Motions Dated 2015-2016
2016
2015
BOD MOTION LOG 12-16-15
Paul Wheeless (District 3) moved to approve the agenda for December 16, 2015 with changes as amended. Janice Ashford (District 7) seconded the motion. Vote: Yes-7, Unanimous. Motion carried.
Paul Wheeless (District 3) moved to approve the November 18, 2015 and October 21, 2015 Board of Director’s Meeting Minutes. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-7, Unanimous. Motion carried.
Janice Ashford moved for Don Morris, the GM, to write up a six-month contract with Grasshopper to include all important information as needed. Dr. Jo Maynard seconded the motion. Vote: Yes-7,
Unanimous. Motion carried.
Paul Wheeless (District 3) moved to adopt the recall of the Board Form Letter with the changes discussed for future use as needed. Ruth Mizuba (District 2) seconded the motion. Vote: Yes-7, Unanimous. Motion carried.
Randi Larzalere (District 8) moved to proceed with the annual update. Dr. Jo Maynard (District 5) seconded. Vote: Yes-7, Unanimous. Motion carried.
Ruth Mizuba (District 2) moved to adjourn the meeting to Executive Session. Randi Larzalere (District ) seconded the motion. Vote: Yes-7, Unanimous. Motion carried.
BOD MOTION LOG 11-18-15
Janice Ashford (District 7) moved to approve the agenda. Ruth Mizuba (District 2) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Dr. Jo Maynard (District 5) moved to approve the September 16, 2015 Board of Director’s Meeting Minutes. Janice Ashford (District 7) seconded the motion. Vote: Yes-6, Unanimous. Motion
carried.
Dr. Jo Maynard (District 5) moved to approve the purchase of a new server for the office. Janice Ashford (District 7) seconded the motion. Dr. Jo Maynard (District 5) amended the motion to not
exceed an $8,000 limit. Janice Ashford (District 7) seconded the motion. Dr. Jo Maynard (District5) amended the motion to have Janice Ashford provide two more bids, if possible. Janice Ashford
(District 7) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Janice Ashford (District 7) moved to seek legal advice on whether or not it was an improper vote at the October general membership to add two members to the finance committee, and until this is decided they are not to come on to the committee meetings. Paul Wheeless (District 3) seconded the motion. Vote: Yes-6, unanimous. Motion carried.
Dr. Jo Maynard (District 5) moved to look at proposals to find contractors to do mowing weed eating and tree trimming. John Rudolf (District 4) seconded the motion. Vote: Yes-6, unanimous. Motion carried.
RE: New Candidates for Vacant Board Seat (District 8): Janice Ashford (District 7) moved to obtain legal clarification on this matter along with the other items to be discussed with the attorney. Ruth Mizuba (District 2) seconded the motion. Vote: Yes-5, No-0, Abstain-1 (John Rudolf). Motion carried.
Dr. Jo Maynard (District 5) moved to give Don Morris, GM, the $8,230.73 needed to fix the John Deer. John Rudolf seconded the motion. Vote: Yes-7, unanimous. Motion carried.
Janice Ashford (District 7) moved to appoint Ruth Mizuba (District 2) as the liaison for the county park to be built in HPP. Dr. Jo Maynard (District 5) seconded the motion Janice Ashford (District 7)
amended her motion to make Ruth Mizuba (District 2) and John Rudolf (District 5), the liaisons for the county park to be built in HPP. Randi Larzalere (District 8) seconded the motion. Vote Yes-7,
unanimous. Motion carried.
Janice Ashford (District 7) moved to assign Ruth Mizuba (District 2) as the liaison with U.S. postmaster in Keaau for the new mailboxes in HPP. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-7, unanimous. Motion carried.
Ruth Mizuba (District 2) moved to maintain the maintenance road fees to be the same as last year. John Rudolf seconded the motion. Vote: Yes-3, No-4, Abstain-0. Motion did not carry.
Janice Ashford (District 7) moved to raise the road maintenance fees by ten dollars a year. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-4, No-3. Motion carried.
Janice Ashford (District 7) moved to adjourn the meeting to Executive Session. Ruth Mizuba (District 2) seconded the motion. Vote: Yes-7, Unanimous. Motion carried.
