with the lowest bid remove all the
abandoned vehicles which have been tagged as soon as possible. Barney Sheffield
seconded; the motion passed unanimously.
Allan Deehr moved that the General Manager announce on the website and in
any and all publicity concerning the June Membership meeting that the Board is
seeking to fill the vacancy created by the resignation of Rick Frazier from
District 1. Anyone interested in filling the position should notify the
Association office at least ten days before the General Membership meeting;
interviews will be conducted before the meeting. Barbara Kahn-Langer seconded;
the motion passed unanimously.
Motions Log 5-25-05 Special Meeting
Gerard Silva moved to accept the bid of $48,477.86 for shoulder widening on
28th Ave. Erhard Autrata seconded. The motion passed by a vote of 3 for, 2
against. Erhard Autrata, Gerard Silva, and Bill Carlson voted for; Allan Deehr
and Barbara Kahn-Langer voted against.
Barbara Kahn-Langer moved to send a new mailing that includes all interested
applicants to all voters in District 7 by Friday, May 27, indicating that Ben
Meade was inadvertently left off the original ballot. Allan Deehr seconded.
Allan Deehr amended the motion to state that the Board authorizes the General
Manager to send the mailing. The amendment was accepted and passed unanimously.
The amended motion passed unanimously.
Motions Log 6-8-05
Minutes: Barney Sheffield moved to approve the minutes of May 11, 2005, as
corrected. Allan Deehr seconded; the motion passed unanimously.
Allan Deehr moved to approve the minutes of the special meeting of the Board
of Directors of May 25, 2005, as written. Erhard Autrata seconded; the motion
passed unanimously.
Erhard Autrata moved to accept the Treasurer’s Report as given. Gerard Silva
seconded; the motion passed unanimously.
Allan Deehr moved to approve an addendum to the Malamalama School lease to
provide for changing the review period from ten years to five years, with a
moratorium on all other lease issues until that time. Barney Sheffield
seconded; the motion passed unanimously.
Barney Sheffield moved to hold in abeyance the Waters of Life request for a
temporary school site on HPPOA property until the documentation requested
December 8, 2004, and reiterated on June 8, 2005, has been received. Gerard
Silva seconded; the motion passed unanimously.
Barney Sheffield moved to amend the previous motion to state that said
documentation must be received by the Board by July 6, 2005. Allan Deehr
seconded; the motion passed unanimously.
Allan Deehr moved to accept the bid from Yamada & Sons for $6,770.79 to
correct the slope on a portion of 28th Avenue. Gerard Silva seconded; the
motion passed unanimously.
Allan Deehr moved to table the decision on paving Paradise Drive until the
Board receives clarification on how long the bids are good for and the cost of
the shoulder work. Erhard Autrata seconded; the motion passed unanimously.
Allan Deehr moved to table the resolution to enforce traffic laws in the
Park. Barney Sheffield seconded; the motion passed unanimously.
Allan Deehr moved to hold an informal new member orientation meeting from 5
to 7 p.m. on Wednesday, June 29. Gerard Silva seconded; the motion passed
unanimously.
Allan Deehr moved to table John Acree’s request until the waterline
specifications have been researched. Gerard Silva seconded; the motion passed
unanimously.
Barney Sheffield moved to accept bids up to $500 to build a cabinet to house
the sound equipment. Bill Carlson seconded; the motion passed unanimously.
Motions Log Special Meeting 6-26-05
Barney Sheffield nominated Frank Annin for President. Bill Carlson seconded;
Frank Annin was elected unanimously.
Allan Deehr nominated Ron Phillips for Vice President. Barney Sheffield
seconded; Ron Phillips was elected unanimously.
Bill Carlson nominated Lloyd Cabral for Secretary. Allan Deehr seconded;
Lloyd Cabral was elected unanimously.
Barney Sheffield nominated Allan Deehr for Treasurer; Ron Phillips seconded.
Allan Deehr was elected by a vote of 6 for, 0 against. (Allan Deehr abstained.)
Motions Log 7-13-05
Approval of Minutes: Allan Deehr moved to approve the minutes of June 8,
2005, as written; Bill Carlson seconded. The motion passed by a unanimous vote
of those Directors who were on the Board at the time of the meeting.
Lloyd Cabral moved to approve the minutes of June 26, 2005, as written. Bill
Carlson seconded; the motion passed unanimously.
Ron Phillips moved not to consider the proposal of the Waters of Life School
for short-term use of the Activity Center property. Bill Carlson seconded; the
motion passed unanimously.
Allan Deehr moved that the Board withdraw its previous proposals to
Malamalama School, and proposed that:
the rental payment be increased by the ratio that the school’s tuition has
increased since 1980
the road fees be assessed for the full twenty acres included under the lease,
and not just for the five acres currently being used
if the issue goes to arbitration, the Association raise the issue of
Malamalama’s right to continued possession of the 15 acres it does not use
Erhard Autrata seconded; the motion passed unanimously.
Erhard Autrata moved to accept John Acree’s proposal to put a waterline
across Beach Road meeting County standards, with a concrete cap of a minimum of
four inches across the entire roadway, and notices to the General Manager at
the start and completion of the project. Ron Phillips seconded; the motion
passed unanimously.
Ron Phillips moved to accept Yamada & Son’s bid
for the overlay of Paradise Drive; Barney Sheffield seconded. The motion passed
unanimously.
Allan Deehr moved to adopt the resolution to facilitate the expansion of cable
services throughout Paradise Park in exchange for internet service in the
office, internet service in the library with three computers plus a support and
repair service, and periodic internet training to benefit Park members or
access to a cable public television channel. Lloyd Cabral seconded; the motion
passed unanimously.
Allan Deehr moved to vacate the May 11, 2005, motion to advertise the
vacancy in District 1 in the newspaper before the June general membership
meeting. Luke Clebsch seconded; the motion passed unanimously.
Allan Deehr moved to advertise the vacancy in the Tribune-Herald, on the office
bulletin board, and on the website. Interested candidates must submit a written
declaration of intent to accept an appointment to that office by close of
business August 1, 2005. At the August 10 meeting all candidates will have an
opportunity to give a five-minute presentation or submit a written statement
expressing their desire to serve, to be followed by a secret ballot. Ron
Phillips seconded; the motion passed unanimously.
Barney Sheffield moved to call a special general membership meeting at the
September 14, 2005, Board meeting to address the proposed Bylaws change. Allan
Deehr seconded; the motion passed unanimously.
Robert’s Rules: Bill Carlson moved to continue to use the tenth edition of
Robert’s Rules of Order. Ron Phillips seconded; the motion passed unanimously.
Barney Sheffield moved to secure the services of Dolan & Silva for the
annual audit; Bill Carlson seconded. Lloyd Cabral, Allan Deehr, Barney
Sheffield, Bill Carlson, and Luke Clebsch voted for; Ron Phillips opposed. The
motion carried.
Luke Clebsch moved to have the condition of the roof appraised by two or
three contractors, to determine whether to repair or replace it. Bill Carlson
seconded; the motion passed unanimously.
Motions Log 8-10-05
Approval of Minutes: Ron Phillips moved to approve the minutes of July 13,
2005, as written. Erhard Autrata seconded; the motion passed unanimously.
Ron Phillips moved to approve the Treasurer’s Report as presented; Barney
Sheffield seconded. The motion passed unanimously.
Erhard Autrata moved to repair the Activity Center roof, gutters and
drainage at an approximate expense of $41,500, including accepting a bid from
Ron Barrett for $30,680 to remove and replace the existing roof. Ron Phillips
seconded; the motion passed unanimously.
Ron Phillips amended the motion to place a cap of $42,000 on the expenditures.
Barney Sheffield seconded; the amendment passed unanimously.
Erhard Autrata moved to post the revised Master Plan on the HPPOA website
after it has been approved by the Board. Bill Carlson seconded. The motion
passed.
Ron Phillips moved to appoint a committee to evaluate effective methods of
traffic control. Barney Sheffield seconded; the motion passed unanimously.
Erhard Autrata moved to rip 300 feet on the easement on the right side of
Maku`u near 12th Ave. to allow water to drain. Alan Medeiros seconded. The
motion was defeated.
Motions Log 9-14-04
Approval of Minutes: The minutes of August 10, 2005, were approved as
corrected.
Allan Deehr moved that the President be authorized to sign a letter of
response to Waters of Life School. Barney Sheffield seconded; the motion passed
unanimously.
Barney Sheffield moved to accept and pay the bill for the cabinet for the
Activity Center sound equipment. Lloyd Cabral seconded; the motion passed
unanimously.
Allan Deehr moved that a special meeting of the general membership be called
on October 30, 2005, to review proposed Bylaws changes and revisions to the
Master Plan. Lloyd Cabral seconded; the motion passed unanimously.
Motions Log Special Meeting 9-21-05
Allan Deehr moved to delete the word “Residential” from Section
II, page 10, paragraph 3, to insert the word “green” in front of
“border”, and to delete the words “in its natural state”
from Section II, page 11. Erhard Autrata seconded; the motion passed
unanimously.
Erhard Autrata moved to change the phrase “in HPP” to
“throughout HPP” in Section II, page 12, paragraph 2. Allan Deehr
seconded; the motion passed unanimously.
Barney Sheffield moved to add: “All schools established after the
adaptation of the amended plan shall be located in lots designated as school
areas.” to Section II, page 13, paragraph 3, and to delete the word
“public” in the paragraph title. Allan Deehr seconded the motion,
which passed unanimously.
Erhard Autrata moved to change Section IV, page 19, paragraph 7 to read:
“Barbara Kahn-Langer, Chairperson”, followed by the list of
participants. The motion was seconded by Barney Sheffield and passed
unanimously.
Barney Sheffield moved to authorize the purchase of two plaques, one to
recognize Barbara Kahn-Langer as Chairperson, and another for all participants
of the Master Plan Review Committee. Allan Deehr seconded; the motion passed
unanimously.
Barney Sheffield moved that the Board accept and approve, with the
aforementioned changes, the Revised Master Plan. Allan Deehr seconded, and the
motion passed unanimously.
Allan Deehr moved to approve the expense of making fifty copies of the
Revised Master Plan, to be available at the next General Membership meeting.
Barney Sheffield seconded; the motion passed unanimously.
Erhard Autrata moved to approve the payment of $600 to Linden Whitfield for
services related to the revision of the Master Plan. Allan Deehr seconded; the
motion passed unanimously.
Allan Deehr moved to table the acceptance of any bids for shoulder work on
Paradise Drive until the next regularly-scheduled meeting of the Board of
Directors. Erhard Autrata seconded, and the motion passed unanimously.
Motions Log 10-12-05
Approval of Minutes: Allan Deehr moved to approve the minutes of the Board
of Directors meeting of September 14, 2005, as corrected. Erhard Autrata
seconded; the motion passed unanimously.
Barney Sheffield moved to approve the minutes of the special meeting of the
Board of Directors of September 21, 2005, as written. Allan Deehr seconded; the
motion passed unanimously.
Barney Sheffield moved to approve the Treasurer’s Report as presented; Bill
Carlson seconded. The motion passed unanimously.
Allan Deehr moved to table the Paradise Drive shoulder preparation and
overlay until the November meeting of the Board of Directors. Erhard Autrata
seconded; the motion passed unanimously.
Barney Sheffield moved to seek alternative bids for the Activity Center roof
and drywell. Allan Deehr seconded; the motion passed unanimously.
Allan Deehr moved to rescind the balance of $350 allocated to reimburse
Linden Whitfield. Lloyd Cabral seconded; the motion passed unanimously.
Allan Deehr moved to request the General Manager to recommend to the
Planning Commission that when it considers the application for the special use
permit on 33rd Avenue, that it require paving to the distant end of the
property as a condition of the permit, and that the Commission give great
weight to the HPPOA Master Plan. Lloyd Cabral seconded; the motion passed
unanimously.
Allan Deehr moved to direct the General Manager to write a letter to
Hawaiian Telecom insisting that the company maintain their easements,
mentioning the previous meeting with the PUC and giving them twenty days to respond. Erhard Autrata seconded; the motion passed unanimously.
Allan Deehr moved to adopt the revised 2005-2006 Roads Budget; Erhard
Autrata seconded. The motion passed unanimously.
Barney Sheffield moved to approve the revised Non-Roads Budget; Lloyd Cabral
seconded. The motion passed unanimously.
Motions Log 11-9-05
Approval of Minutes: Lloyd Cabral moved to approve the minutes of the Board
of Directors meeting of October 12, 2005. Ron Phillips seconded; the motion
passed unanimously.
Barney Sheffield moved to communicate with the property owners affected by
drainage problems at 12th & Maku`u, first by telephone and then in writing;
to remove soil from the easement on the Pahoa side; and to rip the easement
with a D-9 to improve drainage at and above the intersection. Lucas Clebsch
seconded.
Lloyd Cabral moved to amend the motion to using an excavator instead of a
bulldozer. Lucas Clebsch seconded; Barney Sheffield accepted the friendly
amendment. The amendment was approved unanimously.
The motion as amended was approved unanimously.
Erhard Autrata moved to raise the road fees ten percent. Lucas Clebsch
seconded; the motion passed unanimously.
Barney Sheffield moved that the next general membership meeting be held
Sunday, February 12, 2006, at 3 p.m. Lloyd Cabral seconded; the motion passed
unanimously.
Ron Phillips moved to accept the Roads Manager Job Description policy as
revised. Lucas Clebsch seconded; the motion passed unanimously.
Ron Phillips moved regretfully to accept Alan Medeiros’ resignation. Lloyd
Cabral seconded; the motion passed unanimously.
Motions Log 12-14-05
District I Vacancy Installation: Ron Phillips moved
to install Walter Moe as Director for District I. Allan Deehr seconded; the
motion passed unanimously.
Approval of Minutes: Ron Phillips moved to approve the minutes of November
9, 2005, as corrected. Bill Carlson seconded; the motion passed unanimously.
Motions Log 1-11-06
Approval of Minutes: Bill Carlson moved that the minutes of the Board
meeting of December 14, 2005, be approved as corrected. Lloyd Cabral seconded;
the motion passed unanimously.
Walter Moe moved to pursue investigating petitioning the Court to
collateralize the Association’s properties; Ron Phillips seconded. The motion
passed unanimously.
Allan Deehr moved to include school site policy on the agenda for the
General Membership meeting February 12, 2006. Lucas Clebsch seconded; the
motion passed unanimously.
Allan Deehr moved that the Board ignore Rod Thompson’s letter and not
respond to it. Barney Sheffield seconded.
Allan Deehr proposed a friendly amendment to write a letter to Thompson
politely acknowledging receipt of his letter; Lucas Clebsch seconded.
The amendment passed unanimously; the amended motion also passed unanimously.
Motions Log 2-8-06
Approval of Minutes: Allan Deehr moved to amend the minutes of January 11,
2006, to include Bobbie Alicen’s inquiry about the Personnel Policy and
Procedures; to change “cannot be used” to “may not be
accepted” in the sentence in which Walter Moe explained that the
Association’s 120 acres may not serve as collateral for loans; and to change
“Allan has contacted” to “Attorney Hong has contacted” ABS
International. Lucas Clebsch seconded the motion, the motion carried.
Allan Deehr moved to amend the minutes of December 14, 2005, to change
“bid received from Kerry Mills” to “estimate received from Kerry
Mills”. Ron Phillips seconded; the motion passed unanimously.
Allan Deehr moved to change his motion to amend the minutes of January 11,
2006, to delete the reference to the policy manual. Lucas Clebsch seconded; the
motion carried.
Ron Phillips moved to approve the Treasurer’s Report, subject to audit.
Lloyd Cabral seconded; the motion passed unanimously.
Lucas Clebsch moved to ratify the bid by RnT Services of $180,747.84 for
shoulder widening on Paradise Drive. Lloyd Cabral seconded; the motion passed
unanimously.
Allan Deehr moved to approve a bid for tree-cutting services already
performed by Tree Works on Paradise Drive, not to exceed $15,000. Lucas Clebsch
seconded the motion, which passed unanimously.
Allan Deehr moved to approve after the fact the additional cost of the
basecourse, including labor and transportation, as part of the shoulder
widening on Paradise Drive in an amount not to exceed $70,000. Lloyd Cabral
seconded. Allan Deehr, Erhard Autrata, Bill Carlson and Lloyd Cabral voted for;
Walter Moe, Lucas Clebsch and Ron Phillips voted against. The motion carried.
Lloyd Cabral moved to instruct the General Manager to purchase a 2001 Dodge
3500 one-ton truck from Mayer Equipment in Sacramento, California, assuming it
is available. Lucas Clebsch seconded; the motion passed unanimously.
Ron Phillips moved to rescind the motion of March 10, 2004: “Alan
Medeiros moved to sell David’s truck and buy a 4-cylinder truck. Don Tinker
seconded; the motion passed unanimously.” Lucas Clebsch seconded, and the
motion passed unanimously.
Lloyd Cabral moved to accept Apply-a-Line’s bid of $14,200 with confirmation
of a start date within thirty days. Allan Deehr seconded. Lloyd Cabral, Allan
Deehr, Ron Phillips, Walter Moe, Bill Carlson, and Lucas Clebsch voted for;
Erhard Autrata voted against. The motion carried.
Walter Moe moved to authorize Ted Hong to change the title to the Association’s
property deeds to Hawaiian Paradise Park Owners Association. Lucas Clebsch
seconded. Walter Moe, Lucas Clebsch, Ron Phillips, Bill Carlson, and Lloyd
Cabral voted for; Erhard Autrata and Allan Deehr abstained. The motion passed.
Walter Moe moved to allow the attorney to change the deeds on the six
twenty-acre parcels to allow them to be used however the Board decides so long
as it benefits the community as a whole. Erhard Autrata seconded. Walter Moe,
Erhard Autrata, Ron Phillips, Lloyd Cabral, Bill Carlson and Lucas Clebsch
voted for; Allan Deehr voted against. The motion carried.
Allan Deehr moved to approve $150 for the purchase of six news racks for
distribution of the Puna News. Lucas Clebsch seconded; the motion passed
unanimously.
Walter Moe moved to approve the American Rainwater Catchment System
Association’s use of the Activity Center on August 16, 2007, from 8 a.m. until
11 p.m. Allan Deehr seconded; the motion passed unanimously.
Ron Phillips moved that the Association office remain open 9 a.m. until 4
p.m. Monday through Friday. Lloyd Cabral seconded; the motion passed
unanimously.
Allan Deehr moved to hire Suzanne Mayhew for the position of Roads Manager, and Lloyd Cabral seconded. Allan Deehr, Lloyd
Cabral, Ron Phillips, Bill Carlson, and Walter Moe voted for. Erhard Autrata
voted against; Lucas Clebsch abstained. The motion carried.
Motions Log 3-8-06
Approval of Minutes: Ron Phillips moved to approve the minutes of February
8, 2006, as corrected. Lloyd Cabral seconded; the motion passed unanimously.
Walter Moe moved that the Board of Directors of Hawaiian Paradise Park
Owners Association request attorney Ted Hong to petition the Hawaii State Land
Court judiciary to change the restrictive covenants embodied in the deeds made
on December 28, 1977, covering approximately 120 acres: TMK 3-1-5-23001 (20 ac
Maku’u), 3-1-5-28-001 (20 ac Maku’u), 3-1-5-28-050 (20 ac Maku’u), 3-1-5-47-206
(20 ac Kaloli), 3-1-5-54-234 (20 ac Kaloli) , and 3-1-5-39-267 (20 ac Kaloli).
The property can be used without restrictions exclusively for the benefit of
the lot owners and residents of Hawaiian Paradise Park, the use of the property
requiring the approval of at least 60% of lot owners voting at a membership
meeting. Lucas Clebsch seconded the motion. Ron Phillips, Lloyd Cabral, Barney
Sheffield, Lucas Clebsch, Walter Moe, Bill Carlson and Erhard Autrata voted
for; Allan Deehr voted against. The motion passed.
Lloyd Cabral moved that a 25- to 30-foot hole 12 inches in diameter be dug
on the easement at 12th and Maku`u for flood control, the cost not to exceed
$5000. Erhard Autrata seconded; the motion passed unanimously.
Allan Deehr moved to authorize the Roads Manager to purchase a 1-ton diesel
dump truck appropriate to our needs, not to exceed $26,000 including taxes,
registration and shipping if needed. Before purchasing the vehicle, the Roads
Manager must email the Directors explaining and describing the vehicle and its
purchase price. The Board members are directed to advise the President of their
vote within 24 hours; the majority vote carries. Lloyd Cabral seconded; the
motion passed unanimously.
Allan Deehr moved that based on the legal opinion from Attorney Hong with
respect to the Bylaw issues concerning the counting of votes and the number of
General Membership meetings as was addressed by motions at the February 12,
2006 Membership meeting, that the motions be deemed null and void, and that the
makers of these motions be furnished a copy of the legal opinion. Lloyd Cabral
seconded the motion, which passed unanimously.
Allan Deehr moved to adopt the resolution:
Whereas, the 2003-2004 fiscal audit noted delinquent road fees for over 1,000
properties for four consecutive years was a concern of the internal control
structure and an operational matter that needs immediate improvement; and
Whereas, the Hawaiian Paradise Park Owners Association needs additional funds
to
meet its obligation to provide adequate maintenance;
THEREFORE, BE IT RESOLVED THAT:
The Treasurer of Paradise Park Owners Association, in accordance with Article
XI, Section 3 of the Association Bylaws, as amended June 12, 2004, is
authorized to
commence collection action against all properties with an outstanding balance
in
excess of $2,000 for unpaid road assessments, interest and lien fees. Those
actions
may include, but are not limited to attachment, execution on lien, foreclosure,
and
writ of possession.
Lucas Clebsch seconded the motion, which passed unanimously.
Erhard Autrata moved to explore the possibility of purchasing or renting a
mobile steam cleaner. Barney Sheffield seconded; the motion passed unanimously.
Allan Deehr moved to rent a safe deposit box at a bank for safekeeping of
the Association’s deeds and important documents. Lloyd Cabral seconded; the
motion passed unanimously.
Allan Deehr moved to approve the special use permit application if as a
condition of the special permit the owners be required to install and use
exclusively a driveway onto the side road. Erhard Autrata seconded. Allan
Deehr, Ron Phillips, Erhard Autrata, and Bill Carlson voted for; Walter Moe,
Lloyd Cabral and Lucas Clebsch voted against; Barney Sheffield abstained. The
motion passed by a vote of 4 to 3.
Ron Phillips moved to approve Suzanne Mayhew as the Association’s General
Manager. Lucas Clebsch seconded; the motion passed unanimously.
Motions Log 4-12-06
Approval of Minutes: Ron Phillips moved to approve the minutes of March 8,
2006, as written. Bill Carlson seconded; the motion passed unanimously.
Walter Moe moved to accept the Treasurer’s report; Lucas Clebsch seconded.
The motion passed unanimously.
Walter Moe moved to defer action on the motion to remove the covenants and
deed restrictions on the Association’s properties and to put the question to a
vote of the general membership. Ron Phillips seconded; the motion passed
unanimously.
Allan Deehr moved not to participate in a contested case hearing concerning
the special use application for a bed and breakfast facility at 10th and
Maku`u. Walter Moe seconded. Erhard Autrata, Bill Carlson, Barney Sheffield,
Lloyd Cabral, Walter Moe and Allan Deehr voted for; Ron Phillips voted against
and Lucas Clebsch abstained. The motion passed.
Lucas Clebsch moved that the Association fund airplane tickets to fly
Barbara Kahn-Langer and Bobbie Alicen to Oahu to meet with Mrs. Watamull.
Barney Sheffield seconded; the motion passed unanimously.
Ron Phillips moved to make an amendment to the current Bylaws to incorporate
the changes. Lucas Clebsch seconded; the motion passed unanimously.
Allan Deehr moved to approve the Roads and Non-Roads budgets as presented,
with the proviso that the Treasurer revise the budget
based on fiscal carry-over. Lucas Clebsch seconded; the motion passed unanimously.
Ron Phillips moved to accept Erhard Autrata’s letter of resignation. Lloyd
Cabral seconded; the motion passed unanimously.
Barney Sheffield moved to allow an archeological study of the 31-acre parcel
owned by the Association by scientists from the University of Hawaii at Hilo.
Allan Deehr seconded.
Lloyd Cabral amended the motion to require the scientists to notify the office
of approximately how many people and what times they would be on the property,
during daylight hours only. Allan Deehr seconded the amendment. Barney
Sheffield, Lloyd Cabral, Bill Carlson, Ron Phillips and Allan Deehr voted for
the amendment. Walter Moe abstained; the amendment passed.
Barney Sheffield, Lloyd Cabral, Bill Carlson and Allan Deehr voted for the
motion as amended. Walter Moe and Ron Phillips abstained; the motion passed.
Allan Deehr moved to approve the deadline of April 7, which has passed, for
candidates for the Board of Directors. Ron Phillips seconded; the motion passed
unanimously.
Motions Log 4-8-06
Erhard Autrata moved to cut two trees on the Center for Spiritual Growth
property, not to exceed $9500, and subsequently explore pursuing the owners for
the expense. Allan Deehr seconded; the motion passed unanimously.
Allan Deehr moved that the Board withdraw and deem the contract with RnT
Services breached, pay RnT Services no further monies, withhold any monies
unpaid, and send a letter advising RnT Services of that and that it is no
longer to perform any work nor go upon the easements to do any such work.
Walter Moe seconded; the motion passed unanimously.
Lloyd Cabral moved to contract with Yamada & Sons to finish the shoulder
preparation and paving on Paradise Dr. per specifications. Walter Moe seconded.
The motion passed unanimously, with Allan Deehr noting that he voted
“aye” with the expectation that HPPOA will have a contract and change
order sometime Monday, April 10, reflecting the numbers discussed.
Lloyd Cabral moved that the Board of Directors or General Manager create a
file system for bids with a checklist for contracts, including a copy of the
contractor’s license, insurance and proposal, signed and kept on file in the
office at all times. Allan Deehr seconded.
Walter Moe amended the motion to include that the General Manager check that
the contractor’s license and insurance are still valid at the time a contract
is executed. Allan Deehr seconded.
The motion as amended passed unanimously.
Motions Log 5-10-06
Approval of Minutes: Allan Deehr moved to approve the minutes of the special
Board of Directors meeting of April 8, 2006, as corrected. Lloyd Cabral
seconded; the motion passed unanimously.
Barney Sheffield moved to approve the minutes of the regular Board meeting of
April 12, 2006, as corrected; Lloyd Cabral seconded. The motion passed
unanimously.
Ron Phillips moved to approve the Treasurer’s report as presented. Barney
Sheffield seconded; the motion passed unanimously.
Allan Deehr moved that Whereas, at a special meeting of the Hawaiian
Paradise Park Owners Association Board of Directors on April 8, 2006 it was
determined necessary for widening and repaving of Paradise Drive that the roots
extending into and under the paved portion of the roadway from two large trees
located on Block 8, Lot 346, TMK #3-1-5-017-0061 had to be removed; and
Whereas, the Board of Directors also determined that removal of the roots from
the two trees would compromise the stability of the trees and thus, the safety
of users of Paradise Drive; and Whereas, the Board of Directors, when advised
that the owner of the property would give Hawaiian Paradise Park Owners
Association permission to enter its property for the removal of the two trees
but that it could not afford to pay for such removal, accepted a bid of
$9,500.00 from a third party for removal of the trees in the interest of the
safety of users of Paradise Drive; Therefore, be it resolved that the General
Manager upon removal of the trees from Block 8, Lot 346, TMK #3-1-5-017-0061
and payment of the third party contractor, shall bill the owner of the lot for
reimbursement of the tree removal costs and shall pursue any reasonable
measures to collect such reimbursement. Ron Phillips seconded; the motion passed
unanimously.
Ron Phillips moved to defer action regarding sending the Watamull Committee
to Oahu. Allan Deehr seconded; the motion passed unanimously.
Allan Deehr moved to adopt the bid acceptance policies proposed by the
General Manager, including sealed bids, contracts awarded to lowest responsible
bidder, and hiring consultants as needed. Lloyd Cabral seconded; the motion
passed unanimously.
Ron Phillips moved to accept the roadside maintenance (mowing) bid
specifications, with the suggested changes, to be mailed to contractors by the
end of the week. Barney Sheffield seconded; the motion passed unanimously.
Ron Phillips moved to instruct the General Manager to write and send a
letter of support for the cell tower proposal. Allan Deehr seconded; the motion
passed unanimously.
Allan Deehr moved to approve the $2,100 change order submitted by
Apply-A-Line to include 1.8 miles of striping on Paradise Drive in their
contract. Lloyd Cabral seconded; the motion passed unanimously.
Allan Deehr moved to adopt the resolution: Whereas payments are received
from owners with delinquent road assessments without directing application of
the payment to unpaid road assessments for a specific year or payment of
accrued interest; and Whereas the Hawaiian Paradise Park Owners Association
Board of Directors has determined that a uniform payment application policy
should be instituted for uniform accounting purposes; Therefore be it resolved
that all payments received from owners with delinquent assessments without
specific direction for application of such payments, shall be applied to the
most delinquent year’s road assessments with accrued interest up to date of
payment, and to each succeeding year thereafter to the extent of the payment;
any remaining balance shall be applied to any lien fees. Ron Phillips seconded;
the motion passed unanimously.
Barney Sheffield moved to accept the Personnel Policies and Procedures as
corrected. Ron Phillips seconded; the motion passed unanimously.
Barney Sheffield moved to authorize the Roads Manager to investigate the
cost of reflective glass beads and reflective paint for striping the edges of
the roads and to report these figures to President Annin. Allan Deehr seconded;
the motion passed unanimously.
Motions Log 6-14-06
Approval of Minutes: Allan Deehr moved to approve the minutes of the meeting
of May 10, 2006, as presented. Walter Moe seconded; the motion passed
unanimously.
Allan Deehr moved to correct the minutes of February 8, 2006, to include the
sentence: “Bobbi Stutsman, General Manager, was also present.” Ron
Phillips seconded; the motion passed unanimously.
Walter Moe moved to approve the Treasurer’s Report as presented. Lloyd
Cabral seconded; the motion passed unanimously.
Allan moved that the Board hold a special meeting to consider the roadside
mowing bids. Walter Moe seconded; the motion passed unanimously.
Ron Phillips moved to accept the loan proposal with the clarification of
covenant 4) “except any loan to pay off any obligation to Hawaii National
Bank,” and that HPPOA accounts be moved to Hawaii
National Bank on the condition that the assignment of the stream of income
becomes effective only upon the first default. Barney Sheffield seconded. Ron
Phillips, Allan Deehr, Barney Sheffield, Lloyd Cabral, and Bill Carlson voted
for. [Walter Moe abstained because of his involvement with GMAC.] The motion
passed.
Ron Phillips moved to appoint a Discretionary Funds Committee consisting of
Ron Phillips, Lloyd Cabral, and Bobbie Alicen. Allan Deehr seconded, and the
motion passed unanimously.
Allan Deehr moved to authorize the General Manager to pay two invoices for a
temporary grader operator tomorrow. Lloyd Cabral seconded; the motion passed
unanimously.
Civil Defense Evacuation Committee: Lloyd Cabral moved to allocate $300 to
the Civil Defense Committee for printing costs. Ron Phillips seconded; the
motion passed unanimously.
Treasurer’s Consultation Request: Barney Sheffield moved to request that the
current Treasurer consult with the General Manager and the new Treasurer,
without compensation, after his term ends June 30. Lloyd Cabral seconded; the
motion passed unanimously.
Motions Log 6-21-06 Special meeting
Allan Deehr moved that only those bids that were sealed as directed in the
bid specifications be considered by the Board. Bill Carlson seconded; the
motion passed unanimously.
Allan Deehr moved that any re-bid on the roadside mowing proposal with
additional requirements as determined necessary be limited to the four entities
which submitted sealed bids on or about June 12. Walter Moe seconded.
Ron Phillips moved to amend the motion to include a bid deadline of July 10.
Lloyd Cabral seconded; the motion passed unanimously.
The amended motion passed unanimously.
Motions Log 6-29-06 Special Meeting
Ron Phillips nominated Frank Annin for President. Ron Phillips moved that
nominations cease; Bill Carlson seconded. Frank Annin was elected unanimously.
Lloyd Cabral nominated Ron Phillips for Vice President. Les Pedersen moved
that nominations cease; Bill Carlson seconded. Ron Phillips was elected
unanimously.
Bill Carlson nominated Lloyd Cabral for Secretary. Ron Phillips moved that nominations
cease; Bill Carlson seconded. Lloyd Cabral was elected unanimously.
Motions Log 7-12-06
Lucas Clebsch moved that the Board appoint Alan Medeiros to represent
District 2, Walter Moe to represent District 3, and Paulette Smith to represent
District 4 on the Board of Directors. Lloyd Cabral seconded; the motion passed
unanimously.
Approval of Minutes: Walter Moe moved to approve the minutes of the June 14,
2006, meeting of the Board of Directors as written. Lloyd Cabral seconded, and
the motion passed unanimously.
Walter Moe moved to accept the interim Treasurer’s report; Lloyd Cabral
seconded. The motion passed unanimously.
Lucas Clebsch nominated Paulette Smith for Treasurer.
Lloyd Cabral moved that nominations be closed; Walter Moe seconded. The motion
passed unanimously.
Walter Moe moved to retain Dolan, Silva and Associates, Certified Public
Accountants, including the $1500 retainer. Les Pedersen seconded; the motion
passed unanimously.
Motions Log 8-9-06
Approval of Minutes: Walter Moe moved to approve the minutes of the June 21,
2006, special meeting of the Board as written. Lloyd Cabral seconded; the
motion passed unanimously.
Ron Phillips moved to approve the minutes of the June 29, 2006, special meeting
of the Board as written. Walter Moe seconded, and the motion passed
unanimously.
Walter Moe moved to approve the minutes of the July 12, 2006, meeting of the
Board of Directors as written; Ron Phillips seconded. The motion passed
unanimously.
Walter Moe moved to approve the Treasurer’s Report; Lloyd Cabral seconded.
The motion passed unanimously.
Ron Phillips moved to request $5600 in discretionary funds to fund a pilot
program for traffic enforcement within Paradise Park; Lucas Clebsch seconded.
The motion passed unanimously.
Ron Phillips moved to request $3000 in discretionary funds for Neighborhood
Watch. Lucas Clebsch seconded, and the motion passed unanimously.
Ron Phillips moved to accept the Emergency Notification and Evacuation
Team’s request for $1600 in discretionary funds to purchase megaphones and
radios. Lucas Clebsch seconded.
Les Pedersen moved to amend the motion to increase the requested amount to
$2500. Lucas Clebsch seconded; the amendment passed unanimously.
The motion as amended passed unanimously.
Ron Phillips moved to approve the Park Development Committee’s request for
$5000 in discretionary funds for seed money for a park. Walter Moe seconded;
the motion passed unanimously.
Walter Moe moved to approve the Paving Committee’s mission statement:
“Our mission is to make recommendations to the Board for road paving
priorities and procedures. The following principles were agreed upon by the
committee.
E. Road maintenance funds should be spent to provide maximum benefit for all
members.
F. The interests of the members are best served by paving as many roads as
possible as quickly as possible.
G. Except for in cases where there are unique drainage problems, roads degrade
fastest the more axle loads travel them.
H. The roads with the most axle loads should be improved (paved) first to
reduce maintenance required on those roads, thereby increasing resources to
maintain unpaved roads until they may also be paved.”
Bill Carlson seconded the motion, which passed unanimously.
Walter Moe moved to approve $3000 to purchase traffic counting devices; Bill
Carlson seconded.
Lucas moved to amend the motion to authorize the committee to spend up to
$6000. Les seconded; the amendment passed unanimously.
The motion as amended passed unanimously.
Les Pedersen moved to award a two-year mowing contract to Ryan K, Inc. for
$127,881, including tax, with a 5% increase at the beginning of the next fiscal
year; in addition, that Suzanne be authorized to negotiate with Ryan whether
weed-whacking or use of the sidearm mower is more cost-effective on the
corners. Alan Medeiros seconded. The vote was tied with Paulette Smith, Lloyd
Cabral, Alan Medeiros and Bill Carlson voting for and Ron Phillips, Lucas
Clebsch, Les Pedersen and Walter Moe voting against. Frank Annin voted for; the
motion passed.
Walter moved to approve a special general membership meeting October 29 to
consider the three proposed Bylaws amendments. Lloyd Cabral seconded; the
motion passed unanimously.
Ron Phillips moved to appoint Paulette Smith, Allan Deehr and Les Pedersen
to the Finance Committee. Walter Moe seconded; the motion passed unanimously.
Les Pedersen moved to pay a claim for $3400; Lucas Clebsch seconded. The
vote was tied, with Les Pedersen, Lucas Clebsch, Alan Medeiros and Lloyd Cabral
voting for and Ron Phillips, Paulette Smith, Walter Moe and Bill Carlson voting
against. Frank Annin voted for; the motion passed.
Motions Log 8-25-06
Walter Moe moved to object strongly to the adoption of the proposed
amendment to the County Zoning Code and to send a letter voicing this objection
to the Planning Commission, the Planning Director, the County Council, the
Mayor, department heads, legislators and the Governor and Lieutenant Governor
of the State. Ron Phillips seconded; the motion passed unanimously.
Motions Log 9-20-06
Les Pedersen moved to hold a special general membership meeting on October
29. Lloyd Cabral seconded; the motion passed unanimously.
Lloyd Cabral moved to allocate $1277 to the Park Committee to fund a Park
Awareness Day. Paulette Smith seconded. Lloyd Cabral, Paulette Smith, Les
Pedersen, Walter Moe and Bill Carlson voted for; Ron Phillips abstained.
Motions Log 10-11-06
Approval of Minutes: Walter Moe moved to approve the minutes of the Board of
Directors meeting of August 9, 2006, including Les Pedersen’s corrections. Ron
Phillips seconded; the motion passed unanimously.
Les Pedersen moved to approve the minutes of the August 25 special meeting of
the Board as written; Alan Medeiros seconded. The motion passed unanimously.
Walter Moe moved to approve the Treasurer’s Report as written; Lloyd Cabral
seconded. The motion passed unanimously.
Lloyd Cabral moved to accept Paulette Smith’s resignation. Walter Moe
seconded; the motion passed unanimously.
Lloyd Cabral moved to appoint Ron Phillips to the Finance Committee; Alan
Medeiros seconded. The motion passed unanimously.
Walter Moe moved to authorize the General Manager to develop a plan and cost
estimate for upgrading the commercial kitchen; Lloyd Cabral seconded. The
motion passed.
Motions Log 11-8-06
Walter Moe moved to appoint JoAnne Backman to the Board of Directors; Lloyd
Cabral seconded. The motion passed unanimously.
Walter Moe moved to elect JoAnne Backman as Treasurer. Bill Carlson
seconded; the motion passed unanimously.
Ron Phillips moved to appoint Treasurer Backman to the Finance Committee.
Lloyd Cabral seconded. The motion passed unanimously.
Approval of Minutes: Ron Phillips moved to approve the minutes of the
special meeting of the Board of Directors of September 20, 2006, as written.
Lloyd Cabral seconded; the motion passed unanimously.
Walter Moe moved to approve the minutes of the Board of Directors meeting of
October 11, 2006, as written; Lloyd Cabral seconded. The motion passed
unanimously.
Ron Phillips moved to approve the Treasurer’s Report as presented; Luke
Clebsch seconded. The motion passed unanimously.
Walter Moe moved to call a special meeting of the Board of Directors for
Wednesday, November 15, from 5 to 7 p.m. for the purpose of discussing the loan
proposal. Ron Phillips seconded; the motion passed unanimously.
Les Pedersen moved to authorize the General Manager to approve items 1, 2, and
3 of Apply-A-Line’s striping proposal to paint a double yellow center stripe on
the main roads and white side stripes on the widened portions of the main
roads, as long as the materials and application meet County of Hawaii
specifications. Luke Clebsch seconded; the motion passed unanimously.
Walter Moe moved to increase the Association’s road fees by 10% for the
upcoming fiscal year. Les Pedersen seconded; the motion passed unanimously.
Walter Moe moved to authorize the General Manager to pay the amount billed
by Yamada & Sons for basecourse used on Paradise Dr. Ron Phillips seconded;
the motion passed unanimously. (Les Pedersen recused himself.)
Motions Log 11-15-06 Special Meeting
Ron Phillips moved that once the paving specifications and the funding
mechanism are determined, a ballot be sent by special mailing to all property
owners stating the pros and cons and asking whether they want the roads paved
or not. Walter Moe seconded the motion. The motion passed unanimously.
Les Pedersen moved to request $13.5 million from USDA Rural Development for
the paving project. Luke Clebsch seconded. Ron Phillips, Lloyd Cabral, JoAnne
Backman, Bill Carlson, Luke Clebsch, Walter Moe and Les Pedersen voted for;
Alan Medeiros voted against. The motion passed.
Les Pedersen moved to continue to pursue the bond issue for $12 million. Ron
Phillips seconded; the motion passed unanimously.
Les Pedersen moved to pursue $12 million funding for paving in six $2
million increments, the first two from Hawaii National Bank and the remaining
eight through USDA rural development. Ron Phillips seconded; the motion was
defeated unanimously.
Motion Log 12-13-06
Approval of Minutes: Lloyd Cabral moved to approve the minutes of
November 8, 2006, as corrected. JoAnne Backman seconded; the motion
passed unanimously.
Lloyd Cabral moved to approve the minutes of the special meeting of November
15, 2006, as written. Alan Medeiros seconded; the motion passed
unanimously.
Lloyd Cabral moved to approve the Treasurer’s report as presented; Bill
Carlson seconded. The motion passed unanimously.
Lloyd Cabral moved to rescind the motion of February 8, 2006, to single
stripe the main roads. Bill Carlson seconded; the motion passed
unanimously.
Alan Medeiros moved to accept Apply-A-Line’s bid proposal of $11,510.40 for
a single yellow stripe on the narrow sections of Maku`u, Paradise and Kaloli
and a double yellow stripe on the lower section of Shower Drive. Lloyd
Cabral seconded; the motion passed unanimously.
JoAnne Backman moved to rescind the November 15 motion: “Ron
Phillips moved that once the paving specifications and the funding mechanism
are determined, a ballot be sent by special mailing to all property owners
stating the pros and cons and asking whether they want the roads paved or
not.” Lloyd Cabral seconded; the motion passed unanimously.
Ron Phillips moved to approve sending a paving referendum to the lot
owners. Lloyd Cabral seconded; the motion passed unanimously.
Lloyd Cabral moved to approve the referendum and consulting agreement with
Scott Marlin; JoAnne Backman seconded. The motion passed unanimously.
Ron Phillips moved to reconsider the motion of November 15: “Les
Pedersen moved to pursue $12 million funding for paving in six $2 million
increments, the first two from Hawaii National Bank and the remaining eight
through USDA rural development. Ron Phillips seconded; the motion was
defeated unanimously.” The motion died for lack of a second.
Ron Phillips moved that the General Manager write a letter of support for
Lloyd Cabral’s negotiations with T-Mobile concerning locating a
telecommunications site on his property; Alan Medeiros seconded. The
motion passed unanimously.
Lloyd Cabral moved to accept Walter Moe’s resignation from the Board of
Directors; Bill Carlson seconded. Alan Medeiros, JoAnne Backman, Bill
Carlson and Lloyd Cabral voted for; Ron Phillips abstained.
JoAnne Backman moved to appoint Robin Wright to fill the vacancy in District
3; Lloyd Cabral seconded. The motion passed unanimously.
Ron Phillips moved to hire a civil engineer for a 90-day contract to write
the paving specifications and prepare a request for proposal. Lloyd
Cabral seconded; the motion passed unanimously.
Alan Medeiros moved to give Donna White and all other willing volunteers permission to remove signs from the HELCO poles
in Paradise Park. Ron Phillips seconded; the motion passed unanimously.
Motions Log 1-10-07
Approval of Minutes: Lloyd Cabral moved to approve the minutes of
December 13, 2006, as written. Bill Carlson seconded; the motion passed
unanimously.
Les Pedersen moved to rescind the December 13 motion to hire a civil
engineer. Lloyd Cabral seconded; the motion passed unanimously.
Luke moved to authorize Suzanne to direct Yamada & Sons to repair the
drywell on 30th. Ron Phillips seconded; the motion passed
unanimously.
Ron Phillips moved to increase the transfer fees to $200. JoAnne
seconded; the motion passed unanimously.
Lloyd Cabral moved to appoint Robin Wright Human Resources Committee
chair. Ron Phillips seconded; the motion passed unanimously.
JoAnne Backman moved to develop an emergency contact list, to be submitted
to the Police and Fire Departments and to Civil Defense and other appropriate
agencies. Les Pedersen asked for a friendly amendment instructing the
General Manager to develop the list. Luke Clebsch seconded; the motion
passed unanimously.
Motions Log 2-21-07 Special Meeting
Luke Clebsch moved to postpone entertaining the bids for 12th and Maku`u
until a bid from Yamada and Sons is received; Lloyd Cabral seconded. JoAnne
Backman requested a friendly amendment to call a special meeting within one
week to review the bids. The motion as amended passed unanimously. (Les
Pedersen recused himself.)
Luke Clebsch moved to postpone consideration of bids for drywells on 30th
Street, 33rd, and Paradise Ala Kai until next week. Lloyd Cabral seconded; the
motion passed unanimously.
Ron Phillips moved to defer approval of the paving specifications draft
until the next regular Board meeting in March. Alan Medeiros seconded; the
motion passed unanimously.
Ron Phillips moved to request the Paving Committee to continue working on
the paving specifications draft. Alan Medeiros seconded; the motion passed
unanimously.
Luke Clebsch moved to commence the traffic counter deployment plan under the
supervision of Frank Annin. JoAnne Backman seconded; the motion passed
unanimously.
Luke Clebsch moved to adopt the Road Maintenance Paving Borrowing
Resolution:
Whereas, the Hawaiian Paradise Park Owners Association Board of Directors on
February 21, 2007 determined that the most efficient and cost effective road
maintenance plan for Hawaiian Paradise Park is to commence an aggressive paving
plan for all streets; and whereas, the Board of Directors also determined that
the maximum indebtedness Hawaiian Paradise Park Owners Association can
reasonably service at this time for a paving plan is $12 million, plus
attendant costs; therefore be it resolved that:
1) Piper Jaffray’s insured and rated bond issue proposal, dated February 8,
2007, with the repayment of interest-only option for the initial three years,
is accepted.
2) The officers of Hawaiian Paradise Park Association are authorized to execute
and deliver all documentation necessary to secure the issuance of insured and
rated bonds in accordance with the accepted Piper Jaffray proposal.
Lloyd Cabral seconded; the motion passed unanimously.
Motions Log 2-28-07 Special Meeting
Ron Phillips moved to accept Jonathan Santiago’s proposal PR116 to install a
vertical drain at 33rd and Maku`u. Robin Wright seconded.
Les Pedersen proposed a friendly amendment to require the contractor to line
the drain with filter fabric beneath a minimum of six inches of drain rock for
an additional cost not to exceed $500. Ron Phillips seconded the amendment,
which passed unanimously.
The motion as amended passed unanimously.
Ron Phillips moved to accept Jonathan Santiago’s bid proposal PR117 to
install a vertical drain at Paradise Drive and Paradise Ala Kai; Lloyd Cabral
seconded.
Les Pedersen proposed a friendly amendment to require the contractor to line
the trench with filter fabric beneath a minimum of six inches of drain rock for
an additional cost not to exceed $500. JoAnne Backman seconded the amendment,
which passed unanimously.
The motion as amended passed unanimously.
Ron Phillips moved to accept Yamada & Sons’ proposal for three drywells
plus culverts on 12th and Maku`u. Lloyd Cabral seconded. The motion passed
unanimously, with Les Pedersen recusing himself.
Motions Log 3-14-07
Approval of Minutes: Ron Phillips moved to approve the minutes of January
10, 2007, as written. Bill Carlson seconded; the motion passed unanimously.
Lloyd Cabral moved that the minutes of the special meeting of February 21,
2007, be approved as corrected. JoAnne Backman seconded; the motion passed
unanimously.
Lloyd Cabral moved to approve the minutes of the special meeting of February
28, 2007, as corrected. Alan Medeiros seconded; the motion passed unanimously.
Les Pedersen moved to accept the Treasurer’s Report as presented. Alan
Medeiros seconded; the motion passed unanimously.
Lloyd Cabral moved to accept the codes, covenants and restrictions for
school use on HPPOA properties. Bill Carlson seconded; the motion passed
unanimously.
Ron Phillips moved to accept the resignations of the Chair and the current
School Site Committee. JoAnne Backman seconded; the motion passed unanimously.
Les Pedersen moved to appoint Alan Medeiros chair of the Waterline
Committee; JoAnne Backman seconded. The motion passed unanimously.
JoAnne Backman moved to accept the proposed position description format.
Bill Carlson seconded; the motion passed unanimously.
Lloyd Cabral moved to refuse the request of Hamilton Cole for reimbursement
of a repair bill. Alan Medeiros seconded; the motion passed unanimously.
Les Pedersen moved that the Board:
1) express the Board’s sincere appreciation to the Parks Committee for their
work.
2) adopt the committee’s preliminary site plan as the
express intent of the Board to pursue with the County of Hawaii.
3) designate and appoint a park property committee to
investigate the most advantageous means and negotiate with the County to the
purpose of deeding one HPPOA 20-acre parcel to the County of Hawaii to put into
effect the park preliminary site plan.
4) Members of the committee shall be appointed at a later date.
5) All actions performed by the committee on behalf of HPPOA shall be performed
under the active guidance and approval of the Board of Directors.
Lloyd Cabral seconded the motion. JoAnne Backman introduced a friendly
amendment that the members of the committee be appointed at the next Board
meeting. The amendment was accepted, and the motion as amended passed
unanimously.
Ron Phillips moved to ask the owner to remove a crane from the HPPOA
property. Lloyd Cabral seconded; the motion passed unanimously, with Les
Pedersen recusing himself.
Motions Log 4-11-07
Approval of Minutes: Bill Carlson moved to approve the Board minutes
of March 14, 2007, as corrected; Alan Medeiros seconded. The motion
passed unanimously.
Lloyd Cabral moved to approve the Treasurer s Report as presented; Bill
Carlson seconded. The motion passed unanimously.
Alan Medeiros moved to allow Apply-A-Line to finish striping the
roads. Ron Phillips seconded; the motion passed unanimously.
JoAnne Backman moved to rescind the following motions: February 8,
2006 to allow the attorney to change the deeds on six 20-acre parcels; March 8,
2006 to request the attorney to petition Hawaii State Land Court to change
restrictive covenants on HPPOA s deeds; March 8, 2006 to dig a 25- to 30-foot
hole 12 inches in diameter on the easement at 12th and Maku`u for flood
control; April 12, 2006 to defer action on the motion to remove covenants and
deed restrictions on Association property; April 12, 2006 to put the question
of removing covenants and deed restrictions to a membership vote; and April 12,
2006 to fund airplane tickets to Oahu for Barbara Kahn-Langer and Bobbie Alicen
to meet with Mrs. Watamull. Robin Wright seconded the motion.
JoAnne Backman, Robin Wright, Lloyd Cabral, Bill Carlson and Alan Medeiros
voted for; Ron Phillips voted against; the motion passed.
Ron Phillips moved to appoint Lloyd Cabral, Carole Mullins, John Hanor, and
Kaniu Stocksdale to the Parks Committee. JoAnne Backman seconded; the
motion passed unanimously.
Lloyd Cabral moved to accept the 2007-2008 Roads Budget as presented; Alan
Medeiros seconded. The motion passed unanimously.
Lloyd Cabral moved to accept the 2007-2008 Non-Roads budget as presented. Ron Phillips seconded; the motion passed unanimously.
Lloyd Cabral moved to provide the Emergency Notification and Evacuation Team
with $840 for equipment. Alan Medeiros seconded; the motion passed
unanimously.
Ron Phillips moved to disapprove the 35th Anniversary Committee s request
for $5000 in seed money. Lloyd Cabral seconded.
Ron Phillips called the question to end debate; this passed
unanimously. The motion also passed unanimously.
Motions Log 4-18-07
JoAnne Backman moved to purchase a 3-compartment sink, two stainless steel
work tables, a 2-compartment handwashing sink, 2 faucets, 4 stainless steel
baffle filters for the hood, and painting supplies for the certified kitchen,
after comparing for comparable grades of stainless steel, in an amount not to
exceed $2500. Lloyd Cabral seconded; the motion passed unanimously.
Lloyd Cabral moved to accept All Service Hawaii s original bids dated
February 6, 2007, without filter fabric or additional drain rock. Alan
Medeiros seconded; the motion passed unanimously.
Ron Phillips moved to set the waterline application fee at $500 $250 for
administrative costs and $250 for the waterline fund. Lloyd Cabral
seconded; the motion passed unanimously.
Lloyd Cabral moved to approve the Waterline Policy specifications as
amended, with the final document and permit form to be available for review at
the May Board meeting. Ron Phillips seconded the motion, which passed
unanimously.
Motions Log 5-8-07
Lloyd Cabral moved to adopt the resolution: Whereas, the Hawaiian
Paradise Park Owners Association is a nonprofit corporation duly organized and
existing under the laws of the State of Hawaii; and whereas under its Articles
of Incorporation and Bylaws, the Association is responsible for, among other
things, the maintenance of the system of roads within the subdivision known as
Hawaiian Paradise Park; and whereas the Association has undertaken as a project
(the Project) a road maintenance paving program for all unpaved crossroads and
a repaving program for portions of arterial roads within the subdivision; and
whereas the Association has been considering plans for the issuance of its
Homeowners Assessment Revenue Bonds, Series 2007 (the Bonds) for the purpose of
funding the costs of the project, including related costs of issuing the bonds
and funding a debt service reserve fund to secure the bonds; and whereas the
proposed plans for the issuance of the bonds have been presented at this
meeting, together with the principal financing documents for the issuance of
the bonds, consisting of a) the Trust Indenture to be entered into by the
Association and Union Bank of California, N.A., as trustee, b) the Deposit
Account Control Agreement to be entered into by the Association, First Hawaiian
Bank, as depository, and the Trustee, c) the Preliminary Private Placement
Memorandum of the Association, and d) the Bond Placement Agreement to be
entered into by the Association and Piper Jaffray & Co. as placement agent;
and whereas, upon consideration of such plans and financing documents, the
Board of Directors of the Association intends hereby to approve the issuance of
the bonds and to authorize the taking of all further actions which may be
necessary or desirable in connection with such issuance; now therefore be it
resolved by the Board of Directors of the Association as follows:
Section 1. Approval of Bond Issue.
Subject to the terms and conditions specified herein, the Board of Directors
hereby approves the issuance of the Bonds for the purpose of funding the costs
of the Project, including related costs of issuing the Bonds and funding a debt
service reserve fund to secure the Bonds. The President of the
Association, or the vice President in the absence of the President, is hereby
authorized to determine the final terms of the Bonds, such approval to be conclusively
evidenced by the execution and delivery of the Financing Documents as
hereinafter authorized; provided that: a) the aggregate principal amount
of the Bonds shall not exceed $16,000,000; b) the interest rate or rates on the
Bonds shall not exceed 8% per annum; and c) the Bonds shall be amortized over a
term to final maturity not to exceed 30 years.
Section 2. Placement of Bonds.