BOD MOTION LOG 10-21-15 — NO QUORUM ESTABLISHED – NO OCTOBER MEETING
BOD MOTION LOG 9-16-15
Craig Crelly (District 6) moved to approve the agenda. Dr. Jo Maynard (District 5) seconded the motion. Paul Wheeless (District 3) moved to approve the agenda as amended. John Rudolf (District 4) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Craig Crelly (District 6) moved to approve the 8-19-15 BOD Meeting Minutes. Paul Wheeless (District 3) seconded the motion. Vote: Yes-5, No-0, Abstain-1 (Ruth Mizuba/District 2) Motion carried.
Janice Ashford (District 7) moved for Craig Crelly, President; Dr. Jo Maynard (District 5), Vice President; Janice Ashford, Treasurer; Paul Wheeless, Secretary; and, Don Morris, General Manager to be put on the two (2) Operating accounts as Signatories. This would be for the First Hawaiian Road Checking Account ending in #4790 and Non Road Checking Account ending in # 4207. Dr. Jo Maynard seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Janice Ashford (District 7) moved to make Craig Crelly, President; Jo Maynard, IATSE members, Vice President; Janice Ashford, Treasurer; Paul Wheeless, Secretary to be signatories on all the other
accounts with First Hawaiian Bank, Home Street Bank, Union Bank and Morgan Stanley Accounts. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Paul Wheeless (District 3) moved to accept Roseanne McLean’s resignation. John Rudolf (District 4) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Janice Ashford (District 7) moved to approve the change over of the keys as proposed by GM, Don Morris, and add Vance’s name and contact number on the rental agreement. Paul Wheeless (District 3) seconded the motion. Discussion: Vote: Yes-6, Unanimous. Motion carried.
Paul Wheeless (3) moved to approve a letter from the Board for Tessie Tinker to be reimbursed for Thanksgiving dinner. John Rudolf (district 4) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Paul Wheeless District 3 moved to write a letter of reprimand to the board members not fulfilling their duties. Dr. Jo Maynard (District 6) seconded the motion.
Craig Crelly (District 6) moved to adjourn to Executive Session. Janice Ashford (District 7) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
BOD MOTION LOG 8-19-15
Roseanne McLean (District 8) moved to approve the agenda. Paul Wheeless (District 3) seconded the motion. Roseanne McLean (District 8) moved to approve the agenda as amended. Paul
Wheeless (District 3) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Paul Wheeless (District 3) moved to approve the 7-15-15 BOD Meeting Minutes. Jo Maynard (District 5) seconded the motion. Vote: Yes-5. Unanimous. Motion carried.
Dr. Jo Maynard (District 5) moved to accept Jon Rudolf as the new Board Director for District 4. Roseanne McLean (District 8) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Dr. Jo Maynard (District 5) moved to ratify the vote that approved David Prager and Terry Stratton on to the HR committee. Roseanne McLean (District 8) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Dr. Jo Maynard (District 5) moved to bring the issue and grubbing, and people involved to legal for a legal interpretation. Janice Ashford (District 7) seconded the motion. Dr. Jo Maynard (District 5)
amended her motion to not exceed $1500. Roseanne McLean (District 8) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Janice Ashford (District 7), for the Community Action Committee moved to bring in a representative from a property management company to discuss how town centers are created. Paul Wheeless
(District 3) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Janice Ashford (District 7) moved that the management company representative would be for the General Membership meeting in October. Roseanne McLean (District 8) seconded that motion.
Vote: Yes-6, Unanimous. Motion carried.
Roseanne McLean (District 8) moved to approve Thanksgiving dinner and have the office sell the tickets. Janice Ashford (District 7) seconded the motion. Dr. Jo Maynard (District 5) amended the motion to include advertising. Janice Ashford (District 7) seconded the motion to amend. Vote: Yes-6, Unanimous. Motion carried.
Roseanne McLean (District 8) moved to adjourn to Executive Session. Paul Wheeless (District 3) seconded the motion. Vote: Yes-Unanimous. Motion carried.
BOD MOTION LOG 7-15-15
Roseanne McLean (District 8) moved to approve agenda. Craig Crelly (District 6) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Dr. Jo Maynard (District 5) moved to approve the 4-15-15 BOD Meeting Minutes. Janice Ashford (District 7) seconded the motion. Vote: Yes-5. Unanimous. Motion carried.
Roseanne McLean (District 8) moved to approve the BOD Meeting Minutes of June 17, 2015 with corrections. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-5. Unanimous. Motion carried.
Roseanne McLean moved to dedicate 20 acres on 26th and Kaloli to the county to commence creating a park there. Dr. Jo Maynard seconded the motion. Vote: Yes-5 Unanimous. Motion carried.