The forms of the Preliminary Placement Memorandum and Placement Agreement
presented at this meeting are hereby approved. The President of the
Association, or the Vice President in the absence of the President, is hereby
authorized to execute and deliver the Placement Agreement in substantially the
form presented and approved at this meeting, and a final Private Placement
memorandum is substantially the form of the Preliminary Placement Memorandum
presented and approved at this meeting, each with such changes as the officer
executing the same may approve, such approval to be conclusively evidenced by
the execution and delivery thereof. The Placement Agent is hereby
authorized to proceed with a private placement of the bonds as set forth in the
Placement Agreement and to circulate the Preliminary Placement Memorandum and
Final Placement Memorandum to potential investors in connection with such
placement.
Section 3. Approval of Bond
Indenture and Depository Account Agreement. The forms of the
Indenture, including the form of Bond attached thereto, and Depository Account
Agreement presented at this meeting are hereby
approved. The President of the Association, or the Vice President in the
absence of the President, is hereby authorized to execute and deliver the
Indenture, the Bonds and the Depository Account Agreement, each in
substantially the form presented and approved as aforesaid, with such changes
as the officer executing the same may approve, such approval to be conclusively
evidenced by the execution and delivery thereof. The Secretary of the
Association, or the Treasurer in the absence of the Secretary, is hereby
authorized to affix and attest the corporate seal of the Association to the
Bonds so executed and delivered by the President or Vice President.
Section 4. Bond Insurance.
The President of the Association, or the Vice President in the absence of the
President, is hereby authorized to solicit one or more proposals for the
issuance of a bond insurance policy and/or debt service reserve fund credit
facility and to accept a proposal for the issuance of such a credit facility or
facilities upon such terms as such officer deems beneficial to the Association
upon consultation with the Association s financial advisor.
Section 5. Other Matters.
It is the intent and understanding of the Board of Directors that this
Resolution shall constitute full authorization for the Association to
consummate the issuance of the Bonds and to bind itself to the duties and
obligations imposed by the financing documents, all without the need for any
further action by the Board of Directors, provided that all applicable terms
and conditions specified herein have been satisfied. Without limiting the
generality of the foregoing, it is expressly intended and understood that:
a) The foregoing approvals of the financing document shall
extend and apply to the consummation of the transactions contemplated thereby
and the performance and observance of the Association s covenants and
agreements thereunder.
b) The officers of the Association are hereby authorized
to execute and deliver such other documents and to take such other actions as
they deem to be reasonably necessary or appropriate in order to effectuate the
intent of this Resolution.
c) Any and all actions heretofore taken by the
officers of the Association in connection with the proposed issuance of the
Bonds, including without limitation the prior execution and delivery of any
documents relating thereto, are hereby ratified, approved and confirmed as the
proper and binding actions of the Association.
Section 6. Effective Date; Repealer.
This Resolution shall take effect immediately upon its adoption. All
prior resolutions, or portions thereof, inconcsistent herewith are herby
repealed.
Les Pedersen seconded the motion, which passed unanimously.
Motions Log 5-9-07
Approval of Minutes: JoAnne Backman moved to approve the minutes of
April 11, 2007. Bill Carlson seconded; the motion passed unanimously.
Robin Wright moved to approve the minutes of the special Board meeting of
April 18, 2007, as corrected. JoAnne Backman seconded; the motion passed
unanimously.
Les Pedersen moved to approve the Treasurer s Report; Lloyd Cabral
seconded. The motion passed unanimously.
Les Pedersen moved to approve a waterline easement request for Paradise Dr.
and 22nd. Alan Medeiros seconded; the motion passed unanimously.
Les Pedersen moved to approve a waterline easement request for 27th and
Paradise Dr., with the condition that the line connect to the stub-out without cutting the pavement. JoAnne seconded; the motion
passed unanimously.
Les Pedersen moved to defer a decision on the waterline policy
specifications. Bill Carlson seconded; the motion passed unanimously.
Lloyd Cabral moved to contact Ted Hong to draft a letter to Apply-A-Line and
take whatever legal action Hong recommends. Les seconded; the motion
passed unanimously.
Les Pedersen moved to adopt Lloyd Cabral s letter asking that a special
permit for an automotive business be denied, stating that the Association
opposes all businesses not run by lot owners or requiring more than one
employee and/or vehicles weighing over 10,000 pounds, except for businesses
specifically allowed by the HPPOA Master Plan. He also moved to send a
similar letter to Chris Yuen informing him of the Association s policy and
asking to be notified of all special use permit applications within Hawaiian
Paradise Park. Lloyd Cabral seconded; the motion passed unanimously.
Lloyd Cabral moved to allow ENET to hold a bake sale preceding and following
the June membership meeting. Bill Carlson seconded; the motion passed
unanimously.
Les Pedersen moved to remove James Lee from the Centennial Committee and ask
Michelle Higgins to chair the committee. Further, that all marketing
efforts outside the Park be discontinued, and all future marketing efforts be
directed at HPP lot owners only and approved by the HPPOA office. Bill
Carlson seconded the motion, which passed unanimously.
Motions Log 5-30-07
Les Pedersen moved to approve the resolution: Whereas by resolution
duly adopted on May 8, 2007 (the Existing Resolution), the Board of Directors
of the Hawaiian Paradise Park Owners Association authorized the issuance of up
to $16,000,000 of Homeowners Assessment Revenue Bonds, Series 2007 to fund a
road paving and repaving project for the Hawaiian Paradise Park Subdivision;
and whereas the Board has determined to authorize certain further actions
pertaining to the issuance of the Bonds as hereinafter set forth, be it
resolved by the Board of Directors of the Association as follows:
Section 1. Further Authorization
Regarding Bonds. The issuance of the Bonds without credit
enhancement is hereby expressly authorized. However, in the event that
credit enhancement (whether in the form of a bond insurance policy, letter of
credit or other credit facility) becomes available on a timely basis, the
President of the Association, or the Vice President in the absence of the
President, is hereby authorized to accept a proposal for the issuance of such
credit enhancement upon such terms as such officer deems to be appropriate upon
consultation with the Association s financial advisor.
Section 2. Investment Advisor.
The Board hereby approves the appointment of Wilmington Trust Company as
investment advisor with respect to the funds held under the Indenture (as
defined in the Existing Resolution) and other moneys of the Association.
The President of the Association, or the Vice President in the absence of the
President, is hereby authorized to execute and deliver such documents
pertaining to the appointment of the investment advisor upon such terms as such
officer deems to be appropriate upon consultation with the Association s
financial advisor.
Section 3. Concerning the Existing
Resolution. Except as expressly modified or supplemented herby, the
Existing Resolution, including all approvals and authorizations thereunder,
shall remain in full force and effect.
Section 4. Effective Date.
This Resolution shall take effect immediately upon its adoption.
Lloyd Cabral seconded the motion, which passed unanimously.
Ron Phillips moved to allow an unrestricted fund balance policy and
investment policy. Alan Medeiros seconded; the motion passed unanimously.
Les Pedersen moved to invite elected officials, including Senator Kokobun,
Representative Hanohano, Mayor Kim and Councilwoman Naeole, to all HPPOA General
Membership meetings. Ron Phillips seconded; the motion passed
unanimously.
JoAnne Backman moved that:
1. The HPPOA Committee Guidelines (Draft 5, dated
May 30, 2007) be adopted and implemented by the Association.
2. The General Manager be assigned the task of distributing the Committee Guidelines to all current
committee Chairs advising them that the guidelines are to be implemented
immediately.
3. As new committees are formed, the General Manager
shall have the responsibility of issuing the HPPOA Committee Guidelines to new
committee Chairs.
Robin Wright seconded; the motion passed unanimously.
Motions Log 6-13-07
Lloyd Cabral moved to approve the Treasurer s Report as presented; Alan
Medeiros seconded. The motion passed unanimously.
JoAnne Backman moved to adopt the resolution: Whereas, the amended and
restated Bylaws of the Hawaiian Paradise Park Owners Association direct that
the Board of Directors annually determine an amount of compensation payable to
the Association General Fund for use of non-road assets; and whereas, the
Bylaws restrict the annual amount of compensation to an amount not to exceed
five percent of road maintenance funds collected in any given year; therefore,
be it resolved that:
1) The Board of Directors, having adopted a Non-Roads
Budget for the fiscal year 2007-2008, determine a need to set the annual
compensation to the General Fund at 3% of the 2007 assessed road maintenance
fees collected prior to the close of the current fiscal year; and
2) No interest or lien fee collected on delinquent
accounts shall be deemed part of the 3% payment authorized by this resolution.
Ron Phillips seconded; the motion passed unanimously.
Lloyd Cabral moved to accept the Community Festival proposal as presented
and fund a $2500 operating budget as requested. Bill Carlson seconded;
the motion passed unanimously.
Les Pedersen moved to instruct the General Manager to write a letter to the
Department of Water Supply approving a lot owner s application for a waterline
agreement. Bill Carlson seconded; the motion passed
unanimously.
Les Pedersen moved to terminate the contract with Apply-A-Line, effective
immediately. Luke Clebsch seconded; the motion passed unanimously.
JoAnne Backman moved to direct the General Manager to write a response to
Tatar s letter. Ron Phillips seconded; the motion passed unanimously.
Motions Log 6-24-07
Frank Annin nominated JoAnne Backman for President; she was elected unanimously.
Ron Phillips nominated Frank Annin for Vice President; he was elected
unanimously.
Ron Phillips nominated Lloyd Cabral for Secretary; he was elected
unanimously.
Frank Annin nominated Ron Phillips for Treasurer; he was elected
unanimously.
Motions Log 7-11-07
Approval of Minutes: Lloyd Cabral moved to approve the minutes of the
special Board meeting of May 8, 2007, as written. Frank Annin seconded;
the motion passed unanimously.
Lloyd Cabral moved to approve the minutes of the special Board meeting of
May 30, 2007, as written. Frank Annin seconded; the motion passed
unanimously.
Lloyd Cabral moved to approve the minutes of the June 13, 2007, as
corrected. Frank Annin seconded; the motion passed unanimously.
Frank Annin moved to approve the minutes of the Board meeting of June 24,
2007. Lloyd Cabral seconded; the motion passed unanimously.
Frank Annin moved to approve the Treasurer s Report as presented.
Lloyd Cabral seconded; the motion passed unanimously.
Frank Annin moved to approve the Waterline Easement as corrected to include
the pipe cushion and backfill and inspection checklist. Dale Watson
seconded; the motion passed unanimously.
Frank Annin moved to accept Allan Deehr s resignation from the Finance
Committee. Lloyd Cabral seconded; the motion passed unanimously.
Frank Annin moved to appoint Ron Phillips, Allan Deehr, Vivienne Houghton,
and June Conant to the Finance Committee. Lloyd Cabral seconded; the
motion passed unanimously.
Dale Watson moved that the current Paving Committee, consisting of Les
Pederson, Lucas Clebsch and Lloyd Cabral, complete Phase I, determining the
priority for paving and paving specifications. Ron Phillips seconded; the
motion passed unanimously.
Ron Phillips moved to combine the Roads Policy Committee (approved at the
general membership meeting) and the existing Traffic and Safety Committee into
the Roads Traffic Safety and Policy Committee. Lloyd Cabral seconded; the
motion passed unanimously.
Dale Watson moved to appoint Barbara Kahn-Langer, Frank Annin, Robin Wright,
Dennis Higgins and Ron Phillips to the Roads Traffic Safety and Policy
Committee. Lloyd Cabral seconded; the motion passed unanimously.
Lloyd Cabral moved to add Frank Annin and Dennis Higgins to the existing
Paving Committee. Ron Phillips seconded; the motion passed unanimously.
Frank Annin moved to hire Ron Dolan to perform the annual audit. Lloyd
Cabral seconded; the motion passed unanimously.
Dale Watson moved to approve funds for a tent deposit for the Community
Festival. Lloyd Cabral seconded. Dale Watson, Lloyd Cabral, Frank
Annin, and Vivienne Houghton voted yes; Ron Phillips abstained. The
motion passed.
Frank Annin moved to approve $500 from the Non-Roads Budget to hire off-duty
police officers for traffic control at the Community Festival. Dale
Watson seconded; the motion passed unanimously.
Lloyd Cabral moved to submit a letter to Councilwoman Naeole requesting
discretionary funds on behalf of the Emergency Notification and Evacuation
Team. Frank Annin seconded; the motion passed unanimously.
Frank Annin moved to approve $1550 from Parks Improvements of the Non-Roads
Budget for printing and festival costs. Dale Watson seconded. Lloyd
Cabral added a friendly amendment that the flier be approved by the Board
liaison before printing. Dale Watson, Lloyd Cabral, Frank Annin, and
Vivienne Houghton voted yes; Ron Phillips abstained. The motion passed.
Motions Log August 8, 2007
Approval of Minutes: Frank Annin moved to approve the minutes of the
meeting of May 9, 2007, as written. Ron Phillips seconded; the motion
passed unanimously.
Frank Annin moved to approve the minutes of July 11, 2007, as written;
Vivienne Houghton seconded. The motion passed unanimously.
Dale Watson moved to approve the Treasurer s Report as presented.
Lloyd Cabral seconded; the motion passed unanimously.
Ron Phillips moved to rescind the motion approved on June 13 to terminate
Apply-A-Line s contract. Lloyd Cabral seconded; the motion passed
unanimously.
Dale Watson moved to identify what is needed for Apply-A-Line to satisfy the
Association and ask if they will complete the contract at the original
price. Lloyd Cabral seconded; the motion passed unanimously.
Ron Phillips moved to appoint Darrell Houghton to the Finance
Committee. Dale Watson seconded; the motion passed unanimously.
Frank Annin moved to accept the roads personnel position descriptions as
presented and amended. Lloyd Cabral seconded; the motion passed
unanimously.
Robin Wright moved to schedule a special Board meeting August 15 or August
22 to determine the Association s short and long term goals and objectives, and
any goals it wants to direct the General Manager to achieve by her next scheduled
appraisal. Vivienne Houghton seconded. The motion failed
unanimously.
Robin Wright moved to direct the General Manager to propose her annual goals
to the Board of Directors. Vivienne Houghton seconded.
Lloyd Cabral offered a friendly amendment to propose the goals by the next
Board meeting. Robin Wright, Dale Watson, Lloyd Cabral and Vivienne
Houghton voted for the amendment; Bob Rainie, Ron Phillips and Frank Annin
voted against.
The motion as amended passed by a vote of 4 for and 3 against.
Frank Annin moved to include a notice from the Vision Statement Task Force
in the Conch. Dale Watson seconded. Frank Annin, Ron Phillips,
Lloyd Cabral, Robin Wright, Vivienne Houghton and Dale Watson voted for; Bob
Rainie voted no. The motion passed.
Bob Rainie moved that the next Conch be limited to eight pages. Dale
Watson seconded; the motion passed unanimously.
Ron Phillips moved to change the meeting date to the third Wednesday of each
month, effective October 17. Frank Annin seconded; the motion passed
unanimously.
Bob Rainie moved that meetings begin at 6 p.m. effective October 17.
Vivienne Houghton seconded. Bob Rainie, Vivienne Houghton, Frank Annin,
Robin Wright and Dale Watson voted yes; Ron Phillips and Lloyd Cabral voted
no. The motion passed.
Ron Phillips moved to limit Board meetings to two hours, unless extended by
a vote of the Directors. Bob Rainie seconded. Bob Rainie, Vivienne
Houghton and Ron Phillips voted yes; Lloyd Cabral, Dale Watson, Frank Annin and
Robin Wright voted no. The motion failed.
Ron Phillips moved to allow the General Manager to be the single signatory
on transactions for non-routine items up to $1500. Lloyd Cabral seconded;
the motion passed unanimously.
Frank Annin moved to rescind the previous motion; Lloyd Cabral
seconded. The motion passed unanimously.
Ron Phillips moved to give the General Manager single signatory authority on
all checks up to $1500. Lloyd Cabral seconded; the motion passed
unanimously.
Motions Log 9-12-07
Approval of Minutes: Ron Phillips moved to approve the minutes of the
Board of Directors meeting of August 8, 2007. Frank Annin seconded; the
motion was approved by consent.
Robin Wright moved to approve the minutes of the special Board meeting of August
29, 2007, as corrected. Frank Annin seconded; the motion passed
unanimously.
Ron Phillips moved to approve the Treasurer s report as presented.
Frank Annin seconded; the motion was approved by consent.
The General Manager s projects report was approved as presented by consent.
The General Manager s daily operations report was approved by consent.
Frank Annin moved to accept Lloyd Cabral s resignation and to send him a
letter expressing regrets and thanking him for his service to the
community. Robin Wright seconded; the motion passed unanimously.
Ron Phillips moved to accept Alan Medeiros resignation and to send him a
letter of thanks for his service to the community. Dennis Higgins
seconded; the motion passed unanimously.
Election of Secretary: Frank Annin nominated Vivienne Houghton for
secretary. She was elected unanimously.
Dale Watson moved to allow the Roads Traffic Safety and Policy Committee to
send a letter requesting tax information from Councilwoman Naeole.
Vivienne Houghton seconded. Dale Watson, Vivienne Houghton, Dennis
Higgins, Robin Wright and Frank Annin votes for; Ron Phillips voted against,
and Bob Rainie and Joan Galante abstained. The motion passed.
Dennis Higgins moved that the second request for information concerning funds
budgeted for Hawaiian Paradise Park for police, fire, civil defense and other
line items be sent at the discretion of the Roads Traffic Safety and Policy
Committee; Frank Annin seconded. Dennis Higgins, Frank Annin, Ron
Phillips and Dale Watson voted for; Joan Galante, Vivienne Houghton and Robin
Wright voted against. Bob Rainie abstained. The motion passed.
Frank Annin moved to approve the vision statement draft:
We are a vibrant and growing community of owners with rights and
responsibilities defined in Article III Objects and Purposes of our Corporation
Bylaws and desires reflected in our Community Master Plan.
· We foster unity, harmony, communication and
The Aloha Spirit amongst our members and neighbors
· We ensure legal and fiscal integrity in all
our actions and policies with primary attention to roads and administrative
operations with best use of association assets and resources
· We protect and preserve our ‘?ina and rural
surroundings with sustainable land use, contained development and responsible
stewardship
· We serve the needs and interests of our
community through participation and cooperation of our membership, Board of
Directors, dedicated staff, public service officials and the private sector
Bob Rainie seconded; the motion passed unanimously.
Frank Annin moved to accept the Human Resource Committee s proposed position
descriptions for Administrative Associate and Accounts Associate.
Vivienne Houghton seconded; the motion passed unanimously.
Frank Annin moved to approve Ted Hong s attendance at the October 30 Park
Committee meeting with County representatives. Ron Phillips seconded; the
motion passed unanimously.
Dennis Higgins was appointed Paving Committee Chair by consent.
Ron Phillips moved to dissolve the 35th Anniversary Committee; Vivienne
Houghton seconded. The motion passed unanimously.
Ron Phillips moved to table the decision on mobile vendors until the October
meeting. Dale Watson seconded; the motion passed unanimously.
Frank Annin moved to permit the ENET Committee to send letters to special
needs person living in the tsunami inundation zone. Ron Phillips
seconded; the motion passed unanimously.
Ron Phillips moved to invite Jim Kauahikaua and Troy Kendrid to speak at the
October membership meeting. Frank Annin seconded.
Robin Wright offered a friendly amendment to limit the speakers to 30
minutes total for both. The motion as amended passed unanimously.
Vivienne Houghton nominated Joan Galante to join the Finance
Committee. She was approved unanimously.
Dale Watson moved that special meetings of the Board be called only for
agenda items of an emergency nature which would cause damage to the Association
if not taken care of before a regular meeting. Bob Rainie seconded.
Vivienne Houghton, Dennis Higgins, Joan Galante, Dale Watson and Bob Rainie
voted for; Ron Phillips, Frank Annin, and Robin Wright voted against. The
motion passed.
Motions Log 10-17-07
Approval of Minutes: The minutes of September 12, 2007, were approved
as corrected by consent.
The Treasurer s report was approved by consent.
The General Manager s Day-to-Day operations Report dated 10-17-07 was
approved by consent.
The General Manager s Management Projects Report dated 10-17-07 was approved
by consent.
The Paving Committee report was approved by consent.
The Parks Committee report was approved by consent.
The Bus Stops Committee report was approved by consent.
The Traffic Safety and Road Policy Committee report was approved by consent.
Construction of smaller bus shelters was approved by general consent of the
Board.
Ron Phillips moved to approve the proposed agenda for the October 28
membership meeting. Vivienne Houghton seconded; the motion was approved
by consent.
The Vision Statement Committee report was approved by consent.
Vivienne Houghton moved to adopt the resolution:
Whereas
the 2007 Project Bond Trust Indenture entered into by Hawaiian Paradise Park
Owners Association requires annual review of its foreclosure policy for
collection of delinquent road maintenance assessments and accrued interest, and
to enforce collection pursuant to such policy which currently authorizes
commencement of foreclosure proceedings against lots with an indebtedness in
excess of $2000; therefore be it resolved that the Treasurer of the Hawaiian
Paradise Park Owners Association, in accordance with Article XI, Section 3 of
the Association Bylaws, as amended June 12, 2004, is authorized to commence
collection action against all properties with an outstanding balance in excess
of $2000.00 for unpaid road assessments, interest, and liens. Those actions
may include, but are not limited to attachment, execution on lien, foreclosure,
and writ of possession.
Ron Phillips seconded. The motion was approved by consent.
Dennis Higgins moved that the Board approve the Road Traffic Safety and
Policy Committee s request to present a Bylaw amendment regarding driveways
entering main thoroughfares in Hawaiian Paradise Park at a general membership
meeting. Dale Watson seconded.
Robin Wright suggested a friendly amendment that the membership be asked to
form a Bylaw committee for that purpose. Ron suggested presenting the
proposal at the February general membership meeting. Both
amendments were accepted.
The motion passed unanimously.
Motions Log 11-21-07
The minutes of October 17, 2007, were approved as
corrected by consent of the Board.
The financial report submitted by the General Manager was approved by consent.
Ron Phillips moved to provide the agenda and supporting documents to the Board
by noon on the Friday prior to Board meetings. Dale Watson seconded; the motion
passed unanimously.
Frank Annin moved to set next year s road maintenance fees at $179.00. Dale
Watson seconded; the motion passed unanimously.
Bob Rainie moved for a vote of censure of JoAnne Backman for spending money
[consulting Ted Hong] without Board approval; Dale Watson seconded. Ron
Phillips called for the question. Bob Rainie, Ron Phillips, Joan Gallante, Dale
Watson, Vivienne Houghton and Frank Annin voted to end debate and vote on the
motion immediately.
On the motion for a vote of censure, Bob Rainie, Dale Watson and Joan Galante
voted for, Vivienne Houghton and Dennis Higgins abstained, and Frank Annin, Ron
Phillips, Robin Wright voted against. JoAnne Backman broke the tie as President
and voted against. The motion failed. Ron Phillips moved to adjourn; Bob Rainie
seconded. The motion carried unanimously.
Motions Log 12-19-07
Bob Rainie moved to postpone approval of the November 21, 2007, minutes until
January. Joan Galante seconded. Bob Rainie, Joan Galante, Vivienne Houghton,
and Dale Watson voted for. Robin Wright and Dennis Higgins voted against; Ron
Phillips abstained. The motion passed.
Bob Rainie moved to accept and confirm JoAnne Backman s resignation as
President; Dale Watson seconded. Bob Rainie, Dale Watson, Vivienne Houghton and
Joan Galante voted for; Ron Phillips, Robin Wright and Dennis Higgins voted
against. Ron Phillips called for the
Question. No one seconded. Bob Rainie moved to rescind his last motion; Ron
Phillips seconded. Bob Rainie, Ron Phillips, Robin Wright, Vivienne Houghton,
Joan Galante and Dennis Higgins voted for; Dale Watson voted against. The motion
passed.
The Treasurer s Report was accepted as stated.
Dale Watson moved to accept a contract for $5,843.75 from Productive Data
Solutions for a new fiscal software program. Vivienne Houghton seconded; the
motion passed unanimously.
Robin Wright moved to approve Resolution #005 as amended to enter into
negotiations to dedicate a park site to the County of Hawaii; Joan Galante
seconded. Robin Wright, Joan Galante, Bob Rainie, Vivienne Houghton, Dale
Watson, and Dennis Higgins voted for; Ron Phillips opposed. The motion carried.
Dale Watson moved to purchase a new New Holland TL80A tractor mower for
$88,000, and to hire an operator whose primary responsibility is to operate the
mower. Vivienne Houghton seconded; the motion passed unanimously.
Dale Watson moved to authorize the President to sign the County grant
application on behalf of Neighborhood Watch. Vivienne Houghton seconded; the
motion passed unanimously.
Dale Watson moved to purchase a scarifying attachment for the road grader, not
to exceed $15,000 installed. Bob Rainie seconded; the motion passed
unanimously.
Dale Watson moved to purchase a utility vehicle, not to exceed $15,000.
Vivienne Houghton seconded; the motion passed unanimously.
Dale Watson moved that any director, including the President, who goes to legal
counsel or other professional or contractor and incurs expenses for the
Association without approval of the Board is
personally responsible for those expenses; Bob Rainie seconded. Dale Watson,
Bob Rainie, Dennis Higgins, Joan Galante and Vivienne Houghton voted for; Robin
Wright and Ron Phillips voted against. The motion carried.
Dale Watson moved to limit emails to the office staff to one per day of no more
than ten lines and one phone call per day, to be answered by closing time the
next day. Bob Rainie seconded. Dale Watson and Bob Rainie voted for; Dennis
Higgins, Robin Wright, Joan Galante, Vivienne Houghton and Ron Phillips voted
against. The motion failed.
Motion Log January 16, 2008
Dale Watson moved that the minutes of November 21, 2007, be approved. Frank
Annin seconded the motion. The motion was approved unanimously. Dale Watson
moved that the minutes of December 19, 2007, be approved. Bob Rainie seconded.
The minutes were approved as amended unanimously.
Robin Wright moved that the General Manager’s position description be approved
as presented. Frank Annin seconded the motion. Following discussion, the motion
failed, with Robin Wright voting, “Yes,” and the remainder of the
Board voting “No.”
Dennis Higgins moved to pass the existing Roads Paving RFP as written with the
understanding that the project administrator not be a
member of the Board and there be a Civil Engineering and Legal review of the
contract for control. Dale Watson seconded the motion. After all members of the
Board had a chance to comment on the motion, the motion carried unanimously.
Dennis moved to modify the roads-related tracking queue to include column(s)
for prompting and recording certain post-motion actions in the future as
needed. Dale seconded the motion. The motion carried unanimously.
Dennis moved that a central information location be created for physical
storage of Roadrelated policies and specifications documentation to facilitate
information accessibility and administering consistency in the future under
changing management and Boards of Directors.
Frank seconded the motion. The motion carried unanimously.
Dennis moved that the efficiency and effectiveness of maintenance,
organization, and storage systems in place for documentation of procedures,
standards and policies for HPPOA staff roads-related functions be assessed and
that there be a status report including action planned for any needed systems
improvements to the Board of Directors. Frank seconded the motion. The motion
carried unanimously.
Dennis moved that a By-Laws Committee that will be formed be charged with
proposing an enforceable driveways policy for lots on main roads prohibiting
driveway access onto main roads from corner lots to be covered by the By-Laws.
Dale seconded the motion The motion
carried unanimously.
Dennis moved that a By-Laws Committee that will be formed be charged with
proposing an enforceable road right-of-way policy prohibiting business activity
usage of road rights-of-way (for safety, liability and property protection) to
be covered by the By-Laws. Dale seconded the
motion. The motion carried unanimously.
It was moved and seconded that the discussion of the agenda for the February
Member Meeting be postponed until the February Board of Directors meeting. The
motion carried unanimously.
Frank moved that, any time expenses exceed the amount of $1,500.00 that require
Board Approval, those expenses be included as specific items on the agenda
indicating the amount to be approved. Dale seconded the motion. The motion
carried unanimously.
Motion Log February 20, 2008
Frank Annin moved that the agenda be approved as modified. Bob Rainie seconded
the motion. The motion was approved unanimously.