Roseanne McLean (District 8) moved to vote in Paul Wheeless as Director for District 3. Craig Crelly seconded the motion. Vote Yes-5, Unanimous. Motion carried.
Dr. Jo Maynard (District 5) moved to have HPPOA’s attorney send Ludwig a letter addressing the issues HPP still questions regarding his work. Roseanne McLean seconded the motion. Vote: Yes-6,
Unanimous. Motion carried.
Dr. Jo Maynard (District 5) moved to approve the bylaws committee. Roseanne McLean (District 8) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Roseanne McLean (District 8) moved to approve the Emergency Action Committee. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Roseanne McLean (District 8) moved to reinstate the Community Action Committee. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Roseanne McLean (District 8) moved to approve continuation of the Paths committee. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes 6, Unanimous. Motion carried.
Roseanne McLean (District 8) moved to approve the Finance Committee to continue. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Dr. Jo Maynard (District 5) moved to establish an HR Committee and to be chair. Roseanne McLean (District 8) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Roseanne McLean (District 8) moved to continue the albizia committee. Dr. Jo Maynard (District5) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Roseanne McLean (District 8) moved to approve the Special Road Assessment Committee. Dr. Jo Maynard (District 5) seconded the motion. Roseanne McLean (District 8) amended the motion to
establish a Special Road Assessment Committee, which Roseanne McLean (District 8) will chair. Dr. Jo Maynard seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Dr. Jo Maynard (District 5) moved to not approve the Road Traffic Safety Committee. Roseanne McLean seconded the motion. Vote: Yes-5, No-1 (Craig Crelly). Motion carried.
Roseanne McLean (District 8) moved to allow the GM, Don Morris, to purchase the white water truck for $31,500. Janice Ashford (District 7) seconded the motion. Vote: Yes-6 Unanimous motion carried.
Roseanne McLean (District 8) moved to approve Robert rules of order, revised, 11th edition. Paul Wheeless (District 3) seconded the motion. Vote: Yes-6, Unanimous. Motion carried.
Ruth Mizuba (District 2) motioned to adjourn to Executive Session. Craig Crelly (District 6) seconded the motion. Vote: Yes-Unanimous. Motion carried.
BOD MOTION LOG 6-17-15
Roseanne McLean (District 8) moved to approve agenda. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Roseanne McLean (District 8) moved to approve the May 20, 2015 BOD Meeting Minutes as amended. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes- 5, Unanimous. Motion carried.
Janice Ashford (District 7), Treasurer, moved to add Donald Morris, General Manager, as signatory for all HPPOA Operating banking accounts as required by the banks. Roseanne McLean (District 8)
seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Janice Ashford (District 7), Treasurer, moved to add Ruth Mizuba as a signatory to all HPPOA Operating bank accounts. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Dr Jo Maynard (District 5) moved to accept the County’s proposed offer for the park by providing a letter to them indicating an interest in their proposal. Roseanne McLean (District 8) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Roseanne McLean (District 8) moved to adjourn to Executive Session. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
BOD MOTION LOG 5-20-15
Dr. Jo Maynard (District 5) moved to approve the agenda with corrections. Janice Ashford (District 7) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Dr. Jo Maynard (District 5) moved to approve the March 18, 2015 BOD Meeting Minutes. Roseanne McLean (District 8) seconded the motion. Vote: Unanimous. Motion approved.
Dr. Jo Maynard (District 5) moved to ratify the Revised #5 budget. Roseanne McLean (District 8) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Janet Ashford (District 7) moved for Board to approve HPPOA corporate policy as amended on 2/18/15. Roseanne McLean seconded the motion. VOTE: Yes-5, Unanimous. Motion carried.
Roseanne McLean (District 8) moved to approve the violation letter with explanation of violation and the homeowner’s response form. Janice Ashford (District 7) seconded the motion. Roseanne
McLean moved to remove the last line and to approve the Easement Violation Letter as amended. Janice Ashford (District 7) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Janice Ashford (District 7) moved to have BJ Mullenix and Randi Larzalere, removed off of the banking cards as signors. Roseanne McLean (District 8) seconded the motion. Janice Ashford
(District 7) amended the motion to remove BJ Mullenix, Randi Larzalere, and Bruce Derrick, or any other parties who should not be on the banking or credit cards as signers. Roseanne McLean
(District 8) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Janice Ashford (District 7) moved to add Ruth Mizuba (District 2) as a signer on the checking accounts. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Janice Ashford (District 7) moved to add Donald Morris to the credit card account. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Roseanne McLean (District 8) moved to approve the CAC report. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Janice Ashford (District 7) moved for the Board to approve the Emergency Action Committee proposal for their Budget of 2025. Roseanne McLean (District 7) seconded the motion. VOTE: Yes-5,
Unanimous. Motion carried.
Craig Crelly (District 3) moved to adjourn. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-4, Unanimous. Motion carried.
BOD MOTION LOG 4-15-15
Craig Crelly (District 3) moved to approve the Agenda as amended. Francis Ganon (District 1) seconded the motion. Vote: Yes-Unanimous. Motion carried.
Randi Larzalere (District 4) moved to approve the minutes of the 2-18-15 BOD meeting as amended.
Craig Crelly (District 3) seconded the motion. Vote: Yes-Unanimous. Motion carried.
Randi Larzalere (District 4) moved to approve the minutes of the 3-18-15 BOD meeting. Craig Crelly (District 3) seconded the motion. Vote: Yes-Unanimous. Motion carried.
Randi Larzalere (District 4) moved to approve the minutes of the 3-31-15 Special BOD meeting.
Craig Crelly (District 3) seconded the motion. Vote: Yes-Unanimous. Motion carried. BJ Mullenix moved to allow Tom Sawicki to submit his candidate form to run for office in his district. Francis Ganon (District 1) seconded the motion. Vote: Yes-2, No-3 (Randi Larzalere (District
4), Craig Crelly (District 3), Moani Pai-Paige (District 6). Motion failed.
Craig Crelly (District 3) moved to spend under $500 to Kilauea Webworks to have him assess the current status of the current website and assess the current needs for the website for maintenance.
Francis Ganon (District 1) seconded the motion. Vote: Yes-4, No-0, Abstain-1 (Moani Pai-Paige). Motion carried.
Craig rescinded his motion. Francis Ganon rescinded his second of the motion. Vote: YesUnanimous. Motion to rescind the motion carried.
Craig Crelly (District 3) motioned to spend under $500 dollars to Kilauea Webworks to have him assess the current status of the website and what is needed to take it over. Randi Larzalere (District
4) seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Randi Larzalere moved that HPPOA purchase the thumb drives not to exceed $200 to give to the Recording Secretary so that she can turn in the recording of the minutes every month. Craig Crelly seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Moani Pai-Paige moved to allow the Fugitive Dust Committee to seek a non-binding proposal letter with a written bid from chip seal contractors to find out how much it’s going to cost for chip seal. Randi Larzalere seconded the motion. Vote: Yes-4, No-0, Abstain-1 (Francis Ganon/District 1).
Motion carried.
Moani Pai-Paige (District 6) moved to recommend Don Morris to serve as Temp GM starting Monday, April 20, 2015. Randi Larzalere seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
Randi Larzalere moved to get prices to close up the window completely in the HPPOA Community Center Hui library and get an air conditioner. Moani Pai-Paige seconded the motion. Vote: Yes-5, Unanimous. Motion carried.
BJ Mullenix (District 9) motioned to adjourn to Executive Session. Randi Larzalere (District 4) seconded the motion. Vote: Yes-Unanimous. Motion carried.
BOD MOTION LOG 3-31-15
Francis Ganon (District 1) motioned to approve agenda. Moani Pai-Paige (District 6) seconded the motion. Vote: Yes-Unanimous. Motion carried.
BJ Mullenix (District 9) motioned to adjourn to Executive Session. Randi Larzalere (District 4) seconded the motion. Vote: Yes-Unanimous. Motion carried.
BOD Motion Log 3-18-15
Janice Ashford (District 7) motioned to approve agenda. Craig Crelly (District 3) seconded the motion. Vote: Yes-Unanimous. Motion carried.
Randi Larzalere (District 4) motioned to approve the BOD 1-21-15 meeting minutes, Craig Crelly (District 3) seconded the motion. Vote: Unanimous. Motion carried.
Randi Larzalere (District 4) motioned to approve the BOD 2-18-15 meeting minutes. BJ Mullenix (District 9) seconded the motion. Randi Larzalere motioned to rescind and table approval of BOD 2-18-15 meeting minutes. Roseanne McLean (District 8) seconded the motion. Vote: Yes-Unanimous. Motion carried.
Randi Larzalere (District 4) motioned to vote that roads are a priority for Greggor Ilagan, to looks into first and see if they can be taken over by the county. Craig Crelly (District 3) seconded. Vote: Yes-7-Unanimous motion carried.