Frank Annin moved that the minutes be approved as amended. Joan Galante
seconded the motion. The motion was approved unanimously.
Frank Annin moved to accept the resignations of Vivienne Houghton and Ron
Phillips, with a letter to be sent to each thanking them for their work on the
Board. Dale Watson seconded the motion. The motion was approved unanimously.
Frank Annin moved that the position for District 3 be filled at this meeting
but that the position for District 7 be on the March
agenda
Frank Annin moved that Robin Wright be elected to the position of Secretary.
Jeff Spaur seconded. The motion carried unanimously.
Bob Rainie moved that Joan Galante be elected to the position of Treasurer.
Frank Annin seconded the motion. The motion carried unanimously.
Frank Annin moved to approve the establishment of a School Committee. Jeff
Spaur seconded the motion. The motion was approve unanimously.
Motions Log February 18, 2008, Special Meeting
Frank Annin moved that the bids be referred to the Paving Committee for
evaluation and recommendation to the Board. Dennis Higgins seconded the motion.
The motion was approved unanimously.
Motion Log February 18, 2008, Urgent Special Meeting
Frank Annin moved that the form that had been presented be adopted for use by
the General Manager, with any modifications that the General Manager may need
to make. Robin Wright seconded the motion. The motion to accept the form was
approved unanimously.
Bob Rainie moved to approve the guidelines for use by the office. Frank Annin
seconded. The motion was approved unanimously.
Bob Rainie moved that we limit the copies to paper copies. Frank Annin seconded
the motion. The motion was approved unanimously.
Frank Annin moved that we authorize a charge of $50 per hour to cover printing
also. The motion died for lack of a second.
Joan Galante moved that we authorize a charge of a $50 flat fee for up to 50
pages, with charges for copies in excess of 50 to be $1 per page plus $50 an
hour. Frank Annin seconded the motion. After discussion, Joan withdrew her
motion.
Frank Annin moved that any request for association documents be charged at the
rate of $2 per page. Robin Wright seconded. The motion was approved unanimously.
Frank Annin moved to instruct the General Manager to determine whether
permission would be granted to release those documents and in what
circumstances. Dennis Higgins seconded. The motion was approved unanimously.
Robin Wright moved that the board set a general policy that the indenture
documents, Trust and Bond, are privileged documents and they will not be
released. Dennis Higgins seconded the motion. The motion was approved
unanimously.
Robin Wright moved that any exceptions to the just approved guidelines shall be
approved by the board. She then withdrew the motion.
Joan Galante moved that the Board respond to Mr. Dubin, by Certified Mail,
return receipt requested, according to our new procedures, including a copy of
the form and a notice that the cost for copies is $2 per page. Robin Wright
seconded the Motion. The motion was approved unanimously.
Bob Rainie moved that the Board respond to the Committee, by Certified Mail,
return receipt requested, according to our new procedures, including a copy of
the form and a notice that the cost for copies is $2 per page. Dennis Higgins
seconded the motion. The motion was approved unanimously.
Frank Annin moved to adopt the edited statement of HPPOA. Dennis Higgins
seconded. The motion was approved unanimously.
Frank Annin moved that copies of the statement be distributed at both the Board
meeting the following week and at the General Membership meeting; that a copy
be placed on the website; and that flyers should be available in the office.
Dale Watson seconded the motion. The motion
was approved unanimously.
Motion Log March 3, 2008, Special Meeting
Dennis Higgins moved that the Board approve a Phase I paving contract with
William Loeffler Construction for $2,808,551 and authorize Frank Annin to sign
for HPPOA. Bob Rainie seconded the motion. With a friendly amendment with no
objections, the motion was amended to read: Dennis Higgins moved that the Board
approve a Phase I paving contract with William Loeffler Construction for
$2,808,551 with the contract to be written by a professional contract writer
and reviewed by a civil engineer and an attorney prior to the contract’s being
signed. Bob Rainie seconded the motion. The motion passed unanimously.
Dennis Higgins moved that the Board approve the employment of an Inspector and
an Independent Project Consultant as contract employees for the Phase I paving
contract. Dale Watson seconded the motion. The motion passed unanimously.
Dennis Higgins moved that the Board appoint Robert Rainie as Administrator for
the Phase I paving contract, representing the Board of Directors, with
authority to approve Contract Changes to $25,000. Dale Watson seconded the
motion. The motion failed unanimously.
Dennis Higgins moved that the Board appoint Robert Rainie as Administrator for
the Phase I paving contract, representing the Board of Directors, with
authority to approve Contract Changes to $140,000. Dale Watson seconded the
motion. The motion was approved
unanimously.
Motion Log March 19, 2008
Joan Galante moved that the agenda be approved as revised. Dennis Higgins
seconded the motion. The motion was approved unanimously.
Bob Rainie moved that the minutes of the Board of Directors meeting of February
20, 2008, be approved. Jeff Spaur seconded the motion. The motion passed
unanimously.
Bob Rainie moved that the minutes of the Urgent Special Meeting of the Board of
Directors of February 18, 2008; the Special Meeting of the Board of Directors
of February 18, 2008; and the Special Meeting of the Board of Directors of
March 3, 2008, all be approved. Robin Wright seconded the motion. The motion
passed unanimously.
Robin Wright moved that the Position Description for the General Manager dated
March 10, 2008, be approved, with inclusion of the following: Note the
position’s “exempt position” status in the upper right area of the
position description; estimate percentages of time for essential function areas
#1 and #2 to be determined by the General Manager. Jeff Spaur seconded the
motion. The motion was approved unanimously.
Robin Wright moved that the Board approve the recommendations related to the
Vision Statement. Dennis Higgins seconded the motion. The motion was approved
unanimously.
Dennis Higgins moved that the paving project administrator be a member of the
Board and there be a Civil Engineering and Legal review of the contract for
control. Dale Watson seconded the motion. The motion was approved unanimously.
Jeff Spaur moved to approve the Proposed Budget Revisions. Dale Watson seconded
the motion. The motion was approved unanimously.
Dale Watson moved that we purchase the striping machine as described, with a
price not to exceed $18,000. Bob Rainie seconded the motion. The motion was
approved unanimously.
Jeff Spaur moved to accept the individuals named to be member of the School
Committee. Joan Galante seconded the motion. The motion passed with Dale Watson
abstaining, and no “No” votes.
Dennis Higgins moved to post “HPP Paving Facts” on the website as a
beginning point for information for HPP owners. Dale Watson seconded the
motion. The motion was approved unanimously.
Motion Log April 16, 2008
Jeff Spaur moved that the agenda be approved as revised. Bob Rainie seconded
the motion. The motion was approved unanimously.
Robin Wright moved to accept JoAnne Bachman’s resignation as President of the
Board of Directors. Dennis Higgins seconded the motion. The motion was approved
unanimously.
Jeff Spaur moved that the Board accept the provisions of Robert’s Rules of
Order and agree that Frank Annin automatically assumed the office of President
of the HPPOA Board of Directors upon the resignation of JoAnne Bachman. JoAnne
Bachman seconded the motion. The motion was approved, with Bob Rainie
abstaining.
Dale Watson moved to close the nominations for Vice President of the HPPOA
Board of Directors. JoAnne Bachman seconded. The motion was approved
unanimously.
Bob Rainie moved to approve the minutes of the HPPOA Board of Directors
meeting of March 19, 2008. Jeff Spaur seconded the motion. The motion was
approved unanimously.
Dale Watson moved to accept the Treasurer’s Report. Robin Wright seconded the
motion. The motion was approved unanimously.
Jeff Spaur moved to approve the Road Maintenance Paving Investment Resolution
presented in the Finance Committee Report. JoAnne Bachman seconded the motion.
The motion was approved unanimously.
Jeff Spaur moved that the Board support the submittal of Carnor Sumida’s
Special Permit Application. Dale Watson seconded the motion. The motion was
approved unanimously.
Jeff Spaur moved that the School Committee send the letter proposed by the
Committee Chair, with some modifications, to schools who may be interested in
leasing HPPOA land, including the school represented by Michelle Aquino, who
spoke during the Owner Input. JoAnne Bachman seconded the motion. The motion
was approved unanimously.
JoAnne Bachman moved to appoint Kaniu Kinimaka-Stockdale to the Road, Traffic,
Safety and Policies Committee. Jeff Spaur seconded the motion. The motion was
approved unanimously.
Motions Log May 21, 2008
Jeff Spaur moved to accept the minutes as amended. Robin Wright seconded the
motion. The motion was approved unanimously.
Robin Wright moved that the Treasurer’s Report be accepted. Dale Watson
seconded the motion. The motion was approved unanimously.
Bob Rainie moved that the General Manager and the staff select the names for
the annual community service awards and the Board confirm them. Dale Watson
seconded the motion. The motion was approved unanimously.
Jeff Spaur moved that HPPOA ask the County Council District 5 Candidates to
speak at the General Membership Meeting in June. The motion failed for lack of
a second.
Kaniu Kinimaka-Stocksdale moved to invite Piper Jaffray to provide a speaker
for the General Membership Meeting in June. Jeff Spaur seconded the motion. The
motion was approved unanimously.
JoAnne Backman moved that there be a new Board member orientation on June 25th
at 6 pm. Jeff Spaur seconded the motion. The motion was approved unanimously.
Dale Watson moved that the budget be accepted as presented. Joan Galante
seconded the motion. The motion was approved unanimously.
Dennis Higgins moved to ratify the expenditure of $20,000+ for expenses related
to the waterline appurtenances. Dale Watson seconded the motion. The motion was
approved unanimously.
Dale Watson moved that HPPOA reduce the foreclosure amount to $500. Dennis
Higgins seconded the motion. Dennis Higgins moved to postpone the question
until the next meeting of the Board on June 18, 2008. JoAnne Backman seconded
the motion. The motion was approved unanimously.
Jeff Spaur moved that the Board adopt a resolution of support for members
wanting to pursue zoning or land use variances or changes in the area of 33rd
Street in conjunction with our already confirmed Master Plan. Kaniu
Kinimaka-Stocksdale seconded the motion. The motion was approved unanimously.
Joan Galante moved to increase the allowance for our database computer program
design to $10,500. Bob Rainie seconded the motion. The motion was approved
unanimously.
Dale Watson moved that the General Manager write a check for $15,000 to
Apply-A-Line for the striping work that was completed. Joan Galante seconded
the motion. After discussion, Dale Watson offered to withdraw the motion, and
Joan Galante agreed.
Dale Watson moved that HPPOA hire someone who is an expert in the field to give
us a legal opinion on the By-Laws Committee’s proposals. Dennis Higgins
seconded the motion. The motion passed unanimously.
Motions Log June 18, 2008
JoAnne Backman moved to accept the minutes as amended. Dennis Higgins seconded
the motion. The motion was approved unanimously.
Dale Watson moved to accept the Treasurer’s report. Bob Rainie seconded the
motion. The motion was approved unanimously.
JoAnne Backman moved that the staff recommendations for the 2008 annual awards
be approved. Bob Rainie seconded the motion. The motion was approved
unanimously.
JoAnne Backman moved to invite someone from Shipman and from community policing
to address the General Membership Meeting, and that this be included as an item
of New Business. Robin Wright seconded the motion. The motion was approved
unanimously.
Motions Log July 16, 2008
It was moved and seconded that the minutes of the meetings of June 29, 2008,
and June 18, 2008, be approved with one correction to the minutes of the
meeting of June 29. The motion passed unanimously. Bob Rainie moved that the
Treasurer s report and recommendations be approved. Frank Annin seconded the
motion. The motion was approved unanimously.
Dale Watson moved that the HPPOA policy be that liens be filed on property after two years of nonpayment of fees, and that foreclosure
action be started after 4 years of non-payment of fees. Ron Vizzone seconded
the motion. The motion was approved unanimously.
Frank Annin moved that the Resolution related to Board meeting packet
preparation be approved. Kaniu Kinimaka Stocksdale seconded the motion. The
motion was approved unanimously.
Jeff Spaur moved that the decision on our comments related to the Tutoring
Center special use application be postponed until the
August Board meeting. Dale Watson seconded the motion. The
motion was approved unanimously.
Jeff Spaur moved that a decision on our comments related to application for
renewal of the permit on 33rd be postponed until the August Board Meeting.
Kaniu Kinimaka Stocksdale seconded the motion.
The motion was approved unanimously.
Ken McGilvray moved that the Board function without a Finance Committee for six
months. Frank Annin seconded the motion. The motion was approved, with Bob
Rainie voting, No.
Ken McGilvray moved that the Neighborhood Watch and Paving Committees continue,
and that the School Site Committee, the RTSP Committee, the Vision Task Force
and the Gate Committee be
abandoned. Frank Annin seconded the motion. The motion passed unanimously.
Frank Annin moved that Jeff Spaur be designated as the Board representative to
work with the General Manager. Ken McGilvray seconded the motion. The motion
was approved unanimously.
Motions Log August 8, 2008
Frank Annin moved that the minutes of the meeting of July 16, 2008, be
approved. Terri Cronister seconded the motion. The motion was approved
unanimously.
Dale Watson moved that the Treasurer s report and recommendations be approved.
Terri Cronister seconded the motion. The motion was approved unanimously.
Frank Annin moved adoption of the following statement to be included in HPPOA’s
input to the Tutoring Center application: While we do not object to tutoring
centers, the request for this tutoring center does not conform to our Master
Plan. The HPP Master Plan designates areas in HPP that allows commercial and
light industrial business. It also states that cottage industries that would
not create extra traffic or nuisance to neighbors will be permissible
throughout HPP. Dale Watson seconded the motion. The motion passed on a vote of
5 in favor, 2 opposed, and 1 abstaining. Kaniu Kinimaka-Stocksdale and Bob
Rainey voted against the motion and Jeff Spaur abstained.
Dale Watson moved that the Board ratify the interim decision to purchase a CAT
240D Backhoe.. Bob Rainie seconded the motion. The
motion was approved unanimously.
Jeff Spaur moved that HPP continue the paving to the termination of K and
Paradise Ala Kai. Frank Annin seconded the motion. The motion was defeated on a
vote of 3 in favor, 4 opposed, and 1 abstaining. Jeff Spaur, Frank Annin and
Randy Dresselhaus voted in favor of the motion and Terri Cronister abstained.
Frank Annin moved to allow the closure of 16th Street between Maku’u and
Paradise on December 7, 2008, for the HPP Howling Holidays event for 1-1/2
hours between 7:30 and 9:00 am, except for 16th Street residents. Ken McGilvray
seconded the motion. The motion passed unanimously.
Motions Log September 17, 2008
Dale Watson moved to accept the report of the Bylaws Committee with the
provision that the proposed amendments be sent for review by legal counsel
prior to presentation to the membership, including a question as to whether
government services (e.g., mail boxes) are covered by the proposal. Randy
Dresselhaus seconded the motion. The motion was approved unanimously.
Dale Watson moved that the Board agree to pay air fare for Manny Mattos as he
requested (not to exceed $200) to fly to the conference on Oahu to represent
ENET (and HPP). Ron Vizzone seconded the motion. The motion passed unanimously.
Dale Watson moved that the funds from account 6180 (Advertising in the
non-Roads account) be used for the purpose of reimbursing Manny Mattos for his
air fare for the conference on Oahu. Jeff Spaur seconded the motion. The motion
passed unanimously.
Frank Annin moved that the Road Maintenance Fee for 2009 be $196.90, which is a
10% increase over the 2008 Fee. Ken McGilvray seconded the motion. The motion
passed unanimously
Dale Watson moved to continue with the road paving contract as it is written,
and add to it the 4 or 5 high maintenance streets as necessary. There was no
second.
Jeff Spaur moved that the Board move to Executive Session as further discussion
of this issue involves contracts. Ron Vizzone seconded the motion. Jeff stated
that was all that was needed to move to Executive Session.
Jeff Spaur moved that the Paving Committee be discontinued. Frank Annin
seconded the motion. The motion was approved with Dale Watson and Ken McGilvray
opposed.
Motions Log October 15, 2008
Teresa Cronister moved that the minutes of the meeting of September 17, 2008,
be approved as amended; Ken McGilvray seconded the motion. The motion was approved
unanimously.
The Treasurer’s report was accepted.
Frank Annin moved that the Road Maintenance Fee for 2009 be $196.90, which is a
10% increase over the 2008 Fee. Ken McGilvray seconded the motion. The motion
passed unanimously.
Frank Annin moved that the Board set the deadline for applications for
vacancies on the Board of Directors in 2009 to be March 20, 2009. Kaniu
Kinimaka- Stocksdale seconded the motion. The motion was approved unanimously.
Frank Annin moved that HPPOA fulfill its contract with Loeffler Construction,
including continuing with the paving of 7th, and that, instead of paving 1st
and 16th, the contractor be assigned to pave 27th between Shower and Maku u.
Teresa Cronister seconded the motion. The motion passed with Bob Rainie abstaining.
Ken McGilvray moved that the current paving contractor be directed to try to
pave 27th over cinder or existing base unless otherwise required (not to exceed
the current specifications), subject approval by Ron Nickle. Dale Watson
seconded the motion. The motion passed with Bob Rainie abstaining.
The Board agreed to defer any further decisions regarding timeline and paving
phases and selection of contractor until the next meeting. The General Manager
and Board members will gather additional information to assist the Board in
making decisions at the November 2008 meeting.
November……no quorum
Motions Log December 17, 2008
Bob Rainie moved to accept the resignation of Teresa Cronister. Dave Watson
seconded the motion. The motion was approved unanimously.
The minutes were approved by consensus.
The Treasurer’s report was accepted.
Ken McGilvray moved to accept the HPPOA Paving Specifications document as
presented. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was
approved unanimously.
Randy Dresselhaus moved that a letter to the County regarding tax rebates and
based on Dale Watson s suggestion be prepared. Bob Rainie seconded the motion.
The motion was approved unanimously.
Bob Rainie moved that a Finance Committee be created. Dale Watson seconded the
motion.
Ken McGilvray moved that the motion be amended to state that the committee to
be formed is a Budget Committee to help with the development of the 2009
Budget, and that the committee be in existence from now until the Board
approves the 2009 Budget. Dale Watson seconded the motion. The motion failed
with Bob Rainie, Randy Dresselhaus, and Kaniu Kinimaka-Stocksdale voting in
opposition, Ken McGilvray, and Dale Watson voting in favor.
The main motion failed with Kaniu Kinimaka-Stocksdale, Ken McGilvray and Randy
Dresselhaus voting in opposition, Bob Rainie and Dale Watson voting in favor.
Randy Dresselhaus moved that the October 2008 vote to pave the section of 27th
between Maku?u and Paradise be rescinded. Ken
McGilvray seconded the motion. The motion passed unanimously.
Frank Annin moved that the section of 19th between Maku u and Paradise be paved
under the current contract. Dale Watson seconded the motion. The motion was
approved unanimously.
Ken McGilvray moved to pave the 600 800 feet on 18th that had been
discussed. Randy Dresselhaus seconded the motion. The motion passed
unanimously.
Motions Log January 21, 2009
The Board agreed to postpone making an appointment to fill the current
vacancy in District 8 until the regular meeting of the Board of Directors in
February 2009.
Ken McGilvray moved that the minutes of December 17, 2008, be approved. Frank
Annin seconded the motion. The motion was approved unanimously.
The Treasurer’s report was accepted. Dale Watson moved that the specifications
be approved with the following changes:
- Under Limits Of Work, thefinal sentence should be changed to read, At the makai end, the pavingshall be continued approximately 50 feet into the crossroads past theright of way. (Underscored phrase added.)
- Under Repair of Selected Areas, the second sentence shouldbe changed to read, The existing asphalt pavement within the selectedarea shall be removed up to and including saw cutting and replaced withasphalt concrete $44 mix. (Underscored phrase added.)
Randy Dresselhaus seconded the motion. The motion was approved unanimously.
Frank Annin moved that there be a second mailing to the membership before
the end of June 2009. Ken McGilvray seconded the motion. The motion was
approved unanimously.
Frank Annin moved the development of a speed hump policy as recommended. Randy
Dresselhaus seconded the motion. The motion was approved unanimously.
Jeff Spaur moved that the Board adopt the following resolution: Resolved
that HPPOA grant W. H. Shipman, Ltd., access via HPPOA roads to address
placement of barricades/boulders on lots in Hawaiian Paradise Park, with lot
owners prior permission and with appropriate notification to the HPPOA office.
Frank Annin seconded the motion. The motion was approved unanimously.
Motions Log February 11, 2009 Special Meeting
Dale Watson moved that the Board permit Allen Deehr to contact Piper Jaffray to
advise them that we are looking into apparent problems related to the bond and
to advise Piper Jaffray that, if there are problems, HPPOA will develop a
solution. Ron Vizzone seconded the motion. The motion passed unanimously.
Motions Log February 18, 2009
Ken McGilvray moved that the minutes of January 21, 2009, be approved. Dale
Watson seconded the motion. The motion was approved unanimously.
Ken McGilvray moved that the minutes of February 11, 2009, be approved. Randy
Dresselhaus seconded the motion. The motion was approved unanimously.
Dale Watson moved that the revised budget for 2008-2009, as presented by Ken
McGilvray, with the change noted in line 5556, Foreclosures, be approved.
Frank Annin seconded the motion. The motion was approved unanimously
Randy Dresselhaus moved that, using the specifications approved by the Board
in December 2008,
- a request for proposal go out for bids on paving of 1stfrom Maku u and Paradise; 19th from Paradise and Kaloli; and 16th fromMaku u to Kaloli
that the request be open-ended with thepossibility that additional roads could be added at the discretion of the
Board.
Dale Watson seconded the motion. The motion was approved, with Ron Vizzone
abstaining.
Ken McGilvray moved that the HPPOA Board of Directors collectively negotiate
the possible sale to Dexia of our bond?s call option, assuming that the
prepayment option remains intact, for 90% of the premium established by a third
party, with the amount to be realized by HPPOA to be not less than $500,000
net. Frank Annin seconded the motion. The motion was approved unanimously.
Frank Annin moved that a Budget Committee be established with Ken McGilvray
to be the Committee Chair, and that the budget be brought to the Board for its
approval in May 2009. Dale Watson seconded the motion. The motion was approved
unanimously.
Jeff Spaur moved that the Paradise Ala Kai area Neighborhood Watch
organization be permitted to use the HPP facilities without charge. Dale Watson
seconded the motion. The motion was approved unanimously.
Frank Annin moved that the Coqui Frog Committee be established as a
committee of the Board of Directors, with James Johnson designated as Chair.
Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved
unanimously.
Ken McGilvray moved that James Johnson, Maureen Gap, and Ken McGilvray be
signatories on the bank account related to the Coqui Frog Committee, and that
the account be set up so that two signatures are required on any checks
written. Jeff Spaur seconded the motion. The motion was approved unanimously.
Motions Log March 18, 2009
Ron Vizzone moved to accept the nomination of Rod Thompson to fill the District
8 vacancy on the Board of Directors. Randy Dresselhaus seconded the motion. The
vote was 3 in favor, 3 opposed, with Jeff Spaur abstaining. The motion failed.
Kaniu Kinimaka-Stocksdale moved that the issue of the Board Vacancy be
revisited. Ron Vizzone seconded the motion. The motion passed with Dale Watson,
Bob Rainie, and Ken McGilvray voting against the motion.
Kinimaka-Stocksdale moved to accept the nomination of Rod Thompson to fill
the District 8 vacancy on the Board of Directors. Ron Vizzone seconded the
motion. The motion passed with Dale Watson, Bob Rainie, and Ken McGilvray
voting against the motion.
Ken McGilvray moved that the minutes of the meeting of February 18, 2009, be
accepted with the change noted. Kaniu Kinimaka-Stocksdale seconded the motion.
The motion was approved unanimously.
Ken McGilvray moved that the minutes of March 17, 2009, be accepted. Dale
Watson seconded the motion. The motion was approved unanimously. Ken McGilvray
moved that the Board establish a Neighborhood Watch Committee and appoint a
Neighborhood Watch Coordinator. Jeff Spaur seconded the motion. The motion was
approved unanimously.
The Treasurer’s report was accepted. Ron Vizzone moved that the General
Manager s report be included as an attachment to the minutes when they are
posted on the website. Jeff Spaur seconded the motion. The motion was approved
unanimously.
Jeff Spaur moved that the board direct Ron Nickle to complete the
specification document and make paperwork ready for bids within 7 days after
approval by the board. Dale Watson seconded the motion. The motion was
approved, with Bob Rainie abstaining.
Dale Watson moved that Clyde Wheatley and/or our designated inspector
authority to extend stub outs to get to the tops of hills as they deem
necessary. Randy Dresselhaus seconded the motion. The motion was approved
unanimously.
Ken McGilvray moved that the Board indicate its support of HCR #91. Dale
Watson seconded the motion. The motion passed with Bob Rainie abstaining.
Jeff Spaur moved the following resolution:
Whereas the HPPOA Board of Directors received the advice from Counsel, the
Board directs counsel to ask Steven Gortler the following questions: (1) how
much would be set aside in an escrow as proposed;
(2) what restrictions on use would apply;
(3)whether/how it would be used as a credit for purposes of our bond ratios;
and
(4) what financial test would be used to trigger the release of the escrow. Ken
McGilvray seconded the motion.
The motion was approved unanimously.
Bob Rainie moved to approve the amount requested to pay for the drafting of
the Bylaws Text. Jeff Spaur seconded the motion. The motion was approved
unanimously.
Dale Watson moved that HPPOA pay the damages, amounting to approximately
$650, to Dennis Higgins vehicle. Kaniu Kinimaka-Stocksdale seconded the
motion. The motion was approved with Rod Thompson abstaining.
Motions Log April 15, 2009
Frank Annin moved that items A and B, under X. New Business, specifically,
Regional Town Center Grant, and Charter School Application, , and Item D,
under IX, Unfinished Business, specifically, Paving Phase II, be moved to
immediately follow IV. Owner Input for the convenience of guests present for
those discussions. Kaniu Kinimaka-Stocksdale seconded the motion. The motion
was approved unanimously.
Frank Annin moved that the HPPOA Board of Directors indicate its approval of
this effort to seek a Smart Growth Assistance Grant. Ron Vizzone seconded the
motion. The motion was approved unanimously.
Jeff Spaur moved to appoint Maureen Gap as chair of the Coqui Frog
Committee. Frank Annin seconded the motion. The motion was approved
unanimously.
Frank Annin moved that the specifications as revised be sent out for bids.
Rod Thompson seconded the motion. The motion was approved, with Bob Rainie
abstaining.
Rod Thompson moved to defer awarding the contracts for the side roads until
HPPOA receives bids for the overlaying of the main roads. Jeff Spaur seconded
the motion. The motion was approved, with Bob Rainie voting in opposition.
Jeff Spaur moved to authorize the contracted engineer to hire a contract
inspector for future paving projects. Kaniu Kinimaka-Stocksdale seconded the
motion. The motion was approved unanimously.
Bob Rainie moved that the minutes of the meeting of March 18, 2009, be
approved. Jeff Spaur seconded the motion. The motion was approved unanimously.
Kaniu Kinimaka-Stocksdale moved that the minutes of April 1, 2009, be
approved. Randy Dresselhaus seconded the motion. The motion was approved
unanimously.
Rod Thompson moved that there be a special meeting to discuss the budget on
May 5, 2009. This meeting would coincide with the opening of the bids for the
overlaying of the main roads. Jeff Spaur seconded the motion. The motion was
approved unanimously.
Rod Thompson moved that the Board defer any consideration of any current
offer from Dexia that is on the table until the Board meets on May 5, 2009.
Jeff Spaur seconded the motion. The motion was approved, with Bob Rainie
abstaining.
Jeff Spaur moved that there be established a committee to seek an employee
to fill the position of General Manager for HPPOA. Randy Dresselhaus seconded
the motion. The motion was approved unanimously.