Janice Ashford (District 7) motioned for the RTSC (Road Traffic Safety Committee) to take over looking at the old and new speed hump policy. Roseanne McLean (District 8) seconded the motion. Vote: Yes-Unanimous. Motion carried.
Roseanne McLean (District 8) motioned to table the discussion regarding Corporate Policy Changes. Randi Larzalere (District 4) seconded the motion. Vote: Yes-Unanimous. Motion carried.
Randi Larzalere (District 4) motioned that all 9 board members check out the four recommended website candidates. Craig Crelly seconded the motion. Vote: Yes-5, No-0, Abstain-2 [Janice Ashford
(District 7)/Roseanne McLean (District 8)]
Randi Larzalere (District 4) motioned for Susan Escobar to find a new location for the General Membership meeting on June 28, 2015 at 3pm. Craig Crelly (District 3) seconded that motion.
Randi Larzalere (District 4) amended the motion to have Janice Ashford (District 7) instruct SusanEscobar to have her find an alternate location for the June 28 General Membership meeting at 3pm. BJ Mullenix (District 9) seconded the motion. Vote: Yes-Unanimous. Motion carried.
Randi Larzalere (District 4) motioned to approve Frank Clay as Temporary Bookkeeper and that he can reapply for the permanent position. Francis Ganon (District 1) seconded the motion. Vote: Yes-
5, No-1 (Roseanne McLean/District 8). Motion carried.
Francis Ganon (District 1) motioned to hire Susanne Mayhew as Temporary GM. Randi Larzalere (District 4) seconded the motion . Vote: Yes- 4, No-3 [Roseanne McLean (District 8)/Janice Ashford
(District 7)/Ruth Mizuba (District 2)]. Motion carried.
Craig Crelly (District 3) motioned to use the makai side of 16th as the area for the albizia eradication demo to occur on April 18th 2015 at 9 a.m. – Francis Ganon (District 1) seconded the motion. Vote:
Yes-Unanimous. Motion carried
Randi Larzalere (District 4) motioned to add to the Recording Secretary, Susan Bambara’s, duties that when minutes are approved, she will make and bring the audio recordings each month for the
Executive sessions and Board of Director’s meeting. BJ Mullenix (District 9), seconded the motion. Vote: Yes-5-Unanimous. Motion carried.
Randi Larzalere (District 4) motioned to adjourn. BJ Mullenix (District 9) seconded the motion. Vote: Yes-Unanimous. Motion carried.
BOD MOTION LOG 2-18-15
Roseanne McLean (District 8) motioned to approve agenda with addition of Executive session to follow this meeting. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-4 No-5 – Motion
did not carry.
Randi Larzalere (District 4) motioned to approve agenda as written Craig Crelly seconded the motion. Vote: Yes-5, No-4 – Motion carried.
Randi Larzalere (District 4) motioned to approve the minutes of the 1-21-15 BOD meeting. Janice Ashford (District 7) seconded the motion.
Randi Larzalere rescinded the motion to approve 1-21-15 and table to next meeting.
Randi Larzalere (District 4) motioned to re-commission the Road Traffic Safety Committee. Francis Ganon (District 1) seconded the motion. VOTE: Yes-Unanimous. Motion carried. Craig Crelly (District 3 motioned to make Mayelin Stillwell the Chair of the RTSC. Roseanne McLean seconded the motion. VOTE: Yes-Unanimous. Motion carried.
Dr. Jo Maynard (District 5) motioned and to purchase a regular refrigeration for the kitchen in the Hui. Roseanne McLean seconded the motion. Dr. Jo Maynard (District 5) rescinded her motion.
Randi Larzalere (District 4) motioned to purchase a refrigerator off the floor at Home Depot for $1000 to cover the upcoming party. Randi Larzalere modified her motion to rent a refrigerator to cover the booked upcoming party at the Hui while they investigate purchasing a new frig for the Hui. Dr. Jo Maynard seconded the motion. The motion was tabled.
Janice Ashford (District 7) motioned to release the retention owed to Yamada and sons. Roseanne McLean seconded the motion. VOTE: Yes-8, No-0, Abstain-1 (BJ Mullenix). Motion carried.
Janice Ashford (District 7) motioned for the Board to approve the corporate policy with the new Activity Center rental fees dated as of February 18, 2015, which would go into effect March 1, 2015.
Roseanne McLean (District 8) seconded the motion. Janice Ashford (District 7) rescinded her motion for it to be tabled and passed at the next meeting.
Randi Larzalere (District 4) motioned that the Special Needs Application/Survey be mailed out with the newsletter. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-Unanimous. Motion
carried.