Motions Log May 5, 2009 Special Meeting
Frank Annin moved that the item, Paving Bids, be moved to be before the item,
2009/2010 Budget. Dale Watson seconded the motion. The motion was approved
unanimously.
Rod Thompson moved to add an item to the agenda, Inactivity of the
Nominating Committee and Resolution. Ron Vizzone seconded the motion. The
motion was defeated, with Rod Thompson and Ron Vizzone voting in favor of the
motion. Frank Annin moved to accept the resignation from the Board of Rod
Thompson. Randy Dresselhaus seconded the motion. The motion was approved, with
Ron Vizzone voting in opposition.
Ken McGilvray moved that the Board adjourn the Special Meeting and reconvene
in Executive Session. Dale Watson seconded the motion. The motion was approved
by consensus.
Motions Log May 20, 2009
The revised agenda was approved by consensus.
The minutes of the Regular Board Meeting of April 15, 2009, were approved by
consensus.
Ken McGilvray moved that the minutes of the special meeting of the Board of
Directors of May 5, 2009, be approved. Kaniu Kinimaka-Stocksdale seconded the
motion. The motion was approved unanimously.
Dale Watson moved that the Board approve the budget as presented, noting that
we can make revisions later based on recommendations of the committee. Frank
Annin seconded the motion. The motion was approved unanimously.
The Treasurer s report was accepted.
Dale Watson moved that William Loeffler be awarded the bid for the Phase II
roads (one mile of 19th, Paradise to Kaloli; two miles of 16th, Maku u to
Kaloli; and one mile of 1st from Maku u to Paradise). Bob Rainie seconded the
motion. The motion was approved with Jeff Spaur and Kaniu Kinimaka-Stocksdale
abstaining.
Ken McGilvray moved to accept the bid from Loeffler Construction for the
overlays, aprons, extensions and radii to be repaired throughout HPP. Randy
Dresselhaus seconded motion. The motion was approved unanimously.
Jeff Spaur moved to adopt the meeting summary format prepared by the Recording
Secretary for publication on the website within a week after each Regular Board
meeting. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved
unanimously.
Ken McGilvray moved that we allocate $12,000 for the creation of a restroom in
the shop area with eyewash station, toilet, sink and shower. Dale Watson
seconded the motion. The motion was approved unanimously.
Motions Log June 17, 2009
The minutes of the meeting of May 20, 2009, were
approved by consensus.
Ken McGilvray moved that the following items be added to the agenda under New
Business:
B. Contract for Engineer for Paving Contract
C. Motions Log
D. Human Resources Committee
Dale Watson seconded the motion. The motion was approved unanimously
Dale Watson moved to accept Robin Wright s proposal related to a paving section
of the HPPOA website. Ken McGilvray seconded the motion. The motion was
approved unanimously.
Ken McGilvray moved to approve a Motions Log in the format presented. Dale
Watson seconded the motion. The motion was approved unanimously.
Motions Log July 15, 2009
Dale Watson moved that the minutes of the meeting of June 17, 2009, be
approved. Bob Rainie seconded the motion. The motion was approved unanimously.
Bob Rainie moved that the minutes of the organizational meeting of June 28,
2009, be approved. Ron Vizzone seconded the motion. The motion was approved
unanimously.
Dale Watson moved that we direct our contractor to pave in front of all
mailboxes as they go by those boxes. Bob Rainie seconded the motion. The motion
was approved unanimously.
Dale Watson moved to appoint Joan Galante to fill the vacancy in District 7.
Bob Rainie seconded the motion. The motion was approved unanimously.
Motions Log August 19, 2009
Ron Vizzone moved to change the agenda so that the swearing in of
newly-appointed member, Joan Galante, would be moved to the beginning of the
meeting. Bob Rainie seconded the motion. The motion was approved unanimously.
Ken McGilvray moved that the changes to the agenda be approved. Randy
Dresselhaus seconded the motion. The motion was approved unanimously.
Ken McGilvray moved that the Puna Men s Chorus be permitted to use the Activity
Center until 10:00 pm for their concert. Randy Dresselhaus seconded the motion.
The motion was approved unanimously.
Ken McGilvray moved that the minutes of the meeting of July 15, 2009, be
approved. Dale Watson seconded the motion. The motion was approved unanimously.
Bob Rainie moved that the board appoint June Conant to be the sole editor and
person responsible for the Conch. Ken McGilvray seconded the motion. The motion
was approved unanimously.
Ken McGilvray moved that the group, Howling Howlidays, be allowed to close 16th
Avenue for the program this year and that the rent for the group to use the
Activity Center be capped at $100. Randy Dresselhaus seconded the motion. The
motion was approved unanimously.
Ken McGilvray moved to accept the resignation of Jeff Spaur from the Board of
Directors/Presidency of the Board of Directors. Ron Vizzone seconded the
motion. The motion was approved unanimously.
Ken McGilvray moved that HPPOA not accept the checks submitted by the owner in
partial payment for amount owed, and require that the entire amount due be paid. Dale Watson seconded the motion. The motion was
approved unanimously.
Ken McGilvray moved that HPPOA not accept the monthly payments proposed by the
owner to satisfy the amount owed and required that the full amount be paid
immediately. Randy Dresselhaus seconded the motion. The motion was approved
unanimously.
Ken McGilvray moved that the offer by the attorney and owner for partial
payments be declined.. Randy Dresselhaus seconded the
motion. The motion was approved unanimously.
Bob Rainie moved that the board support the special use permit request by Mr.
Lum. Ron Vizzone seconded the motion. The motion was approved, with Dale Watson
and Ken McGilvray voting in opposition.
Dale Watson moved that the board join the group, Friends of Puna s Future, as a
paying member. Randy Dresselhaus seconded the motion. The motion was approved
unanimously. Ken McGilvray noted that the fee for this membership would be
posted in account 5770, Miscellaneous Professional Expenses.
Ken McGilvray moved that the meeting be adjourned, with the board to meet
immediately following in Executive Session. Ron Vizzone seconded the motion.
The motion was approved unanimously.
Motions Log September 16, 2009
Ron Vizzone moved to add a decision about the next issue of the Conch to the
agenda under New Business. Randy Dresselhaus seconded the motion. The motion
was approved unanimously.
Ken McGilvray moved that the minutes of the meeting of August 19, 2009, be approved.
Joan Galante seconded the motion. The motion was approved unanimously.
Randy Dresselhaus moved to accept the Treasurer s report. Keone McAllister
seconded the motion. The motion was approved unanimously.
Joan Galante moved to reestablish the Roads Traffic and Safety Committee. Bob
Rainie seconded the motion. The motion was approved unanimously.
Ron Vizzone moved to approve the copy and costs for advertising for the
position of General Manager. Keone McAllister seconded the motion. The motion
passed with Bob Rainie, Randy Dresselhaus, and Dale Watson voting against the
motion.
Frank Annin moved to approve the timeline for hiring a General Manager as
presented. Ron Vizzone seconded the motion. The motion passed with Bob Rainie
and Dale Watson voting against the motion.
Dale Watson moved that the next issue of the Conch be mailed at a First Class
Rate to those owners on Hawai i Island only at an approximate cost of $1,947,
with the Conch also to be posted on the Association website. Ken McGilvray seconded
the motion. The motion was approved unanimously.
Ken McGilvray moved that the Association charge $20/hour for use of the playing
field. Ron Vizzone seconded the motion. The motion was approved unanimously.
Motions Log October 21, 2009
Bob Rainie moved to approve the agenda with the changes noted. Jeff Gray
seconded the motion. The motion was approved unanimously.
Ken McGilvray moved that the minutes of the meeting of September 16, 2009, be
approved. Ron Vizzone seconded the motion. The motion was approved unanimously.
Dale Watson moved that the treasurer s report be accepted. Joan Galante
seconded the motion. The motion was approved unanimously.
Ken McGilvray moved that the mailboxes on Shower Drive be relocated to a
location to be prepared with a new concrete base, and that room for additional
mailboxes be added. The motion passed unanimously.
Ken McGilvray moved to ratify the straw vote taken by phone among board members
that the annual salary to be offered will be between $45,000 and $60,000. Dale
Watson seconded the motion. The motion was approved unanimously.
Dale Watson moved that overtime hours be paid at time and a half rather than
with compensatory time off. Randy Dresselhaus seconded the motion. The motion
was approved with Ken McGilvray voting in opposition.
Bob Rainie moved that employees continue to have 12 days of sick leave per
year. The motion died for lack of a second.
Ken McGilvray moved that the number of sick days be reduced to 6 per year.
Randy Dresselhaus seconded the motion. The motion was approved with Bob Rainie
and Randy Dresselhaus voting in opposition.
Dale Watson moved that the Drug and Alcohol-Free Workplace Policy be approved
with the following changes:
POST-ACCIDENT TESTING: Any employee involved in an on-the-job accident or
injury may will be required to submit to an drug/alcohol test.
EMPLOYMENT SCREEN TESTING: Employment candidates may will be required to pass a drug/alcohol test as a condition of employment.
RE-TESTING: In the event of positive test results, the employee or candidate
may request a re-test at his/her own expense and such a re-test must take place
within two hours of the original test. Decision to grant& (remaining
part of section unchanged).
The motion was approved unanimously.
Dale Watson moved that pay days continue to be on the 1st and 15th of each
month and that the pay periods continue with the current adjustment that
ensures that employees are paid only for time worked. Randy Dresselhaus
seconded the motion. The motion was approved with Ken McGilvray voting in
opposition.
Ken McGilvray moved that the proposed Employee Handbook, with the changes noted
in the previous motions, be approved. Jeff Gray seconded the motion. The motion
was approved with Bob Rainie voting in opposition.
Ken McGilvray moved to establish a Finance Committee, with responsibilities to
include but not be limited to, review and presentation of the budget and review
and recommendations of merit increases. Joan Galante seconded the motion. The
motion was approved unanimously.
Joan Galante moved that the Human Resources Committee be reestablished as a
standing committee of the board. Bob Rainie seconded the motion. The motion was
approved unanimously.
Ken McGilvray moved that staff members who are members in good standing of the
association may be on any committee except the Human Resources Committee. Keone
McAllister seconded the motion. The motion was approved with Joan Galante
abstaining.
Dale Watson moved that, retroactively to August 1, 2009, lien monies be set
aside from income, less expenses incurred, for a line item to pay for new or
replacement equipment. Bob Rainie seconded the motion. After extensive
discussion, Dale and Bob withdrew their motion.
Motions Log November 18, 2009
Joan Galante moved to approve the agenda with the changes noted. Bob Rainie
seconded the motion. The motion was approved unanimously.
Bob Rainie moved that the minutes of the meeting of October 21, 2009, be
approved. Keone McAllister seconded the motion. The motion was approved
unanimously.
Joan Galante moved that the treasurer s report, as amended, be accepted. Randy
Dresselhaus seconded the motion. The motion was approved unanimously.
Ken McGilvray moved that the association send the letter to the delinquent
owner as drafted by Counsel. Ron Vizzone seconded the motion. The motion was
approved unanimously.
Jeff Gray moved that the 2010 road maintenance fee be increased by 10% of the
2009 road maintenance fee. Keone McAllister seconded the motion. The motion
passed unanimously.
Joan Galante moved that, going forward, all motions and resolutions that
contain statements of board policies be kept in a binder in the office. Jeff
Gray seconded the motion. The motion was approved unanimously.
Joan Galante moved to accept Ken McGilvray s resignation from the Board of
Directors. Ron Vizzone seconded the motion. The motion was approved
unanimously.
Ron Vizzone moved that Joan Galante be elected to the position of Treasurer.
Keone McAllister seconded the motion. The motion was approved unanimously.
Ron Vizzone moved to accept Frank Annin s resignation from the Board of
Directors. Randy Dresselhaus seconded the motion. The motion was approved
unanimously.
Bob Rainie moved that the meeting adjourn, with the Board going into Executive
Session. Jeff Gray seconded the motion. The motion was approved unanimously.
Motions Log December 16, 2009
Dale Watson moved that the minutes of the meeting of November 18, 2009, be
approved. Randy Dresselhaus seconded the motion. The motion was approved unanimously.
Dale Watson moved that the treasurer s report be accepted. Jeff Gray seconded
the motion. The motion was approved unanimously.
Jeff Gray moved that the Board approve payment by the association for the
Employee Christmas Party. Dale Watson seconded the motion. The motion was
approved unanimously.
The membership of the Finance Committee was approved by consensus
.
Dale Watson moved to accept counsel s quoted price of $1,600 for review of the
Employee Handbook. Jeff Gray seconded the motion. The motion was approved
unanimously.
The board, by consensus, indicated that items with tracking numbers 8, 12, 13,
19, and 127 be closed. The board agreed that action on item 152 has been
completed.
June Conant moved that the board commit to the amount of $2,500 for counsel s
review of the Bylaws revision. Jeff Gray seconded the motion. The motion was
approved unanimously.
Dale Watson moved to change the wording in the Phase 3 contract with Loeffler,
at the end of #2, to read, base to be added at engineer s direction, and
propose to Loeffler Construction that HPPOA will pay for side dressing with
Loeffler to haul it and put it in place, and ask for the same consideration
wherever base is used on the project. Jeff Gray seconded the motion. The motion
was approved unanimously.
Randy Dresselhaus nominated Dale Watson to be Vice President of the board. Joan
Galante nominated Ron Vizzone. It was moved and seconded that the nominations
be closed. After a vote, it was announced that Dale Watson was elected as Vice
President of the board.
Joan Galante nominated Randy Dresselhaus to be Board Secretary. It was moved
and seconded that the nominations be closed. Randy Dresselhaus was elected as
Board Secretary by acclamation.
Jeff Gray moved that the signage requested by Malamalama School be approved.
Dale Watson seconded the motion. The motion was approved unanimously.
Randy Dresselhaus moved that HPPOA proceed with blocking that portion of
Railroad at the Maku’u/17th Dead End. Dale Watson seconded the motion. The motion
was approved unanimously.
Motion Log January 20, 2010
June Conant moved that the minutes of December 16, 2009, be approved as
amended. Dale Watson seconded the motion. The motion was approved unanimously.
Joan Galante moved that Ken McGilvray be added as a member of the Finance
Committee. June Conant seconded the motion. The motion was defeated with June
Conant, Ron Vizzone and Joan Galante voting in support of the motion and Dale
Watson, Keone McAllister, Jeff Gray, and Cheryl Jackson voting in opposition.
June Conant moved that HPPOA state that it is an at will employer and that
sections of the proposed Employee Handbook that are in
conflict with that be deleted. Cheryl Jackson seconded the motion. The motion
was approved with Bob Rainie voting in opposition and Jeff Gray abstaining.
June Conant moved that the specific changes to the Employee Handbook recommended
by the Human Resources Committee in its report be accepted. Dale Watson
seconded the motion. The motion was approved, with Bob Rainie voting in
opposition.
Dale Watson moved that the board approve clearing a piece of land on the
association property for relocation of roadside memorial sites. The motion died
for lack of a second.
Motion Logs February 17, 2010
Dale Watson moved that the minutes of January 20, 2010, be approved as amended.
Cheryl Jackson seconded the motion. The motion was approved unanimously.
Bob Rainie moved to authorize the General Manager to put in speed bumps or
humps as needed for safety. Dale Watson seconded the motion. The motion was
approved with June Conant voting in opposition and Joan Galante abstaining.
Dale Watson moved that consideration of the Employee Handbook be postponed to
the March 17, 2010, Board Meeting. Bob Rainie seconded the motion. The motion
was approved with Dale Watson, Bob Rainie and Randy Dresselhaus voting in
favor; June Conant and Joan Galante voting in opposition; and Keone McAllister
and Cheryl Jackson abstaining.
Bob Rainie moved that the General Manager s Contract be changed to retain the
requirement for a $1 million bond, with the Hawaiian Paradise Park Owners
Association paying the premium for the remaining four months of the General
Manager s contract. Dale Watson seconded the motion. The motion was approved
with June Conant and Joan Galante voting in opposition.
June Conant moved to approve the fee for a Parliamentarian to conduct the
February Membership meeting. Joan Galante seconded the motion. The motion was
approved unanimously.
Motion Logs March 17, 2010
The minutes as amended were approved by consensus.
The Treasurer s Report was accepted.
Dale Watson moved that the board agree that there is no conflict of interest in
paying for the use of the road supervisor s truck to move materials. Randy
Dresselhaus seconded the motion. The motion was approved unanimously.
Randy Dresselhaus moved that the association spend up to $3,500 for the
purchase of base stations and handsets for the staff and road crew. Keone
McAllister seconded the motion. The motion was approved unanimously.
Motions Log April 21 2010
Dale Watson moved to approve the Agenda and Jeff Gray seconded the motion. The
Agenda was approved unanimously.
Dale Watson moved to approve the Minutes of March 17, 2010 as submitted and Randy
Dresselhaus seconded the motion. The motion was passed unanimously.
Joan Galante made the motion that the Board convene a
special meeting to discuss the 2010-2011 budget in detail. June Conant seconded
the motion. The motion was passed unanimously.
The date for the special Board Meeting was set for April 27, 2010 at 6:00 p.m.
Joan Galante made the motion that the Board approve Dorcas Liu to the Finance Committee.
June Conant seconded the motion. The motion was passed unanimously.
Dale Watson made the motion that the Board approve the
transfer of funds in the amount of $25,000 for FY 2008-2009 and $25,000 for FY
2009-2010 Total $50,000 from Expense Acct #5665 Annual General Fund
Compensation to the Income Acct #4650 – Annual General Fund Payment. Joan
Galante seconded the motion. The motion was approved unanimously.
Dale Watson made the motion and Jeff Gray seconded the motion that the three
roll-up doors be purchased for the price of $9,244.79, with both manual and
automated features for an additional fee. The motion was approved unanimously.
The Motions Log was approved unanimously, with the inclusion that Tracking #20
was completed.
Bob Rainie moved that March 19th be approved as the deadline for acceptance of
nomination papers and May 28th be approved as the election date. June Conant
seconded the motion. The motion was passed with unanimous approval.
Bob Rainie moved that the investment funds in the Morgan Stanley Money Market
Account be moved to local control to allow for better interest rates. Dale
Watson seconded the motion. The motion was passed with unanimous approval.
Dale motioned to add an addendum to the Speed Humps Policy which specifies that
the Board and the General Manager may deem it necessary to install speed humps
for safety reasons; and, any costs incurred for these speed humps will be
absorbed by HPPOA. The motion was seconded by Randy Dresselhaus. June Conant
opposed. The motion was passed.
Dale motioned to give the General Manager and the Road Manager permission to
negotiate for a better price on the 29 speed humps and signs from HOVE starting
at $500 each not exceeding $700 each. The price will then be presented to the
Board for approval. The motion was not seconded. The motion was withdrawn
without objections.
Bob Rainie moved to re-establish the Paving Committee with Dale Watson as
Chairman. Joan Galante seconded the motion. The motion was passed unanimously.
Motions Log May 19 2010
June Conant motioned to approve the minutes of the Board of Directors Meeting
of April 21, 2010 as submitted. Joan Galante seconded the motion. The motion
passed with unanimous approval.
The minutes of the Special Board of Director s Budget Meeting of April 27, 2010
were approved as submitted. The motion passed with unanimous approval.
The minutes of the Special Board of Director s Meeting with SSFM International
Inc. on May 4, 2010 were approved as submitted. The motion passed with
unanimous approval.
The Treasurer s Report was accepted.
Joan Galante made the motion that the 6-1 option for the 2010-2011 Budget be
accepted by the Board. June Conant seconded the motion. The motion passed with
unanimous approval.
The President made the motion to reactivate the Parks Development Committee.
Randy Dresselhaus seconded the motion. The motion passed with unanimous
approval.
Keone McAllister made the motion to approve the Capital Improvement Plan with
updates as needed. Joan Galante seconded the motion. The motion passed with
unanimous approval.
Motions Log June 7, 2010 Special Meeting
June Conant made the motion that two miles of paving be moved from 30th and one
mile be moved from 1st in order to pave 3 miles on 23rd. Randy Dresselhaus
seconded the motion.
Dale Watson, Randy Dresselhaus, Keone McAllister, Cheryl Jackson, Ron Vizzone
and June Conant voted to pass the motion. Mr. Rainie abstained. The motion
passed.
Randy Dresselhaus moved to approve the Request for Proposal and Keone
McAllister seconded the motion. The motion was passed with unanimous approval.
Motions Log June 16, 2010
June Conant motioned to approve the minutes of May 19, 2010 as submitted. Randy
Dresselhaus seconded the motion. The motion passed with unanimous approval.
Dale Watson moved to accept the minutes of June 7, 2010 as submitted. Cheryl
Jackson seconded it. The minutes were approved as submitted. The motion passed
with unanimous approval.
Dale Watson made the motion to approve the current format for reporting of the
Monthly Treasurer s Report using the Balance Sheet Comparison and the Budget
Performance Sheet which is done by the General Manager and the Bookkeeper and
is revised and approved by the Treasurer. Randy Dresselhaus seconded the
motion. The motion passed with unanimous approval.
Dale Watson made the motion to accept the Aloha Paint Company s estimate of
$30,730.15 for labor and authorize the first payment of $10,000.00. June Conant
seconded the motion. The motion passed unanimously.
Dale Watson made the motion to authorize the General Manager to offer HOVE up
to $12,000. Ron Vizzone seconded the motion. The motion passed unanimously.
Dale Watson made the motion to give The Church on a Sure Foundation permission
to use HPP s easement in order to install a fire hydrant. Jeff Gray seconded
the motion. The motion received unanimous approval.
Dale Watson made the motion to give Loeffler Construction an additional 60 days
to complete the work on Phase III. Randy Dresselhaus seconded the motion. Ron
Vizzone opposed the motion. All others voted to approve the motion. The motion
passed.
June Conant moved to approve the nominees for the HPP Volunteer Awards as
follows: Joan Galante for the Alan Deehr Community Service Award, Rusty Boehnke
for The Rick Edwards Award and Tesse Tinker for the Albert and Maizie O Neil
Award. Dale Watson seconded the motion. Approved unanimously.
Motions Log July 7, 2010 Special
June Conant made the motion that the Board acknowledge the error in allowing
Rod Thompson to be present during the Executive Session of June 27, 2010.
Leslie Estep seconded the motion. The motion was passed with unanimous
approval.
June Conant made the motion that the Board move two
items on the Agenda to the Executive Session: the General Manager/Independent
Contractor Agreement and Independent Contractor Insurance Polices. Leslie Estep
seconded the motion. The motion was passed with unanimous approval.
Minutes of the HPPOA Board of Directors Special Meeting on July 7, 2010, Page 8
of 8 Elizabeth Weatherford made a motion to invite both Mr. Ted Hong and Mr.
Ivan Van Leer to address the
Board. Dale Watson seconded the motion. Votes in favor: Ron Vizzone, June
Conant, Leslie Estep, Dale Watson, Francis Ganon, Elizabeth Weatherford, Keone
McAllister. Votes against: Ken McGilvray. The motion was passed.
Elizabeth Weatherford made a motion to invite Paul Nash to report to the Board
at the next Board Meeting of July 21, 2010. Francis Ganon seconded the motion.
The motion passed with unanimous
approval.
Dale Watson made the motion to continue participating in the SEE Hawaii
program. Leslie Estep seconded the motion. Votes in favor: Keone McAllister,
Elizabeth Weatherford, Dale Watson, Leslie
Estep, June Conant. Votes against: Ken McGilvray, Francis Ganon. Votes
abstaining: Ron Vizzone. The motion was passed with a majority vote.
Ron Vizzone made the motion to reinstate the Finance Committee with the current
Treasurer, Ken McGilvray as Chairman. Leslie Estep seconded the motion. The
motion carried with unanimous
approval.
June Conant made the motion to postpone the decision on reinstating the Human
Resources Committee until the Board can decide whether to keep Pro Service.
Elizabeth Weatherford seconded the motion. Votes in favor: Ron Vizzone, Keone
McAllister, Elizabeth Weatherford, Dale Watson, Leslie Estep, June Conant,
Francis Ganon. Votes against: Ken McGilvray. The motion was passed.
Ken McGilvray made a motion that the whole Board become the Paving Committee with at least two Committee members chosen from the
general membership at large. Ron Vizzone seconded the motion. Votes in favor:
June Conant, Keone McAllister, Ron Vizzone, Ken McGilvray, Leslie Estep,
Francis Ganon. Votes against: Dale Watson. Votes abstaining: Elizabeth
Weatherford. The motion passed with a majority vote.
Motions Log August 18, 2010
June Conant made the motion to approve the Minutes of the Board of Directors
Meeting on June 16, 2010. Leslie Estep made the motion to second. Unanimous
approval and motion carried.
Mr. McGilvray moved to accept the Minutes of the Board of Directors Meeting of
July 21, 2010. Ms. Judy Sumter seconded. Unanimous approval and motion carried.
Ken McGilvray moved to accept the Minutes of the Special Meeting on July 7,
2010. Keone McAlister seconded. Unanimous approval and motion carried.
Mr. Vizzone made the motion to have permission for himself and Mr. Hanor to
confirm with the Mayor and Ms. Naeole-Beason that the land will be deeded to
the County if the proposal meets with HPPOA s criteria. Ms. Estep seconded the
motion. The vote was taken: Keone McAlister, Francis Ganon, Leslie Estep, Ken McGilvray , Ron Vizzone in favor. Dale Watson, June Conant,
Elizabeth Weatherford against. Judy Sumter abstained. Motion carried.
June Conant moved to change the Committee name of ENET to Community Resilience
Committee. Elizabeth Weatherford seconded the motion. Unanimous approval and
motion carried.
Mr. Dale Watson moved to hire Mr. Van Leer, Esq. as Attorney. Elizabeth
Weatherford seconded the motion. Vote was taken: In favor: Dale Watson,
Elizabeth Weatherford, Leslie Estep, Judy Sumter, June Conant. Against: Ron Vizzone, Ken McGilvray, Keone McAlister, Francis Ganon. Motion carried.
Dale Watson made a motion to require the Editor of The Conch be accountable to
the Board and the General Manager before publication of editions of The Conch.
The President called the motion out of order due to the fact that the President
appointed Rod Thompson as the Editor. Ms. Leslie Estep made the subsidiary
motion to postpone the main motion and discussion until the next meeting. Judy
Sumter seconded the motion. Motion carried by unanimous approval. Main motion
postponed until September 15, 2010.
Motions Log September 15, 2010
Leslie Estep made a motion to move up the Committee Reports on the Agenda to
follow the Approval of the Minutes. Dale Watson seconded the motion. Vote in
favor: Leslie Estep, Dale Watson, Elizabeth Weatherford, Keone McAllister, Judy
Sumter, Francis Ganon. Vote against: June Conant, Ken
McGilvray, Ron Vizzone. The motion carried.
Ken McGilvray made motion to approve the Minutes of the Board of Directors
Meeting of August 18, 2010 as corrected and June Conant seconded the motion.
Unanimously approved and motion carried.
June Conant moved to accept the Minutes of the Special Meeting on June 22,
2010. Dale Watson seconded. Unanimously approval and motion carried.
Leslie Estep made the motion to add the Road Safety Committee Report to the
monthly Committee Reports. Elizabeth Weatherford seconded. Unanimous
approval. Motion carried.
Dale Watson made the motion that the Road Safety Committee chose their own Chair. Leslie Estep seconded the motion. Unanimous approval. Motion carried.
Leslie Estep made the motion to table the discussion on the Paving Committee
contact for Loeffler Construction until the next Board Meeting. Francis Ganon
seconded the motion. Unanimously approved. Motion
carried.
Elizabeth Weatherford made the motion to accept the sample letter written by
Mr. Ivan Van Leer, Esq. as a response to the allegation of fugitive dust, with
an additional copy to be sent to the petitioners. Dale Watson seconded the
motion. Unanimously approved. Motion carried.
Judy Sumter made the motion that merit increases be delayed for all employees
at this time. Leslie Estep seconded. Vote in favor: Elizabeth Weatherford, Ron
Vizzone, Leslie Estep Ken McGilvray, Francis Ganon, Keone McAllister, June
Conant, Judy Sumter. Dale Watson abstained. Motion
carried.
Judy Sumter made the motion to accept Pro Service Hawaii for the following
year. June Conant seconded the motion. Vote in Favor: Elizabeth Weatherford,
Keone McAllister, Leslie Estep, Judy Sumter, June Conant, Dale Watson. Vote against: Ken McGilvray, Ron Vizzone, Francis Ganon. Motion carried.
June Conant made the motion that Ms. Morgan Sky be kept as Webmaster until the
Board makes a decision about what will be done in the future. Elizabeth
Weatherford seconded the motion. Vote in favor: Elizabeth Weatherford, Francis
Ganon, Dale Watson, Leslie Estep, June Conant, Keone McAllister, Ken McGilvray, Judy Sumter. Ron Vizzone abstained. Motion carried.
Dale Watson made the motion that Mr. Tommy Spencer continue to use his truck for hauling until the Board can vote on competitive bids.
Leslie Estep seconded the motion. Vote in favor: Elizabeth Weatherford, Leslie
Estep, Dale Watson, Judy Sumter, June Conant. Vote
against: Ron Vizzone, Keone McAllister, Ken McGilvray, Francis Ganon. Motion carried.
Judy Sumter made the motion that the Board call a
Special Meeting for next Wednesday at 6:00 p.m. to discuss issues related to
hauling. Elizabeth Weatherford seconded the motion. Unanimous
approval. Motion carried.
Judy Sumter made the motion to form an Expense Review Committee to review
expenses and report back to the Board at the October meeting. Elizabeth
Weatherford seconded the motion. Unanimous approval. Motion carried.
Judy Sumter made the motion to fix a time of 9:00 p.m. to adjourn the monthly
Board meetings. Leslie Estep seconded the motion. Vote in favor: Elizabeth
Weatherford, Leslie Estep, Dale Watson, Francis Ganon, Ron Vizzone, Keone
McAllister, June Conant, Judy Sumter. Vote against:
Ken McGilvray. Motion carried.
Motions Log October 20, 2010
June Conant moved to accept the Minutes of the Board of Directors Meeting on
September 15, 2010. Dale Watson seconded. Unanimously approved and motion
carried.
Judy Sumter made the motion to try Kona Coast Office Supplies for a 90-day
trial period. Ken McGilvray seconded the motion. Unanimous
approval. Motion carried.
Dale Watson made the motion to continue using TNS Construction for the
Maintenance Shop Bathroom as per previous approval on the bid of approximately
$16,000. Elizabeth Weatherford seconded the motion. Unanimous
approval. Motion carried.
Ron Vizzone made the motion that Mr. Van Leer, Esq. draft a letter in response to Mr. Nagamine, Dept. of Health, to explain our position.
Leslie Estep seconded the motion. Unanimous approval and motion carried.
June Conant made the motion that the Board review The Conch one week prior to
publication. Keone McAllister seconded. Unanimous approval. Motion carried.
Ken McGilvray moved to accept Mr. Van Leer s Agreement of Retainer to be signed
by the President. Elizabeth Weatherford seconded the motion. Unanimous
approval. Motion carried.
Judy Sumter made the motion to hold a Special Meeting on October 27, 2010 to
open the bids a week from today. Francis Ganon seconded the motion. Unanimous approval. Motion carried.
June Conant moved to make a resolution to use Robert s Rules as a guideline for
procedures. Judy Sumter seconded the motion. Vote in favor: Ron Vizzone,
Francis Ganon, Keone McAllister, Elizabeth Weatherford, Leslie Estep, Judy
Sumter, June Conant, Ken McGilvray. Vote against: Dale
Watson. Motion carried.
Motions Log November 17, 2010
Elizabeth Weatherford moved to accept the Minutes of the Board of Directors
Meeting on September 22, 2010. Leslie Estep seconded. Unanimously approved and
motion carried.
Judy Sumter moved to accept the Minutes of the Board of Directors Meeting on
October 20, 2010. Francis Ganon seconded the motion. Unanimously approved and
motion carried.
Ken McGilvray moved to accept the Minutes of the Special Meeting of October 27,
2010. Keone McAllister seconded the motion. Unanimously approved and motion
carried.
Ken McGilvray moved to send a collection letter to the homeowners with overdue
fees from the last two years. Elizabeth Weatherford seconded the motion.
Unanimously approved and motion carried.
Dale Watson made the motion to allow Aloha Paint Company to continue the road
striping. Leslie Estep seconded the motion. Vote in favor: Elizabeth
Weatherford, Judy Sumter, Leslie Estep, June Conant, Keone McAllister, and Dale
Watson. Vote against: Ken McGilvray and Francis Ganon. Motion carried.
Dale Watson made the motion to install speed humps at the top of the Park on
the paved roads 300 yards in on each end of the main road and one mid point
from there; as well as, two speed humps to be allocated for Paradise Alakai.
Judy Sumter seconded the motion. Vote in favor: Keone McAllister, Judy Sumter,
Dale Watson, Leslie Estep, Francis Ganon. Vote
against: Ken McGilvray, Elizabeth Weatherford, June Conant. Motion carried.
Ken McGilvray moved to implement the proposed rate increase on road fees for
2011 to $238.25. Leslie Estep seconded the motion. Unanimously approved and
motion carried.
June Conant made the motion to inform owners of consolidated lots that as of
January 2011, owners will be billed road fees for each individual lot. Ken McGilvray
seconded the motion. Unanimously approved and motion carried.
Ken McGilvray made the motion to table the vote on the park until the next
Board meeting. Elizabeth Weatherford seconded the motion. Vote in favor:
Elizabeth Weatherford, June Conant, Ken McGilvray, Keone McAllister, Dale
Watson, Judy Sumter, Leslie Estep. Francis Ganon was
absent. Motion carried.
Dale Watson made the motion to donate $500 to Friends of Puna s Future for
their Fuel Tax Revenue (FTR) media campaign. Leslie Estep seconded the motion.
Unanimously approved and motion carried.
Motions Log December 15, 2010
June Conant moved to accept the Minutes of the Board of Directors Meeting on
November 17, 2010. Dale Watson seconded the motion. Unanimously approved and
motion carried.
Ken McGilvray moved to refer to a Committee the development of a Conflict of
Interest policy. June Conant seconded the motion. Unanimously approved and
motion carried.
June Conant made the motion that the HPPOA Board of Directors pursue the development of a County park on the 20 acre
parcel located on Maku u Drive between 16th and 15th Avenues in cooperation
with the County to address homeowners concerns. Elizabeth Weatherford seconded
the motion. Unanimously approved. Motion carried.
June Conant made the motion to install a security system based on the proposal
received by HTS Inc. Ron Vizzone seconded the motion. Vote in favor: Dale
Watson, June Conant, Ron Vizzone, Elizabeth Weatherford, Leslie Estep. Vote against: Ken McGilvray. Motion carried.
Elizabeth Weatherford made the motion that the Board rebar the windows in the
Office and the Maintenance Shop restroom and add an additional lock to the safe
room. Ron Vizzone seconded the motion. Unanimously approved and motion carried.
June Conant moved to re-establish a HR committee as per the bylaws. Leslie
Estep seconded the motion. Vote in favor: June Conant, Leslie Estep, Elizabeth
Weatherford, Ken McGilvray, Ron Vizzone. Vote against:
Dale Watson. Motion carried.
Ken McGilvray made the motion to expense $1,000 for a file server, $500 to
install the network, $750 to install three direct users of QuickBooks Premier,
$2500 for conversion, setup and training and $300 for the Premier software
support. June Conant seconded the motion. Unanimously approved and motion
carried.
Motions Log January 19, 2011
June Conant moved to accept the Minutes of the Board of Directors Meeting on
December 15, 2010. Elizabeth Weatherford seconded the motion. Vote in favor:
June Conant, Elizabeth Weatherford, Ken McGilvray, Ron Vizzone, Leslie Estep, Judy Sumter. Keone McAllister and Francis Ganon abstained.
Approved and motion carried.
Judy Sumter, Chair, made the motion to dissolve the Expense Review Committee.
June Conant seconded the motion. Unanimously approved and motion carried.
Elizabeth Weatherford made the motion to send the revised letter to the County
regarding the Board s continued support for the development of the park in HPP.
Ron Vizzone seconded the motion. Unanimously approved and motion carried.
June Conant made a motion to send a letter of notification to owners who will
be affected by the speed humps, before they are installed. Elizabeth
Weatherford seconded the motion. Vote in favor: June Conant, Elizabeth
Weatherford, Ron Vizzone, Keone McAllister, Leslie Estep, Judy Sumter. Vote against: Ken McGilvray, Francis Ganon. Motion carried.
Elizabeth Weatherford made the motion that speed humps be installed without
delay on 30th from Kaloli to Hwy 130, due to the fact that they had previously
petitioned for speed humps. Ron Vizzone seconded the motion. Vote in favor:
Keone McAllister, Judy Sumter, Elizabeth Weatherford, Ron Vizzone, Leslie
Estep, June Conant. Vote against: Ken McGilvray.
Francis Ganon abstained. Motion carried.
Elizabeth Weatherford made the motion to accept the amended changes to the
Activity Center Rental Agreement. Ron Vizzone seconded the motion. Unanimously
approved and motion carried.
Ken McGilvray moved to send the letter on the impacts of Highway 130 Road Improvement
Projects. June Conant seconded the motion. Vote in favor: June Conant,
Elizabeth Weatherford, Ken McGilvray, Keone McAllister, Francis Ganon, Leslie
Estep, Judy Sumter. Vote against: Ron Vizzone. Motion
carried.
February 16, 2011 Motions Log
Elizabeth Weatherford moved to accept the Minutes of the Board of Directors
Meeting on January 19, 2011. Judy Sumter seconded the motion. Vote in favor:
Judy Sumter, Elizabeth Weatherford, Keone McAllister, Ken McGilvray, Leslie
Estep, June Conant. Dale Watson abstained. Approved
and motion carried.
Ken McGilvray moved to send the letter dated February 17, 2011 to the
Bonding Company. Unanimous approval. Motion carried.
Judy Sumter amended the motion to set the mileage reimbursement to $0.51/mile.
Vote in favor: Dale Watson, Leslie Estep, Keone McAllister, Judy Sumter, June Conant. Vote against: Ken McGilvray, Elizabeth
Weatherford. Motion carried.
Elizabeth Weatherford made the motion to approve the Verizon Plan at $80/month
for 700 minutes for three phones. Dale Watson seconded the motion. Vote in
favor: Dale Watson, Leslie Estep, Keone McAllister, Judy Sumter, June Conant, Elizabeth Weatherford. Vote against: Ken McGilvray. Motion
carried.
Ken McGilvray moved to accept the amended Phase III punchlist. Dale Watson
seconded the motion. Unanimous approval. Motion
carried.
Keone McAllister moved to accept the proposed forms under Agreement between
Owner and Contractor . Elizabeth Weatherford seconded the motion. Unanimous approval. Motion carried.
March 16, 2011 Motions Log
June Conant moved to accept the Minutes of the Board of Directors Meeting on
February 16, 2011. Judy Sumter seconded the motion. Unanimous
approval. Motion carried.
Judy Sumter made the motion to approve the printing of the ballots. June Conant
seconded the motion. Unanimous approval. Motion
carried.
Judy Sumter made the motion to designate the League of Women Voters to count
the ballots. June Conant seconded the motion. Unanimous
approval. Motion carried.
Judy Sumter made the motion to approve the format of the ballots using a
watermark instead of color paper. June Conant seconded the motion. Unanimous approval. Motion carried.
Ken McGilvray made the motion to establish the Date of the Election of the
Board of Directors as May 27, 2011. June Conant seconded the motion. Unanimous approval. Motion carried.
Minutes of the HPPOA Board of Directors Meeting on March 16, 2011, Page 4 of 4
Ron Vizzone made the motion that four speed humps be placed on 28th on either
side of Kaloli at 300ft and 400ft markers from the stop sign. Francis Ganon
seconded the motion. Discussion ensued on where the speed humps should be
placed. Dale Watson made the motion to postpone the motion until the General
Manager and the Road Supervisor could determine the most effective spacing of
the speed humps. Ron Vizzone seconded the motion. Unanimous
approval. Motion carried.
April 20, 2011 Motions Log
June Conant moved to accept the Minutes of the Board of Directors Meeting on
March 16, 2011. Dale Watson seconded the motion. Vote in favor: Ron Vizzone,
June Conant, Dale Watson, Ken McGilvray, Judy Sumter, Francis Ganon. Elizabeth Weatherford and Keone McAllister abstained. Motion carried.
Judy Sumter made the motion to provide room on the website for PMAR. Ken
McGilvray seconded. Unanimous approval. Motion carried.
June Conant motioned to install the speed humps on 28th at 150 ft of either
side of Kaloli and to include the additional traffic calming paint. Keone
McAllister seconded the motion. Vote in favor: Ron Vizzone, Keone McAllister,
Francis Ganon, Judy Sumter, Elizabeth Weatherford, Dale Watson. Against: June Conant, Ken McGilvray. Motion carried.
Dale Watson made the motion to allocate $3500 to relocate the mailboxes on
Shower. Ken McGilvray seconded. Discussion ensued. Unanimous
approval. Motion carried.
Ken McGilvray moved that a letter be sent to the County that the Board is not
in support of the special use permit, as it is not in harmony with the master
plan. Dale Watson seconded the motion. Vote in favor: Francis Ganon, Ken
McGilvray, Ron Vizzone, Dale Watson. June Conant,
Keone McAllister, Elizabeth Weatherford, Judy Sumter abstained. Motion carried
May 18, 2011 Motions Log
June Conant moved to accept the Minutes of the Board of Directors Meeting of
April 20, 2011. Dale Watson seconded the motion. Unanimous
approval. Motion carried.
Dale Watson made the motion for the General Manager to inform the Planning
Department if conditions for special permits are not met. Elizabeth Weatherford
seconded the motion. Unanimous approval. Motion
carried.
June Conant made the motion to proceed with the dead man s gate on Railroad
Ave. Dale Watson seconded the motion. Discussion ensued. Vote: In favor:
Elizabeth Weatherford, Ron Vizzone, Keone McAllister, Dale Watson, June Conant, Leslie Estep. Against: Ken McGilvray, Francis Ganon.
Motion carried.
Dale Watson made the motion to let the County start the park if they have
cleared the 20 acre lot and construction has begun within two years of the
recording date, or the land is to be reverted back to HPPOA. Ron Vizzone
seconded the motion. Vote: In Favor: Ron Vizzone, Dale Watson, June Conant,
Leslie Estep, Elizabeth Weatherford, Keone McAllister.
Against: Francis Ganon, Ken McGilvray. Motion carried.
Ken McGilvray made the motion to refer the creation of a list to a Committee of
the Board of Directors and interested owners to discuss further requests for
the park. Francis Ganon seconded the motion. Discussion ensued. The Board
agreed to meet in Committee on June 1st, Wednesday at 6:00 p.m. Vote: In Favor:
Ron Vizzone, Elizabeth Weatherford, Leslie Estep, Ken McGilvray, June Conant, Francis Ganon. Against: Keone McAllister, Dale Watson.
Motion carried.
Ron Vizzone made the motion to end the contract with Pro Service Hawaii. June
Conant seconded the motion. Discussion ensued. Unanimous
approval. Motion carried.
Dale Watson made the motion to accept Scott s budget as written. June Conant
seconded the motion. Discussion ensued. Vote: In favor: Ron Vizzone, Keone
McAllister, Dale Watson, June Conant, Elizabeth Weatherford, Leslie Estep. Against: Ken McGilvray. Francis Ganon abstained. Motion carried.
Dale Watson made the motion to accept the estimate of $25,000 for the
reflective pavement markers on the double yellows on main roads. Leslie Estep
seconded the motion. Discussion ensued. Vote: In favor: Ron Vizzone, Leslie
Estep, Keone McAllister, Dale Watson, June Conant.
Against: Ken McGilvray. Francis Ganon, Elizabeth Weatherford abstained. Motion
carried.
Ken McGilvray moved to upgrade the software package of Quickbooks to the
Enterprise system at a cost of approximately $2300. June Conant seconded the
motion. Discussion ensued. Vote: In favor: Ken McGilvray, Keone McAllister,
Francis Ganon, Ron Vizzone, Elizabeth Weatherford, June Conant, Dale Watson.
Leslie Estep abstained. Motion carried.
June Conant moved to accept the amended Employee Handbook. Keone McAllister
seconded the motion. Discussion ensued. Vote: In favor: Leslie Estep, Keone
McAllister, Ron Vizzone, Dale Watson, June Conant, Elizabeth Weatherford. Against: Ken McGilvray. Francis Ganon abstained. Motion carried.
June 15, 2011 Motions Log
June Conant moved to accept the Minutes of the Board of Directors Meeting of
May 18, 2011. Ken McGilvray seconded the motion. Unanimous
approval. Motion carried.
June Conant moved that HPPOA proceed with the deeding or leasing of a 20-acre
parcel located in HPP to the County of Hawaii for the sole purpose of the
construction and maintenance of a County park and recreational facilities. The
construction of the park facilities shall begin no later than three years from
the completion date of the EAS or ownership of the property will revert back to
HPPOA. A real estate attorney will be hired to ensure that the documentation
contains these restrictions. HPPOA is aware that, at this time, the County is
not planning to provide an outside water source for the park or for any
assistance with road maintenance on HPP roads. Ron Vizzone seconded the motion.
Discussion ensued. The Board asked about the County s written commitment to
park items. Keone McAllister, Ron Vizzone, June Conant, Elizabeth Weatherford.
Against: Ken McGilvray, Dale Watson. Abstained: Leslie Estep. Motion carried.
Ron Vizzone made the motion to give Community Resilience the same rate as
Neighborhood Watch. Discussion ensued. Unanimous approval. Motion carried.
June Conant made the motion to remove the seven Albizia tress
on the right-away using funds from this year s budget in the amount of $7,000.
Leslie Estep seconded the motion. Discussion ensued. Vote in favor: Ron
Vizzone, Leslie Estep, Keone McAllister, June Conant, Dale Watson, Elizabeth Weatherford. Against: Ken McGilvray. Motion
carried.
Dale Watson made the motion to accept the inland marine policy for $2500 a year
and its exclusions. Leslie Estep seconded the motion. Discussion ensued. Vote
in favor: Ron Vizzone, Leslie Estep, Dale Watson, Keone McAllister. Vote against: Elizabeth Weatherford, June Conant. Ken McGilvray was
absent. Motion carried.
June Conant moved to pay $10 of $25 nonrefundable fee to the caretaker for
opening and closing the AC at special events. Vote in favor: Ron Vizzone,
Leslie Estep, Keone McAllister, Elizabeth Weatherford, June Conant, Dale Watson. Ken McGilvray was absent. Motion carried.
June Conant moved that the General Manager proceed with the repairs to the
cracks and painting of floors in the main hall and bathrooms of the activity
center. Vote in favor: Ron Vizzone, Leslie Estep, Keone McAllister, June
Conant, Dale Watson. Ken McGilvray and Elizabeth
Weatherford were absent. Motion carried.
Dale Watson made the motion to move $10,000 from the road fees to the non roads
funds. June Conant seconded the motion. Vote in favor: Ron Vizzone, Leslie
Estep, Keone McAllister, Elizabeth Weatherford, June Conant, Dale Watson. Ken McGilvray was absent. Motion carried.
Dale Watson made the motion to give permission to the GM to go to the County
and/or Mayor to discuss HPPOA s requirement to pay tipping fees. Leslie Estep
seconded the motion. Discussion ensued. Vote in favor: Dale Watson, Leslie
Estep, Keone McAllister, June Conant, Ron Vizzone. Ken
McGilvray was absent. Motion carried.
July 20, 2011 Motions Log
Elizabeth Weatherford moved to approve the Meeting Minutes of June 15, 2011
as amended. June Conant seconded. Vote in favor: Ken McGilvray, Elizabeth
Weatherford, Ron Vizzone, Verne Presnall, June Conant, Dale Watson, Margaret Stevens. Judy Sumter and Margaret Stevens
abstained. Motion carried.
Ken McGilvray made the motion to confirm the rate of $60.00 for the use of the
facilities for this year. Vote in favor: Unanimous approval. Motion carried.
June Conant moved that the Employee Handbook be revised to say sick days and
vacation days are not interchangeable. Ron Vizzone seconded the motion. Vote
in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford made the motion to adopt the Cash Flow Program that Scott
Reilling introduced. Margaret Stevens seconded the motion. Vote in favor:
Unanimous approval. Motion carried.
Dale Watson made the motion to purchase the machine with the grazer for the
total cost of $3000. Ron Vizzone seconded the motion. Vote in favor: Francis
Ganon, Margaret Stevens, Ron Vizzone, Elizabeth Weatherford, Dale Watson, Verne
Presnall, June Conant, Judy Sumter. Against: Ken
McGilvray. Motion carried.
Margaret Stevens moved to approve the use of Robert s Rules of Order Newly
Revised 10th Edition at Meetings. Dale Watson seconded. Vote in favor:
Unanimous approval. Motion carried.
August 17, 2011 Motions Log
June Conant moved to approve the Meeting Minutes of July 20, 2011 as
amended. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval.
Motion carried.
Dale Watson made the motion to establish a Committee to investigate other
options to create a park. Elizabeth Weatherford seconded the motion. Vote in
favor: Unanimous approval. Motion carried.
June Conant moved to accept HMSA for another next year. Dale Watson seconded
the motion. Discussion ensued. Ken McGilvray amended the motion to deduct 1 ½ %
of gross wages to augment the plan. Francis Ganon seconded the motion.
Discussion ensued. Vote in favor: Ken McGilvray, Francis Ganon, Margaret
Stevens, Judy Sumter, Ron Vizzone. Vote against:
Elizabeth Weatherford, Verne Presnall, Dale Watson, June Conant. Amended Motion carried.
June Conant moved to following the HPPOA Bylaws amended July 22, 2010 in
regards to Conflict of Interest. Ken McGilvray seconded the motion. Vote in
favor: Unanimous approval. Motion carried.
June Conant moved that the HPP Board request the County of Hawaii deed TMK
1-5-059-047 and 1-5-057-001 to HPP. Ron Vizzone seconded. Discussion ensued.
Vote in favor: Unanimous approval. Elizabeth Weatherford was absent. Motion
carried.
Elizabeth Weatherford made the motion to install a speed hump on Ala Heiau Rd.
Dale Watson seconded the motion. Vote in favor: Unanimous approval. Motion
carried.
Special Meeting on September 6, 2011
June Conant moved to accept agenda as amended and Francis Ganon seconded the
motion. Vote in favor: Ron Vizzone, June Conant, Ken McGilvray, Elizabeth
Weatherford, Margaret Peggy Stevens, Verne Presnall, Judy Sumter and Francis
Ganon. Opposed: Dale Watson. Motion carried.
September 21, 2011 Motions Log
June Conant moved to approve the Meeting Minutes of August 17, 2011. Judy
Sumter seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Ron Vizzone moved to accept the Minutes of September 6, 2011. Elizabeth
Weatherford seconded the motion. Vote in favor: Unanimous approval. Motion carried.
June Conant moved to accept the Agenda with the provision that the Owner Input
be changed to the beginning of Meeting. Margaret Stevens seconded. Vote in
favor: Margaret Stevens, Ken McGilvray, Elizabeth Weatherford, Judy Sumter,
Dale Watson, June Conant. Opposed:
Ron Vizzone, Francis Ganon. Motion Carried.
The Board agrees to dedicate 16th Street between Maku u and Paradise for the
hours of the Annual Howling Holidays Event on December 11, 2011 and to rent the
facility for the $100 fee and ask for a $125 deposit of which $25 is not
refundable in order to pay for the fee of the caretaker. Vote in favor: Francis
Ganon, Margaret Stevens, Elizabeth Weatherford, Ron Vizzone, Judy Sumter, June
Conant, Dale Watson. Opposed: Ken
McGilvray. Motion carried.
October 19, 2011 Motions Log
June Conant moved to accept the Agenda as amended. Verne Presnall
seconded. Vote in favor: Unanimous approval. Motion carried.
June Conant moved to approve the Election of Officers Minutes of June
26, 2011. Judy Sumter seconded the motion. Vote in favor: Unanimous approval.
Motion carried.
June Conant moved to accept the Minutes of September 21, 2011 as
amended. Elizabeth Weatherford
seconded the motion.
Vote in favor: Unanimous approval. Motion carried.
After amendment, the motion was adopted to buy a pick up truck not to
exceed $13,000. Vote in favor:
Judy Sumter, June Conant, Ron Vizzone, Elizabeth Weatherford, Verne
Presnall. Opposed: Ken
McGilvray. Motion carried.
June Conant moved to table the discussion on the IDIQ Contract between
HPPOA and the Truck Haulers
until next month.
Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
November 16, 2011 Motions Log
June Conant moved to accept the Minutes of October 19, 2011. Elizabeth
Weatherford seconded the motion. Vote in favor: Unanimous approval. Motion
carried.
Ken McGilvray moved to allow Yamada and Sons to start the paving at
their earliest convenience and that the bond has to be completed and the
contract must be in our hands before they are paid. Ron Vizzone seconded.
Discussion ensued.
Ron Vizzone moved to table the motion until further information is
gathered. Peggy Stevens seconded.
Vote in favor: Ron Vizzone, Peggy Stevens, Verne Presnall, Dale Watson,
June Conant, Elizabeth Weatherford, Francis Ganon. Opposed: Ken McGilvray. Motion carried.
Ken McGilvray moved to set the road fees for 2012 at $262.00. Peggy
Stevens seconded the motion.
Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Dale Watson made the motion to use $500 to buy the red reflective
street numbers so the volunteer fire
department can post them
on the back of the stop signs on every 5th street. June Conant seconded.
Discussion ensued.
Verne Presnall table the motion until review can be made on adding the
letter of the main street. June Conant seconded. Vote in favor: Unanimous
approval. Motion carried.
December 21, 2011 Motions Log
Elizabeth Weatherford moved to accept the Minutes of November 16, 2011
as amended. Peggy Stevens seconded the motion. Vote in favor: Unanimous
approval. Motion carried.
Peggy Stevens moved to table the discussion of the IDIQ Contract
between HPPOA and truck haulers until the January meeting. Elizabeth Weatherford
seconded. Vote in favor: Unanimous approval. Motion carried.
Peggy Stevens made the motion to deny the request of the resolution
made at the General Membership Meeting relating to the waiving of the rental
fees of the Activity Center to Neighborhood Watch and the Community Resilience
Committees. Ken McGilvray seconded.
Discussion ensued. Vote in favor: Ken McGilvray, Dale Watson, Peggy Stevens. Opposed: Elizabeth
Weatherford. Verne Presnall abstained. Motion carried.
January 18, 2012 Motions Log
Elizabeth Weatherford moved to accept the Minutes of December 21, 2011
as amended. Ken McGilvray seconded the motion. Vote in favor: Unanimous
approval. Motion carried.
February 15, 2012 Motions Log
Dale Watson made the motion to continue support of Friends of Puna s Future with the money they had previously received. Margaret Stevens seconded. Vote in favor: Unanimous approval. Motion carried.
June Conant moved to accept the Minutes of January 18, 2012. Margaret Stevens seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Judy Sumter moved that the Board approve the League of Women Voters to count the ballots. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Judy Sumter moved that the office print the labels for Districts 2, 3 and 4 as soon as possible. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
Judy Sumter moved that the candidates for Districts 2, 3 and 4 have their applications in by the 16th of March in accordance with the Bylaws. Margaret Stevens seconded. Vote in favor: Unanimous approval. Motion carried.
Ron Vizzone made the motion that the ballots be watermarked. Dale Watson seconded. Vote in favor: Unanimous approval. Motion carried.
Judy Sumter moved that any contractual agreements over $5,000 have a projected accounting on expenses and a written contract. Ron Vizzone seconded. Vote in favor: Unanimous approval. Motion carried.