Moani Pai-Paige motioned to allow the HRC to seek legal counsel from an employee law attorney in regards to HPP human resources past, present, and future, not to exceed $1000. Vote: Yes-7 no-2
[Dr. Jo Maynard (District 5)/Ruth Mizuba (District 2)] Moani Pai-Paige motioned to allow the HR committee to recommend a temp hire for a GM and Bookkeeper, for up to six months, with a revision of the job description compliant with the Bylaws.
Randi Larzalere seconded that motion. Vote: Yes-6 No -3 [Dr. Jo Maynard (District 5)/Roseanne McLean (District 8)/Ruth Mizuba (District 2)] Dr. Jo Maynard (District 5) motioned to approve the speed bump policy. Ruth Mizuba (District 2) seconded the motion. Dr. Jo Maynard (District 5) rescinded the motion to table for next meeting.
Randi Larzalere (District 4) motioned to approve Roseanne McLean’s complain letter for future use as needed. Ruth Mizuba second the motion. Vote: Yes-Unanimous. Motion carried.
Francis Ganon (District 1) motioned to hire a local professional Webmaster. Randi Larzalere seconded the motion. Francis Ganon amended his motion to allow Leilani Bronson-Crelly find and
investigate a list of no more than ten possible candidates to be considered as a new Webmaster. Ruth Mizuba seconded that motion. Vote: Yes-Unanimous. Motion carried.
Randi Larzalere (District 4) motioned that a check out sheet be kept in the office for any equipment, office or otherwise, owned by HPPOA, to be used when people borrow items. BJ Mullenix (District 9) seconded the motion. Vote: Yes- Unanimous Motion carried.
Ruth Mizuba (District 2) motioned to adjourn. Randi Larzalere (District 4) seconded the motion. Vote: Yes-Unanimous. Motion carried.
BOD MOTION LOG 1-21-15
Dr. Jo Maynard (District 5) motioned to approve agenda. Randi Larzalere (District 4) seconded the motion. Vote: Yes-Unanimous. Motion carried.
Janice Ashford (District 7) motioned to approve the minutes of the 12-17-14 BOD meeting., Randi Larzalere (District 4) seconded the motion. Vote: Yes-7, No-0, Abstain-1 (Francis Ganon, District 1).
Motion carried.
Janice Ashford (District 7) motioned to accept the Hybrid Accounting Method for the Monthly and Year End Financial Reporting. Randi Larzalere seconded the motion. Vote: Yes-Unanimous. Motion
carried.
Craig Crelly (District 3) motioned to install new members on the HR Committee and make a new report with Moani Pai-Page as the new Chairman. Randi Larzalere (District 4) seconded the motion.
Vote: Yes-5, No-0, Abstain-3(Janice Ashford/District 7, Dr. Jo Maynard/District 5, Ruth Mizuba/District 2) Motion carried.
Craig Crelly (District 3) rescinded the motion making Moani Pai-Paige (District 6) the HR Chair. Randi Larzalere (District 4) seconded the motion. Vote: Yes-Unanimous. Motion carried
Ruth Mizuba (District 2) motioned to reinstate Janice Ashford (District 7) to the HR Committee. Dr. Jo Maynard (District 5) seconded the motion. Vote: Yes-3, No-3, Abstain (Moani Pai-Page/District 6,
Francis Ganon/District 1). Motion tied/did not carry.
Randi Larzalere (District 4) motioned to appoint Moani Pai-Paige (District 6) as HR Chair. Craig Crelly (District 3) seconded the motion. Vote: Yes-5, No-2 (Dr. Jo Maynard-District 4, Janice
Ashford-District 7), Abstain-1 – Ruth Mizuba (District 2). Motion carried.
BJ Mullenix (District 9) motioned to hire Don Morris as the temporary GM. Janice Ashford (District 7) seconded the motion. Motion rescinded.
A paper vote occurred to select from the three volunteers to get two. Dan Larzalere (District 4) and Deborah Hillman (District 8) were elected to help serve on the HR Committee.
Craig Crelly (District 3) motioned to task the HR committee to do the job interviews and write the job descriptions. Francis Ganon (District 1) seconded the motion. Vote: Yes-5, No-0, Abstain-3 (Janice Ashford/District 7, Dr. Jo Maynard/District 5, Ruth Mizuba/District 2). Motion carried.
Craig Crelly (District 3) motioned to adjourn to Executive Session. Randi Larzalere (District 4) seconded the motion. Vote: Yes-Unanimous. Motion carried.