Ken McGilvray moved to send the letter to Dean Yogi regarding the widening of Hwy 130. June Conant seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
March 21, 2012 Motions Log
Elizabeth Weatherford moved to accept the Minutes of February 15, 2012. Judy Sumter seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Francis Ganon moved to have a proctor test on materials from Sanford and Puna Rock taken for 1 ½ inch base course. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
Judy Sumter moved to support the General Manager s request to dedicate four hours towards raising monies for Muscular Dystrophy. Verne Presnall seconded. Discussion ensued. Vote in favor: Verne Presnall, Francis Ganon, Judy Sumter, Elizabeth Weatherford. Opposed: Ken McGilvray. Motion
carried.
Elizabeth Weatherford moved to send the letter to Nancy Crawford, Director of Finance, County of Hawaii to dedicate Maku u Drive to the County. Verne Presnall seconded. Vote in favor: Unanimous approval. Motion carried.
Verne Presnall moved to purchase 8 signs for the park stating Share the Road and Lights on for safety for a total of $279.60 plus shipping. Elizabeth Weatherford seconded. Discussion ensued. It was noted that posts and anchors were not included in the price. Vote in favor: Unanimous approval.
Motion carried.
Ken McGilvray moved to buy the carpet from Carpetisle Flooring America for $1589.99. Judy Sumter seconded. Discussion ensued. Vote in favor: Verne Presnall, Judy Sumter, Ken McGilvray, Francis Ganon. Opposed: Elizabeth Weatherford. Motion carried.
Ken McGilvray moved to refer this issue of lot consolidation and road maintenance fees to the attorney. Francis Ganon seconded. Vote in favor: Unanimous approval. Motion carried.
April 18, 2012 Motions Log
Elizabeth Weatherford moved to accept the Minutes of March 21, 2012. Judy Sumter seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Dale Watson moved to purchase the Dixie Chopper with the custom trailer for $10,000. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Verne Presnall, Dale Watson, Elizabeth Weatherford, Judy Sumter. Opposed: Ken McGilvray, Francis Ganon. Motion carried.
Verne Presnall moved to install the speed humps as a safety concern on 29th from Kaloli Dr. to the highway. Dale Watson seconded. Discussion ensued. Vote in favor: Francis Ganon, Judy Sumter, Verne Presnall, Dale Watson, Elizabeth Weatherford. Opposed: Ken McGilvray. Motion carried.
A secret ballot was cast. The results were as follows: 5 for Joan Galante and 2 for Merrill McAlister. Joan Galante was sworn in as Board Member.
Ken McGilvray moved to open up parking as dictated by Scott Reilling for April 21, 2012. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
Ken McGilvray moved to accept the shared quote on the DNO policy for $4,785. Francis Ganon seconded. Discussion ensued. Vote in favor: Francis Ganon, Verne Presnall, Elizabeth Weatherford, Joan Galante, Ken McGilvray, Judy Sumter. Opposed: Dale Watson. Motion carried.
Judy Sumter moved to form a committee to look into future paving and to include Elizabeth Weatherford, Judy Sumter, Ken McGilvray, Tommy Spencer and Scott Reilling. Joan Galante seconded. Vote in favor: Unanimous approval. Motion carried.
Dale Watson moved to accept the bid from Arborist Services, LLC for a sum up to $15,000. Judy Sumter seconded. Discussion ensued. Vote in favor: Verne Presnall, Dale Watson, Elizabeth Weatherford, Joan Galante, Ken McGilvray, Judy Sumter. Francis Ganon abstained. Motion carried
May 16, 2012 Motions Log
Elizabeth Weatherford moved to accept the Minutes of April 18, 2012. Verne Presnall seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Dale Watson made the motion to allow – after appropriate research – an appointed individual to bid on the three foreclosed lots in the amount that would allow us to recover our fees. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Dale Watson, Verne Presnall, Joan Galante, Elizabeth
Weatherford, Ken McGilvray. Judy Sumter abstained. Motion carried.
Dale Watson moved to accept the budget for 2012-13 presented by the General Manager. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Verne Presnall, Dale Watson, Elizabeth Weatherford, Judy Sumter and Joan Galante. Opposed: Ken McGilvray. Motion carried.
June Conant moved to approve the document Code of Ethics . Dale Watson seconded. Discussion ensued. Vote in favor: Joan Galante, Elizabeth Weatherford, Dale Watson, June Conant, Verne Presnall. Opposed: Ken McGilvray. Judy Sumter abstained. Motion carried.
Dale Watson moved to hire Arborist Tree Service at $2,000/day for $12,000 plus tax. Verne Presnall seconded. Vote in favor: Unanimous approval. Motion carried.
June 20, 2012 Motions Log
Elizabeth Weatherford moved to accept the Minutes of May 16, 2012 as amended. Joan Galante seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to allocate $500 to purchase the signs for numbering the streets. Dale Watson seconded. Vote in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford moved that HPPOA allow up to $200 to host the candidates forums on July 15th and July 22nd. Joan Galante seconded. Discussion ensued. Vote in favor: Elizabeth Weatherford, Dale Watson, Joan Galante. Opposed: Ken McGilvray. Motion carried.
July 5, 2012 Special Motions Log
Joan Galante motioned to approve the expense to not exceed $1300 for Advanced Compliance Solutions, Inc. (ACSI) to help with the dust control meeting in Honolulu.
Terry Michels seconded. Discussion ensued. Vote: Unanimous approval. Motion carried.
June Conant moved to table discussion until the next Board Meeting. Merrill (Skip) McAlister seconded. Vote: Unanimous approval. Motion carried.
Elizabeth Weatherford moved that the CD be withdrawn and re-invested into a savings account. Merrill (Skip) McAlister seconded. Vote: Unanimous approval. Motion carried.
July 18, 2012 Motions Log
Joan Galante moved to accept the Minutes of June 20, 2012. Merrill (Skip) McAlister seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Joan Galante motioned to set up a new savings account in which all money collected from accounts that are past past due will be deposited along with all extra burden fees collected.
Funds in this saving account will be used for future paving projects. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to reimburse June Conant for her airfare expense to Honolulu to represent the Association at a meeting with the Dept. of Health, Clean Air Branch
regarding their Notice of Violation for failure to control fugitive dust. Elizabeth Weatherford seconded. Vote in favor: Terry Michels, Verne Presnall, Joan Galante, Merrill (Skip) McAlister, Elizabeth Weatherford. Opposed: Francis Ganon. Motion carried.
Joan Galante moved to approve purchasing the new signs from Safety Systems. Verne Presnall seconded. Vote in favor: Unanimous approval. Motion carried.
Terry Michels moved to discuss the proposals to repaint Office and the floors of the Activity Center. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Terry Michels moved to approve Dion Kawakami Building Services as the painter for the Office and the Activity Center floor. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to allocate $1,000 including tax and shipping to enumerate the entire Park with street number signs. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to adopt the Accounts Receivables and Collections Policies. Terry Michels seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford resolved that Coqui Fund monies be transferred to a savings account for designated playground equipment at the Activity Center. Terry Michels seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to allow the Zumba class to have a free rental for the last night of the month to provide a free class to the community. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.
Merrill (Skip) McAlister moved to continue to use Robert’s Rules Revision 10 unless the Board at a later date finds it necessary to update to Revision 11. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
Merrill (Skip) McAlister moved to adopt the combination of Article 5 (definitions), section 14 found on page 6 and Article 8 section 11 (Conflict of Interest) found on page 14 of the Bylaws. That these aforementioned sections combined, be the Conflict of Interest Policy for this current Board. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.
August 15, 2012 Motions Log
Tom Nickerson moved to accept the Minutes of July 18, 2012. Verne Presnall seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford moved to approve the Minutes from July 5, 2012. Tom Nickerson seconded. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to include in the Collection Policy and Procedures: “Once a lien is placed it will remain on the owner’s account until the account is brought current”.
Tom Nickerson seconded. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to change the wording of the Payment Plan Options of the Collection Policy and Procedures by striking the phrase “at times we might” and replacing it
with “we will…ask for a written proposal or some documentation to see what the owner’s situation is before we make a commitment.” Tom Nickerson seconded. Vote in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford moved to make a separate account in Home Street Bank with no special conditions on it. Tom Nickerson seconded. Vote in favor: Unanimous approval.
Motion carried. Merrill (Skip) McAlister moved to allow the General Manager to proceed with the trial with Quickbooks for the purpose of collecting online billing.
Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
Tom Nickerson moved to purchase the server for the amount estimated of $3268.00. Joan Galante seconded. Vote in favor: Unanimous approval. Motion carried.
Tom Nickerson moved to table further discussion of hiring Nancy Kramer, CPA to provide a cost/benefit analysis of the bond until the next Meeting, when a formal proposal
can be presented. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
September 12, 2012 Special Meeting Motions Log
Terry Michels moved that the draft HPPOA Membership Survey be approved for attorney review. Merrill (Skip) McAlister seconded. Vote in favor: Terry Michels, Merrill (Skip) McAlister, Judy Sumter, Joan Galante. Opposed: Tom Nickerson. Motion carried.
Joan Galante moved to appoint Merrill (Skip) McAlister to the Finance Committee. Judy Sumter seconded. Vote in favor: Unanimous approval. Merrill (Skip) McAlister abstained.
Motion carried.
September 19, 2012 Motions Log
Tom Nickerson moved to accept the Minutes of August 15, 2012. Joan Galante seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved that the new savings account opened at the First Hawaiian Bank where all past past due funds along with any extra burden funds that might be generated in the future will be deposited into the Road Improvements Fund to be used for paving or other materials. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
Verne Presnall made the motion to purchase four more signs not to exceed $400 to finish up the corner of Paradise Ala Kai. Elizabeth Weatherford seconded. Discussion ensued.
Vote in favor: Unanimous approval. Motion carried.
Terry Michels moved to approve the attorney amended survey presented and approved by the Board at today’s meeting of September 19th. Verne Presnall seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Judy Sumter moved to form a CC&Rs Committee. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
June Conant moved to allow Howling Holidays to close 16th St. between Maku’u and Paradise Dr. from 7:30 am to 10:00 am, and reduce the fee to $100 with the deposit to be provided by June Conant. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to use the form letters as a collection tool when making collection calls to encourage people to pay their bills. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to purchase the 625 X-TREME plasma cutter for no more than $1800. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford moved that the Board approve the use of the facility for a forum on October 6th and for the letters and flyers to go to the participants and a modest budget to be allocated in the amount of $75. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.
October 17, 2012 Motions Log
Judy Sumter moved to accept the Minutes of September 19, 2012 as amended. Terry Michels seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford moved that the Board intends to cooperate with the RTSC and the PATH Committees to support the walk and bike-a-thon for the summer of 2013.
Terry Michels seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Terry Michels moved that the Church be allowed to use the Library every Sunday Morning from 8:30 a.m. to 11:30 a.m. for a year for $100/month. Judy Sumter seconded.
Vote in favor: Unanimous approval. Francis Ganon was absent. Motion carried.
Joan Galante moved to increase the road fees by 5% for 2013. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Joan Galante, Verne Presnall, Judy Sumter,
Terry Michels, Elizabeth Weatherford, Merrill (Skip) McAlister. Opposed: Tom Nickerson and Francis Ganon. Motion carried.
Tom Nickerson moved that the 5% increase will be waived for owners who are in good standing and who pay their road maintenance fee by the 2013 due date. Merrill (Skip) McAlister seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Judy Sumter moved to run some of the most difficult collections cases through a collection agency. Verne
Presnall seconded. Discussion ensued. Vote in favor: Judy Sumter, Joan Galante, Verne Presnall, Terry Michels, Merrill (Skip) McAlister, Elizabeth Weatherford. Opposed: Tom Nickerson, Francis Ganon. Motion carried.
Tom Nickerson made the motion that bills sent out to any Japanese addresses be translated into Japanese. Terry Michels seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford moved to commence planning with the intention that the February General Membership Meeting will include potluck. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.
November 21, 2012 Motions Log
Joan Galante moved to accept the Minutes of October 17, 2012. Elizabeth Weatherford seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Merrill (Skip) McAlister moved to set the standard width for paving of all dead end roads at 20 feet. Francis Ganon seconded. Vote in favor: Unanimous approval. Motion carried.
June Conant moved to pave Maku’u dead end at 29th before paving Maku’u dead end at 33rd. Merrill (Skip) McAlister seconded. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved that the Association’s road crew would do all prep work on the dead end roads and the associated costs will be paid for from the new Road Improvement Savings Account. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford moved that the change order will not exceed 1.6 million dollars. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.
Verne Presnall moved that we purchase and install two ‘Blind Hill’ signs on the uphill side of 24th and Maku’u Dr. and Kaloli Dr. and 20th with a total cost not to exceed $200.
Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Verne Presnall moved that whenever a stop sign is replaced, that it be installed as close to county standards as possible. Elizabeth Weatherford seconded. Discussion ensued.
Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to approve the Committee Guidelines as amended. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.
Tom Nickerson moved that a convenience fee of no more than $5 be charged to use the online payment service. Verne Presnall seconded. Vote in favor: Unanimous approval.
Motion carried.
Elizabeth Weatherford moved to authorize the General Manager to proceed with the rubbish round up as outlined. Terry Michels seconded. Vote in favor: Unanimous approval.
Motion carried.
June Conant moved to send a letter to the Hawaii County Transit Agency to ask for Hele-On Transit Services. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
December 19, 2012 Motions Log
Elizabeth Weatherford moved to accept the Minutes of November 21, 2012. Terry Michels seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Merrill (Skip) McAlister moved to amend the motion from Nov 21, 2012 by adding the clarification “2 for Phase IV contract” so that the motion will now read: “Elizabeth Weatherford moved that the change
order 2 for Phase IV contract will not exceed 1.6 million dollars.” Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried. Francis Ganon abstained.
June Conant moved to approve herself as President, Merrill (Skip) McAlister as Vice-President or Elizabeth Weatherford as Secretary to sign the escrow papers. Tom Nickerson seconded. Vote in favor:
Unanimous approval. Motion carried.
Terry Michels moved to offer a five percent deduction for all who pay their fee in full by the due date. Francis Ganon seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford moved that we provide gift cards for employees for Christmas in the amount of $45. Terry Michels seconded. Vote in favor: Terry Michels, Verne Presnall, Elizabeth Weatherford,
Tom Nickerson. Opposed: Francis Ganon. Merrill (Skip) McAlister abstained. Motion carried.
January 16, 2013 Motions Log
Board Meeting of December 19, 2012 – Terry Michels moved to accept the Minutes of December 19, 2012. Verne Presnall seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Special Meeting October 25, 2012 – Joan Galante moved to approve the Minutes of October 25, 2012. Verne Presnall seconded. Vote in favor: Unanimous approval. Motion carried.
Special Meeting September 12, 2012 – Verne Presnall moved to accept the Minutes of September 12, 2012. Joan Galante seconded. Vote in favor: Unanimous approval. Motion carried.
Board Meeting for New Directors of June 24, 2012 – Joan Galante moved to approve the Minutes of June 24, 2012. Verne Presnall seconded. Vote in favor: Unanimous approval. Motion carried.
Tom Nickerson moved that the HPPOA make application to dedicate the main roadways to Hawaii County; said roadways are Maku’u, Paradise, Kaloli and Shower from Highway 130 (Makai) to
Government Beach Road. Any related costs in connection to said dedication shall be subject to review and approval by the Board of Directors. Terry Michels seconded. Discussion ensued. Vote in favor:
Unanimous approval. Motion carried.
Joan Galante moved to authorize Mr. Nash to provide a letter saying Phase IV is complete and accepted, and the retainage should be paid to Yamada and Sons. Terry Michels seconded. Vote in favor:
Unanimous approval. Motion carried.
February 20, 2013 Motions Log
Joan Galante moved to accept the Minutes of January 16, 2013. Verne Presnall seconded the motion. Vote in favor: Unanimous approval. Motion carried.
Verne Presnall moved to spend not more than $3500 to improve signage in the Park as recommended by the Road Traffic Safety Committee. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor:
Unanimous approval. Motion carried.
Tom Nickerson moved to table the motion to retain Yamada as the paving contractor for the remaining paving. Judy Sumter seconded. Vote in favor: Unanimous approval. Joan Galante abstained. Motion carried.
Mr. Nickerson moved to table the discussion of developing a Community Resilience Plan. ?? Seconded. Vote in favor: Unanimous approval. Motion carried.
Joan Galante made the motion to correct the error of having the Board function as the Paving Committee by dissolving the Paving Committee. Verne Presnall seconded. Discussion ensued. Vote in favor: Terry
Michels, Judy Sumter, Verne Presnall, Joan Galante, Elizabeth Weatherford. Vote against: Merrill (Skip) McAlister, Tom. Motion carried.
Terry Michels moved to table the motion the relocation of pole #1 on Paradise Ala Kai. Merrill (Skip) McAlister seconded. Vote in favor: Unanimous approval. Motion carried.
Tom Nickerson moved to table the WiFi service for the Activity Center. Merrill (Skip) McAlister seconded. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to rescind the online payment fee for use of a credit card. Merrill (Skip) McAlister seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to hire Evan Pfaff, P.E. as our professional engineering consultant. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford moved to build a concrete foundation for the new mailboxes to be located between 29th and 28th on Paradise Dr. Joan Galante seconded. Vote in favor: Unanimous approval. Motion
carried.
Elizabeth Weatherford moved to approve the timeline for the sequence of election events. Judy Sumter seconded. Vote in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford moved to approve the League of Women Voters to count the ballots. Joan Galante seconded. Vote in favor: Unanimous approval. Motion carried.
Elizabeth Weatherford moved to approve the sample ballot. Judy Sumter seconded. Vote in favor: Unanimous approval. Motion carried.
March 20, 2013 Motions Log
Board Meeting of February 20, 2013 – Tom Nickerson moved to accept the Minutes of February 20, 2013. Terry Michels seconded the motion. Vote in favor: Unanimous approval. Francis Ganon abstained.
Motion carried.
Joan Galante moved to send the letter Mr. Pfaff has written to the State Environmental Division, so that we can get a response in writing. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor:
Joan Galante, Elizabeth Weatherford, Judy Sumter, Verne Presnall and Terry Michels. Opposed: Tom Nickerson and Francis Ganon. Merrill (Skip) McAlister abstained. Motion carried.
Tom Nickerson moved to table the discussion on the WiFi at the Activity Center until the next meeting. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.
Joan Galante moved to allow the General Manager to send out an RFP to get an architectural conceptual drawing. Elizabeth Weatherford seconded. Discussion ensued. Vote in favor: Terry Michels, Tom
Nickerson, Merrill (Skip) McAlister, Elizabeth Weatherford, Tom Nickerson, Joan Galante and Verne Presnall. Opposed: Francis Ganon. Motion carried.
April 17, 2013 Motions Log
Elizabeth Weatherford moved to accept the Agenda as ammended. Verne Presnall seconded. Vote in favor. Unanimous approval. Motion carried.
Larry Brennan moved Paradise Dr. from Highway 130 to Ala Kai will be Phase 1 of Paradise Paths Committee’s priorities for path development. Terry Michels seconded. Discussion ensued. Vote in favor. Unanimous approval. Motion carried.
Terry Michels makes a motion that the committee put a sample ballot in the community section of the Tribune Herald to explain Preferential Voting. Elizabeth Weatherford seconded. Vote in favor: Terry Michels, Verne Presnall, Judy Sumter, Elizabeth Weatherford, Joan Galante, Francis Ganon, Tom Nickerson. Opposed: Merrill (Skip) McAlister. Motion carried.
Joan Galante moved to uphold the bylaws on preferential voting and follow Roberts Rules of Orderas a secondary source for the counting method. Elizabeth Weatherford seconded. Vote in favor: Tom Nickerson, Judy Sumter, Terry Michels, Verne Presnall, Elizabeth Weatherford, Joan Galante. Opposed: Francis Ganon. Abstain: Merrill McAllister. Motion carried.
Joan Galante moved to pave the road at whatever width is possible. Terry Michels seconded. Vote in favor: Terry Michels, Judy Sumter, Elizabeth Weatherford, Verne Presnall, Joan Galante, and Merril (Skip) McAlister. Opposed: Tom Nickerson and Francis Ganon. Motion carried.
May 15, 2013 Motions log
Elizabeth Weatherford moved to accept the Agenda as amended. Terry Michels seconded. Vote in favor: Unanimous approval. Motion carried.
Terry Michels moved to approve the March 20, 2013 minutes. Vern Presnall seconded. Unanimous. Motion carried.
Joan Galante moved to approve the April 17, 2013 minutes. Tom Nickerson seconded. Vote in favor: Vern Presnall, Terry Michels, Joan Galante Francis Ganon, Tom Nickerson, Judy Sumter, Abstain: Merrill “Skip” McAlister. Motion carried.
Verne Presnall moved to use Hilo Termite to tent the Activity Center. Terry Michels seconded. Unanimous. Motion carried.
Merrill “Skip” McAlister moved to use Iwamoto Electric for the electrical work at the main office. Judy Sumter seconded. Unanimous. Motion carried.
Joan Galante moved that the Board instruct the General Manager to direct the road crew to bring the remaining roads that have been selected to be paved in Phase IV to top maintenance condition by re-grading and cleaning out roadside ditches to maintain the road’s state prior to having a paving contractor place a leveling course or base course and asphalt on these roads in order to adhere to the NPDES definition of non construction therefore not requiring a NPDES permit. Paving contractor will provide the Association with the same guarantee provided in Phase IV paving contract. Elizabeth Weatherford seconded. Discussion ensued Motion rescinded
Joan Galante moved to approve the expenditure of filing the NDPES permit and that Evan Pfaff will be engineer that will file on behalf of HPP. Terry seconded. Vote in favor: Tom Nickerson, Merrill “Skip” McAlister, Joan Galante, Terry Michels. Francis Ganon. Opposed: Verne Presnall. Abstain: Elizabeth Weatherford. Motion carried
Elizabeth Weatherford moved that Board packets, excluding executive packets, will be kept on file in the office and made available for view by residents. Terry Michels seconded. Discussion ensued. Unanimous. Motion carried.
Tom Nickerson moved in the next mailing that the Board mail out a ballot to the owners granting board authority to seek dedication for main roadways. Elizabeth seconds. Discussion ensued. Voting in favor: Verne Presnall, Terry Michels, Francis Ganon, Tom Nickerson, Merrill “Skip” McAlister, Elizabeth Weatherford. Opposed Judy Sumter and Joan Galante. Motion carried
Tom Nickerson moved to approve the expenditure not exceeding $750 for the survey work for the exhibit needed by Hawaii County as well as to be attached on the ballot. Francis Ganon seconded. Discussion ensued. Voting in favor: Verne Presnall, Elizabeth Weatherford, Terry Michels, Tom Nickerson, Merrill “Skip” McAlister, and Francis Ganon.. Opposed: Joan Galante and Judy Sumter. Motion carried
Tom Nickerson moved to allow the Board to go forward with Mr. Hong’s recommendation to go back and set aside the due process of foreclosures and go back to court to vacate the foreclosures. Vern Presnall seconded. Unanimous. Motion carried.
Judy Sumter moved to approve the board to research experienced environmental attorneys and the fees incurred for any attorney the Board wishes. Joan Galante seconded. Vote in favor: Verne Presnall, Terry Michels, Judy Sumter, Joan Galante. Opposed: Tom Nickerson. Abstain: Merrill “Skip” McAlister. Motion carried.
Joan Galante moved that Scott Reilling proceed with the dust fence on the property on 9th in order to address the immediate issue at hand. Elizabeth Weatherford seconds. Discussed Ensued. Vote in favor: Verne Presnall, Terry Michels, Judy Sumter, Joan Galante, and Elizabeth Weatherford. Opposed: Tom Nickerson, Merrill “Skip” McAlister. Motion carried.
Joan Galante moved to approve the proposed 2013-2014 budget. Elizabeth Weatherford seconded. Discussion ensued. Voting in favor: Joan Galante, Verne Presnall, Justy Sumter,
Terry Michels, and Elizabeth Weatherford. Opposed: Tom Nickerson. Abstain: Merrill “Skip” McAlister. Motion carried
Judy Sumter moved to seek a legal definition of conflict of interest from an attorney and to approve the Board to seek permission to solicit advice from the HPPOA attorney on the conflict of interest regarding the hauling. Tom Nickerson seconds. Unanimous. Motion carried
June 19, 2013 Motions Log (en route)
July 17, 2013 Motions Log
Merrill “Skip” McAlister moved to change the agenda to read “VI. President’s Miscellaneous Information” and “9. Tom Nickerson ballot to the Owners”.
Terry Michels moved to accept the Agenda as amended. Larry Brennan seconded. Vote in favor: Unanimous approval. Motion carried.
June Conant moved to approve the minutes from June 19, 2013. Verne Presnall seconded. Passed unanimously.
Merrill “Skip” McAlister moved that the Board adopt the combination of Article 5 (definitions), Section 14 found on page 6 and Article 8, Section 11 (conflict of Interest) found on page 14 of the bylaws. That these aforementioned sections combined, be the Conflict of Interest Policy for this current Board, until a formal policy can be written and placed in a policy binder.” Terry Michels seconded. Passed unanimously.
Merrill “Skip” McAlister moved that the Board use Robert’s Rules of Order Revision 11.” Larry Brennan seconded. Passed unanimously.
June Conant moved to authorize Ted Hong to perfect service upon Nobuyuki Shirota in order to finalize the Kanamaru foreclosure, Civil No. 07-1-0359. Terry Michels seconded. Passed unanimously.
August 21, 2013 Motions Log
Skip McAlister moved that all Board members are not permitted to contact any government agencies, vendors, press or other media as a representative of HPPOA
without prior approval of the majority of the Board. No Board member can use their title to imply they have Board approval when none was given. If circumstances cause time to be of the essence, the President of the Board is permitted to make contact with the media. With that said, media is to understand the comments are without Board approval. It is also understood the President will notify the Board with the details and circumstances as soon as possible. The motion passed by a vote of 6 for, 0 opposed. June Conant abstained.
The Paths Committee recommends that the HPPOA Board take a leadership role in development of a new Community Action Committee to work on the development of
the HPPOA Master Plan. A new, updated HPPOA Master Plan will enable HPPOA to be an active and equal partner in the Puna community. The motion passed unanimously.
June Conant moved that the Board appoint Verne Presnall to be the designated director to the 2013-2014 HPPOA Finance Committee. The motion passed unanimously.
Larry Brennan moved to approve the policy for development of policies and procedures, as corrected, to serve as the boiler plate for all subsequent policies to be developed by the Board. The motion passed unanimously.
September 18, 2013 Motions Log
The minutes of July 17, 2013, were approved as corrected.
Tom Nickerson moved to approve the minutes of August 21, 2013, as amended, and the motion passed unanimously.
Larry Brennan moved to approve for Paths Hawaii to be on the agenda of the February membership meeting, and to seek their input to develop a program either
before or after the meeting to encourage children and family participation. The motion passed unanimously.
Verne Presnall moved that HPPOA designate the Home Street Bank money market account of $107,000 as its Capital Improvement Plan fund. Terry Michels, Verne
Presnall, Larry Brennan and Bill Newman voted for; Francis Ganon, Tom Nickerson and Judy Sumter voted against. The motion passed.
Larry Brennan moved at the General Manager’s request to allow the manager to contact Yamada to ask for a current unit rate regarding additional paving. Judy
Sumter and Verne Presnall voted for; Tom Nickerson, Terry Michels, and Francis Ganon voted against; Bill Newman and Larry Brennan abstained. The motion
failed.
Judy Sumter moved to form a Test Roads Committee composed of Directors, staff, consultants (as needed), and interested members. The motion passed unanimously.
Bill Newman moved to provide a letter of support for the Greenlaw’s special use application. The motion passed unanimously.
Bill Newman moved to send a letter of support for renewal of the special use permits for ACR water hauling and Wally’s Auto Body. The motion passed unanimously.
Tom Nickerson moved to relocate the mailboxes from the main roadways to the six HPPOA parcels. Tom Nickerson voted for. Four opposed; Francis Ganon
abstained. The motion failed.
Terry Michels moved to place the formation of the Nominating Committee at the top of the agenda for the October membership meeting. The motion passed
unanimously.
Terry Michels moved to form a Community Action Committee at the October membership meeting to update the HPPOA Master Plan. The motion passed
unanimously.
October 16, 2013 Motions Log
The Board decided unanimously to allow the Red Cross to inspect the Activity Center for use as a tsunami shelter.
Terry Michels moved to approve the minutes of September 18, 2013, as corrected. The motion passed by a vote of 7 for, 0 opposed. June Conant abstained, since she
did not attend the meeting.
Larry Brennan moved to ask the General Manager to prepare an estimate for paving preparation cost, and also to ask Yamada for separate prep and paving cost
estimates. Verne Presnall seconded. The motion passed by a vote of 6 for; Tom Nickerson and Francis Ganon opposed.
The Board agreed unanimously to allow the General Manager to prepare an estimate to repair the corner at Paradise Ala Kai.
The Board gave permission to the General Manager for modification of the bus shelter to meet County requirements.
November 20, 2013 Motions Log
June Conant moved to approve the agenda as amended; Terry Michels seconded. The motion passed unanimously.
Larry Brennan moved and Verne Presnall seconded to adopt the following procedures for filling the vacancy in District 4:
1) Voting will be secret ballot on pre-cut blank pieces of paper, tallied by the Secretary and Presiding Officer.
2) Selection will be by the first candidate to achieve a majority of the present quorum of Board Members.
3) “…if any office remains unfilled after the first ballot, as may happen if there are more than two nominees, the balloting is repeated for that office as many
times as necessary to obtain a majority vote for a single candidate. When repeated balloting for an office is necessary, individuals are never removed from candidacy
on the next ballot unless they voluntarily withdraw—which they are not obligated to do.” Roberts Rules of Order, page 441
4) Each candidate will be allowed 2-3 minutes for input, including their reaction to the voting process as accepted by the Board.
The motion passed unanimously.
Terry Michels moved to discuss President McAlister’s absences in executive session; June Conant seconded. Terry Michels, June Conant and Verne Presnall voted for,
Bill Newman and Joan Galante opposed, and Larry Brennan abstained. The motion passed.
Larry Brennan moved to send a letter to the realtor who placed an advertisement in the newspaper describing a HPP lot as an “ideal location for a business”, to inform
the realtor that this is inappropriate. A copy will be sent to the Board of Realtors. The motion passed unanimously.
Larry Brennan moved to contact Ku`ikahi Mediation Center to discuss a contract for mediation services. Bill seconded, and the motion passed unanimously.
June Conant moved to approve the minutes of October 16, 2013, as corrected. The motion passed unanimously.
Larry Brennan moved to approve permission for the Paths Committee to contact schools, newspapers, and County officials to encourage attendance at the bicycle
safety program on February 23, 2014. June Conant seconded, and the motion passed unanimously.
Larry Brennan moved that the Board approve the following procedure for the Test Roads Committee:
1) The Committee will utilize the procedural materials submitted by Larry Brennan at the September meeting as a starting point for test road development;
2) The Committee asks permission to contact our consultant engineer for a 2-hour consultation, to cover initial contact, examination of preliminary written
materials and a 1-hour formal meeting with the Committee;
3) This Committee will meet initially once a month to further develop procedures, finalize selection of test roads, and select materials and methodology for
application of materials;
4) The Committee would then put in place the road monitoring system to have comparative data for the test roads;
5) The final step of the process would be for the Committee to take the data and submit it to analysis, using committee debate, best practice and professional
consultation to make final recommendations to the Board;
6) This final report developed by the Committee will be used as a “road map” for HPPOA to use in road development. The Committee will then disband.
June Conant seconded, and the motion passed unanimously.
June Conant moved to send a third billing in September of each year beginning September, 2014. The motion passed unanimously.
June Conant moved that 25 percent of the past past-due monies collected be deposited quarterly starting at the first quarter of 2014 into the Capital
Improvement Plan fund. The motion passed unanimously.
June Conant moved to approve the expenditure of $240 for a one-hour consultation with attorney Sandra Song, to obtain legal advice on the best means of collections
and possible foreclosures for difficult accounts. June Conant, Scott Reilling and Christine Scherr (Collections Clerk) will be the primary attendees for this
consultation. The motion passed unanimously.
June Conant moved that the 2014-2015 road fees be $275, with no discount. The motion passed unanimously.
Bill Newman moved to pay Mr. Sadamoto $2,859.19 for services on a Japanese foreclosure, as ordered by the court. The motion passed unanimously.
Terry Michels moved to approve a variance for a property on 7th Ave. whose rock wall intrudes on HPPOA’s easement, with a “hold harmless” clause. If they refuse,
the offer is withdrawn. The motion passed unanimously.
December 18, 2013 Motions Log
Bill Newman moved to appoint an interim President. The motion passed unanimously.
Bill Newman nominated Larry Brennan. He was elected unanimously.
June Conant moved to approve the minutes of November 20, 2013, as presented. The motion passed unanimously.
June Conant moved to establish an HPPOA Board Committee to determine the process and procedure of preferential voting using Robert’s Rules. The motion
passed unanimously.
Bill moved that all campaign signs for the upcoming election be relegated to private property. The motion passed unanimously.
June Conant moved that an invitation ballot be mailed to the owners in good standing who live in East Hawaii for those districts which have director positions
open. The motion passed unanimously.
Larry Brennan moved to reimburse Bruce Derrick for the purchase of six three-byfive foot banners. The motion passed unanimously.
Larry Brennan moved to allocate $4,135 to purchase three tires for heavy equipment. The motion passed unanimously.
Larry Brennan moved to rescind the motion of November, 2012, to pave dead end roads to 20 feet wide. The motion passed unanimously.
Larry Brennan moved to reduce the width of paving of dead end roads to 18 feet. The motion passed unanimously.
Verne Presnall moved to allocate up to $20,000 to repair the corner of Paradise Ala Kai as proposed. The motion passed unanimously.
Larry Brennan moved to complete the paving of 25th Avenue and not pave the 24th Avenue dead end. The motion passed unanimously.
Larry Brennan moved to adopt the proposed albizia eradication plan, pending edits, changes, or any other suggestions sent in by e-mail at the January Board Meeting.
The motion passed unanimously.
January 15, 2014 Motions Log
*June moved to approve the agenda as presented. The motion passed unanimously
*Larry nominated June Conant for Vice-President. The motion passed unanimously.
*Bill nominated Joan Galante for Treasurer. The motion passed unanimously.
*June moved to approve the minutes of December 18, 2013 as amended. The motion passed unanimously.
*June made a motion to allocate up to $3,000 from the Non-Road funds to the Path committee to begin creating a biking/walking path around the perimeter of the HPPOA activity center parcel Discussion. The motion passed unanimously.
*Verne made a motion to get 3 bids for removal of coconut palms on corner of C & L streets. The motion passed unanimously.
*June moved to purchase a new welder from Airgas for $2,498. Joan seconded motion. June amended her motion, adding,’ the welder can accommodate ½” steel and aluminum’. More discussion. June withdrew her amended motion and Joan rescinded her second.
*June moved that $2,500 be allocated for purchase of an appropriate welder. Scott will contact Board via email to make final decision on precisely which welder to purchase. Discussion. The motion passed.
*June moved that Evan Pfaff, Scott Reilling and any HPP directors who want to participate will meet with Ludwig Construction (lowest bidder) regarding their bid for grubbing and clearing for the next paving phase. If conditions and price are acceptable, this group has the authority to award the contract. The motion passed unanimously.
* Verne moved to get our delivered road rock material from Puna Rock temporarily, as we continue to do our road testing. The motion passed, with Larry voting “ no”.
*Larry made a motion that the Board approve the ‘Eradication Plan’, subject to Morgan’s ‘fine tuning of grammar’, for publication on the web. Discussion. The motion passed unanimously
*June made motion to make an agreement with Frank Huff Agency to handle judgments to collect delinquent road fees. June to contact FHA and get written clarification that charges are no more than 40% per case. Also clarify items #8 and #9 on their contract. The motion passed unanimously.
January 24, 2014 Special Meeting
Terry Michels moved to approve agenda as presented. June Conant Seconded. The motion passed unanimously.
Larry Brennan moved to maintain the same contractor (Yamada) as part of the continuation contract for Phase IV bid with the following exceptions:
1. Grubbing and clearing will be awarded to Ludwig Construction in the amount of $119,600.
2. Road base prep will be conducted by the HPPOA road crew.
3. Dead End paving will be at 18 feet width vs. 20 feet as other roads are paved.
4. Roads to be paved with the remaining Bond monies (approximately $1,545,000):32nd Avenue Makuu to Paradise
23rd Avenue Paradise to Kaloli
25th Avenue Paradise to Shower
26th Avenue Kaloli to Shower
33rd Makuu Dead End, if funds availableThe grubbing costs may be partially absorbed by the Bonds Issue, but that some of the remaining costs may be absorbed through the road improvment fund by a later, seperate vote of the Board.
Bill Newman seconded the motion and the motion passed unanimously.
February 19, 2014 Motions Log
June Conant moved to approve agenda as ammended. Judy Sumter seconded. The motion passed by a vote of 5 for and one opposed (Bill Newman).
June Conant moved to aprove minutes as ammended and Joan Galante seconded. The motion passed unanimously.
Larry Brennan moved to maintain the test road program and produce formal written document and continue to use Evan pfaff, our engineer. June Conant seconded and the motion passed unanimously.
Bill Newman moved to allow the Road Traffic Safety Committee to seek and screen potential vendors (attorneys) and make recommendations to the Board. Bruce Derrick seconded. The motion passed by a vote of 5 for: 1 against. Judy Sumter dissented.
Terry Michels moved to sign the Yamada contract for Phase V paving. Bill Newman seconded. The motion passed unanimously.
Terry Michels moved to take a sample of 5 accounts to the Frank Huff Agency to resolve. Joan Galante seconded. The motion passed unanimously.
June Conant moved to approve the Conduct Policy as presented. Judy Sumter seconded. The motion passed unanimously.
June Conany moved to present the Powerpoint Presentation regarding Preferential Voting at the February 23, 2014 General Membership Meeting. Terry Michels seconded. The motion passed unanimously.
Bruce Derrick moved to approve the purchase of 4 “Speed Enforced by Radar” signs. Terry Michels seconded. The motion passed unanimously.
Judy Sumter moved to endorse the special use permit for the Open Arms Church and June Conant agreed to write a letter to appropriate agency prior to the 2-26-14 deadline. Bill Newman seconded. The motion passed unanimouly.
Bill Newman moved to endorse the special use permit for the Auto Repair shop on 33rd Ave. Verne Presnall seconded. The motion passed unanimously and June Conant agreed to write a letter of support.
March 19, 2014 Motions Log
Bill Newman moved to have an Executive Session immediately following this board meeting. Bruce Derrick seconded and the motion was approved.
Joan Galante moved to approve the agenda as amended. Terry Michels seconded. The motion was approved.
Verne Presnall moved to approve the minutes as amended. Joan Galante seconded. The motion was approved.
Joan Galante moved to approve the sample ballot as presented at the February 23, 2014 General Membership meeting. Verne Presnall seconded. The motion was approved.
Judy Sumter moved to use the League of Women voters, if available to count ballots. Verne Presnall seconded. The motion was approved.
Bill Newman moved to approve a $100 finder’s fee for the plasma cutter. Verne Presnall seconded. The motion was unanimously approved.
Dale Watson moved to grant the variance to the homeowner (@ F& Beach Road) and Judy Sumter seconded the motion. The motion passed with unanimous approval.
Joan Galante moved to approve the fees on non-residential activities that increase burden on traffic and Terry Michels seconded the motion. The motion passed with unanimous approval.
April 16, 2014 Motions Log
Joan Galante moved to approve the agenda as amended and Judy Sumter seconded. The motion was approved unanimously.
Verne Presnall made a motion to approve the minutes and Judy Sumter seconded. The minutes were approved unanimously.
June Conant moved to accept St. Theresa’s in Mountain View to count ballots. Terry Michels seconded. The motion was approved.
June Conant moved to approve the HPP Activity Center to be used as a Red Cross Tsunami Evacuation Center. Terry Michels seconded. The motion passed unanimously.
May 1, 2014 Motion Log
Joan Galante moved to approve the agenda as amended. Verne Presnall seconded the motion. The motion passed unanimously.
Bill Newman made a motion to clear all waste in the yard and 16th Avenue immediately. Terry Michels seconded the motion. The motion passed unanimously.
Bill Newman made a motion to table the vote on the permits until the July 16, 2014 Board of Directors meeting. Bruce Derrick seconded and the motion passed.
Bill Newman made a motion that the permit discussion/other options be added to the June Membership meeting agenda for the members to vote on. Terry Michels seconded the motion.
The motion passed unanimously.
May 21, 2014….no motions made. Meeting ended because of audience disruption
May 30, 2014 Motion Log
Joan Galante moved to approve the agenda as amended. Judy Sumter seconded the motion. The motion passed unanimously.
Joan Galante made a motion to approve the March 19, 2014 Board of Directors Meeting minutes. JudySumter seconded the motion and the motion passed unanimously.
Joan Galante moved to approve the April 16, 2014 Board of Directors Meeting minutes and Verne Presnall seconded. The motion passed unanimously.
Joan Galante made a motion to approve $2,200 to go towards the radio repeater system. Verne Presnall seconded the motion. The motion passed. (Bill Newman abstained)
Joan Galante made a motion to apply for a one-time variance/exemption regarding the green waste and Verne Presnall seconded. The motion carried. (Bill Newman and Bruce Derrick opposed)
Joan Galante made a motion to approve the 2014-2015 Budget and Verne Presnall seconded the motion. The motion passed. (Bill Newman and Bruce Derrick abstained)
Terry Michels made a motion to remove material on 13th St. Maku’u dead end and put down suitable material in its stead. Judy Sumter seconded and the motion passed unanimously.
Joan Galante made a motion to distribute The Morgan Stanley Funds equally between the Home Street Bank Money Market account which pays .45% yearly interest and HFSFCU 2-year Share Certificate which pays .75% yearly interest. Terry Michels seconded and the motion passed. (Bill Newman abstained)
Terry Michels made a motion to allow Cub Scout Pack 67 to use the Activity Center on the 3rd Thursday in June, the 3rd Thursday in July, and for the proposed Bike rodeo (tentatively scheduled for 7/5/14) at no charge. Verne Presnall seconded the motion. The motion passed unanimously.
Motions Log June 18, 2014
Judy Sumter moved to accept the Agenda as amended. Bruce Derrick seconded. Vote in favor: Unanimous approval. Motion Carried
Bruce Derrick moved that filling District 4 position be put off until new board meets in July. Bill Newman seconded. 5 Voted: yes; 1 opposed: Verne Presnall – Motion passed.
Approval of Board Meeting Minutes from May 1 – Motion to approve by Judy Sumter; seconded by Verne Presnall ‐ 6 approved – unanimous. Motion carried.
Approval of Special Meeting Minutes from May 21 – Motion to approve by Verne Presnall; seconded by Judy Sumter – 5 approved & 1 abstain by Francis Ganon because he was not at the meeting. Motion carried.
Approval of Special Meeting Minutes from May 30 – Motion to approve by Terry Michels, seconded by Judy Sumter ‐ 5 approved and 1 abstain by Francis Ganon because he was not at the meeting. Motion carried.
Judy Sumter moved that the General Manager, Scott Reilling, discuss with homeowners in that area(Ala Heiau) and find out what is feasible ( to mitigate the dust problem), Verne Presnall seconded
it: Unanimous in favor – Motion carried
Motions Log July 16 Draft
Roseanne McLean motioned to approve agenda, Bruce Derrick 2nd. Vote: Unanimous –Yes. Motion carried.
Roseanne McLean made a motion to approve the Board of Directors Meeting Minutes of June 18, 2014. Francis Ganon, 2nd.. Vote: Unanimous in favor. Motion carried.
Terry Michels motioned for community action survey be added to the annual financial report that will be sent out. June Conant 2nd.
Terry Michels amended that the community action committee survey be added to the financial report mailing after the Board reads it, approves it, and we have a cost estimate for sending it. Tom Jennings, 2nd. Vote: Unanimous in favor. Motion Carried.
Jo Maynard motioned to approve the request for signs per the diagram with request for signs that was presented by Mayelin Stillwell for the end of L road. Roseanne McLean 2nd Vote: 6 in Favor, 2 abstained (June Conant/Tom Jennings). Motion carried.
Jo Maynard made a motion to approve the Motions Log. Janice Ashford 2nd Vote: In favor – Unanimous. Motion carried.
BOD Special Meeting MOTION LOG 7-28-14
BJ Mullenix motioned to approve the Agenda for Special Board of Directors Meeting of July 28, 2014; Roseanne McLean seconded. Jo Maynard motioned to accept the amended agenda. Roseanne McLean seconded – Vote: 7 yes – Unanimous in favor. Motion carried
Janice Ashford made a motion to create a committee to write a conflict of interest policy. Jo Maynard seconded the motion. Vote: Unanimous in favor motion passed.
Roseanne McLean motioned that someone is hired as Interim GM and advertise for permanent GM. Janice Ashford- seconded. Janice Ashford amended the motion to have Jo Maynard step in as volunteer GM. Tom Jennings- seconded. Vote in favor: 4, Abstain: 2 (June Conant/Jo Maynard). Motion carried.
Jo Maynard motioned that Maureen Haskin, Mayelin Stillwell and Janice Ashford to serve on the new HR committee. Tom Jennings, seconded Vote: Unanimous in favor. Motion carried.
Roseanne McLean motioned to table re-establishment of Paths, CAC RSTC, Parks and Road Testing for next meeting. Tom Jennings. seconded Vote: Unanimous. Motion Carried.
Tom Jennings motioned to establish an Owner Input Committee. Janice Ashford, seconded. Vote: 6 Yes, 1-No(Roseanne McLean) 0 abstained. Motion carried.
Tom Jennings motioned to start a Website committee for the purpose of maintaining the website with appropriate and timely info at all times. Janice Ashford, seconded. Vote: 6 in favor. 1 Opposed (Roseanne McLean), 0 abstained.
Roseanne McLean motioned to adjourn at 8:25pm. Tom Jennings seconded Vote: Unanimous in Favor. Motion carried.
AUGUST 2014 – HURRICANE ISELLE – HPP BOD Meeting Cancelled
SEPTEMBER 2014 – HPP BOD Meeting Pre-empted by Community Q&A with Mayor Kenoi, Civil Defence and various Government agencies involved in HURRICANE AFTERMATH/CLEAN-UP
BOD MOTION LOG 10-2-2014
Roseanne McLean motioned to approve the agenda. Francis Ganon, seconded. Vote: Yes-Unanimous. Motion carried.
Janice Ashford motioned to approve the July 16, 2014 BOD Minutes. Roseanne McLean, seconded. Vote: Yes – Unanimous. Motion carried.
Jo Maynard motioned to sell the big blue truck to put money toward buying a midsize truck, not to exceed 15k. Roseanne McLean, seconded. Vote: Yes – Unanimous. Motion Carried.
Jo Maynard motioned to sell the loader. Roseanne McLean seconded.
Vote: Yes – Unanimous. Motion carried.
Jo Maynard motioned to put the money from the sell of loader into an account for future purchase of a similar unit. Roseanne McLean seconded. Vote: yes-8 unanimous motion carried.
Janice Ashford motioned to start an Albizia committee with at least 2 board members and at least 5 community members to help rid them from the community. Roseanne McLean seconded. Vote: Yes – Unanimous. Motion carried.
Roseanne Mclean motioned to accept Theresa Michel’s resignation. Bruce Derrick, seconded. Vote: Yes – Unanimous. Motion carried.
Tom Jennings motioned to deny request from HAAS School at this time. Roseanne McLean seconded. Vote: Yes – Unanimous. Motion carried.
Francis Ganon motioned to have two bars welded on the bathroom window in maintenance shed restroom not to exceed $100. Roseanne McLean seconded the motion. Vote: Yes – Unanimous. Motion carried.
Roseanne McLean motioned to go to Hawaiian telecom. Janice Ashford seconded. Vote: yes-6 no-0 abstain-2. Motion carried.
Jo motioned to have existing time sheets reviewed by Human Resources. Francis Gannon seconded. Vote: Yes – Unanimous. Motion Carried.
BOD MOTION LOG 10-9-2014
Jo Maynard motioned to approve the Agenda as corrected. Francis Ganon seconded. Vote: Yes-7 – Unanimous. Motion carried.
Roseanne McLean motioned to approve the July 28th BOD Meeting Minutes as corrected. Jo Maynard seconded. Unanimous yes – motion carried
Roseanne McLean motioned to approve the 10-2-14 BOD Meeting Minutes. Jo Maynard seconded. Vote: Yes-Unanimous. Motion carried.
Jo Maynard motioned to talk to Mike Evans about a revised bid. Roseanne McLean, seconded. Vote: Yes-Unanimous. Motion carried.
Roseanne McLean motioned to get needed phone and Hawaiian Tel to wire it. Jo seconded. Roseanne amended that if phones were previously purchased and found, then they will use then. Jo Maynard seconded – Vote: Yes-Unanimous. Motion carried.
Jo Maynard motioned that Francis Ganon and Roseanne McLean to contact local companies in order to find best one for HPP towing needs. Vote: Yes- Unanimous. Motion carried.
June Conant motioned to have the Thanksgiving dinner at activity center . Roseanne McLean seconded. Vote: Yes – Unanimous. Motioned carried.
Jo Maynard motioned that the tracker road counter be returned. Francis Ganon,seconded. Vote:Yes- Unanimous. Motioned carried
Roseanne McLean amended motion no HPPOA equipment shall be lent out at all. Jo Maynard seconded. Vote: Yes-Unanimous. Motion carried.
HPP BOD & General Membership Motion Logs: June – Dec 2014 Page 8 of 11
BOD MOTION LOG 10-30-14
Dr. Jo Maynard (District 5) motioned to approve the Agenda. Roseanne McLean (District 8), seconded. Vote: Yes-4, Unanimous. Motion carried.
Dr. Jo Maynard (District 5) motioned to approve the 10-9-14 meeting minutes. Roseanne McLean (District 8), seconded. Vote: Yes-4, unanimous. Motion carried.
Roseanne McLean (District 8) motioned to approve the 10-23-14 meeting minutes. Dr. Jo Maynard (District 5), seconded. Vote: Yes-4, unanimous. Motion carried.
Janice Ashford (District 7) motioned to continue using the counter after the lava goes over the highway. Roseanne McLean (District 8), seconded. Vote: Yes-4 unanimous. Motion carried.
Dr. Jo Maynard (District 5) motioned to create a dust abatement committee with Kareen Haskin as Chairperson. Roseanne McLean (District 8), seconded. Vote: Yes-4, unanimous. Motion carried.
Dr. Jo Maynard (District 5) motioned that only owners in good standing receive financial reports and get to speak at the General membership meetings. Janice Ashford (District 7), seconded. Vote: Yes-4, Unanimous. Motion carried
Dr. Jo Maynard (District 5) motioned to provide water only for all future General Membershipmeetings three times a year – Roseanne McLean (District 8), seconded. Vote: Yes-4, unanimous. Motion carried.
Dr. Jo Maynard (District 5) motioned to establish a school committee with Gail Clark as the chair. Roseanne McLean, seconded. Vote: Yes-4, unanimous. Motion carried.
Dr. Jo Maynard (District 5) motioned to buy the $90,000 Case Mower with Boom Arm. BJ Mullenix, seconded. Vote: Yes-3, unanimous. Motion carried.
BOD MOTION LOG 11-19-14
Dr. Jo Maynard motioned to approve the agenda as corrected with additions. Roseanne McLean, seconded. Vote: Yes-Unanimous. Motion carried.
Roseanne McLean motioned to approve the Special Board of Directors Meeting Minutes of 10-30-14 as corrected. Dr. Jo Maynard, seconded. Vote: Yes-Unanimous. Motion carried.
Roseanne McLean motioned to accept Francis Ganon’s resignation. Dr. Jo Maynard, seconded. Vote: Yes-Unanimous. Motion carried.
Appointment of Districts 1, 2, 3, 4 and 6 Candidates
VOTING RESULTS – NEW OFFICERS:
A Paper vote occurred for the following Interim Board Members positions, and the outcome
of those votes done:
District 1: Craig Crelly – Yes-Unanimous.
District 2: Ruth Mizuba – Yes-Unanimous
District 3: Christopher Dasconio – Yes-Unanimous
District 4: Randy Larzalere – Yes-Unanimous
District 6: Moani Pai-Paige – Yes-Unanimous
Janice Ashford motioned to not increase the road maintenance fees. Dr. Jo Maynard, seconded.
Vote: Yes-Unanimous. Motion carried.
Janice Ashford motioned to adjourn. Dr. Jo Maynard, seconded. Vote: Yes-Unanimous. Motion
carried.
BOD MOTION LOG 12-17-14
Dr. Jo Maynard motioned to approve agenda. Roseanne McLean, seconded. Vote: Yes-Unanimous. Motion carried.
Roseanne McLean motioned to approve the minutes of the 11-19-14 BOD meeting. Dr. Jo Maynard, seconded. Dr. Jo Maynard motioned to approve minutes as corrected. Roseanne McLean, seconded Vote: Yes-Unanimous. Motion carried.
Ruth Mizuba motioned to accept the Terminex bid to address pest problems. Moani Pai-Page, seconded. Vote: Yes- Unanimous. Motion carried.
Janice Ashford motioned to allow Dennis Stockton to buy two cables to test the two speakers. Roseanne McLean, seconded. Vote: Yes- Unanimous. Motion carried.
Janice Ashford motioned to change the Activity center rental fees to an hourly rate of $10/hour except for senior groups and the two long-term for profit groups already renting the facility. Roseanne McLean, seconded. Vote: Yes- Unanimous. Motion carried.
Resignation of District 3 Representative: BJ Mullenix motioned to accept Chris Dasconio, district 3 representatives’ resignation. Roseanne McLean, seconded. Vote: Yes-Unanimous. Motion carried.
Dr. Jo Maynard motioned to place Craig Crelly into the District 3 Representative position. Roseanne McLean, seconded. Vote: Yes-Unanimous. Motion carried.
BJ Mullenix motioned to adjourn. Jo Maynard, seconded. Vote: Yes-Unanimous. Motion carried.
Roseanne McLean motioned that someone is hired as Interim GM and advertise for permanent GM. Janice Ashford‐ 2nd. Janice Ashford amended the motion to have Jo Maynard step in as volunteer Interim GM. Tom Jennings‐ 2nd. Vote in favor: 5 abstain: 2 (June Conant/Jo Maynard). Motion carried.
Jo Maynard motioned that Maureen Haskin, Mayelin Stillwell and Janice Ashford to serve on the new HR committee. Tom Jennings, 2nd Vote: Unanimous in favor. Motion carried.
Roseanne McLean motioned to table re‐establishment of Paths, CAC RSTC, Parks and Road Testing for next meeting. Tom Jennings. 2nd Vote: Unanimous. Motion Carried.
Tom Jennings motioned to establish an Owner Input Committee. Janice Ashford, 2nd. Vote: 6 Yes, 1‐No(Roseanne McLean) 0 abstained. Motion carried.
Tom Jennings motioned to start a Website committee for the purpose of maintaining the website with appropriate and timely info at all times. Janice Ashford, 2nd. Vote: 6 in favor. 1 Opposed (Roseanne McLean), 0 abstained.
Roseanne McLean motioned to adjourn at 8:25pm. Tom Jennings 2nd Vote: Unanimous in Favor. Motion carried.